but jail updates

 

December 8, 2017                                         Friday 9:00 am

The Bourbon County Commission met in open session for a work session to discuss wages and the holiday meal with all three Commissioners and the County Clerk present.

Nancy Van Etten, Justin Meeks, Bobby Reed and Bill Martin were also present.

Lynne discussed a previous motion that was made to pay 5 deputies in the Sheriff’s department for unused vacation time at the end of 2017; Lynne said that motion needs to still stand. Bill Martin said at this point there are only 4 deputies with unused vacation time and said they all wanted to be paid for this time versus carrying the time over. This pay will be paid to those 4 employees on 12/22/2017. Justin Meeks questioned where the money would come from for this and said he wasn’t sure it was in the Sheriff’s budget. The resolution that was passed to allow for unused vacation time to carryover until March 31, 2018 still stands for any other employee.

Lynne said he calculated the proposed longevity pay increase; he said long term if we had 92 employees with 15 years of service it would cost approximately $331,000/year. Jeff said he estimated the proposed longevity increase to cost $48,620 in 2018. 

There was discussion over the proposed wage increases; it has been proposed to give a raise of $1.75/hour for Sheriff and Correctional Center hourly deputy employees (not office staff) and .75/hour for all other hourly employees. Justin discussed the unknown future health insurance rates. Justin estimated that the proposed raise would cost an estimated $230,048 for base hours, (this does not include overtime or benefits). He estimated the total cost to be approximately $320,000 annually. Justin estimated that if the full raise was given to the Correctional Center the overtime would cost approximately $100,000 annually. There was discussion over possibly separating the Sheriff and Correctional Center off on their own budget due to legislative caps. There was discussion over possibly having each department budget for their own employee benefits; currently the Commissioners budget for the employee benefits and that is budgeted in a fund for employee benefits. Justin Meeks suggested possibly giving the proposed raise of $1.75 to Correctional Center and Sheriff officers and doing a one time bonus to all other employees to avoid being committed to the cost of a raise in the future. Alvin Metcalf arrived at the meeting.

Justin is going to prepare estimates for the Commissioners on Tuesday.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Jeff made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

There was a brief discussion over the holiday meal; the Commissioners considered doing a gift card or a possible chicken dinner catered in. No decision was made on this.

At 11:53, Nick made a motion to adjourn and Jeff seconded.

                                                                          THE BOARD OF COMMISSIONERS

                                                                             OF BOURBON COUNTY, KANSAS

                                                                                   (ss) Lynne Oharah, Chairman

                                                                               (ss) Jeff Fischer, Commissioner

                                                                                  (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

12/12/2017, Approved Date

 

December 5, 2017                                         Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune and Nancy Van Etten were also present. Jim Harris and Jerrod Heckman from Road & Bridge were present for a portion of the meeting.

Jim Harris opened the quotes for a motor grader… Murphy Tractor quoted one 2018 John Deere 620 G.P. motor grader for $232,300.82 two for $464,601.64, as well as trade in value for 2 Komatsu’s one with a serial number ending 1615 for $41,000 and one with a serial number ending in 1778 for $38,000 making the total price for two with trade ins $385,601.64. Foley Tractor quoted one 2018 Caterpillar 120M2 motor grader for $228,166 with trade ins valued at $40,000 each, making the price for two $376,332, Jim said he would like to review the quotes and the specs and make a recommendation to the Commissioners at a later date.

Nick Ruhl said that the Y.A.T. (Youth Activities Team) is remodeling a house that had been condemned and asked if the County would allow Y.A.T. to dump remodeling debris (no more than 10 dumpsters) from the house at the dump for free; Jim said anytime the County can help a local nonprofit to improve the area the County should do their part. Nick made a motion to allow Y.A.T. to dump up to 10 dumpsters of construction material for free, Jeff seconded and all approved. Nick said he would give Y.A.T. letters allowing the free dumping.

Jim Harris reported the 7 day traffic count for the Fulton overpass bridge at an average of 314/day and 120/day for the bridge in Garland. There was discussion over the bridges being candidates for H.P.A.

Jim Harris said that in January of 2018 he would like to look for a truck as well as a truck and trailer to haul the mulcher. Jim said he recently purchased from Purple Wave a ¾ ton with a utility bed to be used as a sign truck.

Jeff said he received a comment commending the Road & Bridge department dump truck drivers for pulling over and slowing down when meeting a vehicle.

Nancy Van Etten questioned the Commissioners on some of their accomplishments as Commissioners; they said they had gotten the budget under control, paid for more Road & Bridge equipment with cash, budgeted for raises, the jail will eventually get completed and occupied and had made improvements on clearing the roadways.

The County received one bid from City State Bank for the financing of the Mack Dump Truck; City State quoted the purchase price of $132,275 for a 5 year note with 3.19% interest with annual payments of $28,581.19; Jeff made a motion to accept the bid from City State Bank, Nick seconded and all approved.

Bill Martin, Bobby Reed, Alvin Metcalf along with KOAM TV and KSN TV met with the Commissioners and Justin Meeks; Bill said he wanted to make some clarifications on what was published in the newspaper regarding the recording system in the new jail facility. He said it was brought to his attention at training a few months ago about the lack of audio recording at the new jail. Bill said he had expected both video and audio recording at the new jail. Lynne said that they would have had to request audio recording. Bill said if you buy a camcorder you expect both video and audio recording. Lynne asked Bill what the specs for the jail said; Bill said how many people read the specs. Bill said if you buy a lawnmower you expect it to have a blade. Bill said he assumed it would have audio recording. Bill said that the Jail and Sheriff department is the biggest liability in the County. There was discussion over the current video and audio recording capabilities in the current jail (booking room, pods, and corridor). Bobby said that there was nothing in the new facility that had both video and audio recording capabilities. Bobby said they use cameras and microphones on a day to day basis to protect the rights of the inmates and staff. He said without audio, it is hard to substantiate something. Bobby said that this issue was discovered in October and they had been working on which cameras they wanted video and audio recordings, (5 pods A-F, booking rooms, break rooms, front lobby). Jeff said that after the last jail update meeting, Bill handed back the plaque because he was frustrated that the jail was not delivered on time. Bill said this should have been addressed at the beginning when they were discussing camera placement and said his understanding was that it would have both video and audio recordings. Bill said it (audio/video recording) was poor salesmanship of Goldberg Group Architects part. He once again said it wasn’t until the training that they realized that it was only video and not audio recording. Lynne said they were told that there was a request for a change order because they wanted microphones, Bill said not one of the Commissioners had the respect to call up and discuss this, Lynne said you could’ve involved Nick Ruhl in the discussions so he would’ve known; Bill said he was working on the issue and said he would’ve presented it to the Commissioners. Lynne said that if the press had been at the public jail meeting they would’ve heard the same thing as the Commissioners. Bobby said that Kevin from Goldberg Group Architect said that this was his fault. Jeff said the change order map showed that most every office & hallway had a red dot indicating a request for audio recording in the change order. Lynne asked that Nick call Universal and get a copy of this change order map.   Conduit would have needed to be run for this. Bill Martin said that the paper made it look like it was his mistake. Bill said he felt that it was Goldberg Group Architects and Universals fault for not communicating. Bobby said that they have been working on a price to add the audio recording capability since October; Nick said he would call Goldberg today to discuss the price. Lynne said that they are looking for a jail completion date somewhere around January 31st.   Bill discussed the comment about additional staff required to review the cameras, he said no additional manpower will be required. Jeff said we are on the cutting edge of putting microphones in the facility; Bill said he had talked to other Counties who didn’t add the audio recording capability and they said they wished they had of. Bill said it could protect the County from a lawsuit, he said it would cripple us by not putting microphones in the facility. Lynne said they hadn’t made a decision yet and wouldn’t until they have a bid to add the microphones. Bill questioned a business transaction regarding a business purchasing land from the jail site and a comment that was said regarding the money assisting in the construction of a storage building. At that time Lynne made a motion to go into a 7 minute executive session for attorney client privilege with possible litigation, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken. Bill said he and Bobby knew the ins and outs to protect the people, staff and County; he asked the Commissioners when the last time one of the Commissioners set in the control room to see what takes place. Lynne said that Bill could have involved Nick at any time regarding the lack of audio recording. Bill said to put an end to the meeting he would take full responsibility, but said before making a decision, please ask.

Justin Meeks said he had reviewed the KCAMP member contribution credit and rate stabilization program, he said it makes sense for the County to sign the 3 year contract; Lynne made a motion to approve this agreement for 2018, 2019 & 2020, Jeff seconded and all approved. Lynne signed the document.

There was discussion over allowing smoking in/on County owned property, Jim said he didn’t think it should be allowed; Justin said if adopted this would be all tobacco not just smoking.

Lynne made a motion to approve two cereal malt beverage licenses for both on and off premises for Hidden Valley, Jeff seconded and all approved.

Justin Meeks, Alvin Metcalf, Jerad Heckman, Terra Techio (Assistant County Attorney) and Angel Wilson (the attorney office manager and victim witness coordinator) were present to discuss 2018 wages. Justin said the County Attorneys 2018 budget had $12,000 additional in it. Justin said he wanted to propose to make Angel a salaried employee. Lynne made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks, Terra Techio and Angel Wilson). They plan to discuss the attorney office wages at the next Commission meeting.

There was a brief discussion over the County holiday meal; due to the fact that not all employees are able to attend the meal, Nick made a motion to give Jeff the authority to price turkeys or hams for the employees instead of having a holiday dinner, Lynne seconded and all approved.

Jeff made a motion to have a work session on December 8th at 9:00 am to discuss the possible raises and holiday meal, Nick seconded and all approved.

Jeff presented a spreadsheet showing data for the past five years regarding total number of current employees, retired or terminated employees by department.

Nick made a motion to approve Resolution 21-17, a resolution amending vacation time carryover, an employee with unused vacation time as of 12/31/2017 (that would normally lose any unused vacation time at the end of 2017) will be able to carry the unused vacation time over until March 31, 2017. If the carried over time is not used by March 31st, 2018 then the employee will lose unused carried over time. If an employee terminates employment or is terminated then they will not get paid for any unused carried over vacation time. This resolution is for unused 2017 vacation time only, Jeff seconded and all approved.

Tammy Helm questioned the Commissioners about the jail update meeting where they learned of the lack of audio recording; Jeff said at they meeting they discussed the change order to put microphones in the building. He said Universal Construction presented a map marking the proposed microphones which needed to be in conduit (the ceiling would need to be taken down to do). Jeff said that Bill was upset that the project wasn’t done which was delaying the occupying of the facility.

At 11:51, Lynne made a motion to adjourn the meeting, Jeff seconded and all approved.

                                                                  THE BOARD OF COMMISSIONERS

                                                                     OF BOURBON COUNTY, KANSAS

                                                                            (ss) Lynne Oharah, Chairman

                                                                            (ss) Jeff Fischer, Commissioner

                                                                            (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

12/12/2017, Approved Date

 

 

November 28, 2017                                        Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Jim Harris reported that they are hauling rock out of the Beth Quarry, as well as doing blade work and mowing in the County.

Jim said they are working on the low water crossing at 120th & Grand Road (under Engineer Frank Young’s guidance); he said that the bridge will be approximately 24’ wide. Jim said for 2019 he will be asking for a bridge crew; he said the County needs to make regular repairs on the bridges or in the future all of the bridges will need maintenance at the same time.

Jim said in 2018 they will need to spend approximately $40,000 on the asphalt plant; he said they will also need to replace at least one truck.

Jim said the winter weather road test they recently performed went well.

Lynne asked that Jim put a road crossing sign at 90th off of 65.

Jeff reported that Karen Endicott-Coyan reported potholes on 215th; Jim said he would view the road. Jim said the pothole crew is the same crew as the asphalt crew, which one employee is currently working on the mulcher and one is working on the low water crossing.

Jeff discussed a report of Mr. Beckman wanting the road maintained up to a private gate at 45th north of 60th Highway. Mr. Beckman said a private gate was locked to his property.

Lynne made a motion to give Nick permission to meet with Jim and the KOA owners to discuss KOA, Jeff seconded and all approved. 

Lynne said the Commissioners received a request to donate money to the F.S.H.S. after prom party; Jeff suggested that if they wanted to give privately that was acceptable, but not from County tax money.

The Commissioners discussed the Sheriff’s department wanting to do a jail change order for additional recording devices at the new jail; Jeff said the recording devices weren’t in the original plans and it is delaying the delivery of the project, which is costing time and money. Lynne suggested since it wasn’t in the original plan they could spend that money for a post frame building for evidence storage verses subcontracting the storage out. The jail progress meeting scheduled for November 30th is cancelled. Jeff made a motion to have a jail progress meeting at noon on December 12th, (Lynne will schedule this with Universal Construction) Nick seconded and all approved.

Harold Coleman met with the Commissioners; he complimented the work that the side trimmer is doing. Harold also reported that the road was washing out near Wagon Road and 31 Highway.

Justin Meeks met with the Commissioners; he discussed how Fire District #2 (Drywood or Garland Fire District) was formed in 1968. Justin said this was a township formed fire department, he said due to this being a township formed fire department the Commissioners do not have the authority to take over.

Justin briefly discussed the opioid epidemic.

Lynne made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Jeff made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Justin suggested that he and one Commissioner attend a grant writing class.

At 11:46, Lynne made a motion to break for lunch and reconvene at 1:30, Jeff seconded and all approved.

There was discussion over making the County owned vehicles and County property tobacco free; Justin said he was going to review the laws on tobacco use.

The Commissioners and Justin Meeks reviewed the 2018 wages for hourly employees; the Commissioners plan (no decision was made yet on wages) to give increases to hourly employees on a tier/year basis (there will be different wages for years/tiers of service). They plan to give up to $1.75/hour (this is up to the supervisor’s discretion) to Sheriff/Correctional officers and up to $.75 (this is up to the supervisor’s discretion) to other hourly employees and $5,000 additional to the Under Sheriff. No increase will be given to salaried or elected officials. The Commissioners will review the wage scale on December 5th again. The Commissioners discussed the new proposed longevity plan; beginning at year 5 the employee will get $5 additional for each year of service each paycheck, (example, on the anniversary of the 6th year of employment the employee will get $30 longevity on each paycheck that year and on the 7th year the employee will get $35 for longevity on each check). The current longevity plan of for every 2 ½ years of service adding $1.25 of longevity pay to each check will be discontinued. The new employees will have a 6 month probationary period. The Commissioners reviewed the holiday schedule for 2018 & plan to give the same holidays off in 2018 as they did in 2017 (Nick said he would like to give Good Friday off as a holiday, Jeff said he was not in favor of giving Good Friday off, he said once you give a holiday off, it is hard to take it back).

Jason Silvers with the Fort Scott Tribune arrived at the meeting.

Lynne made a motion to go into a 3 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason). After the session, Lynne made the motion to give Nick and Justin the authority to talk to the Sheriff about one of his employees, Jeff seconded and all approved.

The Commissioners agreed to allow employees to carryover any unused vacation time until March 31, 2018; they plan to adopt a resolution for this on December 5th, 2017.

At 3:34, Lynne made a motion to adjourn, Nick seconded and all approved.

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commissioner

                                      (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

12/05/2017, Approved Date

 

November 21, 2017                                       Tuesday 9:00 am

The Bourbon County Commission met in open session with Commissioners Oharah, Ruhl and the County Clerk present, Commissioner Fischer was present by phone until lunch.

Jason Silvers with the Fort Scott Tribune was also present for a portion of the meeting.

Jim Harris met with the Commissioners with Murphy Tractor representative Travis Clinesmith, and Diamond Mower representatives Matt Nelson and Tim Schwab. The County purchased side arm mowers in February of 2017, but is having issues with the side arm mowers. Jim and the representatives looked at the mowers and the materials that the County has been cutting.  Matt said there were failures in both mower heads and said one was worse than the other. They said they saw 3 miles where they had used the mowers and saw larger hedge trees, Matt said that the large trees are causing the head to torque and said the material the head is working on is more than they would recommend for the mowers, he said the mowers the County has are designed for maintenance not reclamation. Matt said they have tools for the type of material that the County is cutting; he recommended a forestry head, which is a circular head with metal teeth that can handle an 8” tree and shouldn’t experience as much torque. Matt said if the teeth on the head come into contact with the ground, it could require maintenance to the teeth and said due to that it could be more expensive to operate. Jim said that when the mowers were purchased they were intended to be used constantly with larger trees. Jim said they are loosing working time due to the mowers not being able to cut what they were purchased for. The Commissioners asked that Diamond repair the worse mower, reinforce the other one (at no cost to the County), get a price on a new forestry head mower and get a price to trade one side arm and replace with a forestry head mulcher. Matt said that the forestry head will cut 8” trees for miles all day long, but he said the County would have to replace teeth.

Jim Harris reported that the newly purchased Mac truck is in and asked permission to contact the local banks for financing; Lynne made a motion to give Jim permission to move forward on financing the Mac truck, Nick seconded, motion passed (they asked that the financing be done for 5 years with annual payments).

Jim Harris said that on Purple Wave there is a 2009 Chevy pick up with a utility bed, with 148,000 miles from Westar, Jim asked for permission to bid on this truck to replace the current sign truck; Nick made a motion to bid up to $22,000 on this truck, Jeff seconded and all approved.

Jim said that there is a semi tractor down and said it is worn out; he suggested that in the future the Commissioners consider getting another one.

Jim said the ditching project was done at 170th & Calvary.

Jeff said he attended a joint purchasing class at KAC; he discussed this option for Bourbon County.

Jeff said that Jack Rukavina contacted him regarding a locked gate at the end of a County road on 45th north off of 65 highway; there was discussion over this being private property. Nick gave Lynne permission to meet with Shane Walker to see if this property is public or private; Shane is going to talk to Mr. Beckman (the other property owner in this area).

Nick and Lynne may attend a lunch on November 22nd with Road & Bridge.

Nick made a motion to have FSCC cater the holiday meal for the County employees, Lynne seconded and all approved.

The County received the warranty deed for the land that the County recently purchased from Hester Transportation next to the Landfill. The Commissioners are going to discuss getting this land tax exempt with the Appraiser.

The Commissioners received a notification from the State of Kansas regarding Phoenix Coal Company Inc; Phoenix Coal Company submitted an administratively complete application for renewal of permit BB-SM-1404 to the Kansas Department of Health and Environment, Surface Mining Section, the permit will allow the company to fulfill their reclamation responsibilities.

The Commissioners asked Justin Meeks to review the KCAMP 3 year renewal contract.

Justin Meeks discussed the formation of fire district #2, he said whether or not the fire district was formed by the Commissioners or the Township he felt the petition process was similar. Justin is going to review the minutes from when the district was formed. Justin said he would contract the Garland Fire Districts attorney to see how they feel the fire district was formed.

Lynne made a motion to go into a 5 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). After the session Nick said that Lynne would be asking Jim Harris to get a traffic count on the bridge on 215th over the railroad tracks and a traffic count on the bridge on 250th south of the Garland Road.

Richard Womelsdorf met with the Commissioners and questioned why the County didn’t move forward with the quarry on their property; Justin said the County previously planned to put a quarry on the Womelsdorf property, but decided not to move forward due to possible litigation.

Lynne made a motion to adopt Resolution 20-17; a unanimous consent resolution for the Southeast Kansas Regional Solid Waste Authority, Inc, Nick seconded and all approved and Lynne signed the resolution.

A citizen questioned the Commissioners about the possibility of the airport expansion; Nick said he would need to talk to the City of Fort Scott about this, Lynne said they were still going through the funding process for the project.

Nick made a motion for Lynne to sign the pay application for Pauly Jail for $24,046.40, Jeff seconded and Lynne signed the pay application.

At 11:33, Lynne made a motion to break for lunch and reconvene at 1:30, Jeff seconded and all approved.

Mrs. Wiley questioned when the County would be cleaning the ditches by the Landfill where the side arm mower had been cutting; Nick said they would be using the mulcher on this.

Jim Harris reported that there is an old building on the property that the County recently purchased by the Landfill; Nick made a motion to give Jim permission to clean up the trees and tear down the building on the property, Lynne seconded and the motion passed.

Jim presented quotes from Diamond Mowers for the forestry head mowers; after discussion, Nick made a motion to keep one of the repaired side arm mowers, trade one in for a forestry head mower and buy another forestry head for a total price of $14,282, Lynne seconded and the motion passed.

Carla Nemecek with the Extension office met with the Commissioners; she discussed the programs they assist with such as, the master gardener program, livestock and 4-H management, the stay strong stay healthy program and 4-H officer training.

Appraiser, Clint Anderson met with the Commissioners, he presented bids from Ruddicks for flooring for his whole office and a counter for the front office; Ruddicks quoted $10,350.83 for flooring and the counter. Nick made a motion to allow Clint to purchase the flooring and counter from Ruddicks for $10,350.83 and to allow him to pay for this out of both his 2017 & 2018 budget if needed, Lynne seconded and the motion passed.

All of the Commissioners will attend a jail progress update meeting on November 30th at 10:00 am at the jail site.

The Commissioners will only meet until noon on December 5th and December 27th.

Lynne left documentation regarding Southern Star Pipelines for Jim Harris.

At 2:36, Lynne made a motion to adjourn, Nick seconded, motion passed.

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commissioner

                                      (ss) Nick Ruhl, Commissioner

ATTEST: 

Kendell Mason, Bourbon County Clerk

11/28/2017, Approved Date  

 

November 16, 2017                                       Thursday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

KOAM News was also present for a portion of the meeting.

Jared Heckman from the Road & Bridge department presented a culvert application for (St. Martens) Daniel Kerr at 1950 Indian Road, Lynne made a motion to approved the application, Jeff seconded and all approved.

Jared Heckman said that approximately 2 weeks ago the Sterling Low Boy trailer (#128), which is used to move equipment, was taken in for repair estimates, he said the estimate for repairs was approximately $20,000; Jared said the trailer wasn’t worth that. Jeff Fischer discussed the option to use a purchasing procurement company that the County is a member of.

Jared said the skid mulcher had arrived and they did approximately 2 miles of work with it. He said the Watson project was completed. He said the prep work had been done for the low water crossing at 120th & Grand Road, he said when complete it will be a concrete low water crossing with tubes; Jeff asked if they would be using the large concrete blocks there, Jared said no that when complete it would have a concrete curb with breaks so that the water can flow through it. Jared said they are crushing at the Thomas Quarry. Jared said that the John Deer grader that was being tested by the County is back, he said the company had re-calibrated the steering sensor; he said the steering was better than before.

Jeff asked that Jared call Jeremiah Hill regarding a low water crossing at 250th & Deere Road. Lynne reported that Larry Johnson a resident of 1912 20th in Elsmore requested that trees be cut along the road.

Jeff Fischer discussed the Southeast Kansas Library System; Bourbon County needed to appoint a member from Bourbon County for a vacancy, Jeff said he had discussed this vacancy with both Jennifer Stuckey and Nancy Van Etten, he said that Nancy would accept the position; Jeff made a motion to appoint Nancy Van Etten to the Southeast Kansas Library System board for a four year term, Nick seconded and all approved.

Justin Meeks and the Commissioners discussed the KAC meeting that they recently attended.

Lynne made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

KOAM news, Bill Martin, Alvin Metcalf and Justin Meeks were present for the following discussion; Lynne said that at the last Commission meeting the Commissioners approved a County Counselor position, Lynne said that Bourbon County was unique in that the County Attorney also does the County Counselor work; he said due to the large workload the person doing the job can’t do both jobs the way they want. Justin Meeks said that Counties of the same size have 2 separate employees for the two positions. Of the 34 Counties that recently attended the KAC meeting; Bourbon County was the only County present that had one employee doing the combined positions. Justin said that he will be providing a letter to the Governor next week notifying them of his resignation as County Attorney effective January 1st, 2018. Justin said he had been doing both the County Counselor and the County Attorney work, but January 1st, 2018 he would only be doing the County Counselor work for Bourbon County. Justin said he would be doing some H.R. work training, grant writing, yearly training for employees, assist department heads when needed, etc. Justin said the County Counselor position would have a minimal financial impact on the County; he said that taxes are important to him and said he doesn’t want to increase taxes. All of the Commissioners and Justin Meeks signed the employment agreement between Bourbon County and Justin Meeks for Justin to be the County Counselor for $64,000 annually with benefits and leave time effective January 1st, 2018. Bill Martin said several people had approached him regarding Justin Meeks resigning, he questioned if the position had been created for Justin; Justin said he had been doing the County Counselor work. Justin said he had to decide between being the County Counselor and being the County Attorney. Justin said he enjoys being a prosecutor but felt that his decision was best for the County and for the citizens. Bill questioned if the position was a full time or part time position; Justin said it would be part time, he said he would work a minimum of 25 hours a week, Justin said he isn’t promising more than 25 hours a week, but will work more if needed. Bill said a standard County employee works 35 hours a week, Bill asked Justin if he would be going back into private practice; Justin said he would not be doing much private practice.  Bill questioned if it would be ethical for Justin to represent a defendant in District Court, Justin said he was not going to be doing criminal law, but if he did it would be in a different County. Jeff said they had been benchmarking other Counties and are trying to attract and keep good employees. Jeff said the County would be paying lower than the average for County Counselor. Bill said the bottom line is a pay issue for Bourbon County employees and said that now Justin would be the highest paid non-elected Bourbon County part time employee. Justin said he has 5 college degrees and chooses to live in Bourbon County. Justin said the Commissioners increased the County Attorney’s budget for 2018, he said if Terra Techio files for the County Attorney position, then they would need to hire staff and eventually they would have two full time Attorneys and one part time Attorney.

Bill Martin presented a landscaping quote for $4,400 from Redbud (for materials and installation) at the new jail; the Commissioners said that they wanted to get financial figures from the Treasurer on the balance in the jail sales tax fund before they make a decision on the landscaping. Bill presented a quote for $3,500 to purchase a Snorkel model 1930 scissor lift (to use in the new jail for cameras and light maintenance); the Commissioners said they wanted to check the balance in the jail sales tax surplus account before making a decision. Bill presented 2 quotes at the new jail for the extension of the concrete at the Northeast section East of the generator to help re-direct the water flow; Bill said that Bobby Reed was present when the companies were shown the area that needed concrete; RII quoted $2,492 for 643 square feet of concrete, Marberry bid $2,984 for 746 square feet; the Commissioners said they wanted to get figures from the Treasurer before making the final decision on the concrete.   Lynne questioned a fenced yard and storage shed for impounds; Bill said he wanted to wait to discuss this until the transaction between Briggs and Bourbon County happens regarding land near the jail.

All of the Commissioners will attend a jail progress update meeting on November 17, 2017 at 10:00 am.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Kendell Mason). No action was taken.

Will Wallis and David Klein met with the Commissioners; David Klein said dispatch was notified of a planned control burn that he was going to do; he said that 8 fire trucks had shown up 30 minutes after dispatch was notified of his controlled burn. He said the fire trucks put out his controlled burn. Will said when someone plans to do a controlled burn, they should notify dispatch of the controlled burn, and then dispatch would call the fire departments to notify them of the controlled burn. There was discussion over an emergency call in Fire District #2 which Fire District #2 didn’t show up to, but Scott Fire District did. Jeff presented a flow chart regarding how a fire district boundary could change; he said that a few weeks ago two petitions were presented to the County by Tom Applegate with the Scott Fire District; Jeff said that the citizens in that area have spoken and that the petition could get the ball rolling for a change, Jeff said this is an unsafe situation. Jeff made a motion to accept the petition from Tom Applegate allowing the citizens of Scott Township be covered by Scott Township Fire Department; Lynne said he would like to table that motion until legal counsel was available for discussion. When Justin Meeks arrived he described the process regarding a recall petition, but asked that he be given until November 21st to find out the procedure regarding changing fire district boundary lines. Lynne said he had heard claims that the Drywood Township Clerk was keeping records off site; Justin said if that was the case a citizen could file a KORA violation with the County Attorney’s office.

Lynne made a motion to go into a 5 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Jeff made a motion to go into a 10 minute executive session regarding acquisition of real property, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Lynne made a motion that all of the Commissioners meet at the jail site during lunch, Nick seconded and all approved.

Justin and the Commissioners discussed two bridges in Bourbon County; he asked permission from the Commissioners to review possible money or grants available for the bridges; all of the Commissioners were in favor of him researching money available for the bridges.

At noon, Lynne made a motion to break for lunch, meet at the jail site and reconvene at 1:30, Jeff seconded and all approved.

Appraiser, Clint Anderson met with the Commissioners he said that he had received a bid for a counter and furniture for his office; Ettingers bid $8,354, he said he should have a bid from Ruddicks on Friday for the counter; Clint said he had the money in his budget to do the counters. Clint asked if there were funds available for him to re-do his deteriorating floors. The Commissioners suggested that Clint contact some different places to get quotes for the counter and furniture. Lynne made a motion to give Jeff permission to go to the Appraisers office to view the floor tiles that Clint is wanting to purchase, Nick seconded and all approved.

Justin Meeks said he had been approached by the District Court Clerk regarding some certificates of redemption on tax foreclosure properties that Dan Meara had done; he asked for permission to finish the cases. Jeff made a motion to give Justin permission to complete the orders of redemption, Nick seconded and all approved.

Lynne made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks and Clint Anderson). No action was taken.

Landmark Bank asked that the Commission minutes reflect a listing of the Commissioners, Clerk and the Treasurer. The Commissioners are as follows, Lynne Oharah, Chairman, Jeff Fischer and Nick Ruhl. The Clerk is Kendell Mason and the Treasurer is Patty Love.

Treasurer Patty Love met with the Commissioners; she asked permission to hire a full time person to fill the vacancy created when she became the Treasurer; Lynne made a motion to allow her to fill the full time position, Jeff seconded and all approved.

Patty Love presented bank documents from Landmark, UMB, Liberty Savings, Union State for the Commissioners to sign; Nick made a motion that the Commissioners sign the banking documents, Jeff seconded and all approved.

Jeff made a motion to approve the Bourbon County Courthouse to serve as an alternate facility in the event that it is necessary to relocate the Bourbon County Health Department at the time of Continuity of Operations Plan (COOP) activation, Nick seconded and all approved. Lynne signed the agreement.

Lynne made a motion to approve Resolution 19-17, a Resolution stating the 2017 General Election results, Jeff seconded and all approved and signed the Resolution.

Jeff made a motion accept the revised job description for the Commercial Field Appraiser position, Nick seconded and all approved.

At 3:16, Lynne made a motion to adjourn, Jeff seconded and all approved.

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commissioner

                                      (ss) Nick Ruhl, Commissioner

ATTEST: 

Kendell Mason, Bourbon County Clerk

11/28/2017, Approved Date

 

October 31, 2017                                                    Tuesday 9:00 am

The Bourbon County Commission met in open session with Commissioner Oharah and Ruhl present as well as the County Clerk.

 Tom Headley met with the Commissioners and Jim Harris; he asked for permission to cut down trees on the land that is located west of the Landfill that the County is purchasing from the Hester’s. Lynne said the only issue he saw was a liability issue; he suggested that Tom Headley provide a hold harmless letter stating that if he was hurt the County would not be liable. Lynne made a motion to allow Tom Headley to cut the down trees on the property once the County owns the property as long as Tom Headley provides a holds harmless letter before then, Nick seconded and the motion passed. Jim said he would view the trees and give guidance to Tom Headley on the trees to cut.

 Jeff Fischer arrived at the meeting.

 The Commissioners will be attending KAC on November 14th; the Commissioners will also attend dinner with Caterpillar in the evening. Jim Harris said he was planning on attending the meeting and said he would be staying in a hotel overnight and paying for the hotel out of his own pocket.

The Commissioners and Jim Harris discussed property that the County is selling on Purple Wave; Jim asked for permission to bid on Purple Wave on a 2002 Ford truck with a plow and scraper on it. Jeff discussed the option of purchasing from Government surplus. Nick made a motion to give permission to Jim to purchase on Purple Wave a 2002 Ford 1 ton with a plow and scraper (to spend up to $20,000) and to purchase 1 pickup for up to $10,000; this motion failed due to a lack of a second. Nick made a motion to allow Jim to bid up to $20,000 for the 2002 1 ton Ford, Jeff seconded and all approved. Lynne made a motion to allow Jim to bid up to $12,000 on a pickup on Purple Wave, Nick seconded and all approved.

Jeff questioned how the equipment is serviced when it is out in the County; Jim said there is a truck with a fuel tank and an air compressor on it that goes to the equipment if needed.

Jim said that they try to go out of their way to help the Fire Departments when possible; he said the County requested to store a fuel tank at the Garland Fire Department for County use, but the Fire Department denied their request.

Nick and Jim will meet with Pat Woods at KOA Campground to discuss KOA’s obligation regarding engineering costs.

Jim said they will start the dirt work at the jail tomorrow, he said they will be pulling trees and knocking the berm down. Lynne made a motion to allow Nick to work with Universal for them to cut an access for water drainage at the SE corner of the jail site, Jeff seconded and all approved.

Lynne made a motion to supply school bus stop ahead signs at 1405 85th as per the Uniontown Principals request, Nick seconded and all approved. Jim will contact the Principal.

Jim said they will be ditching on Range Road and said the bridge on Grand had been removed.

Jeff questioned some downed utility poles in the right-of-way at 764 195th; Jim said he would contact Westar to see if they are their poles, if they aren’t their poles, Jim will move them to the County barn.

Nick made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners and Jim Harris). No action was taken.

Lynne made a motion to allow Jim and Nick to meet with K Excavating, Jeff seconded and all approved.

There was discussion over the milled portion of Eagle Road; Jeff said there was a concern that the milled portion wouldn’t survive the winter, he wondered if the County should consider possibly overlaying 1 ½” to save the road to save the 1 ½ mile of the road. Jeff questioned what it would cost to do this and questioned if there were any materials on hand that could be used. Jim said this could be done for approximately $75,000-$85,000 to do this verses rebuilding with a 4” base for $100,000-$120,000/mile. Jim said he would call the supply company to see if oil was available this time of year.

Roger Carswell with the Southeast Kansas Library System met with the Commissioners; he said that there are 7 regional library systems in Kansas. He said that recently legislature changed the library system law and now the Commissioners appoint members to their board. The appointee to the board must live in Bourbon County, but not in the city of Fort Scott or Bronson. The term will be for 4 years, the current appointee does not wish to be reappointed. The board meets annually in June. He asked that the County appoint an appointee and notify the appointee as well as the Southeast Kansas Library System of the appointee. He suggested contacting the Fort Scott and Bronson Libraries for a possible appointee suggestion. Jeff suggested that there be an ad on the bulletin board at the libraries. Tammy Helm said she would put an advertisement in the newspaper. Lynne made a motion to give Jeff permission to work on finding an appointee to this board, Nick seconded and all approved.

The Commissioners received an invitation to the annual 4-H dinner on November 10th at 6:30 at the FSHS; none of the Commissioners will be able to attend the meeting.

All of the Commissioners will meet on November 13th at 10:00 am to do the canvass for the City/School General Election.

Justin Meeks and the Commissioners discussed the drug and alcohol screening process for the County employees; the Bourbon County Health Department is researching to see if they can begin offering to do the random screenings for the County. There was discussion over revising the employee handbook to include all hired employees in the screening process as well as doing pre-employment screenings on all hired employees and doing screenings on individuals suspected of being under the influence.

Justin Meeks discussed the audit of the Garland Fire District (Fire District #2); he said that Terry Sercer will draft a professional letter once the audit is complete. Justin said that an entity with under $250,000 of auditing material can have a simpler audit completed. Justin said he would provide Tom Applegate with a phone number at the State regarding consolidating a fire district.

Justin said that court hearings were held with Judge Ward regarding tax foreclosures; he said some will be sold and some may be sold through the Land Bank later on.

Lynne made a motion to go into a 3 minute executive session for attorney client privilege with possible litigation, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Rhonda Dunn met with the Commissioners; she said that the 2016 tax year is closed and that the records are open for audit. She presented the annual settlement with the Commissioners and said that the County budgets for a 5% delinquency rate and ended 2016 with a 4.56% delinquency rate. She said that 2017 tax year is open and that she is hiring a new company for printing and sending out the tax statements.

Rhonda Dunn said that Patty Love was appointed as the new Treasurer at the Republican Convention; she said her name will be submitted to the Governor for approval. Lynne said that this was the first time he had attended a convention to nominate a candidate that had a bit of a debate. The nominees at the convention were Patty Love, Mike Mason and Annie Clarkson. Rhonda said she thought that Mike would make a good candidate and said it would be interesting to see where he goes someday. The Treasurers position will be re-elected in 2018. Jeff thanked Rhonda for her service to the community and to the County. Rhonda said leaving the County was a hard decision, she said she loved her job, but said Patty worked beside her and felt comfortable that the County was in good hands. Rhonda said that Patty had an insurance background and said she hoped the Commissioners would put that background to work regarding the County insurance.

Lynne asked Rhonda Dunn to provide up to date numbers on the 1% sales tax for the hard surface roads carryover balance.

Lynne made a motion to suspend the meeting and reconvene at 1:30, Jeff seconded and all approved.

Lynne made a motion to go into a 20 minute executive session for preliminary discussions relating to the acquisition of real property, Nick seconded and all approved, (the session included the Commissioners, Jim Harris and Justin Meeks). No action was taken.

The Commissioners asked Justin Meeks to write a waiver and release of liability letter for Tom Headley. He will provide the letter to Jim Harris to get Tom Headley’s signature.

Jim Harris discussed Eagle Road; he said he can get road oil, however he discussed the Road & Bridge Sales Tax Fund, he said if they do nothing extra they should have a carryover of approximately $150,000. Jim suggested waiting on Eagle Road and letting the budget grow and if the Commissioners choose to, then they can fix it right in the spring.

Lynne made a motion to give Justin Meeks the authority to handle the closing of the land that the County is purchasing from the Hester’s on November 1st, Jeff seconded and all approved.

Lynne made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners). No action was taken.

Nick made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners). No action was taken.

Nick made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners). No action was taken.

Lynne made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Nick made a motion that January 1, 2018 the County hire Justin Meeks as the as the County Counselor (his last day as the County Attorney will be January 1, 2018) for a sum of $64,000 annually with full benefits including vacation and sick days, Justin will spend a minimum of 25 hours a week doing County Counselor work, this is a 36 month contract from January 1, 2018 – January 1, 2021, Lynne seconded, Jeff abstained from the vote, motion passed. Nick made a motion to sign the contract and Jeff seconded.

At 3:55, Nick made a motion to adjourn, Jeff seconded and all approved.

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commissioner

                                      (ss) Nick Ruhl, Commissioner

ATTEST: 

Kendell Mason, Bourbon County Clerk

11/16/2017, Approved Date

October 24, 2017                                                    Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Nancy Van Etten was also present as well as Glen and Laura Haigler.

Jim Harris presented a permit for a new driveway entrance at 1357 Wagon Road; Lynne made a motion to approve the permit (for a 40’ culvert), Nick seconded and all approved.

Jim Harris presented a list of equipment he wants to sell on Purple Wave in order to use the revenue to purchase trucks that will be listed on Purple Wave; a 1992 International Dump Truck (unit #102) with 418,000 miles, a 1994 New Holland Tractor that doesn’t run, a 1982 tilt trailer, a 1992 Ferguson Roller and a 1980 air compressor that isn’t working. Nancy Van Etten questioned how much he thought the County property would sell for; Jim said he estimated to receive approximately $15,000 and thought the 3 trucks he wanted to purchase would cost approximately $20,000 or less. Jeff made a motion to dispose of the property on Purple Wave, Nick seconded and all approved.

Tammy Helm with the Fort Scott Tribune arrived at the meeting.

Lynne said that over the past few years the County has started putting 160,000 ton on gravel on the roads every year (he said they are putting good rock on the roads), he said they have opened up two new quarries with the type of rock they wanted, he said they are still looking for another possible quarry site.

Jeff said that Joe Tucker reported that there are driveway entrances along Valley Road that do not have culverts; Jim said he would view the entrances.

Jeff thanked Jim for the brush removal that was done on Fern Road.

Lynne asked Jim to contact Joe George regarding drainage work they are doing on 75th.

Nick reported that there was a plugged culvert at 245th & Soldier Road. Jeff said there was a drainage issue at 235th & Soldier Road.

There was discussion over KOA Campground located at 215th & Native Road; there will be tiny houses built there and the owners of the property requested to address the drainage problem there since there is no ditch. Jim said they can cut a ditch and could possibly widen the roads, however there are utility poles in the way, Westar would move the utility poles for free if there were plans and a study done on the road. Jim said the road could be reclaimed and 4-6’ could be added to the road. Jeff said he felt that the engineering process should be on the owners or developers; he said he didn’t think the County wanted to get in the business of building roads for the businesses. Jim said he would meet with the property owners, Lynne made a motion to allow Nick to meet with the property owners to discuss the issues, Jeff seconded and all approved.

Jeff made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Jim Harris, Justin Meeks and Kendell Mason). No action was taken.

Bill Martin, Bobby Reed and Ben Cole met with the Commissioners; Bobby questioned where the County was going to store the excess carpet, tile, paint and ceiling tiles from the construction of the new jail. Jim said he would check with Shane Walker to see if there is space available in the tower site location. Bobby discussed the landscaping at the new jail; he said he asked Red Bud Nursery to provide a bid for shrubs at the jail. Bobby said he didn’t get any bids from the 3 companies he requested bids for dirt work; he asked Jim Harris if the County could provide dirt at the jail site, Jim said yes they could provide the dirt and had the equipment to level the dirt out. Bill Martin suggested waiting to review the bid from Red Bud Nursery in case there is another local business that wants to bid on the landscaping. Bobby said there are trees grown up at the Southeast corner of the new jail; Nick told Jim if they weren’t in the flood plain to remove the trees. Jim said he would meet Bobby at the jail. Bobby said that approximately 2 months ago they met with the Commissioners regarding the 2018 budget for the SEKRCC and the Sheriff’s department; he had concerns about the amount that was given to the SEKRCC and said he didn’t want to come up short with their budget; the Commissioners previously said they would review their 2018 budget, Lynne said they hadn’t reviewed it yet, Nick said they would review it.

Justin Meeks said he had reviewed the 2018 contract with KDWP regarding the fish food grant, he approved the contract. Lynne made a motion to sign the 2018 contract with KDWP, Nick seconded and all approved.

Lynne made a motion to go into a 3 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners, Jim Harris and Justin Meeks). After the session Lynne made a motion that the County terminate an agreement for the Womelsdorf Quarry, Jeff seconded and all approved. Lynne made a motion to sign the termination letter for the lease agreement for the Womelsdorf Quarry, Jeff seconded and all approved, (Lynne signed the termination letter).

Travis Mehwinney, Dennis Krom and Tom Applegate met with the Commissioners; Tom said he had 2 petitions that had been circulated regarding consolidating fire districts; Tom said that of the 21 emergency calls to Drywood, Fire District #2 only responded to 10. He said this is a definite safety issue. There was discussion over the increased insurance rates and the ISO ratings in the Fire District #2 area. Justin Meeks said that the Commissioners as a Commissioner do not have any authority over any fire district in the County. Justin said people outside of the Commission have authority regarding the fire district. Justin said the Scott Fire District should hire their own attorney or read the statutes if they want to consolidate fire districts in order to figure out what to do regarding the petition. Justin said if the Commissioners want him to dive into the consolidation procedure he will under the Commissioners instruction. Justin said the consolidation process should be followed by statutes and procedures. Travis Mehwinney said he was concerned as a taxpayer living in Fire District #2, he said while he was collecting petition signatures there was a medical assist call that went out to Fire District #2 which Fire District #2 didn’t respond to. Travis said as a taxpayer he is paying for a service that he isn’t getting. He discussed the response time and lack of response for the Fire District, he said people could die due to lack of response; Jeff said at that point it would come back to the Commissioners. Dennis Krom said he wanted to know where the Commissioners stand in the audit process of Fire District #2; Jeff said they did order and request an audit on February 21, 2017, Jeff suggested that Dennis contact the auditing individual (Diehl, Banwart) and ask how much progress they had made in the audit. Lynne said they ordered an audit, he questioned Justin what the next step is if an audit cant be done; Justin said if an individual feels that improper spending has happened or that there is a misappropriation of funds the individual could file a criminal complaint. Justin said a KORA violation was filed in his office regarding Fire District #2, but said the issue was handled. Justin said that Terry Sercer can contact his office if he feels that there was a KORA violation. Travis Mehwinney asked if the Commissioners would give Justin Meeks the authority to review the Fire District; Jeff made a motion to give Justin Meeks the authority to council the concerned citizens and to provide contact information and provide statutes regarding the petition for consolidation, Nick seconded and all approved. Travis Mehwinney questioned Justin Meeks, he said as a County Attorney he can’t step in and do something for the citizens; Justin said he doesn’t represent the citizens. Travis said he didn’t understand the need of having mutual aid, Dennis said he was thankful for the mutual aid, but discussed the delayed response time when a call goes out for mutual aid, Travis said they are paying tax dollars and not getting a service; Travis said he has seen one Fire District #2 fire truck out and that was in the Pioneer Harvest parade.

Lynne made a motion to go into a 5 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, 9the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Lynne made a motion to go into a 10 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason).

Lynne said that Terry Sercer with Diehl, Banwart, Bolton was almost finished with the audit of Fire District #2, but said Terry is waiting on information from a private citizen. Lynne made a motion that the Commissioners defer signing the 2016 special district annual summary for Fire District #2 until the audit of Fire District #2 is complete, Nick seconded and all approved.

Jeff made a motion to give permission for any of the Commissioners to attend an open house for a new jail at Miami County on November 3, 2017, Nick seconded and all approved.

Justin Meeks said that Briggs representative Jim Colson requested permission to start cleaning up an area of land between Briggs Automotive and the new jail site. Lynne later made a motion to give Briggs the authority to begin the clean up of the property they plan to purchase, Jeff seconded and all approved.

Lynne made a motion to suspend the meeting for lunch, reconvene at 1:00 to attend a fence viewing and reconvene at the Courthouse after the fence viewing, Nick seconded and all approved.

The Commissioners attended a fence viewing between property owners Larry George and Kimberly Acres LLC; for approximately 2,650 feet in the Southwest quarter of Section 23, Township 27, Range 21 in Walnut Township in Bourbon County, Kansas. After viewing the fence the Commissioners determined that the fence on the west was a good fence and the fence on the east was not a good fence. Lynne made a motion to approve Resolution 18-17 regarding the fence viewing, the decision was made as follows… the fence on the West (right side) is sufficient, however the fence on the East (left side) does need to be repaired as it is insufficient as viewed, and the Commissioners order and assign that Kimberly Acres, LLC is responsible for the ½ of the fence on the East (left side), Nick seconded and all approved and signed Resolution 18-17.

Robert Coon met with the Commissioners and Alvin Metcalf, Bill Martin, Ben Cole and Bobby Reed regarding the storage of seized vehicles. Julie Saker was also present. Robert Coon said he was making a formal request for the Commissioners and the Sheriff to re-open the bid process for seized vehicles. He said he thought this would be an annual bidding process; however it has been more than a year since Pearson Towing was awarded the bid for storing the seized vehicles. He said he could provide an adequate and secure storage area for the seized vehicles. He said he thought he could even save some money for the County regarding the seized vehicles and Attorney fees. Bill Martin said the policy used is a signed rotation between the Sheriff and the City. Mr. Coon said he had tried contacting the Sheriff in private to discuss the re-opening of the bidding for seized vehicles and again asked if the bidding could be re-opened, he said he wanted the bids to be competitive and wanted to meet the industry standards. Bill Martin said if the standards aren’t being met that would fall back on the towing company.   Mr. Coon suggested that the Commissioners view where Pearson’s Towing is storing seized vehicles. Mr. Coon said he had spent money to get a tow service started and said he would spend more money to make it in compliance and competitive. Regarding re-opening the bid process for seized vehicles, Bill Martin said he would take it under consideration. Julie Saker discussed the wrecker rotation; Bill said he understood that there was another company to be added to the list, making a total of 6 companies. Bill said the wreckers are listed in alphabetical order on the wrecker rotation, he said the individual needing a wrecker has the option of choosing the wrecker to use and if not able to make the decision, then the call goes to the wrecker of the day.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks and Clint Anderson). No action was taken.

Jeff made a motion to go into a 7 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Clint Anderson). No action was taken.

Lynne made a motion to go into a 15 minute executive session for attorney client privilege with possible litigation, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

At 4:07, Jeff made a motion to adjourn, Lynne seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                 (ss) Nick Ruhl, Commissioner

ATTEST:      

Kendell Mason, Bourbon County Clerk

10/31/2017, Approved Date

 

October 17, 2017                                                    Tuesday 9:00 am

The Bourbon County Commission met in open session with Commissioners Oharah,
Fischer and the County Clerk present.

Nancy Van Etten was also present for part of the meeting.

Jeff Fischer discussed the portion of the road grader manual that discusses the 4-pass method with Jim Harris; Jeff said this method only requires grading twice a year. There was discussion over
doing the 4-pass method on 230th and leaving a 4% crown on the roadwithout the windrow as a test strip. Jim said that 230th has been packed down and said he felt that the 1st
mile of Eagle Road that has been milled will also eventually be packed down. Jeff said he recently attended a Drywood Township meeting; he said he received some good questions and comments regarding Eagle Road, Jeff said he felt it was better to talk to people to alleviate their fears; he said the Commissioners don’t want to make it a gravel road, but the problem with Eagle Road was underneath the road. The Commissioners said they needed to get their primary roads up to the needed condition and then move to the secondary roads. Travis Clinesmith with John Deere
said he would bring a machine to do a demonstration on 230th that will show the value of a cross slope when building the roads and that will also do a 4% crown. Jeff asked Travis if John
Deere offered operator training for a 4-pass method; he said he would check
into this. Jeff said he would get information and education from Caterpillar on doing a 4-pass method. Jim said he would contact Norm Bowers with KAC to get his input on using a 4-pass method.

Jim Harris said he had a 2018 contract agreement from Kansas Department of Wildlife
and Parks for the reimbursement of fish food at Elm Creek and Cedar Creek for a
total of $12,360; Jim said he would have Justin Meeks review the contract.

Tammy Helm with the Fort Scott Tribune arrived at the meeting.

The Commissioners and Jim Harris discussed the previously received bids for a skid
steer loader and a forestry mulcher; present for this was Nick Ruhl by phone
and John Deere representative Travis Clinesmith. Jeff and Jim discussed the PSI for the
machines. The bid specification requested that the minimum tipping load for the machine be 12,000 lbs; none of the companies that were requested to bid met the 12,000 tipping load. Jeff discussed Takeuchi and Terex machines that can offer 12,000 lbs tipping load and more PSI that weren’t asked to bid; Jim said service after the sale is important to him and questioned why you
would buy a machine from a company that you won’t see after the sale.   Both John Deere and Caterpillar offered a 60 month 3,000 hour warranty with their bids. 
The Commissioners said that of the 3 machines that they received bids
for the John Deere met more of the specifications than any other machine. Nick made a motion to purchase the John Deere 33G skid steer loader and the 61G4 Forestry Mulcher for $92,288.91 to be paid for with cash out of the Special Machinery fund, Jeff seconded and all approved.

Lynne, Nick and Jim recently toured the John Deere facility in Davenport, Iowa;they discussed the tour.

Nancy Van Etten left the meeting.

Justin Meeks said they are preparing to close on the Hester property near the Landfill
that the County is purchasing; the Commissioners decided to close on or after
October 30th.

Jeff made a motion to go into a 5 minute executive session for attorney client
privilege with possible litigation, Lynne seconded, (the session included the
Commissioners and Justin Meeks). No action was taken.

Jeff reported to Jim Harris that there’s visual obstruction near 250th & Fern Road.

Jimsaid they are ditching, putting up signs and cold patching around the
County. He said they are getting readyto remove a bridge on Grand Road.

Jim said they will be having a safety meeting on October 27th; there may
be more than one Commissioner attending that meeting.

Jim reported that Westar will be selling trucks on Purple Wave; he suggested the
County consider purchasing some of the trucks.

Lynne asked Jim Harris to contact Jim Weir regarding ditches near Yale & 95th.

Jeff made a motion to go into a 10 minute executive session for attorney client
privilege with possible litigation, Lynne seconded and all approved, (the
session included the Commissioners, Justin Meeks and Kendell Mason).

Jeff made a motion to go into a 15 minute executive session for non-elected
personnel to protect their privacy and Lynne seconded, (the session included
Clint Anderson, Justin Meeks and the Commissioners). No action was taken.

Justin Meeks said he had been contacted by Briggs Automotive Jim Colson; they are
requesting permission to start the beautification process on the drainage ditch
on the County owned property next to the new jail that they plan to obtain. Justin said he would draw up a letter allowing the process to start providing that Briggs Automotive follows the KDHE
and Corps of Engineer guidelines and also obtain the proper permits.

Jeff made a motion to approve paying for Justin Meeks to attend KAC out of the
Commissioners fund, Lynne seconded, motion passed.

At
10:48, Jeff made a motion that he and Lynne attend the funeral for Arlo Eden,
and then break for lunch and reconvene at 1:30, Lynne seconded and the motion
passed.

Jeff made a motion to nominate Commissioner Lynne Oharah to serve on the Bourbon
County Economic Development Council, (allowing Lynne to vote on behalf of the
County), Lynne seconded and the motion passed.

The Commissioners plan to attend a SEK Regional meeting at Linn County
on October 20th; no County business decisions will be made.

At 2:28, Jeff made a motion to adjourn, Lynne seconded and the motion passed.

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                                                 (ss) Lynne Oharah,
                                                                               Chairman

                                                                      (ss) Jeff Fischer,
                                                                        Commissioner

                                                                         (ss) Nick Ruhl,
                                                                        Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

10/24/2017,
Approved Date

 

October 10, 2017                                                    Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and
the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Dana Arens, George Collinge and James Ramsey met with Jim Harris and the
Commissioners regarding the condition of Eagle Road. Recently a portion of Eagle Road was milled,
George said he was concerned that the winter weather would destroy the milled
portion, he questioned if the Commissioners would pave the milled portion now
to save the road; the Commissioners said they are waiting on a cash balance
report from the Treasurer before making a decision on paving the road now. George said that the deeper milled portion of the road is already starting to sink. Jim
Harris said that the air temperature needs to be more than 51 degrees to
pave. Jeff said he would be at the Garland Township meeting in the evening on October 10th, he said
they should have an answer by then on whether they would pave the road now. James said there were rumors that the road probably won’t be made back to blacktop; Jim Harris said that he doesn’t make the decision on what roads will be made blacktop, but the Commissioners do. Jim
said the Commissioners have a hard decision each year on deciding what roads to
repair. Lynne said he felt that the Commissioners made the point that their
intention was that it would at some point go back to blacktop. Jeff said that the plan is that the winter
weather will season the base so that the road will be compacted. George questioned if their intention was to put Eagle Road back to blacktop within a year; Lynne said that it won’t all be done in one
year due to the cost being over $400,000. George said he and others would feel better if some of the road could be done now and the rest done the following year. Lynne made a motion to allow Jeff to give an update regarding Eagle Road at the Drywood Township meeting, Nick seconded and all approved.

Jeff made a motion to give Lynne permission to attend a lunch on October 10th
with the City of Fort Scott regarding the airport upgrades, Nick seconded and
all approved.

Nick and Lynne will be attending a tour of the John Deere Facility in Davenport, Iowa
on October 11th & 12th.

Lynne made a motion that Jeff and Lynne attend a public meeting to discuss Land Banks on October 18th at 1:30 at the City Hall, Nick seconded and all approved.

Jim Harris opened the bids for the track loader and the mulcher, the bids were as
follows: R&R quoted $85,000 for a Gehl VT 320 vertical track loader & mulcher, Foley Equipment quoted $82,436 for a Caterpillar 299 & $72,304 for a Caterpillar 289 and $25,144 for the
mulcher, Murphy Tractor quoted $92,288.91 for a John Deere 333G track loader
and mulcher. Representatives from all of the companies were at the meeting when the quotes were opened. Jim recommended that he review the quotes and
make sure the equipment meets the required specifications and that they discuss
the quotes again on October 17th. Lynne said they are waiting on cash balance reports before making a decision on whether or not to purchase a track loader and mulcher.

Jeff said he had heard that there is a petition being circulated regarding paving Eagle Road; he said
that a petition is not a funding mechanism to pave the road, but means that
they want the road paved. Jim said the residents on Eagle Road
could set up a Special Benefit District and that the people that live on the
road could pay for the paving of the road by being taxed additional on their property
taxes.

Lynne told Jim Harris that someone requested a bus stop ahead sign near the East
entrance of Hidden Valley.

Patty Love from the Treasurers office gave Jim Harris and the Commissioners cash
balance reports; Jim questioned the cash balance for the Special Machinery
fund, he said that there are two additional deposits that are not on the
report, $47,000 insurance money from the chip spreader and $49,621 from Federal
Funds; Patty said she would review the balances.

The Commissioners discussed the cash balance in the Sales Tax fund; currently there
is $66,000 in the fund, Jim said they should receive $255,000 more for that
fund in 2017, he said after salaries and transfers are made there should be
approximately $90,000 at the end of 2017 in the Sales Tax fund. There was
discussion over keeping the reserve or using it to pave the mile and a half on Eagle Road, but no
decision was made on this.

Lynne made a motion to go into a 10 minute executive session for non-elected
personnel to protect their privacy, Jeff seconded and all approved, (the
session included the Commissioners and Clint Anderson). No action was taken.

At 11:53, Nick made a motion to break for lunch and reconvene at 1:30, Jeff
seconded and all approved.

Nancy Van Etten attended the Commission meeting.

Representatives from the City of Fort Scott Dave Martin, Rachel Pruitt and Rhonda Dunn met with the
Commissioners regarding the County gravel donation to Economic Development. The
County previously agreed to donate 3,000 ton of gravel annually to Economic
Development, Economic Development was to choose the recipients of the gravel
and the City was to haul the gravel to the receiving party. Rachel said they had heard from the Kansas
Aggregates and they felt that the donated gravel program has a negative impact
for local businesses. Dave Martin said he had heard from a retired KDOT employee and they felt that the program was done with good intention, but also felt that it had a negative impact. Nick made a motion that the County retract the previous offer to donate 3,000 ton of rock annually to Economic
Development, Jeff seconded and all approved. Rachel will notify the gravel applicants that there is no longer a gravel program. There was discussion over the expansion of the Fort Scott airport; Rachel
said that she had applied for 2 State grants and will be applying for 1 Federal
grant for the expansion. She said that the expansion will help both current and future businesses. Rachel said that fuel sales alone are expected to have a 400% growth due to the airport expansion. She said it is expected that there will be 50 jobs at the airport after the expansion. 

Rhonda Dunn said that today is the day that the Treasurers take office in Kansas, she said she
would be sworn in today and that tomorrow she would turn in her resignation to
the Governor; she said her last day as the Bourbon County Treasurer will be
November 3rd.

Cathy Cooper with the Kansas Department of Corrections Community Corrections Services
met with the Commissioners to present the 2017 report for Bourbon Allen and Miami County;
she discussed the caseload. She said that the 1st, 2nd and 3rd quarter that the agency
did not meet the 75% success rate for supervision of offenders, but did exceed
the 75% goal in the 4th quarter of 2017. Cathy also discussed the offenders that were
either revoked or not revoked. Jeff made a motion that Lynne sign off on the 2017 year end 2017 outcome report, Nick seconded and Lynne signed the document.

Nick made a motion that Lynne sign the claim voucher to pay $1,677.36 (to be paid
out of the jail surplus fund) to RTS for the fiber at the new jail, Jeff
seconded and all approved.

At 2:09, Jeff made a motion to adjourn, Nick seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                         (ss) Lynne Oharah,

                                                                       Chairman

                                                              (ss) Jeff Fischer,
                                                                Commissioner

                                                                (ss) Nick Ruhl,
                                                               Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

10/24/2017,
Approved Date

October 2, 2017                                                      Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and Deputy County Clerk Deb Schoenberger present.

Nancy Van Etten was also present for the meeting.

The Commissioners discussed the department heads budgeting for the total cost of employee benefits for their departments when doing their 2019 budgets. The expense of employee benefits would still be paid for out of the General fund.

Jeff made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Jim Harris). No action was taken.

Jeff made a motion to hire Donald Coffman for a full time position at the Landfill and in other areas as needed, Nick seconded.

Jeff is going to a Drywood Township meeting on October 10th; he said there is a petition being signed to stop turning paved roads into gravel. Jim Harris said that Ag Engineering had done core samples on Eagle Road and the County is going with their recommendations.

Jim said they are patching on 250th, he said that the bridge at 225th & Jayhawk will be inspected within the next 6 months. It was reported that 55th and Yale needs mowed.

Jim said he was attending a KDHE solid waste meeting in Manhattan. Diane and Charley Ballou were also going to the meeting, but driving separately.

Nick made a motion to allow Jim to get bids for a replacement motor grader in December for delivery in February of 2018, Jeff seconded and all approved.

Jim, Nick and Lynne will be attending a tour of the John Deere plant in Davenport, Iowa on October 11th & 12th.

There was discussion over using the City of Fort Scott’s paving machine; Jim said that when this was done before, both the City and the County wanted to use the machinery at the same time.

Justin Meeks and the Commissioners discussed the drug screening panels for the County employees; the Commissioners asked if alcohol screening could be added to the testing, Justin said that it could be added. The Commissioners asked that the Clerk request that alcohol be added to the screening process.

Justin said that City Court would not be held in the County Courthouse; Justin said he would notify Rhonda Dunn of this.

The Commissioners gave Justin the authority to look into the 505 IRS regarding the Land Bank option, Nick seconded and all approved.

Bill Cooper met with the Commissioners to ask permission to use Elm Creek Lake again for ABATE on October 6th & 7th; Lynne made a motion to allow this, Nick seconded and all approved.

Nancy Van Etten requested a street sign be placed at 195th & Indian Road.

Next Generation Insurance met with the Commissioners to discuss some of the benefits they offer.

The Commissioners asked that Appraiser Clint Anderson meet with the Commissioners at 1:45; however Clint was out of town and will meet with the Commissioners on October 10th at 10:30.

Nick made a motion to break for lunch and reconvene at 1:30, Jeff seconded and all approved.

All of the Commissioners plan to attend the ribbon cutting ceremony at the new jail site on October 5th; they also plan to attend a jail site meeting at 2:00 pm before the ribbon cutting.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners). No action was taken.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners). No action was taken.

At 2:06, Jeff made a motion to adjourn, Nick seconded and all approved.

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commissioner

                                      (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

10/10/2017, Approved Date

2017 Minutes 

 

 

 

September 26, 2017                                                Tuesday 9:00 am

 

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 

George Collinge met with the Commissioners and Jim Harris regarding Eagle Road; he said that the portion of Eagle Road that has been milled is now a better road than it was before milling, he said that all of the residents in that area are hopeful that by sometime next year the County will start paving Eagle Road.  Jeff said that he is hopeful that this will happen too, but said they haven’t committed to paving the road.  Lynne said there are over 150 miles of paved roads in the County, but the County can not afford to maintain all of them and said that they are trying to salvage the roads.  Lynne said it was his intent to repave the road.  Nick said he felt that Eagle Road needed to be repaved at some point, there was discussion over the cost of asphalt, one mile of asphalt cost approximately $83,000.  Jeff said that he hopes that during the next planning cycle (January – March) for paving they can address Eagle Road; he said that the traffic count on roads is a big influence on the roads that they plan to pave.  George questioned if the last mile to be milled could be patched until the County could afford to pave that portion of the road; Jim said the first ½ of the one mile that hasn’t been milled yet is mediocre, he said the second ½ of that mile needs to be reclaimed due to not having any base.  Jeff said he felt keeping the first ½ mile as a paved road and patching would be a reasonable idea and said this would save money; Jeff made a motion to stop the reclamation process approximately ½ mile East of 69 Highway at the recommendation of George Collinge, Nick seconded and all approved.

 

Brian Snyder met with the Commissioners; he said 135th & Xavier needs rock on the North/South road, he said it has never been rocked.  He suggested that the County avoid putting rock on a portion of the road that a resident has put rock on the road. 

 

Jeff Fischer discussed the 3,000 ton or rock that the County donated annually to BEDCO for economic development (the City will haul the donated rock); he said the original intent was to improve economic development in the County.  Jeff was designated to work with the City of Fort Scott to help decide who would get the gravel.  Jeff said he had put together some suggested requirements on who would receive the gravel, part of the requirements would be that the receiving party improves the tax base, he suggested that the eligibility requirements be that it be given to commercial for profit businesses within Bourbon County, employs more than 1 person, the majority of the stake/shareholders be Bourbon County residents and that the receiving party be current on their property taxes.  Jeff suggested that the limits of the gravel be that receiving parties receive 2 tons per employee for existing employees and 5 tons per incremental or expected new employees with a maximum of 300 tons per application.  Jim suggested that the Commissioners ask Justin to review the laws on the County donating rock when it is available for purchase from a private party; the Commissioners said they will discuss this with Justin. They later discussed the donated gravel program with Justin Meeks and he said he would review the laws on this.

 

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners and Jim Harris).  No action was taken.

 

Jim Harris made a request that the Commissioners allow him to hire a 3rd full time employee at the Landfill; no decision was made on this.

 

Lynne made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Jim Harris and Kendell Mason).  No action was taken.

 

Tammy Helm with the Fort Scott Tribune arrived at the Commission meeting.

 

Nick asked Jim Harris to contact Don Garrett and Seth Tucker who are both requesting culverts.  Nick told Jim that the mowers are doing a good job.

 

Jim said that they will review the quotes for the skid loaders and the mulchers on October 10th.  Nick said he may be absent on October 10th.

 

Nick said he viewed the sample area where the 3 part epoxy system was installed; he said the product will be installed in the sally port and the pods (the pod that is there for future growth will not have the product installed).  He said they will begin applying the product to the floors today.

 

Nick said there will be a ribbon cutting ceremony on October 5th at 3:30 pm; all of the Commissioners may be attending the ribbon cutting.

 

Arnold Schofield, the Commander of the Chief of the American Legion in Fort Scott met with the Commissioners; he said the American Legion along with the endorsement from the VFW want permission from the County to pursue and place a war memorial monument of the Courthouse grounds in remembrance of the Bourbon County residents who died in combat in the Vietnam War and the War on Terror.  He said if the Commissioners are agreeable, they will bring the design and location of the placement of the monument to the Commissioners for approval.  He said the design will be similar to the current monuments.  He said the initial concept will have 2 pieces of polished granite; he said the right side of the monument will list the names of the 12-14 Veterans that gave the ultimate sacrifice and died in the Vietnam War and the right side will list the names of the 3 Veterans that gave the ultimate sacrifice and have died in the War on Terror (Desert Storm, Afghanistan and Iraq).  Arnold said to the best of their knowledge no one died in the Korean War from Bourbon County.  Arnold said they were not asking for money from the County, he said they will raise the funds and said the monument will be made locally.  He said that Kenny Blake estimated the monument to cost $2,000-$2,500 (which includes making and installing the monument).  Arnold said he felt the best placement for the monument would be to the right of the Spanish American War monument on the Courthouse lawn.  Jeff made a motion to give them permission to start the process on the monument, Nick seconded and all approved.  Arnold said he hoped that the monument will be installed by Memorial Day of 2018 or by Veterans Day, 2018.  He said he hoped that the Commissioners will have a ground breaking ceremony for the monument when the time comes.

 

Brian Wade, a resident of 2618 Soldier Road, met with the Commissioners; he said the County did a good job on the road in front of Tom Hills & the Singmaster’s property.  Brian said there are chug holes in front of his house and asked that they be fixed.

 

Justin Meeks met with the Commissioners; he said that Lynne Oharah had asked him to prepare a memo in regards to the agendas due to last weeks special meeting that was held.  Justin said a patron didn’t feel they had the right to speak during the special meeting; Justin said the agenda for a special meeting can’t be amended and that you can’t discuss anything other than what is on the agenda for a special meeting.  He said a regular meetings’ agenda could be altered.  Justin said intentionally leaving items off of an agenda could result in a KOMA violation.  Justin said there could be time limits on someone’s speaking times, but said they can’t stop someone from talking unless they are trying to discuss non-elected personnel in open session.  Justin said the public could be present during an executive session if they needed to discuss non-elected personnel. 

 

Justin Meeks said he had started doing the research on the use of the Courthouse by other entities.

 

Jeff made a motion to go into a 5 minute executive session regarding consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason).  No action was taken.

 

Rodney Beckham met with the Commissioners; he said from 65 Highway to 45th hasn’t had any rock in 3-4 years and it hasn’t been mowed.  Lynne said the mowers are out and said he would report the gravel issue to Jim Harris.

 

Jim Harris met with the Commissioners regarding the earlier motion to leave the 1st ½ mile of the pavement on Eagle Road; Jim said he viewed the road and the earlier motion is a bad call, he said that portion of the road is also bad.  Jeff made a motion to resend the earlier motion regarding Eagle Road of leaving ½ mile of pavement based on the additional information and mill that portion of the road too, Nick seconded and all approved.

 

Jim Harris and the Commissioners discussed Eagle Road; Jim said the weather and trucks will tear up the milled road, there was discussion of possibly paving the road now, the cash balance and planned carryover and the road will be discussed again next week.  Jim suggested that the Commissioners dedicate money every year to the bridges, so that there will be money down the road for them.

 

At 11:50, Lynne made a motion to break for lunch and reconvene at 1:30, Jeff seconded and all approved.

 

Rhonda Dunn met with the Commissioners; they discussed the Tyson chicken plant relocation.  In order for a location to be chosen as the destination for the Tyson plant it has to have the power and water supply needed, access to railroad as well as acreage of land located 5 miles outside the city limits.

 

Register of Deeds Lora Holdridge, met with the Commissioners; she said she had a clerk turn in her notice and her last day will be October 11th.  She said the employee leaving didn’t like the idea of becoming a floater and said that there was no office she wanted to float to. Lora said she was sad to see her go, but said she had made her choice.  She said she was tired of trying to fight for a full time person.  Lora said she needed to have the staff to cover when someone is gone for sick or vacation time.  Lora said that someone has to double check the others work in order to eliminate errors.  Lora said in Allen County when someone is gone, they hold the documents until the staff is available to process the documents.  Lora said since 2011 she has turned in $26,000 out of her budgets (Lora said that the Allen County Register of Deeds spends their entire budget).  Lora said the Commissioners keep comparing her to Allen County, but she said she does more than they do since Bourbon County works less hours a week than they do, she said she does more documents for a lot less money than they make in Allen County.  She said she is tired of being frugal and said she was upset about finding out the way she did when they cut her budget.  Lora said she was the only elected office that the pay was cut in the 2018 budget.   She said she has now lost an employee and needs to replace them quickly, she said they will be busy towards the end of the year.  Lora said that all but $7,000 is in her budget to run her office efficiently, she said by statute she has to be provided with the staff to run her office.  Lora said she will go for a part time employee instead of a full time employee and will work them less than 1,000 hours and said if they go over 1,000 hours annually she will pay for the additional hours out of the Tech fund.  She asked if the Commissioners had any problems with her hiring a part time, all of the Commissioners said they didn’t have any problems with hiring a part time employee to replace the full time position.  Kendell later told the Commissioners that if an employee works for Bourbon County, they should be paid through payroll. 

 

Lynne made a motion to go into a 7 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks, Rhonda Dunn and Kendell Mason).  No action was taken.

 

Rhonda Dunn met with the Commissioners; she said that Wyandotte County will be coming to Bourbon County and will be discussing the Land Bank option.  Rhonda is setting up the meeting date, time and location. 

 

Shane Walker met with the Commissioners; he presented the CIC 2018 contract for software support for Bourbon County.  The Contract for 2018 is $52,970.  Justin Meeks said last year he had reviewed the contract.  Lynne made a motion to sign the 2018 annual agreement with CIC, Nick seconded and all approved and Lynne signed the contract.

 

Lynne made a motion to go into a 5 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks).  No action was taken.

 

The Commissioners discussed the KWORCC voting delegate form; Jeff agreed to be the voting delegate for Bourbon County on November 14th, 2017, Nick will be the alternate. 

 

Lynne made a motion to allow Nick to give Jeff a ride to Wal-Mart to pick up his vehicle, Jeff seconded and all approved.

 

At 3:27, Lynne made a motion to adjourn, Jeff seconded and all approved.

 

                                      THE BOARD OF COMMISSIONERS

                                       OF BOURBON COUNTY, KANSAS

                                          (ss) Lynne Oharah, Chairman

                                              (ss) Jeff Fischer, Commissioner

                                                                               (ss) Nick Ruhl, Commissioner

 ATTEST:

Kendell Mason, Bourbon County Clerk

10/03/2017, Approved Date

 

 

September 21, 2017                                                          Tuesday, 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Lynne made a motion to approve a permit from Howsley Communications who is doing work for AT&T to bore a minimum of 36” under the road at 846 215th Street, Nick seconded and all approved.

Jim Harris said that he previously requested that the Commissioners approve hiring a full time mowing position to be paid for out of the Road & Bridge Sales Tax fund; Jim said he was incorrect, that this position will be paid for out of Road & Bridge. Jim said he is taking applications now and would like for the Commissioners to consider hiring a mower for 2018 to be paid for out of the Road & Bridge Sales Tax fund. Jim said that their department can’t complete other projects if all of the employees are mowing. Lynne said the mowing needs to be done before the snow falls in the County. There was discussion over having a mower in each quadrant of the County in order to keep up with the mowing. Jim said he has an employee that will be retiring in January of 2018, and said if he hired a 4th mower operator this employee will replace the one retiring in January of 2018. Jim and the Commissioners discussed the Road & Bridge interviewing and hiring process. Jeff said he viewed the hiring process differently, he said he believes that there are data points that the County has access to, he said he is objective in nature in evaluating a candidate for employment. Nick made a motion to hire 1 person to be paid for out of the Road & Bridge Sales Tax fund, Jeff seconded and all approved.

Jim Harris asked for permission to get quotes on a new skid loader and a mulcher; Jeff made a motion to give Jim permission to get quotes for a skid loader and a mulcher, Nick seconded and all approved.

Jason Silvers with the Fort Scott Tribune arrived at the Commission meeting.

Residents near Eagle Road met with the Commissioners regarding an article in the Fort Scott Tribune, the article said that the County could not tell when they would come back to work on Eagle Road; Jeff explained the road reclamation process for Eagle Road; he said they did core samples and at the 4 way stop going into Garland it had a good base of 6-8” and it had been milled to be overlaid. Jim said the other 3 miles from the 4 way stop to 69 Highway have 3-4” of asphalt and the condition of the base is poor, he said if there isn’t 12-18” of base required the road will deteriorate. Jeff discussed the process of re-establishing the base. He said it is not economically feasible to do anymore work until the base is good. Jeff said they are preparing the base and hopefully next year when the County is paving again the road will be blacktopped and when it is restored it will be a good road, but in the meantime it will look like a gravel road. Jeff compared the Eagle Road process to Jayhawk Road; Ruth Waring said that Jayhawk Road has never been in as bad of condition as Eagle Road. Jeff said that Eagle Road doesn’t have enough base material to support a good road. Jim said that his hope is to re-base the road and he thought when the road is complete the public will use the road more. The citizens felt that the County had forgotten that whole corner of the County regarding maintenance. There was discussion over 250th, and the bad shape it is getting in, there was discussion over how maintenance on both 250th and Eagle Road had not been kept up. There was discussion over the traffic count on Eagle Road compared to Jayhawk Road. Ruth Waring brought up the closed portion of Eagle Road; she said the County should have notified dispatch when they closed the road, (she said emergency services were called to a scene and had to detour due to a closed road that they were not notified of). Jim Harris said that he agreed and that there was no excuse for not notifying dispatch of the closed road. Jim said that there is a road closed sign up, but that a vehicle could now drive around. There was discussion over the County paving a road at Fort Scott Lake and the traffic count there compared to Eagle Road; Jeff said the road at Fort Scott Lake was done due to a commitment by the previous Commissioners. Lynne said the current Commissioners have been looking at roads and prioritizing roads and how they will be maintained, Lynne also stated that the roads have to have a good base. They questioned if 250th had core sample done, Jim said no. Jim discussed the concrete bridge at 250th & Deere Road, Jim said this is a fracture critical bridge, and it will cost $1 million for a new bridge. One citizen suggested that there is no point putting a $1 million bridge on a 5 cent road. Someone asked if the County had been working on grants for the bridge; Lynne said yes they had. Jim Harris agreed that 250th needs patched, he said he is limited on crews and budget. One citizen said they understood that the road will be gravel, but said they didn’t want the road left as gravel. Jeff said he is optimistic that Eagle Road will get paved; he said he couldn’t promise that it will be paved in 2018. There was concern over the gravel roads tearing up tires. One person said that Eagle Road is a main artery for a lot of area down there. Jeff said he understood that agriculture drives the economy here. Jeff said that he hopes from 69 Highway through Garland is a good road next year; one citizen suggested that they strive for that goal. There were some compliments from some of the citizens regarding the purchasing of the side arm mowers and the improvements to 240th. There was discussion over the mowing in the County; Lynne said they addressed mowing by having people mowing 12 months of the year. Jim Harris said they had about 4-5 days of work to do to Eagle Road. Someone questioned if Bourbon County had a Noxious Weed sprayer; they said that 250th hasn’t been sprayed.

Bill Martin, Bobby Reed, Briggs Automotive Group representative Jim Colson along with City of Fort Scott representatives Rachel Pruitt, Rhonda Dunn and Dave Martin, met with the Commissioners and Justin Meeks regarding a sales tax rebate agreement and development agreement between Bourbon County, the City of Fort Scott and Briggs Automotive. Rachel Pruitt discussed the sales tax rebate and the development agreement. The project includes both interior and exterior improvements, but doesn’t include the legal description of the land. This is a $4.7 million project. The site plan maps out the property, all pending approval from KDOT and the Army Corp of Engineers. Rachel said that the construction will start by March of 2018 and will be completed by June of 2019. Rachel said that the sales tax rebate agreement is financed through 50% of the 1% of incremental sales tax. Rachel and Jim Colson both said if Briggs’ performance isn’t there, then there won’t be revenue there to reimburse the project. Rhonda said the better that Briggs performs the more sales tax would be received, if they don’t perform we don’t pay. Rachel said it’s projected that $13-$15 million in sales tax will be generated in a 20 year period. Justin Meeks said he felt it looked like a good agreement for the County. Lynne made a motion to approve Resolution 16-17, A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF BOURBON COUNTY, KANSAS AUTHORIZING THE EXECUTION AND DELIVERY OF A SALES TAX REBATE AGREEMENT AND DEVELOPMENT AGREEMENT WITH BRIGGS OF FORT SCOTT, INC, Jeff seconded and all approved.

The Commissioners were planning on discussing the possibility of selling land near the new jail site to Briggs Automotive; however there was a delay in the possible selling of the land.

Nick told Jim Harris that there was brush left in the ditch on Campbell Road. Jim said they had trimmed brush on 215th.

Jeff made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Kendell Mason and Jim Harris). No action was taken.

Nick made a motion that all three Commissioners and Jim Harris may be attending a tour of the John Deere motor grader factory in Davenport, Iowa on October 11th & 12th, Jeff seconded and all approved.

Justin Meeks met with the Commissioners regarding the Womelsdorf Quarry; Lynne made a motion to adopt Resolution 17-17 settlement agreement, between James M. Brennan and Brenda Brennan, and the Board of County Commissioners of Bourbon County, Kansas (County), Jeff seconded and all approved.

Lynne made a motion to go into a 15 minute executive session for attorney client privilege with possible litigation, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Alvin Metcalf, Bobby Reed, Bill Martin, along with RII Concrete representative Rory Chaplin, Universal Construction representatives Gary Walker, Steve Smith, Deondre, Goldberg Group Architects representatives Kevin Rost and Carole Cline and Fox 14 TV and KODE TV met with the Commissioners regarding a floor issue at the new jail. Lynne said they had a resolution regarding the floor issue and said that Nick was handling the issue. Lynne said that Nick had been in touch with Bill, Bobby and Universal regarding the floor issue. Kevin Rost said there was an issue with the appearance of the concrete floors, he said everyone was in agreement that there was an issue with the concrete and said the floors weren’t acceptable to anyone. Kevin said that they are grinding off the floors and this will give a long lasting low maintenance floor. Nick questioned if the floors should have been sanded before the initial product was put down. Bill Martin questioned if anything was done to protect the floor before (during the construction process), he questioned what precautions were taken so that there wasn’t any re-doing of projects, Bill also questioned who’s now responsible for the cost of to fix the floors. Kevin Rost said that there is protocol put into place to protect the floors, he said when something was done incorrectly they put a stop to it when they found out something incorrect was happening. Bill Martin discussed the burden of the cost to repair the floors; Gary Walker said it is taken care of, he said that the subcontractors will be charged for the corrected work. Bobby Reed questioned what sealer was supposed to be used initially and stated that now they were going to paint the floor. Gary Walker said now they are using a 3 part epoxy system of the floor, originally it was a clear sealer that chemically bonds to the concrete. Kevin Rost said they are re-sanding the floors to an acceptable level, this is epoxy and not paint, he said the 3 part epoxy is used on industrial projects. Kevin suggested that they choose a standard color (not mixed). Kevin said that it should be 5-10 years before any maintenance will need to be done on the floors and said in an area where there is only foot traffic it should last longer. Nick questioned the warranty on the epoxy floor; Bobby questioned when it does wear what is the process to fix it. Bobby questioned the how the original product compared to what they were supposed to get for the floors and now the new product, Kevin said the 3 part epoxy is a little better than the original product and said it is better than the cure and seal product. Gary Walker said he will get the repair and maintenance procedures for the 3 part epoxy floor. Gary said that switching the products and the extra work will not be an additional change order nor cost the County any extra. Bill Martin questioned where the 3 part epoxy was tested on the jail floors; Gary Walker said they did a test in an area that could be easily hidden. Kevin said that the County could pick a test area; Kevin said they had used similar products on other projects. Bill Martin said he wanted to tip his hat to Nick Ruhl, he said Nick had been placed in a position; he said he felt that it was professionally disappointing that the other 2 Commissioners had disconnected themselves from the project. He said that they had Commissioner Ruhl take over; he said they threw him out of the boat and it was sink or swim for him. Bill questioned if years down the road something happens to the floor will Jeff and Lynne stand behind Ruhl. Bill said to Lynne and Jeff you two were elected to represent the citizens in their district and said they did a knee jerk reaction, he said on top of that in the last 30-45 days twice all three Commissioners took 1 ½ hours to look at tractors for the Road & Bridge department. Bill said that the jail is an $8 million project and it should be all three of the Commissioners making the decision. Lynne said Nick was elected to be the coordinator, he said the floor issue should have been brought to Nick’s attention first and then Nick would have brought it to the attention of the other Commissioners. Lynne said they elected Nick to make the decision in order to move forward without delaying the project. Bill Martin said that they still hadn’t picked a color and said nothing had been done by appointing Nick to make a decision. Bill said that Jeff and Lynne were backing away, Lynne said no one is backing away, he said they had been offered a product and color scheme to satisfy the floor concerns. Bill said he wanted the decision to be made in front of the Board of Commissioners. Lynne said they could’ve done the same thing at the jail site. Lynne said they told Nick to resolve the floor issue in a timely manner and said they weren’t passing the buck. Bill Martin said the way it was presented in the media, the other two Commissioners (Jeff and Lynne) were disconnected from the issue. Lynne said he was proud of the way that Nick was handling the situation. Lynne said the only other way to fix the floors was to grind the concrete down, but they would still have to do maintenance by applying wax or sealant; Bill said the problem was that the floors were not protected in the beginning. Nick said he had a conversation with Bill Martin and Bobby Reed and they selected Haze Gray in a satin finish with a high wear additive for the 3 part epoxy floors. Gary Walker said this would be done in 2 layers and then a clear topcoat. Alvin questioned if once the floors were done, would they be protected for the rest of the construction, Gary said yes. Gary also said that there will be some patching done before the product is put on the floors.

At noon, Lynne made a motion for the Commissioners to attend a jail site meeting and reconvene at 1:30, Jeff seconded and all approved.

Nick reported that someone was taking trees out and dumping them on the County at the jail site; he verified that they will be hauled off by the contractor.

Rhonda Dunn met with the Commissioners; she said due to the negative public opinion it was her opinion that they discontinue the facility fee in the tag office. Jeff made a motion that beginning in 2018 that the County discontinue the facility fee in the tag office, Nick seconded, Lynne said the financial impact to the County would be approximately $37,000, and all approved. Rhonda suggested that since the County overcharged by $.50 on the facility fee, that the County donate the overcharged amount to an organization, no decision was made on this.

Rhonda said due to system changes and the lack of staff her office would not be doing drivers licenses anymore; the drivers’ license office will now only be open on Thursday and Friday.

Rhonda and the Commissioners discussed RID’s and Land Banks. Rhonda said that at the next tax auction, the properties will have a minimum bid which will include any back taxes and assessments on the properties. She said if a property doesn’t sell it will go to the Land Bank.

Rhonda Dunn said that the City is considering moving the codes department from Memorial Hall to City Hall, she said they are in the process of looking for somewhere to have the City meetings and said she had talked to Judge Ward to see if Municipal Court could be held at the Courthouse in District Court; Judge Ward suggested that she discuss this with the Commissioners, the Commissioners suggested that this be discussed with Justin Meeks; Justin said he would review this option.

Justin Meeks met with the Commissioners and discussed the employee handbook.

Justin suggested that they start to think about the surplus property that will be created once the new jail is open.

All three of the Commissioners will be attending a jail meeting on October 5th at 2:00 and will attend the jail open house the same day between 3-5 pm. Lynne made a motion to allow Nick to talk to Bill Martin and the Chamber of Commerce regarding an open house for the new jail, Jeff seconded and all approved.

BEDCO representative Steve Buerge and Rachel Pruitt and Dave Martin with the City of Fort Scott met with the Commissioners regarding the County donated gravel program. The County previously agreed to donate 3,000 ton of gravel annually to BEDCO, the agreement was for BEDCO to choose recipients of the gravel that are new or expanding businesses, the City of Fort Scott took applications for the gravel, however none of the approximately 12 applicants a good program, but said they had received a few negative comments. Dave Martin said that together the City of Fort Scott and Bourbon County tried to do a program to help current or new businesses with economic development assistance, but the problem is that it has upset some people; however the intent was to do good things. There was discussion over forming a committee to choose who would receive the gravel; Nick made a motion to give Jeff the authority to talk with the City of Fort Scott and BEDCO regarding the donated gravel and to help review the applicants to decide who should receive the donated gravel. Jeff made a motion that the 3,000 ton of rock that was donated annually be prorated to 250 ton/month, Nick seconded and all approved.

Rachel Pruitt discussed a new program in Bourbon County called Live Local; which was formed by local business; she discussed the economic impact by shopping local.

Lynne took a phone call from Larry Goldberg with Goldberg Group Architects; Larry complimented Bourbon County and Universal for the work that has been done on the jail project; he said it is very rare on a project of this size to only have a few change orders. They previously wanted to meet with the County privately to discuss the previously brought up floor issues at the new jail and said that they were rectifying the floor issues at no cost to Bourbon County. Jeff said he was confident that the new chosen floor product for the jail floors is more superior than the original product.

Lynne made a motion to appoint Maybelle Mertz to the SEKAAA governing board, Jeff seconded and all approved.

At 3:53, Nick made a motion to adjourn, Jeff seconded and all approved.

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                     (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commissioner

                                       (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason

Bourbon County Clerk

09/26/2017, Approved Date

 

September 19, 2017                                                                   Tuesday 9:30 am

 

The Bourbon County Commission met in open session for a special meeting regarding a construction issue at the jail site.  Present were Commissioners Oharah and Ruhl, Commissioner Fischer was on the phone.

 

Tammy Helm with the Fort Scott Tribune was also present.

 

Alvin Metcalf, Bobby Reed and Bill Martin met with the Commissioners;  on September 12th it was brought to the Commissioners attention of an issue with the floors at the new jail site, on September 12th, Lynne called Universal Construction and told them that the floors were not acceptable.  Lynne said he had overstepped his authority by talking to Bobby Reed regarding the floor issues.  Lynne made a motion to give Commissioner Nick Ruhl the authority to resolve any issues concerning the Bourbon County Jail floor sealing issue.  Also, this issue is to be resolved in a timely manner as to meet the October 1st, 2017 Bourbon County jail project completion date, Jeff seconded and all approved.  Lynne said that any jail issues need to go through Nick Ruhl.  Bobby Reed said he wanted to get this issue resolved as fast as possible.  Bill questioned that since giving Nick the authority to make the decision on the jail project if he was going to make a decision as fast as possible; Bill said no decision should be made until all contractors are involved, he said he felt the Commissioners were doing a “knee jerk reaction”.  Bill said if the burden rests on Nick then so be it.  Lynne said the contractors want to do an epoxy armor sealant floor system.  Lynne said this is the same sealant that is in the new jail’s kitchen, except the texture is different.  Nick questioned if the project will be completed by October 1st.  Nick said he wanted to see the original contract regarding the way the floor was supposed to be done.  The Commissioners all agreed that they want the project done on time with no more delays or expenses.  The original floor was supposed to have a 20 year sealer on it, but the new process will require maintenance in 10 years, Nick questioned who would be responsible for the cost of the maintenance in 10 years.  Lynne said he did have a conversation with the County Attorney regarding overstepping his authority, he said he was just trying to expedite the process.  Lynne told Nick to be very careful in how he handles the jail issues as to not create any litigation for the County.

 

At 9:46, Jeff made a motion to adjourn, Lynne seconded and all approved.

 

THE BOARD OF COMMISSIONERS

                                                      OF BOURBON COUNTY, KANSAS

                                                         (ss) Lynne Oharah, Chairman

                                                     (ss) Jeff Fischer, Commissioner

                                                        (ss) Nick Ruhl, Commissioner

 

ATTEST:

Kendell Mason, Bourbon County Clerk

09/21/2017, Approved Date

 

 

September 12, 2017                                                        Tuesday 9:00 am

 

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 

Tammy Helm with the Fort Scott Tribune was also present.

 

Justin Meeks met with the Commissioners; he questioned if the Commissioners wanted to meet with Jim Colson who is the negotiator for Briggs Automotive regarding the land and fence issue between Briggs and the new County jail.  Lynne made a motion to go into a 3 minute executive session for preliminary discussions relating to the acquisition of real property, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks).  After the session the Commissioners decided they would meet with the Briggs Automotive group at 4:00 pm today.

 

Harold Coleman met with the Commissioners; he said he was concerned about the weight & axle limit signs missing or laying down at some of the bridges in the County.  Harold also presented 2 keys to the old jail to be put on display.

 

Mike Hampton, a resident of 1436 Wagon Road, met with the Commissioners and Jim Harris; he said he and a neighbor were talking about moving their fence row back due to the eroding ditches there, he said he also felt that some of the culverts there were a safety issue.  Jim said he would meet with Mike Hampton to view his concerns.

 

Jim Harris presented a real estate contract for the purchase of 12.5 acres; Jim said that Justin had reviewed the contract.  Jeff made a motion to sign the land purchase contract for approximately 12.5 acres for $31,675 from the Hester family, (to be paid for out of the Landfill fund) (the land adjoins the County Landfill property), Nick seconded and all approved and signed the contract.

 

Jim Harris and the Commissioners discussed the work to be done to Eagle Road; Jim said he paused the project after being approached by a resident questioning what they were doing to the road (in order for the Commissioners to review the plan).  Jeff said he had talked to Dana Arens who was concerned that the road wouldn’t get paved in a timely manner, Jim and the Commissioners all said they couldn’t address when they would go back to the road.  Jeff said that they had hit pause on Eagle Road in anticipation of questions from residents near Eagle Road, he said he had talked to Dana Arens and didn’t promise that the road would be paved, but said they hoped that eventually they could overlay and build up the road with 2 courses of 2” asphalt.  The Commissioners said they planned to continue on with the work on Eagle Road.

 

Lynne made a motion to go into a 5 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Jim Harris).  No action was taken.

 

Jim Harris presented a transfer for the Commissioners to approve; Nick made a motion to approve the budgeted transfer of $100,000 from Road & Bridge Sales Tax to Road & Bridge, Jeff seconded and all approved.

 

Noxious Weed Director Nate Taylor met with the Commissioners to present the 2018 weed management program. The program described his plan on how he planned to treat the noxious weeds around the County in 2018.  Lynne made a motion to sign the 2018 annual weed management program, Jeff seconded and all approved and signed the document.

 

Alvin Metcalf, Bill Martin, Bobby Reed and Ben Cole met with the Commissioners and Justin Meeks regarding unused vacation time; Ben Cole previously presented what he estimated it would cost in 2017 to pay off any unused vacation time in the Sheriff’s department.  Currently the Sheriff’s department is short staffed and there are employees that are unable to use vacation time this year due to staffing issues.  Due to safety issues, the Commissioners are considering paying off any unused vacation time to 5 employees in the Sheriff’s department that will loose any unused vacation time at the end of the year.  The Commissioners said they will develop a policy in the future that will allow a possible accumulation of 120 or 150 hours and once an employee reaches those hours they will not accumulate any more time.  There was discussion over vacation pay being a benefit that currently the employees are paid for either by using it or when they leave employment that they get paid for it.  Bobby questioned if an employee is allowed to carryover vacation time for several years and they leave employment, where will this money be budgeted at.  Nick made a motion that at the end of 2017, the Commissioners authorize paying any unused vacation time to the 5 employees in the Sheriff’s department that will loose their time since they are not able to take their time due to staffing issues, Jeff seconded and all approved.  Jim Harris told the Commissioners that the Road & Bridge department could also be effected if someone wasn’t allowed to use vacation time at the end of the year due to bad weather.

 

Bill Martin said he had applied for a grant; he said he has not been awarded the grant but said he needed to have in place a policy regarding illegal immigration (should there be an illegal immigrant in custody).  The Commissioners and Bill Martin all signed the document called “Certification of Illegal Cooperation”.

 

Bobby Reed presented an invoice from Cooks Correctional for the purchase of the kitchen equipment at the new jail for a total of $127,215.99, (Bobby said this invoice was approximately $20,000 less than the original bill).  Bobby said this new invoice was still incorrect due to a charge on the bill, he said he would get a corrected invoice to the Commissioners.

 

Bill Martin said he had received a call from a vendor at the new jail suggesting that someone view the work being done at the jail.  Bobby Reed and a vendor did a walk through at the jail and Bobby took photos of the floor work being done there.  The floors have a clear sealant on them; however, the pictures show the poor quality of work with paint and imperfections under the sealant.  The Commissioners said they would contact Universal Construction since they are ultimately responsible for the project and the quality of work there.  Lynne called Universal and told them that the floor work there was unacceptable.

 

Nick discussed 205th & Overbrook Road; he said a resident in that area was concerned about the speed limit there.  There is a 35 mph sign posted going north there but nothing is posted going south; Nick said he had visited with Bill Martin and Ben Cole and they both said since it isn’t posted going South the speed limit is 55 mph.  After discussion the Commissioners decided to install a 35 mph sign going south.  There was brief discussion over removing the North and South stop sign at 205th & Overbrook, but the Commissioners decided to leave the signs.

 

Nick questioned Jim Harris about 4 yield signs at each corner of 175th & Tomahawk.  Jim said that any new signs that have been placed in the County while he has been in his position have been put up under the advice of the Commissioners.

 

Jim Harris and the Commissioners discussed mowing in the County; Jim said he planned to change the working days for the Elm Creek Caretaker and have him mow in the County during the week and spend less time working at Elm Creek.  Lynne made a motion to fill a vacancy created by a retired individual, the new employee will be mowing hard surfaced roads in the County and the wages will be paid out of 1% Sales Tax, Jeff seconded and all approved.

 

Lynne made a motion that the Commissioners meet for lunch at noon at Sharkey’s and then meet on Wagon Road to view a mulcher, Jeff seconded and all approved.

 

Lynne made a motion to go into a 5 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks).  After the session, Lynne made a motion to terminate the Womelsdorf Rock Quarry lease and accept the offer from Mr. Hudson to terminate the lease, Nick seconded and all approved.

 

Lynne made a motion to go into a 15 minute executive session for preliminary discussions relating to the acquisition of real property, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks).  No action was taken.

 

Jeff made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason).  After the session, Nick made a motion to give Kendell the authority to hire a part time employee (replacing the vacancy of a full time position created earlier in 2017), Jeff seconded and all approved.

 

Nick made a motion to break for lunch and meet at Sharkey’s with Jim Harris and a representative from John Deere and then on to Wagon road to view a John Deere mulcher and reconvene at 2:30, Jeff seconded and all approved.

 

Lynne made a motion to go into a 5 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks).  No action was taken.

 

Rhonda Dunn reported that they had been collecting $.50/per tag too much for the tag fee that they had been collecting in 2017, she said if someone came to her office with their receipt showing where they had paid $3.00 for a facility fee, they would receive a $.50 refund. She said they will be offering the refunds through September 29, 2017.  She said they have now reduced the facility fee to $2.50.

 

Lynne made a motion to go into a 5 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners, Rhonda Dunn and Justin Meeks).  No action was taken.

 

Lynne made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners, Rhonda Dunn, Justin Meeks and Kendell Mason).  After the session Lynne made a motion to allow Treasurer Rhonda Dunn to canvass the department heads to ask if there are any employees wishing to donate unused vacation time to an employee in need of leave time due to a serious illness, Nick seconded and all approved.

 

Jim Colson a negotiator for Briggs Automotive met with the Commissioners; Lynne made a motion to go into a 10 minute executive session for acquisition of real property, Nick seconded and all approved, (the session included the Commissioners, Rhonda Dunn, Justin Meeks and Jim Colson).  After the session there was discussion over Briggs offer to purchase County owned land (which is currently in the flood plain) by the new jail.  After the session, Mr. Colson said there would be no land swap, but rather Briggs would be paying Bourbon County money for land (contingent on environmental testing) that they need to expand their business, their offer was $90,800 which included land acquisition and money for a fence to be built, there was brief discussion over the purchase price and what would be included, but no decision was made.  Lynne made a motion to go into a 5 minute executive session for acquisition of real property, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Rhonda Dunn).  After the session, Mr. Colson returned to the meeting, the Commissioners said that the County would like to have $25,000 for the County owned land, $45,000 for the cost of the fence to be built and would like to have a piece of property that Gary Cullor owns, (valued at $20,800 which Briggs Automotive is trying to obtain).  Mr. Colson suggested that a clause in the contract be added that if Briggs isn’t able to obtain and deliver the additional land by December 31, 2017 then Briggs would pay the County $20,800 instead of giving the County the land.  Justin Meeks reminded the Commissioners that the cost of building the fence could be more than $45,000.  The Commissioners plan to discuss and sign documents pertaining to Briggs Automotive on September 21st, 2017 at 10:00 am.

 

At 4:41, Nick made a motion to adjourn, Jeff seconded and all approved.

 

                                                THE BOARD OF COMISSIONERS,

                                                                     OF BOURBON COUNTY, KANSAS

                                                                    (ss) Lynne Oharah, Chairman

                                                                     (ss) Jeff Fischer, Commissioner

                                                                   (ss) Nick Ruhl, Commissioner

 

ATTEST:

Kendell Mason, Bourbon County Clerk

 09/21/2017, Approved Date

 

September 5, 2017                                        Tuesday 9:00 am

 

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 

Lynne reported that Rhonda Dunn with the City of Fort Scott requested that the scheduled appointment regarding Briggs Automotive be canceled for today and rescheduled for September 21st. 

 

Jim Harris reported that they are ditching on Jayhawk, putting in culverts near Bob Larkin’s property and will be milling near the Sale barn, Jim said they will overlay near the Sale Barn after the milling is complete.  Jim reported that the Chip Spreader repairs are scheduled to be completed within 3 weeks.  Jim said a box culvert had collapsed on Kansas Road.  Jim said they are ditching north on 225th & Soldier Road. 

 

Jim said that they will be holding a winter weather drill and getting supplies and equipment ready; he said he will be posting the snow procedures and posting day and night shift schedules for the winter weather, Jim explained the call out procedure for his employees during bad weather. 

 

Lynne made a motion that all three Commissioners meet with Jim Harris and Foley Tractor for lunch at noon today at Sharkey’s and then on to view skid loaders and mulchers at 1:00 at 215th & Osage, Nick seconded and all approved.

 

Lynne reported that David Scharenberg requested that the County clean the brush out of the ditch on 230th between Kansas & Jayhawk so that he can mow the right of way.

 

Lynne reported water and culvert problems at 110th & Katy.

 

Jim said they are done with 230th between Kansas & Jayhawk, he said he felt this road would eventually be a good candidate for overlaying.

 

Lynne questioned if 45th & Limestone Road is a County road.

 

Nick reported that KOA Campground is partially owned by Pat Wood; Pat reported that they are getting ready to do improvements at KOA, he is wanting to prevent the water from running down the KOA driveway; Jim said it wont be easy to keep the water from running down the driveway, he did say that possibly the County could build a berm, no decision was made on this.  The Commissioners questioned if KOA was in the County or City. 

 

Skip Brown reported to Jim Harris that the stop sign is missing at 215th & Indian Road.

 

Nick questioned why the Noxious Weed barn and the County have been using WCA trash service, since WCA does not use the County Landfill for disposal.  Jim said that the weed barn is in a contract with WCA until January.  The County will eventually take bids for trash service.

 

Jim questioned if a weight restriction could be placed on trash trucks, he said the weight of the trucks will tear up the roads; Lynne suggested placing a weight restriction on the roads, the Commissioners will discuss this with Justin Meeks.

 

Jeff presented a map and letter from the State regarding Mark Watson’s property on Calvary Road; Mr. Watson had called the State multiple times regarding flooding issues on his property.  Nick said he viewed the drainage on this property after the last heavy rain, he said he felt that there was more water coming from the South than from the North.  After discussion, the Commissioners decided that they would install 2 culverts near his property, one diagonal across the road and one running West.

 

Jeff made a motion to go into a 10 minute executive session for preliminary discussions relating to the acquisition of real property, Nick seconded and all approved, (the session included the Commissioners and Jim Harris).  No action was taken.

 

Lynne requested that cold patch be placed on the south side of the road east of 95th on Maple Road.

 

The Commissioners discussed milling roads in the County; Jeff made a motion to reclaim 3 miles on Eagle Road from 69 highway to 250th and from the stop sign at 250th into the city limits of Garland, Nick seconded and all approved, (the ditching will be done before the road work). 

 

Jeff received a thank you note from Ray and Diane Tucker complimenting the ditch mowing and the work that the road crew had done.

 

Lynne made a motion to approve a new culvert installation on 77th between Quail and Quivera, Jeff seconded and all approved.

 

Jeff made a motion to purchase approximately 12.5 acres of land adjacent to the County Landfill for a price not to exceed $2,500/acre, (to be paid for out of the Landfill fund) contingent on a letter from KDHE on the soybean waste removal on the property, Nick seconded and all approved.

 

Justin Meeks was supposed to meet with Blake Hudson regarding the Womelsdorf Quarry, but said he hadn’t been able to meet with him yet.

 

Lynne made a motion to go into a 5 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks).  No action was taken.

 

Key Industries employee Brian Comstock emailed the Commissioners regarding a stop sign that was placed for East bound traffic on Marble Road, he said the stop sign only affects Key employees and customers; Jeff said the stop sign was placed due to a safety issue reported by a Key Industries employee, (Jeff said he would respond to Brian Comstock as to why the stop sign was placed there).

 

Nick made a motion to approve Resolution 15-17; a salary resolution for non-elected personnel, the resolution changed the wording on the position previously labeled as Sr. Legal Secretary/Clerk, Treasurer, Vehicle, Deeds, Appraiser Deputy to Sr. Legal Secretary/ Office Deputy/ Evidence Data Specialist (the Evidence Data Specialist position was created on August 29th, 2017, Jeff seconded and all approved and signed the resolution.

 

Justin Meeks said an individual had contacted him and wanted added to the wrecker rotation policy; he said he would contact the requesting individual and suggest that they do a KORA request to get a copy of the current wrecker rotation policy.  Justin suggested that the current policy needed to be revisited, he suggested that when a new policy is adopted that they also bid out storage of seized vehicles.  The Commissioners suggested that a paper be handed out by deputies with tow companies and rates when a tow is necessary and that the County employees avoid making recommendations on what tow company to use.

 

Justin Meeks discussed paying employees for unused vacation time verses loosing the time; the Sheriff’s department is currently short staffed and some of the employees are not going to be able to use all of their vacation time in 2017.  Justin said that because it is a public safety issue, the Commissioners can on a one time basis allow for the Sheriff’s department to be paid for any unused vacation time at the end of 2017.  No decision was made regarding paying for the unused vacation time.  This will be discussed again on September 12th. 

 

Harley and Beverly Fuhrman met with the Commissioners; they questioned the mowing and grading procedures in the County.  The Commissioners said they have four mowers out mowing in the County.  The Fuhrman’s said that Soldier Road has areas where the mower will mow and then just quit and it is done in patches, they suggested that the County mow an entire section before moving on to a different area.  They said if the County gets a lot of rain this winter they will not have a road, they said it will be a mud road. They said that 35th & Quail Road has not been graded for years.

 

At 11:38, Nick made a motion to break for lunch and meet with Jim Harris and then go to view the skid loaders and mulcher’s, and then reconvene at 2:30, Jeff seconded and all approved.

 

Bill Martin met with the Commissioners; he reported that the men’s Kiwanis meeting will be held at the new jail site on October 3rd at noon.

 

Lynne made a motion to go into a 13 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved.

 

Lora Holdridge met with the Commissioners regarding the approved 2018 budget; she said that when she received a copy of the published 2018 budget her department’s wages were reverted back to 2016 wages.  She said if they were going to make changes to her budget request, someone should have come and talked to her.  She said in 2016 a person left her office and then Commissioner Albright asked her not to re-hire for the remainder to 2016 due to the financial state of the County, she said she agreed and hired a part time person and paid that part time person out of her tech fund and didn’t immediately fill the vacancy in 2017 and when she did, she hired within house (an employee transferred from the Clerk’s office to the Register of Deeds office), she said the person she hired was leaving employment with Bourbon County anyways & claimed she saved the County money by hiring within.  Lora stated that the Clerk’s office made this transferred employee take 2 days of vacation the first part of the week the employee started working in the Register of Deeds office; however, after further research it was determined that Lora specifically stated in writing (on a change to payroll form) that this employee was to start employment in her office on January 30, 2017, (a Monday) and if the transferred employee used vacation time while working in the Register of Deeds office, it would not have been because the Clerk’s office made her use vacation time since she was no longer an employee of the Clerk’s office.  Lora stated her actual office wages are $81,000 without raises and the Commissioners lowered the Register of Deeds office wages to the 2016 actual budget of $76,341.  She said that no one talked to her about lowering her budget.  Jeff said that one of the things the Commissioners did regarding the 2018 budget was to benchmark Allen County with both their budget and their employee count.  Jeff said they found that Allen County Register of Deeds payroll was $75,000 and they have one fewer employee in the Register of Deeds office then Bourbon County has.  Lora said that the Allen County Register of Deeds receives $10,000 more pay than she does and the Register of Deeds deputy receives more compensation then the Bourbon County Register of Deeds deputy, she said the difference in the pay between Allen and Bourbon County pays for her 3rd office person.  Jeff suggested adjusting down one person; he said Allen County is doing the same function more efficiently.  Jeff said that Butler Missouri also only has 2 employees.  Jeff said we’ve got to look at who is doing work better and more efficiently. There was discussion over the amount of staff in the various neighboring Counties Register of Deeds offices and also discussion over using part time employees or sharing employees between offices. Lora said that she had tried sharing a person in her office with the Clerk’s office and that didn’t work.  Lora questioned if the Commissioners lowered her budget in hopes that she would get rid of a person, and that they did this without talking to her.  Lora said that Allen County doesn’t do some of the things that she does and also discussed the 24 hour turn around time that she has for her office (she said that title company Security 1st wants a 24 hour turn around time), she said the 24 hour turn around time would change if she didn’t have the manpower in her office.  Lora said that each year she tries to give money back out of her budget at the end of the year.  In a previous Commission meeting, Lora said she did work for the Treasurer, Appraiser, GIS, Genealogy and Clerk’s department; Jeff stated that the incidental work that she said she did for the GIS, Treasurers, Appraisers, Genealogy and Clerk’s department was perhaps using her resources and he questioned if that was part of her responsibility.  Lora said if someone comes into her office to do Genealogy research she would hate to tell someone where to look at in the books, she said she didn’t hold their hand when doing Genealogy work, but gave them guidance.  She said ½ of the time Shane (from the GIS department) wasn’t in his office to do a map if someone was requesting one.  Lora said that if people had dealt with the Appraisers office before, then they typically don’t want to go back to the Appraisers office.  She said that the Appraiser previously told her that if he had to do maps for people, then he would have to hire someone else.   The Commissioners discussed the different positions they had eliminated at the County; Road & Bridge and LEPP.  Lora said she was very upset that she wasn’t brought up and that her budget wasn’t discussed with her; she said she assumed that it was the way it always had been (the budget process) in that if they had a problem with the budget that she presented that they would discuss it with her.  She said the bulk of her tech fund money had been spent on upgrades.  She told the Commissioners that they needed to tell her right now what she needed to do (regarding her lowered office wages for 2018) and she would go tell the person downstairs.  Jeff said that the Correctional Department had asked for additional money in their budget, and they didn’t call them up to explain the approved amount; Lora said she didn’t ask for more money in her budget but requested less than previously approved.  Jeff said they actually didn’t revert her payroll back to the actual 2016 amount as she repeatedly stated.  Jeff said that they based her budget closer to Allen County; Lora stated so you are giving me a raise, the Commissioners said “no”.  Jeff questioned Lora how much she thought it cost for one employee; Lora said she had no idea, but said the wages (for one office staff) was $22,000 annually, Jeff said actually it is $48,000 annually for loaded benefits (pay & benefits).  Lora said they couldn’t blame her for the total cost of an employee.  She said the Commissioners kept comparing her office to Allen County, but said she does things differently than Allen County.  Lora said she didn’t think it was fair that they did what they did to her budget without talking to her.  She said that to do it the way the Commissioners did it was wrong.  She said she would fire someone right now if that’s what they want her to do. Jeff told her the budget was for 2018 not for tomorrow.  Lora said she was very angry and didn’t want the Commissioners to compare her to Allen County.  She repeatedly said that the Commissioners needed to tell her what she needs to do right now.  She said she would run her office on only 2 people, and would make do and do the best she could, but said her first call would be to Security 1st explaining the change in turn around time. Lora said that she was not Allen County and told the Commissioners to not compare her to Allen County.  The Commissioners said they would revisit the issue by the end of 2017.

 

Lynne made a motion to go into a 15 minute executive session for preliminary discussions relating to the acquisition of real property, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks).  No action was taken.

 

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason).  No action was taken.

 

On October 20th, Commissioners Fischer and Oharah will attend a SEK meeting in Linn County.

 

Lynne made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners).  No action was taken.

 

The meeting adjourned at 4:45.

 

                                                 THE BOARD OF COMMISSIONERS

                                                 OF BOURBON COUNTY, KANSAS

                                                    (ss) Lynne Oharah, Chairman

                                                    (ss) Jeff Fischer, Commissioner

                                                    (ss) Nick Ruhl, Commissioner

 

ATTEST:

Kendell Mason, Bourbon County Clerk

09/12/2017, Approved Date

 

August 29, 2017                                             Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune, Michelle Workman with the Fort Scott Biz, Steve Hill, Tom Metcalf, and Nancy Van Etten were also present for a portion of the meeting.

Jim Harris met with the Commissioners; he said that resident Diana Mitchell had requested a sign saying slow children playing near their home due to the traffic; Jim said that according to the Manual Uniform Traffic Control Device (MUTCD), they do not recommend placing these signs.  Jeff questioned if Bourbon County had adopted MUTCD guidelines, Jim said he was unsure of this.  Jeff said he would provide MUTCD documentation to Diana Mitchell.  Steve Hill suggested that landowners have their own signs made for their yards verses the County placing the signs.

Jim Harris discussed the proposal of $9,629 from United Scale to convert the Landfill business into an electronic format.  Jim said this option streamlines the work from the Landfill to the Courthouse; currently the work at the Landfill is hand calculated on paper and delivered to the Courthouse.  Jeff questioned if SharePoint could be used instead of the program from United Scale, he said that a customized program may not be the best option.  The Commissioners asked Shane Walker about using SharePoint verses purchasing software from United Scale; Shane said that if SharePoint was used then additional hardware and software would be needed, he said that someone would have to build the software.  Shane said that United Scale is the simplest way to convert the Landfill into an electronic format. Jeff suggested reviewing what Advantage Recycling in Fort Scott uses for software, Jeff said before making a decision he wondered if another software option was available. Jim Harris and Shane Walker planned to go to Advantage Recycling to review the program they use.

Jim Harris said that the contracted milling machine will be working near the Sale barn next week; he suggested that the Commissioners hold a work session to decide if anymore milling should be done while the machine is in the area.

Tom Metcalf questioned Bourbon County charging a $3 fee for each tag purchased in the office verses mailing the renewal fee in.  He said he is being made to pay a fine for using this service.   He said according to the newest statute the law states the maximum that can be charged is $2.50; he said according to the Statute up to $5 can only be charged if there is a satellite office.  Rhonda Dunn said that she submitted for approval the $3 fee to the State of Kansas and to the Director of Motor Vehicle and they approved the $3 fee.  Rhonda Dunn said that she has cut staff and reduced her budget, she said the money from the $3 fee helps supplement the cost of running her office and said possibly she can reduce more staff due to people mailing their tag renewals in.  She said if the $3 fee is eliminated it would reduce revenue by approximately $44,000 a year.  Rhonda suggested that the Commissioners consider finishing up 2017 by charging $3 for all tags that are renewed in the office so that everyone is treated the same and then make a decision for 2018.  Nick said that they plan to discuss the $3 fee again in December of 2017. 

Nancy Van Etten questioned all of the executive sessions that the Commissioners go into.  She suggested that the executive sessions be held in a cluster verses having them throughout the day, which makes it hard for citizens to attend the Commission meeting (due to the fact that the meetings keep getting broken up due to all of the executive sessions).  The Commissioners said they would consider grouping the meetings all during a certain time period. 

Lynne made a motion to go into a 10 minute executive session for preliminary discussions relating to the acquisition of real property, Nick seconded and all approved, (the session included the Commissioners, Jim Harris and Justin Meeks).  After the session, Lynne made a motion to give Jim Harris the ability to contact Stewart Realty regarding the possible purchase of property, Nick seconded and all approved.

Jeff made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners, Jim Harris and Justin Meeks).  No action was taken.

Bill Martin met with the Commissioners; he said that the Sheriff was awarded a grant for $20,750 to purchase court reporting video, he said he would have to pay for this out of his budget initially, but then the State would reimburse the County, he said this reimbursement should go back into his budget.  Rhonda Dunn suggested that he pay for this out of a grant fund so that it doesn’t affect his budget.

Lynne made a motion to go into a 20 minute executive session for preliminary discussions relating to the acquisition of real property, Jeff seconded and all approved, (the session included Dave Martin, Rachel Pruitt, Jim Colson, Rhonda Dunn, Russell Briggs, Ron Fowles, Bill Martin, Bobby Reed, Justin Meeks, Ben Cole and the Commissioners).  After the session, Lynne made a motion to give Justin Meeks the authority to negotiate with the City of Fort Scott and Briggs Automotive regarding the acquisition and sale of real property, Nick seconded, Jeff said he would like to see square foot for square foot in the negotiation, all approved.

Lynne made a motion to schedule a meeting on September 5th at 4:00 pm with Briggs Automotive representatives regarding a public hearing on the sale of real property, Nick seconded and all approved.

Nick made a motion for all of the County Commissioners to attend a City Commission meeting on September 5th at 6:00 pm regarding Briggs Automotive, Jeff seconded and all approved.

Justin Meeks said he planned to follow up with Diane Tucker at Stewart Realty regarding the listing of the County properties.

Justin Meeks and the Commissioners discussed the vacation time; Jeff said he felt that they should offer to buy any unused vacation time from the Sheriff’s department, Justin said if they were going to do this, they would need to meet with the Sheriff and the Under sheriff to discuss the Sheriff’s 2017 budget.

At 11:45, Jeff made a motion to break for lunch and attend a jail progress update meeting  at the jail site, and reconvene at the Courthouse at 1:30, Nick seconded and all approved.

Bobby Reed, Alvin Metcalf and Bill Martin met with the Commissioners regarding the 2018 budget.  Bobby said he needed some clarification regarding the 2018 budget.  Bobby questioned the salaries line item in the budget, Nick said the wage difference of what they requested is due to proposed raises for 2018, Lynne said that all of the pay increases for both the Sheriff and Correctional department is placed in the Sheriff’s department’s budget since the Sheriff is in charge of both budgets.  Bobby said if the money isn’t in his budget then when the month end reports are completed it will appear that his department is over budget.  Bobby was concerned that the Correctional Center budget wouldn’t support the increased meal expense (Bobby estimated this to cost $48,000) or the wage increase (he estimated the wage increase to cost $75,000).  Bill said that his office is always under budgeted; he said since the money has been removed from the budget he hoped that they didn’t get a black eye.  Jeff asked if they wanted the Commissioners to double check the math for the budget; they said yes, Bobby said if the money was put in the Sheriff’s department’s budget then he wants it moved to the Correctional Center’s.  Jeff said that there wasn’t any revenue budgeted for jail operations.  Bobby said that they can’t predict how many inmates they will have, so he had to budget for 65 inmates.  Bobby said that if their budget was cut, he questioned where the Commissioners felt they could cut their expenses.  Bobby said that they tried to be conservative with their budget and usually try to give money back at the end of the year.  Bobby said that whoever figured their approved budgeted numbers were wrong.  The Commissioners will re-visit their budget information.  Bill said that if they are looking at the Correctional Center’s budget, then they will need to look at the Sheriff’s budget again.  Jeff said the approved budget numbers were in line with previous budgets. Jeff said that they are considering buying unused vacation time; he questioned if they knew what it would cost their department to do this.  Jeff questioned if Bourbon County is likely to see revenue from housing State inmates.  Bill said that they are supposed to be sending Bourbon County a contract for housing State inmates.  Lynne said that there was previously speculation that some of the 74 beds could be leased out.  Lynne said that right now the County does not have the money to add the additional cells. Bill said he understood that the County doesn’t have the money, but it is now costing more to add additional cells verses the previous quote to add the cells before the jail was completed.  Lynne said that the jail project is up to $8.4 million and it was brought to the public to be a $6.5 million project.  Bill said his goal now was to pay the jail off and once that happens he will come back and talk about adding the additional cells. 

Clint Anderson met with the Commissioners, he got quotes to put a Tonneau cover on the Appraisers truck for the LEPP usage; Briggs provided the lowest quote for $1,635 (for the product and installation), but suggested that they also add rails on the bed of the truck so that the cover doesn’t get chipped when placing items in the bed of the truck.  Nick made a motion to purchase the cover and rails from Briggs for approximately $2,000, (and to pay for out of the LEPP budget), Jeff seconded and all approved.

Shane Walker and Jim Harris met with the Commissioners regarding the software to streamline the work at the Landfill; Shane said they viewed Advantage Metals as was recommended, but said they have a much more extensive product then they need at the County.  Jeff said that after getting a second opinion, he moved to accept the quoted estimate from United Scale Service, Inc for $9,629, Nick seconded and all approved.

Lynne said that Tom Headley met with him and requested that the County mow inside the city limits of Devon; Lynne said if they do that then they are sitting precedent for all of the unincorporated cities. 

Jim Harris discussed the damage to the Chip Spreader machine; he said it will cost approximately $60,000 to repair plus a header, he said he expects the insurance company to pay approximately $50,000 towards the damaged machine; Jim said the County had 2 choices, either to fix it or quit chip spreading for the year.  Jim estimated a new one to cost $190,000 and a very used one to cost approximately $65,000.  Jeff said that the window for chip spreading is almost closed for the year.  Nick made a motion to use the insurance money to fix the chip spreader machine, Jeff seconded and all approved.  Jeff suggested suspending the chip and sealing at Fort Scott Lake and devoting the time and equipment at the industrial park in 2017 instead of 2018.  Jeff said he is hearing a lot of noise regarding closing a road at the airport; Jim said he had never been told the County is going to build a road there; Justin said he could provide more information regarding this road, Justin said he didn’t think that the County was responsible for building a road at the airport.  Nick asked that on September 5th, Jim Harris provide a quote to mill, overlay and finish all but the concrete at the industrial park.

Ben Cole, Bobby Reed and Bill Martin met with the Commissioners and Justin Meeks regarding vacation time that the Sheriff’s department can’t use due to staffing issues; Ben estimated that as of today, it would cost approximately $5,457.14 to pay the remaining vacation time for 6 employees in the Sheriff’s department that have unused time.  Bobby said he didn’t feel that the Correctional Center would have any employees that would have unused vacation time at the end of 2017.  Bobby said he expected his office to have overtime due to training needed once they move to the new facility.  Justin said he wanted to call the E.O.C. to clarify paying for unused vacation time.  Ben said that due to the past turnover rate; there will still be an issue for unused vacation time in 2018 too.  Ben suggested that the vacation time accrual be changed so that instead of being erased at the end of the year it be allowed to accumulate until a maximum amount be reached or each year pay the remaining balance of unused vacation time.  The Commissioners will discuss paying for unused vacation time again on September 5th. 

Jeff made a motion to change the September 19th Commission meeting to September 21st, Nick seconded and all approved. 

The jail open house is scheduled for October 5th from 3 pm to 9 pm; all of the Commissioners will be present for the open house.

Nick made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason).  No action was taken.

Lynne made a motion to go into a 7 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners, Ben Cole, Justin Meeks and Kendell Mason).  No action was taken.

Jeff made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Lynne seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason).  No action was taken.

Nick made a motion to hire a full time evidence data specialists (this position will be labeled as senior clerk on the salary schedule) in the Sheriff’s office starting August 27th, Jeff seconded and all approved.

At 4:20, Lynne made a motion to adjourn, Jeff seconded and all approved.

 

                                                              THE BOARD OF COMMISSIONERS

                                                                OF BOURBON COUNTY, KANSAS

                                                                   (ss) Lynne Oharah, Chairman

                                                                (ss) Jeff Fischer, Commissioner

                                                                    (ss) Nick Ruhl, Commissioner

 

ATTEST:

Kendell Mason, Bourbon County Clerk

09/12/2017, Approved Date

 

 

 

 

August 22, 2017                                             Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Michelle Workman with the Fort Scott Biz was also present.

Terry Sercer from Diehl, Banwart, Bolton CPA met with the Commissioners to bring a copy of the 2018 budget for adoption and signatures; Terry said that the contingency fund is $283,000 instead of $273,000 due to the fact that the Register of Deeds budget was reduced and is less than what was requested.

Jim Harris and Shane Walker met with the Commissioners; Jim presented a quote for $7,377 from United Scale Services, Inc for software for the Landfill; currently the paperwork at the Landfill is hand calculated and hand delivered to the Courthouse for processing, the software would provide more of an automated service and would be able to be downloaded to the Courthouse. There was discussion over the Landfill being able to be staffed less due to a more automated services and possibly allowing disposals after hours; Jim said that it takes a visual eye to inspect loads to make sure that the debris gets put in the right area. Jim said that some of the C&D businesses could dispose without being inspected and could possibly come after hours if needed to dispose. Jim said they would meet with Cardinal Scale to discuss automated options.

Jason Silvers with the Fort Scott Tribune arrived at the meeting.

Jim Harris discussed the chip & seal machine that had been damaged in an accident; he said he found a 2003 machine for $125,000 with a lot of hours, he said the County may be able to borrow one from another County, (there was discussion over how our insurance would cover on borrowed equipment). Jim said he and others are looking for a replacement chip & seal machine. Jim said he is getting a price quote from a contractor to mill on Maple Road near the city limits (which later in the meeting he presented the quote).

Nick said there was trash on Condensory Road (near the dump) that the mower hit and questioned if the inmates could pick up the trash; the Commissioners are going to request that the inmates pick up the trash.

Jim said the County still needs to consider a low water crossing on Grand Road.

Nick reported that there are potholes on Slick Rock Road. Lynne reported potholes on Maple Road near Bud Blyth’s property as well as potholes near 95th & Range Road.

Lynne made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners, Jim Harris and Justin Meeks). No action was taken.

There was discussion over milling the parts of Eagle Road that need to be milled; no decision was made on this.

Lynne made a motion to go into a 7 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners). No action was taken.

At 10:00 am the Commissioners held the 2018 budget hearing; present for this was Nancy Van Etten, Bobby Reed and Terry Sercer. Terry said that some years the budget process is a difficult process; he said these Commissioners have been very committed to keep the mill levy the same in 2018 as 2017. The projected mill levy is 66.602, which fits within the new lid of HB 2088. Lynne said that it is planned to give hourly (other than Sheriff & Correctional officers) a $.75/hour raise and give hourly Sheriff Deputies & Correctional officers a $1.75/hour increase. Lynne later revised his statement to say that hourly (other than Sheriff Deputies & Correctional officers) will receive up to a $.75/hour increase and Sheriff Deputies and Correctional Officers will receive up to $1.75/hour increase in 2018. Lynne said they also budgeted to fund a longevity pay increase. Lynne said that throughout the 2018 budget cycle, there have been personnel lost which will save money for the cost of benefits and wages. There was discussion over making changes to the budget; Terry said that (after approved) budgeted money can be moved within the general fund but can’t be moved from fund to fund. Lynne made a motion to move $33,000 from the Contingency fund to the County Attorney Contractual line item, Nick seconded and all approved. Terry left the meeting to make the revision to the budget. The Commissioners and Nancy Van Etten continued to discuss the 2018 budget and the current economic status of the County. At 11:00, Nick made a motion to approve the 2018 budget, Jeff seconded and all approved and signed the budget. The Commissioners said that if any department has a question regarding their approved 2018 budget, then they can schedule a time to meet with the Commissioners in the afternoon on August 29th.

Bobby Reed and Alvin Metcalf met with the Commissioners; Bobby questioned if the Commissioners had made a decision regarding purchasing the kitchen equipment verses leasing it through the cost of the prepared meals, Lynne said that they plan to make that decision today. The Commissioners asked Bobby and Alvin if the inmates would pick up trash on Condensory Road near the Landfill; they said the inmates will pick up the trash, they also said that next time they plan to mow to let them know and they would pick up the trash before they mow.

Jeff said that there is a chance for Bourbon County to take over the Pathways to Wellness program; he also said there is a chance that Bourbon County could receive a $10,000 grant for taking over the program. Jeff suggested that the County consider having a lunch and learn program to discuss certain topics such as the Pathways Wellness Program as well as County health insurance options, Jeff said that he is an advocate of a high deductible health insurance.

Lynne made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Lynne made a motion to go into a 7 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne discussed a permitting process through the Economic Development and the possibility of Bourbon County donating 3,000 ton of gravel annually (the County will not be hauling the gravel) for economic development. This permit would allow anyone in the County to apply through Economic Development at the City of Fort Scott. Lynne called Rachel Pruitt with the City of Fort Scott to meet with the Commissioners later in the day to discuss the gravel and the donation to Economic Development.

At 11:55, Nick made a motion to break for lunch and reconvene at 1:30, Jeff seconded and all approved.

Rhonda Dunn met with the Commissioners; the Commissioners said they are considering paying off the jail kitchen equipment early for $143,894 to save money verses leasing it through the cost of inmate meals, they asked Rhonda Dunn to verify the balance in the jail fund accounts.

Jim Harris presented a quote from Killough Construction, Inc. to mill Maple Road by the sale barn. They quoted $3,700 to do the milling work there (the County would be responsible for hauling off the milled product) and said that if the County would move the equipment to other areas in the County, they would mill those areas for $500/hour. Jim said he was going to hire Killough Construction, Inc. to do Maple Road near the Sale Barn.

Jim discussed the Federal Funds program, he said that up until 2018 the State has and will charge the County a 10% administrative cost, but want to change that rate to 25%; Jim urged the Commissioners to call the State Representatives and ask that KDOT not be allowed to charge 25% for administrative costs.

Rachel Pruitt with the City of Fort Scott met with the Commissioners; there was discussion over the County donating 3,000 ton of rock annually to BEDCO, the donation will be administered by BEDCO, the City of Fort Scott will haul the donated rock to the approved applicants within the County, the rock is not to be used for general maintenance and is meant to be used for commercial properties. Jeff made a motion that the County donate 3,000 ton of rock annually (the rock will not accumulate and will start over each year) to BEDCO, Nick seconded and all approved.

Lynne received permission from the other Commissioners to call Fort Scott Mayor, Jo Lynn Mitchell to discuss a possible grant available for parks.

Lynne made a motion to allow the Builders Risk Policy for the new jail to expire on November 1st, 2017 (due to the fact that the jail is scheduled to be completed before then), Jeff seconded and all approved.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

. Rhonda Dunn reported that she estimated there to be an $818,795.51 cash balance in the jail sales tax bond fund. Jeff made a motion to pay off the jail kitchen equipment out of the project construction fund, Lynne seconded, (Nick left at 4:00 right before the motion was made, but said he was in favor of paying off of the kitchen equipment before he left), motion passed. 

All of the Commissioners will attend a jail progress meeting on August 29th at noon.

At 4:24, Jeff made a motion to adjourn and Lynne seconded, motion passed.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                (ss) Nick Ruhl, Commissioner

ATTEST:  

Kendell Mason,

08/29/2017, Approved Date

 

August 15, 2017                                             Tuesday 9:00 am

The Bourbon County Commission met in open session with Commissioner Ruhl and Oharah and the County Clerk present.

Tammy Helm with the Fort Scott Tribune and Michelle Workman with the Fort Scott Biz was also present.

Jim Harris presented an application from Pioneer LLC (a utility company) to bore under Fern Road (approximately 1/8 mile off of 39 Highway) for a 3” water line to run from a pond to a water tank for Keller Ranch. Lynne made a motion to accept the application and Nick seconded, motion passed.

Jim said he had an employee resign from the asphalt crew, he asked to replace the employee due to the hiring freeze; Jim said this employee would also be used during snow removal. Nick made a motion to give Jim the authority to replace the employee, Lynne seconded, motion passed.

Jim said that the Leroy air compressor quit 2 years ago, he said they need this for the replacement of the parts on the crusher, he said it is $700/week to rent, Jim said Great West Mechanic has a 2008 model for sale for $4,000; Lynne made a motion to purchase the compressor for $4,000 and to pay for it out of the Special Machinery Fund, Nick seconded, motion passed.

Jim reported that the Chip Spreader was damaged in an accident, he said they should know later on this week if it is repairable, he said the value before the accident was $50,000 according to Van Keppel, he said there may be one available for rent in a few weeks.

Jim reported that Ben Cole requested 300 pounds of gravel for a K9 dog pen in Uniontown at a Sheriff Deputies house; Lynne made a motion for the Road & Bridge department to take the gravel when going that direction, Nick seconded, motion passed.

Nick made a motion that the Commissioners all attend a tour of the John Deere factory with Jim Harris on September 6th & 7th, Lynne seconded, motion passed.

The Commissioners discussed with Jim an issue reported on 155th, Jim said he would take care of the issue. The Commissioners also discussed other road issues in the County.

Lynne made a motion to go into a 20 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded (the session included the Commissioners, Jim Harris and Justin Meeks). No action was taken.

Lynne reported that he had been reviewing the 2018 budget, he said he found an error and contacted the Treasurer Rhonda Dunn regarding the error; the Treasurers tag collection fee is approximately $44,000 annually, but when Terry Sercer did the budget he reported this as $140,000 in revenue; Nick made a motion to reduce the tag collection fee fund to $44,000 and reduce the contingency fund to $272,112, Lynne seconded and all approved.

Lynne made a motion to sign the letter stating that Bourbon County Commission supports Coordinated Transit District #10, Nick seconded and they both signed the support letter.

Lynne took a call regarding weeds near the road between 85th & 95th on Hackberry.

Lynne discussed the KCAMP board of trustees; he was previously nominated to serve on the board, but decided to decline the nomination.

Lynne briefly discussed allowing the Sheriff’s department to carry over unused vacation time; no decision was made on this.

Lynne made a motion to go into a 6 minute executive session for non-elected personnel to protect their privacy, Nick seconded (the session included the Commissioners and Justin Meeks). No action was taken.

At 11:45, Lynne made a motion to break for lunch and reconvene at 1:30 and Nick seconded.

Justin Meeks and the Commissioners continued to work on the employee handbook. There was discussion over the drug and alcohol screening policy, disciplinary action, unused vacation time; Justin said he was going to contact KCAMP to discuss their recommendations regarding disciplinary action, drug screenings and unused vacation time.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Nick questioned Justin Meeks if when an inmate is incarcerated and has a medical bill, could the County re-coop some of the medical expenses regarding restitution, or can restitution also include the daily cost of housing an inmate in order to re-coop some of that cost; Justin said he would review this option.

Nick made a motion to give Lynne permission to ride with Jim Harris to view some County roads, Lynne seconded.

At 3:40, nick made a motion to adjourn and Lynne seconded.

                                     

THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                     (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commissioner

                                      (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

08/22/2017, Approved Date

August 8, 2017                                               Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

Jim Harris said that they had previously started doing the chip and seal project at the Lake; he said that a conveyor belt broke, but is now fixed, so they are doing chip and seal today. He said they are putting in culverts and are mowing in the County.

Lynne reported that a resident questioned if the County could put some gravel in the Osaga Cemetery; the Commissioners said they were ok with the County donating the gravel, they asked Jim to contact the Osaga board members to make sure they were accepting of this.

Michelle Workman with the Fort Scott Biz arrived at the meeting.

Jeff discussed reclaiming 240th North of Maple Road; he said he received a call from a citizen there that expressed the urgency to get this fixed. They discussed the ditching that needs done and the problem with the water flow there. The Commissioners and Jim decided to reclaim the road before the ditching is done to improve the condition of the roadway. They said they will address the drainage issue there later on. Jeff said he expected Cindy Clements to request payment for tires that she said were damaged due to the condition of the road; the procedure for claims is that she would need to fill out an insurance claim which would be submitted to the insurance company for consideration.

The Commissioners briefly discussed Eagle Road; Jim said that they can patch the road, but if eventually the road will be reclaimed then he questioned if the Commissioners wanted to spend the money on the patching. No decision was made on Eagle Road.

 Justin Meeks met with the Commissioners; he said he has a meeting on August 9th regarding a rock quarry, he said he would like for a Commissioner to be present for the meeting; Nick made a motion to allow Lynne to be present for this meeting, Jeff seconded and all approved.

Nick said that Cindy Bowman contacted him and complimented the work that was done regarding a culvert that was installed, she wants another culvert installed and Jim said he would contact her.

Nick said he received a call from a resident that had been trying to get a hold of the Noxious Weed director to purchase chemicals, but hasn’t been able to make contact with them; Jim said that the weed barn is open for walk-in sales on Friday from 8-12. Jim said he would contact the individual. 

Lynne received a report that between 75-95th on Soldier Road needs mowed and graded. He also reported that on 15th going North needs graded. 

Nick reported that on Soldier Road going east there is a pothole on the bridge. 

Nick made a motion to nominate Lynne for the trustee position for KCAMP, Jeff seconded and all approved.

Lynne discussed the pay scale for elected officials, he said he received an email regarding the difference in wages between the Clerk, the Treasurer and the Register of Deeds; Kendell reported that the Register of Deeds had contacted her and stated that it used to be that the Clerk, Register of Deeds and the Treasurer made the same salary, Kendell reviewed this and reported that only for one year did the Treasurer and the Register of Deeds make the same base salary, but not the same base wages as the Clerk, the Commissioners questioned why the positions aren’t all paid the same; Kendell suggested that the wages could have been set due to the salary studies which had been done in the past. The Commissioners reviewed a salary study and compared Allen County, in Allen County the Clerk, Treasurer and the Register of Deeds all make different wages.

There was brief discussion over the proposed 2018 budget; Jeff questioned if when the wages were set if there should be a pay scale for the different positions verses only having a beginning and full scale wage. Jeff suggested comparing all positions to other counties and looking at the parameters of the job classifications. Jeff said he didn’t want the County to get into a situation where the County can’t afford to operate because the wages were escalated.

Jeff prepared a spreadsheet calculating out the wages and benefits for all of the County employees; he used 2016 numbers to help calculate 2017 numbers (to see if the County is on track in 2017) and projected the 2018 numbers.

 Ben Cole and Bobby Reed met with the Commissioners; Bobby said when he did the 2018 budget for the Correctional Center he budgeted $3.03/meal for 65 inmates. He presented the food and commissary service contract between Bourbon County and CBM Managed Services. The contract is for the lease purchase of the kitchen equipment for the jail. The County is paying for the equipment over 7 year’s time through the cost of the inmate meals. There was discussion over the county paying for the equipment early in order to save approximately $45,000 annually for the cost of inmate meals. If it was paid off early the surplus money from the jail sales tax would be used to pay the equipment off early.

Ben Cole and Bobby Reed met with the Commissioners regarding vacation time; Ben said he is short staffed and has employees with available time off that will not be able to use their vacation time. Ben asked that the Commissioners consider paying out any unused vacation time at the end of the year. Ben said that he appreciated the Commissioners considering giving the employees a raise, but was concerned over the paper stating that employees were leaving due to management or pay, Ben said that his employees usually leave due to pay. Jeff said as a Commissioner they are trying to “reduce leaks in the ship” and said that adjusting wages is a start.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks, Ben Cole and Bobby Reed). No action was taken. 

Register of Deeds, Lora Holdridge met with the Commissioners, she had read in the newspaper that the Commissioners were considering giving raises to some employees, and commended the Commissioners for considering raising the Sheriff & Correctional Center wages. Lora stated that when the past Clerk, Treasurer and Register of Deeds 1st came on board their base pay was all the same. Lora stated that her pay is still below the Treasurer and the Clerk’s base pay. She said that a past Commissioner told her that if she would cut her budget they would get her wages up to the others; she said she continues to give money back out of her budget and continues to request that her base pay gets increased to the Clerk and the Treasurer. Lora said she felt that everyone should get a pay raise including elected officials. Lora proceeded to inform the Commissioners of the extra jobs she does, she said that she does some of the Appraisers duties, the mapping duties and can tell individuals what the taxes on a property are, she said she also helps Kendell get the legal information regarding fence viewings (a fence viewing includes the footage of the fence in question, the results of the fence viewing are placed on the record of the property in the Deeds office once completed). She said she will continue to do the extra duties. She said if she can help in her office she wants to help. Lora said that there are some department heads (non-elected officials) that get the same benefits that she does but makes more than she does. Lora asked that the Commissioners consider raising her base pay before finalizing the 2018 budget. Commissioner Jeff Fischer said that the Commissioners have been looking at and charting the wages based on the past salary study that was done, Jeff said they decided to benchmark Allen County in the process. Jeff said it is proposed to bring the Sheriff’s department up to the 2015 level, Jeff said based on the study; the Bourbon County Commissioners are overpaid compared to Allen County.   He also said that an office clerk in Bourbon County makes more than they do in Allen County. Jeff said the Allen County Clerk and the Treasurer both make more than the Register of Deeds. Jeff said they are looking at all of the key data points.   Jeff said they are looking at the total cost of an employee; he said that Allen County has one less employee in the Register of Deeds office than Bourbon County does; Jeff suggested that Lora figure out what they are doing differently. Lora said that the Allen County Register of Deeds doesn’t have the Appraisers software and makes customers go to the Appraiser when they need the Appraisers help, Lora said that the Bourbon County Appraiser told her that he would have to hire additional staff in order to do the extra work that Lora does for the Appraisers office. Lora said that the Register of Deeds doesn’t do mapping or help with fence viewings or do tax work. Lora said when she moved to the first floor she wanted to be the public information office. Lora said she has a 24 hour turn around time, (she said that the title companies need documents within 24 hours). Lora said that she does things that other Counties don’t do, she said if she did like Allen County then the customers would have to go to other offices to get some of the information that they need. Lora said that everyone deserves additional pay, but said that the Allen County Register of Deeds doesn’t do ½ of the additional work that she does. Lora said she could drop an employee, but if she did that she wouldn’t be able to do the extra work she does. Lora said she wouldn’t want to loose an employee nor would she want to loose the ability to help people over the additional pay. Treasurer Rhonda Dunn said she felt that it was important that it was understood that as a Treasurer and for the other departments as well that no other office does our work. Rhonda said that in the past, the Treasurer’s information was given out incorrectly by the Register of Deeds; Rhonda said it was important not to give out information for other offices. Rhonda said it was important to keep the division of duties. Rhonda questioned why Lora had the tax software; Lora said that CIC had given her that information. Rhonda later stated that she didn’t want anyone else doing the Treasurer’s job; she said that misinformation happens this way. Rhonda said she felt that if someone has time to do everyone else’s job, then that was the real issue.

Justin Meeks met with the Commissioners and Rhonda Dunn; he requested that the diversion fee funds be labeled on the budget as such so that they can be more easily tracked.

Lynne made a motion to go into a 7 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

At the August 1st Commission meeting; Don Doherty met with the Commissioners requesting information on the County employees as well as details on the health insurance, the Commissioners asked that he submit in writing what he is requesting and then the Commissioners would consider approving the request; Lynne made a motion to approve giving to Don Doherty the employees census, indicating male or female, date of birth, types of health coverage and a summary of benefits as well as cost of the current coverage, Jeff seconded and all approved.

At 11:57, Nick made a motion to break for lunch and reconvene at 1:00 to meet with Jim Harris and view machines working in the County, Jeff seconded and all approved.

Terry Sercer met with the Commissioners with the 4th draft of the 2018 budget. The 2017 mill levy for Bourbon County is 66.602 and the proposed budget has an estimated tax rate of 66.602. The 2018 budget hearing is scheduled for August 22nd at 10:00 am in the Commission room.

Lynne made a motion to go into a 7 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 20 minute executive session for matters relating to the security of a public body or agency, public building or facility or the information system of a public body or agency, if the discussion of such matters at an open meeting would jeopardize the security of such public body, agency, building, facility or information system, Jeff seconded and all approved, (the session included the Commissioners). No action was taken.

At 4:49 Nick made a motion to adjourn, Jeff seconded and all approved.

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commissioner

                                      (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

08/22/2017, Approved Date

 

August 3, 2017                                                                  Thursday 9:00 am

The Bourbon County Commission met in open session for a 2018 budget work session with all three Commissioners and the County Clerk present. 

Tammy Helm with the Fort Scott Tribune was also present.

 There was discussion over the wages for the County employees; the Commissioners are considering possibly increasing some wages for the County employees and discussed the best way to decide what the wages should be. Jeff suggested possibly allocating a certain dollar amount to a departments wages and allowing the department head to provide input on how the extra money should be used, (the wages would still be decided by resolution). The Commissioners considered adding an additional longevity pay for employees which could potentially cost the County $75,000 the first year. There was discussion over giving a one-time bonus verses giving a raise; no decision was made on a bonus. Jeff agreed to work on a spreadsheet, calculating a potential impact of a raise for both wages and benefits, he will provide Terry Sercer with the spreadsheet in order for him to key in the budgeted numbers. Terry Sercer met with the Commissioners; there was discussion over giving $76,345 to Mental Health in 2018, which is more than was allocated in 2017, Jeff said he would research the funding for Mental Health. The Commissioners decided to increase the Fair Board budget back to the same as 2017 which is $10,000; they also agreed to decrease the Mental Health budget to the same as 2017 which is $70,000.

At 11:22 am, Nick made a motion for the Commissioners to adjourn the meeting and attend the luncheon at the Empress Event Center, Jeff seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

08/08/2017, Approved Date

 

August 1, 2017                                                         Tuesday 9:00 am

 

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Jeff Fischer read a thank you complimentary note from Dr. Steven Plaster; he expressed his gratitude to the Commissioners and the Public Works department for the work done in Hiattville.  He said that the crew was very professional and customer service friendly.

Jeff previously received a report of a wash out on both sides of Eagle Road; Jim said this was fixed the next day.

Jeff said he received a report of weeds near the road blocking the view in the Industrial Park from Craig Miller; Jim said that the weeds have been mowed.  Jeff questioned if there was only one stop sign at the intersection of Campbell and Marble Road located in the Industrial Park that the one stop sign might need to be going east and not going north.  A decision was made on this later in the Commission meeting.

Lynne previously reported a pothole on Yale Road between 95-110th; Jim said this had been fixed.

Lynne questioned who the grader operator was at 95th & Range Road; he said that the hill there needs to be fixed.

There was a brief discussion over a report of potholes on 240th North of 54 Highway; Jim Harris and Jeff Fischer previously viewed this road, Jim said he felt the road needed to be reclaimed.  No decision was made on this road.

Jeff made a motion for the Commissioners to leave to do a fence viewing between property owners Harold & Jennifer Cox and Linda May and for the Commissioners to view the stop sign previously discussed located in the Industrial Park, Nick seconded and all approved.

Don Doherty met with the Commissioners; he said he would like to look at the County’s current health insurance plan and do a cost analysis compared to what they can offer.  He said the County is spending so much on a family plan and there may be a chance that a spouse may be able to get insurance through their own employer cheaper than what the County is paying for the policy.  He said he would like to do an RFP and look at the census for the employees to see if there is any savings available and options available on a different plan verses the State Health Insurance Plan.  Don said that this is not to change plans at this point, but to get the cost analysis to see if there is any savings available for future consideration.  He asked for the birth date, current demographics and coverage that the employees have; the Commissioners asked him to get Kendell as list of what he is requesting and then the Commissioners will consider allowing this to be done.  There was discussion over having each employee logging onto a system to provide health history in order to obtain the best quote, no decision was made on this.

Scott Township Fire District Tom Applegate met with the Commissioners; he presented a letter that stated the following… “This letter is to inform you of a pending consolidation of Garland Fire District #2 to Scott Township Fire department District #5.  This is to inform you of a pending consolidation of the Garland Fire Department and the area covered by Scott Township Fire Department as well.  A small area of Bourbon County Fire Department District #3 (Approximately 18 square miles – west Boundary of 190th Street, North Boundary of Grand Road, South Boundary of Arrowhead, and East Boundary of U.S. 69 Highway.)  This area is presently served by Bourbon County District #3.  We feel it would be better served by the consolidated department of Scott Township and Garland Fire Departments.  We would like your support in this matter.  A petition will be going out shortly.”  There was discussion over who could sign the petition; Tom was told to contact his attorney for this answer.  The Commissioners did not sign the support letter.  He said he would be back to the Commissioners after the petition circulates.

Lynne made a motion to go into a 7 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved (the session included the Commissioners and Justin Meeks).  No action was taken.

Nick reported that while at the fence viewing he received a phone call from Tom Hill regarding the stop sign at Max’s Way Station; the Commissioners are going to discuss this with Jim Harris.  There was also discussion over the brush over Millcreek Bridge; Jim feels this is a City issue, Nick said he would discuss this with Tom Hill. 

Justin Meeks discussed the Womelsdorf Quarry; he said he has tried making contact with Blake Hudson regarding this issue, but hasn’t made contact yet.

Jeff made a motion to break for lunch and reconvene at 1:00, Nick seconded and all approved.

Jeff discussed the 240th North of Maple Road; he said he felt the road damage there is due to the fact that a contractor had filled in a ditch on a property and that caused the water to run over the road.  He said he felt that the road is bad and that they needed to reverse the actions of the contractor that filled in the ditch.  Jeff said he felt the road is a candidate for reclamation.  Jeff said that Cindy Clements showed him pictures of trailer tires that had been damaged due to this road.  Jeff made a motion to reclaim a section approximately 1/8 mile long on 240th North of Maple Road to the edge of the pavement, Nick seconded and all approved.

Lynne discussed a concern that David Caldwell reported, he was concerned about the speed at which some vehicles are traveling there; after discussion, it was decided to leave the road as an un-posted road.  Lynne said he would call Mr. Caldwell to discuss the issue with him.

The Commissioners viewed the intersection on North Nation by Max’s Way Station; after discussion they decided to put a sign on the North stop sign that says “West bound traffic does not stop”. 

Jeff made a motion to put a stop sign at Campbell and Marble Road (in the Industrial Park) for the East bound traffic, Nick seconded and all approved.

Jim Harris and the Commissioners discussed the condition of Eagle Road; however no decision was made on this. 

All of the Commissioners will be attending a luncheon with the City of Fort Scott on Thursday, August 3rd; no County business decisions will be made.

Previously the Commissioners approved purchasing new air conditioners for the Attorney’s building at 108 W. 2nd; Jeff made a motion to pay for this out of fund number 027 with the insurance money that was previously received from KCAMP for damage to other air conditioners.

Jeff made a motion to go into a 10 minute executive session for matters relating to the security of a public body or agency, public building or facility or the information system of a public body or agency, if the discussion of such matters at an open meeting would jeopardize the security of such public body, agency, building, facility or information system, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason).  No action was taken.

The Commissioners continued to work on the employee handbook.  There was discussion over the hiring process in Bourbon County; currently all departments hire, screen and train their own employees, as well as when an employee leaves employment with the County, each department handles that process as they decide. 

Jeff made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason).  No action was taken.

Terry Sercer met with the Commissioners regarding the proposed 3rd draft of the 2018 budget.  Based on the budgeted numbers used, the current mill levy is 66.602 and the proposed budget for 2018 will have an estimated mill levy of 64.652.  There was discussion over raising the proposed budget almost $198,000 to keep the mill levy at 66.602.  Nick made a motion to have a 2018 budget work session on Thursday, August 3rd at 8:30 am, Lynne seconded and all approved. 

Jeff made a motion to adopt Resolution 14-17, a fence viewing Resolution regarding a fence between property owners Harold & Jennifer Cox and Linda May; the legal description is as follows… approximately 660 feet in the northeast quarter of Section 12, Township 25 & Range 24; in Scott Township in Bourbon County, Kansas.  The following decision was made by the Commission: following the fence viewing on August 1st, 2017, the fence does need to be repaired as it is insufficient as viewed, and the Commissioners order and assign that Harold and Jennifer Cox are responsible for the ½ of the fence on the right side (North side) and that Linda May is responsible for the ½ of the fence on the left side (South side), Nick seconded and all approved and signed Resolution 14-17.

The Commissioners presented a price list to David Neville from Henry Kraft for supplies for the Courthouse.  They asked him to compare their prices to where he purchases supplies at.

At 4:19, Nick made a motion to adjourn, Jeff seconded and all approved.

 

                                       THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                            (ss) Lynne Oharah, Chairman

                                            (ss) Jeff Fischer, Commissioner

                                            (ss) Nick Ruhl, Commissioner

 

ATTEST:

Kendell Mason, Bourbon County Clerk

08/03/2017, Approved Date    

 

 

July 27, 2017                                                          Thursday 8:30 am

 

The Bourbon County Commission met in open session for a 2018 budget work session.  All of the Commissioners met with Rhonda Dunn to discuss the budget.

There was discussion over paying a lump sum for the kitchen equipment for the new jail verses paying for it over a period of time by paying an additional cost on each meal until the equipment is paid off; this could save approximately $44,000 each year.  Lynne made a motion to allow Nick permission to meet with Bobby Reed to discuss the kitchen equipment, Jeff seconded and all approved.

There was discussion over possibly having one employee in one office helping out when needed in other offices.

Rhonda presented information pertaining to the overall jail costs; She estimated the total construction costs to be $9,418,472; (this estimate is based on the guaranteed bid, the architects fees, the land purchase, furniture & fixtures, the lease purchase of the cells/pods as well as bond expenses.

On draft #2 of the 2018 budget; the estimated mill levy is 64.605.  There was discussion over the proposed budget; when the budget was done, there wasn’t anything budgeted for the Sewer District #2 in revenue or expenses,  there was discussion over the negative amount in the Special Park & Recreation (Rhonda said she would verify the revenue amounts for this fund).  There was discussion over the Landfill budget regarding revenue and expenses; it is estimated that the revenue and expenses will both be higher than budgeted for due to the amount of trash being collected and disposed of there.  Regarding the delinquent tax revenue; Rhonda estimated the budgeted current year estimates to be higher than when it will actually be. 

There was discussion over possibly the County and the City sharing the cost of a lay down machine for joint usage.

At 11:26 am Nick made a motion to break for lunch and reconvene at 12:30, Jeff seconded and all approved.

After lunch the Commissioners continued to review the 2018 budget.

The meeting adjourned at 2:48 pm.

 

                                      THE BOARD OF COMMISSIONERS

                                              OF BOURBON COUNTY, KANSAS

                                          (ss) Lynne Oharah, Chairman

                                          (ss) Jeff Fischer, Commissioner

                                          (ss) Nick RUhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

08/01/2017, Approved Date

 

 

July 25, 2017                                                 Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk was present.

Tammy Helm with the Fort Scott Tribune and Michelle Workman were also present.

Vivian Moore met with the Commissioners regarding a problem with a lift station located west of Fort Scott at the Timbers Edge subdivision that her brother Tim Allen had addressed the County and City Commissioners about.  She said that the City of Fort Scott told Tim that this is in the County and therefore is not a City problem.  She said that they have been told that KDHE has approved the plans for repairs to the lift station, but isn’t able to see a copy of the plans. She said the repairs are to be completed by August 31, 2017. She said that when it rains the runoff is going into the lift station, into a pond and then into the Marmaton River.  She said her biggest concern is that this is going to end up in our drinking water.  She said the KDHE permit number is 26958, but is unable to talk to anyone at KDHE regarding the permit.  She felt that there should be a meter installed on the lift station to monitor how much the system is handling.  She said that the system is not designed to handle the storm water that is running into the system.  She said she would like to see the original copy of the plans and specifications.  Jeff Fischer said he had been in contact with Michael Mix at the City of Fort Scott regarding this issue; Jeff said he thought that they had put together a plan to restore operations.  Vivian reported that a berm had been built around the lift station, but after a heavy rain the runoff ran over the berm.  Jeff questioned if a neighbor was allowing sewage to run on someone else’s property, what could be done; Jim Harris said that would be up to the environmental person to handle.   Justin Meeks arrived at the meeting to discuss the issue.  Vivian reported that E-coli had been confirmed in the sludge from the runoff.  She said that a KORA request had been done with the City of Fort Scott to get the original plans for the lift station that were approved; she said that the City said they didn’t have the original plans but said that KDHE should have them.  Justin said if she filled out a KORA request, then he could provide her with the original plans if the County has them.  She mentioned the KDHE minimum standards regarding sewage and said she didn’t feel that the minimum standards are being met.  She discussed the flood plain and the location of the lift station and said that the station should be protected from flooding, she said it has to have standby power, and that the lift station should be monitored.   She said at the time the subdivision was developed the soil type would not support a lateral or septic tank, therefore a lift station was installed.  She feels that the City and the County should work together to make sure that the repairs are completed properly.  She said she would like to see the original plans for the lift station and the current plans and specifications for repairs are.  She filled out a KORA form and Justin said he would get the information for her.  Later in the meeting, it was reported that the alarm was going off on the lift station; a County worker went out there and said that yes the alarm for pump #2 was going off, but it didn’t appear that there was any sewage running over.

Jim Harris reported that they will be moving the equipment to Yale Road to do repairs to the road.  Jim said that they needed to plan what roads will be done with chip and seal; after discussion, the decided they will be doing 1 mile on Maple road east of Uniontown, ¾ mile on Maple road from Kansas Highway 3 to 55th Street, 3 miles at Lake fort Scott, 1 mile on Jayhawk Road from US 69 to 230th Street and 5 miles on 125th Street from Osage to Tomahawk Road.  Jim said they need to consider the roads that have been prepared in the past for chip and seal.  There was discussion over the roads in the industrial park; Jim said that the industrial park road has been on the list to be done, but keeps getting postponed due to the cost of the project; the industrial park roads will be considered in 2018.  Jeff questioned what it would take to make the recently pavement by the airport that was reclaimed to gravel to make it pavement again; Jim said it would take time and some money.   Jeff suggested prioritizing the roads to be chip and sealed based on traffic count.   There was a brief discussion over Eagle Road, but Eagle Road will be discussed again at a later date.

Jeff said he had reported to Jim Harris a service request at 250th & Deer Road.  Jeff asked how the road restoration was going by the Phoenix Coal Company; Jim said he wasn’t sure how the project was going.  Jim said they had graded at 795 & Grand Road.  Lynne said that Tom Headley requested that the County do some mowing in Devon and spread some gravel in the alleys in Devon; Jim said he would contact him.  Lynne asked Jim to view some work that needs done on 65 & Washington in Mapleton.  Jim said he hopes that when the chip and seal projects are done he can do more mowing in the County.  Jim suggested this fall that the County consider purchasing 2 tractors owned by KDOT on Purple Wave.  

Nick said he had met with Bill Martin at the new jail site; he said that Marberry had already been contacted to get a price quote on the additional concrete for a service entrance there.

Nick took a call requesting that on 240th North of 54 Highway that the potholes be repaired and that it be ditched; Jim said that originally the chip and seal was put right on the gravel without a good base.  Nick made a motion to give Jeff permission to look at this road with Jim Harris and to report back to the Commission meeting on August 1st, Lynne seconded and all approved.

Lynne made a motion to go into a 7 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks).  No action was taken.

Justin Meeks reported that his office had received a report of a potential KORA violation  regarding the Garland Fire Department; he said they are waiting on dissemination of documents, Justin said that according to Charles Gentry the reporting party should be getting documents soon.

Justin discussed the east side of the Attorneys building where there will be tenants moving in soon; he said he drafted a letter approving the tenant to paint and install outlets.  Lynne made a motion to sign the letter, Nick seconded and all approved.

Lynne made a motion to approve the 120 day contract with Stewart Realty for the Attorneys building at 108 W. 2nd with the listing price of $147,500, Jeff seconded and all approved.

Justin said he had 6 month contracts to list the 2 County parcels on Couch Street for $5,000 each, Lynne made a motion to approve the listing contracts with Stewart Realty for the property at 324 S. Couch and 3rd & Couch, Jeff seconded and all approved.

Nick made a motion to give Jeff permission to meet with Justin Meeks and a non-elected personnel, Lynne seconded and all approved.

Lynne discussed the audit of the Garland Fire Department that was requested; Lynne said he had contacted Terry Sercer and Terry said he hasn’t set a date to review the cost of the audit yet.

At 11:43, Jeff made a motion to break for lunch and attend a jail meeting and reconvene at 1:30, Nick seconded and all approved.

Lynne said he had spoken to someone that lives in Garland Fire District; they reported that their ISO insurance rating had gone to a 10 causing their insurance rates to increase.  Jeff said he would call the person.

Lynne made a motion to go into a 10 minute executive session for confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks).  No action was taken.

Lynne made a motion to go into a 5 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks).  No action was taken.

Jeff discussed Allen County; he reported that Allen County prepares the meals for Meals on Wheels at the Courthouse.

Bobby Reed, Bill Martin and Ben Cole met with the Commissioners; there was discussion over adding heavy duty concrete at the new jail site from the north side of jail to the generator for $7,296; Bill Martin questioned if the barrier posts were included in the bid, Lynne said he would contact the contractor to clarify this.  Nick made a motion to approve adding the additional heavy duty concrete for $7,296 from the existing drive to the generator, to be paid for out of the jail contingency fund, Jeff seconded and all approved.  After discussion, it was decided to use concrete barriers that the County already owns instead of posts near the generator.  The Commissioners and Bobby discussed the price of inmate meals prepared by CBM; the cost for 50 meals and above is $3.03/meal with Capex included and $2.35/meal without Capex.

There will be a jail open house on October 5th, 2017 from 3-9pm; the public is invited to attend the open house.  All of the Commissioners will be attending the open house.

Jeff made a motion to go into a 20 minute executive session for matters relating to employer-employee negotiations whether or not in consultation with the representatives of the body or agency, Nick seconded and all approved, (the session included the Commissioners).  No action was taken.

All of the Commissioners will attend a 2018 budget work session on July 27th at 8:30 am. 

Lynne made a motion to give Jeff permission to contact the College regarding specialty training opportunities, Jeff seconded and all approved.

David Neville met with the Commissioners regarding the air conditioner on the east side of the Attorney’s building; David presented a bid on June 14th, from Design Mechanical and Locke Supply for $12,961.48 for the new units and the installation.  Nick made a motion to purchase the new a/c units for the east side of the Attorney’s building for a total cost of $12,961.48, Jeff seconded and all approved.

All of the Commissioners will be riding with Jim Harris to attend a fence viewing on August 1st, at 9:30 am.

At 3:55, Nick made a motion to adjourn and Jeff seconded, but this motion was cancelled. 

Justin Meeks met with the Commissioners regarding the lift station at the Timbers Edge subdivision; he presented May 10th emails between the City of Fort Scott and Bourbon County, the 1999 permit from KDHE (permit 26958), the petition for the lift station, the contract for services for the lift station and the agreement between the City of Fort Scott and John & Christa Horn (the developers).

At 4:05, Nick made a motion to adjourn, Jeff seconded and all approved.

 

                                                THE BOARD OF COMMISSIONERS

                                                           OF BOURBON COUNTY, KANSAS

                                                  (ss) Lynne Oharah, Chairman

                                                  (ss) Jeff Fischer, Commissioner

                                                  (ss) Nick Ruhl, Commissioner

 

ATTEST:

Kendell Mason, Bourbon County Clerk

08/01/2017, Approved Date

 

 

July 18, 2017                                                          Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Lynne reported that Barbara Massey reported that there are a few areas in the road that need patched near 1287 Maple Road.  She also reported that the ditches need mowed in the area; Jim said they had 2 mowers broke down last week, but that one was now fixed and running again. 

Jeff reported that Alan Drake complimented the ditch cleaning, paving and overlaying done on Jayhawk Road.

Jim Harris and the Commissioners previously discussed the need for a new walking floor trailer for use at the Landfill; the Commissioners had asked Jim to get quotes for the trailer.  Currently some of the customers have to wait to dump their trash, due to the fact that the trailers are on the road hauling debris to Allen County. Jim presented quotes for a 2017 walking floor transfer trailer; S & P Trailer quoted $65,900 for a 2017 East, Amston Trailer Sales quoted $77,950 for a 2017 Amston Trailer and Northeast Great Dane quoted $67,266.  Jim felt that Special Machinery could pay for the purchase of the trailer and possibly at the end of the year, if there was enough cash left in the Landfill fund that the Landfill fund could reimburse the Special Machinery fund for the purchase of the trailer.  Nick made a motion to allow the Landfill to buy a new East walking floor trailer from S&P Trailer for $65,900 and to be paid for out of the Special Machinery fund, Jeff seconded and all approved.

Jim recommended that the Commissioners schedule a work session for Road & Bridge.

Jeff Fischer did a report pertaining to the proposed longevity pay change.  Jeff said if the change was implemented it would cost approximately $50,000 the first year and in 3 years it would cost the County approximately $85,000.  No decision was made on changing the longevity pay structure.

Jeff Fischer said he had a conversation with David Neville; he said that they discussed the water heater that is leaking as well as the tenant that will be moving into the Attorney’s building.  David said the tenant had contacted him regarding the painting that is going to be done in the building; the Commissioners said that they felt that the SEKRCC inmates will be painting there, but that the tenant would be responsible for purchasing the paint and supplies.  Justin Meeks later confirmed that the tenant would be purchasing the paint and supplies.

Bill Martin and Bobby Reed met with the Commissioners; Bill said he previously reached out to one of the Commissioners and asked that one Commissioner meet him at the new jail site, he said upon waiting for the Commissioners to show up at the jail site he was informed that one Commissioner couldn’t meet with him.  Bill said that one Commissioner could have met with him, but not more than one (that would have been a violation).  Bill said he wanted to know why one wouldn’t agree to meet with him; he felt that this went back to when he was taken off of the jail project.  Lynne said that Justin Meeks determined that one Commissioner could not meet to discuss issues without approval.  Bill said he had sent out letters to other Counties asking if they knew why one of the Commissioners wasn’t able to meet with an elected official without approval; the responses he got said that a majority of the Commissioners couldn’t meet, but meeting with one Commissioner doesn’t violate any of the rules. Bill said the Commissioners are not exercising their powers properly.  The Commissioners said that this issue needed to be discussed with Justin Meeks was present.

Bobby Reed reported that recently he had lost one more employee; he said that is approximately 50 employees in 3 ½ years.  There was discussion over the wages paid and loosing so many people so quickly.  Bobby stated that he sees a difference in the work ethic of the younger generation.  After Bobby and Bill left, the Commissioners discussed budgets and employees leaving employment.  Jeff said he felt that the departments receive a budget and they can spend their budgets where they felt it was needed to be spent.  Lynne commended the SEKRCC and the Sheriff’s department for coming in under budget every year. 

Jeff prepared a spreadsheet showing the 2016, 2017 and requested 2018 budgets and included the differences between 2017 & 2018.  Jeff compared Allen County to Bourbon County in budget and the number of employees. 

Wilma Graham met with the Commissioners; she said they needed culverts in the City of Redfield; the Commissioners told her to contact Jim Harris.

Bill Martin and Bobby Reed met with the Commissioners and Justin Meeks regarding one commissioner not meeting with them at the jail site when requested.  Justin told them that one Commissioner couldn’t meet without the authority to do so.  Justin said that they can’t conduct business with only one commissioner.  Bill read the email again that he sent to other counties discussing the one commissioner refusing to meet with him; Justin said he didn’t disagree with the responses of one being able to meet with him if the other two Commissioners know of the meeting.  Justin said he didn’t agree with them personally inviting only one Commissioner and not informing the other Commissioners that the meeting is going on.  Justin questioned why they would have only invited one Commissioner instead of all three.  Justin suggested when necessary call and publish an emergency meeting since all three are needed to make a decision.  Justin said he had contacted KCAMP regarding only one Commissioner meeting for County business; he said KCAMP will disagree with Bill’s request to only meet with one; Bill said he would call KCAMP to discuss the issue.  Jeff made a motion (which he later withdrew) to give Nick permission to go to the jail site to discuss the issue.  Lynne made a motion to give Nick permission to be the lead on the jail site issues and to be able to meet at the jail site and then report back to the Commissioners at the following Commission meeting, Jeff seconded and all approved.  Bill said to Jeff that he had been in his office recently, he questioned if Jeff had permission to meet with him, Jeff said yes he did.

Justin Meeks discussed the contracts with Stewart Realty to place the property at 108 W. 2nd and the vacant lots that the County owns on Couch Street; Nick made a motion to give Justin permission to list all of the properties at the appraised value, Jeff seconded and all approved.

Justin Meeks discussed the sanitarian position he said there have been questions, but said they are following KDHE guidelines.  Justin said he felt that the transition is working well. 

Justin said he has been working with the City of Fort Scott regarding a change in use in property in the 3 mile zone.

Lynne made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioner and Justin Meeks).  No action was taken.

The Commissioners and Justin discussed one Commissioner going to meet to look at an issue in the County; Justin said he wouldn’t recommend doing this, unless the other Commissioners have approved the meeting.  Justin said as a Commissioner, you can’t act as a single person nor can one Commissioner make a decision alone.  Lynne suggested if a Commissioner wants to meet with someone regarding a County issue, then they need to get permission, but said if a Commissioner wants to go alone as a citizen then they can go.  Justin said he has a problem when one Commissioner is meeting when a decision is made that has a direct impact on the tax payers money.

Nick made a motion to break for lunch and reconvene at 1:30, Lynne seconded and all approved.

Justin and the Commissioners continued to review the 1st draft of the 2018 budget and the spreadsheet that Jeff created comparing the 2017 budget and employee numbers in Bourbon County to Allen County.Harold and Jennifer Cox met with the Commissioners; they live at 1586 215th Street and said they had a verbal agreement with their neighbor Linda May regarding the North/South fence between the two properties.  They requested that the Commissioners come do a fence viewing on the fence separating the two properties. 

Jeff made a motion to go into a 10 minute executive session for confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, Nick seconded and all approved, (the session included the Commissioners).  No action was taken.

All of the Commissioners will be attending lunch with the City of Fort Scott at the Empress Event Center at noon on August 3, 2017.

At 3:56, Jeff made a motion to adjourn, Nick seconded and all approved.

 

                                     THE BOARD OF COMMISSIONERS

                                             OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commissioner

                                      (ss) Nick Ruhl, Commissioner

 

ATTEST:

Kendell Mason, Bourbon County Clerk

07/25/2017, Approved Date

 

 

July 11, 2017                                                 Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Dr. Plaster met with the Commissioners and Jim Harris regarding a permit for a culvert replacement in Hiattville; Jim said a replacement culvert doesn’t require a permit, only a new culvert requires a permit.  Jim said he would meet with Dr. Plaster regarding the culvert replacement.

Jim Harris presented a cross road pipe change order for the Maple Road project; the change order cost a total of $43,117.01 with the County portion being approximately $10,000, (Jim said this change order was for a culvert pipe that was overlooked).  Lynne made a motion to approve the change order, Jeff seconded and all approved.

Jim Harris reported that the Lake Road project was done; he said they would chip and seal there in a few weeks.  Jim said that Jayhawk Road was done, Jim said his employees did an outstanding job, (the County used some of the City of Fort Scott’s trucks for this project and voiced their appreciation to the City for loaning the trucks).  Jeff said that Ed Cox contacted him regarding the good job that was done on Jayhawk Road.  Jim said that today they will be moving equipment to the Uniontown near 85th to do some work and then will move the equipment back to Maple Road.

Jeff read a thank you card from Karen Endicott-Coyan; she thanked the County for the tree removal and clean up (of a tree that fell), at the Pleasant View Cemetery.

Jim Harris said that he planned to go to Anderson County to view their low water crossings that they have replaced, he requested that Jeff Fischer ride along to view the low water crossings with him; Lynne made a motion to allow Jeff to ride along with Jim Harris in Anderson County, Nick seconded and all approved.

Jim Harris and the Commissioners discussed the mowing in the County; Lynne asked that when it gets closer to time for schools to start that the intersections be cleared out.

Jim reported that a bolt had come loose inside the engine of the rock crusher and did some damage; he said this cost $6,000, (for repairs and maintenance to be done to the crusher).

Jim and the Commissioners discussed the Womelsdorf Quarry; Jim said he didn’t feel that the noise or dust from the quarry will be a nuisance to anyone in the area.

All of the Commissioners plan to attend a retirement lunch on Friday, July 14th, for Road & Bridge employee Richard Smith.

Jim Harris said that when he plans to retire, he will give the County a 12 month notice.  Jeff suggested getting individuals involved when it comes to some of Jim’s extra jobs (grant work, etc.) in order for them to learn how to do some of the different jobs. 

Jeff did a spreadsheet comparing total employees in Bourbon County verses Allen County; Jeff said that Bourbon County has 103 employees verses 114 total at Allen County. 

Jim and the Commissioners discussed the Landfill; Jim said that they are watching the backup of trash that needs hauled off there; he said if this debris continues to increase, then they will need to purchase another walking floor trailer (a new trailer cost approximately $66,000).

All of the Commissioners plan to attend a jail progress meeting on July 25th at noon at the new jail site.

Brian Allen met with the Commissioners; he had a picture of some County Commissioners and a County Clerk from the 1870’s, he said he felt that the photos needed to be on display somewhere; the Commissioners suggested that he talk with Rhonda Dunn and Shane Walker who are on the HPA board to see where they felt that the photo should be displayed at in the Courthouse.

Appraiser, Clint Anderson presented a video showing what the job of the Appraiser is; he said the video originated in Riley County, he said in Riley County the property value goes up there every year and said the video was made to help citizens understand the Appraisers job.  The video said that it is the Appraisers job to fairly determine property values; they are not tax collectors or tax setters.  They look at square footage, age and location and compare to houses that have sold.  The video stated changes in value are due to market changes and property improvements. 

Ben Cole and Bobby Reed met with the Commissioners; Ben said that they are losing another employee and said this is 4 employees in 34 days.  Ben said he did an exit interview with this employee, he said the employee is leaving employment to move back where he came from, and said he wasn’t necessarily leaving due to pay, but said if the pay had been more leaving would have been a harder decision to make.  Ben said that the employee leaving said that he wasn’t leaving due to management and said if it wasn’t for Ben and Bill, then the employee felt that the department would be losing more employees.  Ben said that he may not be able to accept vacation requests, due to a shortage of staff and said that some of the employees may lose any unused vacation time at the end of the year because the employee wasn’t able to use the time off.  Jeff commended Ben for doing an exit interview.  Lynne said they are looking at the 2018 budget and looking for ways to give more to the employees without increasing taxes.  Ben said that he felt that the County was going to have to decide where their priorities are, do they want Law Enforcements, Deeds or Road & Bridge. Ben said he felt that someone needed to figure out how to get revenue in the County.  There was discussion over another County having an election for a tax to be used on law enforcement; Ben said he wasn’t asking for an additional tax, but said it is the perception that an election for additional tax would not pass in Bourbon County.

Justin Meeks, David Neville, Ben Cole, Bobby Reed and Bill Martin met with the Commissioners to discuss a surplus auction; Justin said that there will be old office equipment from the Sheriff and Correction Center that will not be used once they move to the new jail site.  Justin suggested having a surplus auction with this unused equipment as well as any unused equipment that any other department have along with the 2 lots that the County owns on Couch Street (if the lots haven’t sold by then).  Lynne made a motion to give David Neville permission to start doing an inventory of surplus property, Jeff seconded and all approved. 

Lynne made a motion to go into a 5 minute executive session for attorney client privilege with possible litigation, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks).  After the session Nick made a motion to give Justin Meeks the authority to put the Attorney’s building at 108 W. 2nd up for sale with Stewart Realty and to try and negotiate a 3 month contract to sell, Jeff seconded and all approved.

Lynne made a motion to go into a 15 minute executive session for confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, Nick seconded and all approved, (the session included the Commissioners, Bill Martin, Bobby Reed, Ben Cole, and City of Fort Scott representatives David Martin, Rachel Pruitt, Jon Garrison, Rhonda Dunn, Paul Ballou and Travis Shelton).  No action was taken.

Jeff made a motion to go into a 15 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks, Bill Martin, Bobby Reed, Ben Cole, and City of Fort Scott representatives David Martin, Rachel Pruitt, Jon Garrison, Rhonda Dunn, Paul Ballou and Travis Shelton).  After the session, Lynne made a motion to give Nick Ruhl the authority to meet with City Manager Dave Martin regarding an economic development opportunity, Jeff seconded and all approved.

At 12:01, Nick made a motion to break for lunch and reconvene at 1:30, Lynne seconded and all approved.

Lynne made a motion to approve and sign for the Kansas Department of Transportation project No.6 X-3001-01 DOT No. 668947J crossing of the BNSF Railway Company’s tracks and Deer Road, Bourbon County, Nick seconded and all approved.

The Commissioners continued to review the proposed 2018 budget.

David Neville met with the Commissioners regarding a hot water heater that is leaking in the basement.  The water heater is used for the Courthouse and the Correctional Center.  David estimated that it had been leaking for a few weeks.  Joplin Supply quoted $5,900.45 for the materials and then it would cost approximately $250.00 for installation; Design Mechanical quoted $8,334 for the materials and installation of an 81 gallon tank.  There are 2 other tanks available; the Commissioners questioned if the other units could be used as a primary tank and if they can’t keep up, then turn on the leaking one when it is needed. The Commissioners decided to try running the one large water heater temporarily to see if it will keep up verses spending a minimum of $6,000 for a replacement water heater (since the jail and sheriff’s department will be moving to the new building in October of 2017).

Jeff made a motion to go into a 10 minute executive session for preliminary discussions relating to the acquisition of real property, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks, Rhonda Dunn and Kendell Mason).  No action was taken.

Lynne made a motion to go into a 7 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks).  After the session, Jeff made a motion to enter into a lease agreement between Bourbon County and the 6th Judicial District Community Corrections for the property at 108 W. 2nd, Fort Scott, for $1,000/month for a term of 5 years, Nick seconded and all approved and signed the lease agreement.

Nick made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks, Kendell Mason and Rhonda Dunn).  No action was taken.

Lynne made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks.  No action was taken.

Lynne made a motion to go into a 20 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks).  No action was taken.

Nick made a motion to go into a 30 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks).  No action was taken.

At 4:55, Jeff made a motion to adjourn, Nick seconded and all approved.

                                                THE BOARD OF COMMISISONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

07/18/2017,Approved Date

 

 

 

July 5, 2017                                                  Wednesday 9:00 am

The Bourbon County Commission met in open session for a 2018 budget work session. All of the Commissioners and the County Clerk were present.

The Commissioners continued to review the 2018 budget requests. The Commissioners said they would like to find a way to give raises to employees. Jeff said he felt that there should be a rate scale for someone that risks their life. There was discussion over the Road & Bridge department having a scale for the rate of pay for their employees and the possible need for the Sheriff’s staff to have a wage scale verses the same rate for all of the deputies. All of the Commissioners felt that there shouldn’t be an across the board raise percentage for all of the employees; they said that wouldn’t accomplish what needs to be accomplished. Jeff said he felt that the Commissioners shouldn’t look across the board, but at the market for the different job classifications and then adjust the job classification with an appropriate salary adjustment. He suggested that they look at the support staff, attorney staff, etc and look at the comparable rates. The Commissioners compared the wages that Allen County pays some of their employee’s verses what Bourbon County pays.

Bill Martin and Ben Cole met with the Commissioners; they said they had another deputy that has turned in their resignation, (they said that this employee was leaving due to pay and benefits). Bill said that he feels that if there isn’t a noticeable increase in compensation then they will likely lose at least one employee if not more. Bill brought up the salary study that was previously done and the rates of pay that Bourbon County pays.

Jeff made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners). No action was taken.

Jeff made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners). No action was taken.

Nick made a motion to give Lynne permission to meet with City Manager Dave Martin, Jeff seconded and all approved.

All of the Commissioners will be at a Chamber Coffee at the new jail site on July 6th at 7:45 am; they will also be attending a jail meeting beginning at 9:00 am on July 6th.

Jeff said he had spoken to Jim Harris about possibly getting the conditions before and after mining and possible getting dust and sound audio monitoring regarding the Womelsdorf Quarry.

At 12:17, Nick made a motion to adjourn, Jeff seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

07/11/2017, Approved Date

June 29, 2017                                                                   Tuesday 9:00 am

The Bourbon County Commission met in open session for a budget work session, Appraiser’s contract negotiation and contract negotiation. All of the Commissioners and the County Clerk were present.

Tammy Helm with the Fort Scott Tribune, Harold Coleman, Ben Cole, Bobby Reed and Bill Martin were also present for a portion of the meeting.

Terry Sercer met with the Commissioners to review the 1st draft of the 2018 budget; the 1st draft has an estimated mill levy of 64.829. Terry said that due to the tax lid that is in place for the State of Kansas; the Sheriff, SEKRCC and District Court budgets are outside the lid and that the Commissioners can levy what they feel is necessary to operate those three departments. Terry said the budget numbers he used for the Sheriff’s department was the original numbers he submitted. Terry said he used the budget numbers that were submitted for all departments, but said if a budget wasn’t submitted, then he used the approved 2017 budgeted amounts. He said he did not include a line item or dollar amount in the budget for the Special Bridge Improvement fund.   Bobby and Bill submitted new 2018 budget number requests for the Sheriff and the SEKRCC, stating that the new numbers are due to not originally calculating the holiday pay for employees in their initial budgets. The Sheriff said his initial budget was based on a 40 hour week, but the revised budget was based on the hours that the Sheriff’s department works. Bill Martin said he wanted the Commissioners to keep in mind that the maximum pay for a correctional officer in Bourbon County doesn’t meet the minimum rate of pay for the surrounding counties. Bill said he has been in contact with the Austin Peters Group (that previously did a wage study) to possibly do another study; Jeff said he didn’t feel another wage study would be money well spent, he said they have the numbers from the wage study that the company already did. There were no raises budgeted for in the 2018 budget; Jeff said he felt that raises were the biggest item to consider in the budget cycle due to the fact that the County is having a hard time keeping staff. Lynne stated that there hasn’t been pay raises for years in Bourbon County. Terry Sercer said he audits Linn and Crawford County; he said both of those counties have a higher valuation and higher pay for their employees. Terry said the tax base for Bourbon County isn’t growing. Terry said that the Commissioners now need to look at the 1st draft to see what budgeted dollar amounts they want to give. Terry said that there are three ways to cut the mill levy; cut the budgeted amounts for the following year, cut the projected expenses for the current year to allow for more of a carryover for the following year or increase the projected revenue estimates. Jeff discussed the possible revenue from the jail for housing out-of-county inmates in Bourbon County; Terry said he did not calculate a dollar amount for this revenue. Jeff questioned if the cost to house Bourbon County inmate’s out-of-county would be less than it has been in the past due to the new jail. The Commissioners continued to review the 1st draft of the budget.

Jeff made a motion to go into a 5 minute executive session for matters relating to employer-employee negotiations whether or not in consultation with the representative of the body or agency, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 15 minute executive session for matters relating to employer-employee negotiations whether or not in consultation with the representative of the body or agency, Jeff seconded and all approved, (the session included the Commissioners, Kendell Mason and Justin Meeks). No action was taken.

Nick made a motion to go into a 5 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Lynne made a motion to go into a 5 minute executive session for matters relating to employer-employee negotiations whether or not in consultation with the representative of the body or agency, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks).

The Commissioners will meet at 9:00 am on July 5th for a budget work session and at 11:00 for a meeting for Attorney client privilege with possible litigation.

Lynne made a motion to go into a 5 minute executive session for matters relating to employer-employee negotiations whether or not in consultation with the representative of the body or agency, Jeff seconded and all approved, (the session included the Commissioners, Clint Anderson, Kendell Mason and Justin Meeks). After the session, Lynne made a motion to adopt Resolution 13-17; a resolution appointing Clint Anderson as the County Appraiser to Bourbon County for a term of 4 years, the contract terms are July 1, 2017 annual salary of $67,020.20 with a 2% increase on January 1, 2018 and a 1% increase on January 1, 2019, 2020 and 2021. Mr. Anderson agrees to maintain permanent residency within Bourbon County, Kansas throughout the duration of this agreement, Jeff seconded and all approved. Clint and the Commissioners signed the Resolution.

Lynne made a motion to give Nick permission to talk to the Correctional Center about their request 2018 budget items, Jeff seconded and all approved.

At 1:05, Nick made a motion to adjourn, Jeff seconded and all approved.

                                                               

THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commissioner

                                      (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

07/11/2017, Approved Date

June 27, 2017                                                         Tuesday 9:00

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune, Michelle Workman with Fort Scott Biz and Nancy Van Etten were also present for a portion of the meeting.

Lynne made a motion to go into a 30 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Jim Harris). No action was taken.

Jeff made a motion to go into a 15 minute executive session for confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Jim Harris). No action was taken.

Jim Harris and Jeff Fischer had previously viewed a bridge at 120th & Grand Road. Jeff said it was raining on the day that they viewed the bridge; he said it appears that this is a box culvert type of bridge with an approach ramp that has eroded due to water. Jeff said the road is closed there with barricades, he said it doesn’t appear that the road gets much traffic. Jeff said he felt that it would make sense to replace the low water crossing. Jim estimated to contract the work out to replace the bridge it would cost approximately $1,000/foot (for a total of approximately $80,000 plus demolition). Jim said it would take at least one month for the County to do the work themselves. He said the County could use a concrete box or culverts for the water flow there. It was felt that the biggest challenge would be to re-route the water to pour the footers there. Jeff questioned if there was a footer set, if t-sections could be used with a cap for a low water bridge.

Lynne reported that Gary Jones reported on Indian Road going East by the County line, that there is a culvert that is washed on both ends, he felt this could be a safety issue.

Jeff said that Wayne Thorpe reported to him that there is a concrete structure at his driveway by the mailbox that is washed out.

Jeff asked Jim Harris to get the number for the person in charge at the Rural Water District; he said someone reported to him that they got a new water meter installed and the water was then dirty.

Jim reported that airport road had been reclaimed. He said they hope to be done with the asphalt within a day on Lake Road. He said they will chip and seal a portion of the Lake Road after they are done with other asphalt projects. Jim said the mowing in the Uniontown district is going slow due to rain and washouts.

Jim said $26,000 is budgeted for Elm Creek Lake; Lynne asked if there were any easy solutions to fix the leaks at the Lake. Jim said it appears that concrete was used to patch a hole in the past, but said you can hear the water running. Jeff suggested contacting Herschel George (who works for a State Agency); he said he might be able to help regarding the leaks there. Jim Harris said that Ag Engineering has been involved with Elm Creek Lake.

Lynne asked if the shelter doors are locked at Elm Creek Lake when not in use; Jim said yes. Lynne asked if the refrigerators there are left plugged in all of the time; Jim said yes, Lynne suggested cutting the power there when the shelters are not rented out.

Lynne took a call from someone reporting potholes on Soldier Road & 85th going west.

Jeff made a motion to go into a 5 minute executive session for matters relating to employer-employee negotiations whether or not in consultation with the representatives of the body or agency, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Jeff made a motion to go into a 10 minute executive session for matters relating to employer-employee negotiations whether or not in consultation with the representatives of the body or agency, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks, Clint Anderson and Kendell Mason). No action was taken.

All of the Commissioners will be present for a 2018 budget work session on June 29th, at 9:00 am.

All of the Commissioners will be present for a meeting to discuss contract negotiations for the County Appraiser on June 29th at 11:00 am. The Commissioners will then meet at 11:15 to discuss preliminary discussions relating to the acquisition of real property.

Clint Anderson said he was asked to re-do the job descriptions for his department; he questioned whether he should add the newly added LEPP duties with the job descriptions for his office;   the Commissioners suggested including the LEPP duties as an add-on job called environmental.

Clint Anderson said he has 2 employees (the deputy Appraiser position and the Assistant County Appraiser position) that are now working 40 hour weeks that are only obtaining 7 hours of sick, vacation and holiday leave. Clint said he would like to see those employees to be able to use 8 hours of leave time and start receiving 8 hours of leave time for sick, vacation and holiday pay verses 7 hours. Lynne made a motion as of July 1, 2017, that the Appraiser deputy position and the Assistant County Appraiser position be given and be able to use benefits based on an 8 hour/day & 40/week employee, Jeff seconded and all approved.

Clint Anderson informed the Commissioners that he had purchased a video showing what the Appraiser does. He would like the Commissioners to view the video. He said he plans on taking the video out to different entities to teach people what the Appraiser does.

Bill Brittain met with the Commissioners to discuss the donation to the Elks Fireworks display; he said the fireworks display will be on July 3rd at 9:30; he requested that the County donate $500 to the display (as the County has done in the past). Jeff made a motion to donate $500 to the Elk’s Fireworks display (paid for out of the Special Park & Recreation fund), Nick seconded and all approved.

Lynne made a motion to go into a 12 minute executive session for attorney client privilege will possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Jason Silvers with the Fort Scott Tribune arrived at the meeting.

Jeff said he had met with the Meech family; Jim Meech reported that he was pulling equipment on Unique and a horse drawn vehicle pulled out in front of him causing him to swerve. The Commissioners discussed adding a stop sign at 185th & Unique and at 195th & Unique. Nick made a motion to have Jim Harris install a stop sign at 185th & Unique (on Unique) and 195th & Unique (on Unique), Jeff seconded and all approved. The Meech’s also discussed high spots on the roads on entrances around the County.

Lynne made a motion to go into a 5 minute executive session for preliminary discussions relating to the acquisition of real property, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 15 minute executive session for preliminary discussions relating to the acquisition of real property, Nick seconded and all approved, (the session included the Commissioners, Ben Cole, Bill Martin, Bobby Reed and Justin Meeks). After the session, Lynne made a motion to give Jeff permission to mark the East side of the jail properties boundary, Nick seconded and all approved.

At 12:00, Jeff made a motion to break for lunch and reconvene at 1:30, Nick seconded and all approved.

Bill Martin, Bobby Reed and Ben Cole met with the Commissioners to discuss the requested budgets for SEKRCC and the Sheriff’s department for 2018. For 2018, SEKRCC requested a grand total of $1,054,925.85 which is broken down as follows; $580,675.26 for wages (which covers wages for a total of 19 employees and includes $74,880 for overtime). SEKRCC requested $176,981.14 for contractual, $272,269.45 for commodities and $25,000 for capital outlay. Bill Martin discussed the low wages in Bourbon County compared to other counties.

Bill Martin discussed the requested 2018 budget for the Sheriff’s department; the 2018 requested wages are as follows (using the current salary of the employees he has plus 6 additional employees) $621,437, with a 3% raise $640,669, with a 5% raise $652,001 or with a 10% raise $678,311, (he said he will be making a correction to the wage budget due to budgeting for only 2080 hours verses what they work). Bill requested $14,984 for contractual in 2018, and $93,620 for commodities.   Bill said he has applied for another grant to help cover the cost of a school resource officer for the Uniontown school district, he said if Bourbon County is approved for the grant, the resource officer will be required to spend 75% of their time in the school. Bill said The Austin Peters Group did a survey in the past on items that were most important to the County employees, according to the survey, wages were more important than benefits. Bill presented a document showing calls for services; he said the calls for service have increased over the years.   Bill presented a 2015 document stating the average number of full time law enforcement is 2 per 1,000 residents, which would be 14 deputies total for Bourbon County. Bill said an additional position could help eliminate some of the overtime for the Sheriff’s department. Bill went on to say that he was not challenging the person in a position, but rather the rate of pay of positions compared to the Sheriff’s department; he compared the pay rate of for a Sheriff deputy to the custodian supervisor, personnel director, Elm Creek caretaker, noxious weed director, maintenance 4, as well as compared to the Fort Scott Police Department. Bill requested that the Commissioners consider adjusting the pay for the undersheriff since those wages are less than the jail administrator.

Lynne made a motion to go into a 20 minute executive session for matters relating to employer-employee negotiations whether or not in consultation with the representatives of the body or agency, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks). No action was taken.

Bourbon County Attorney Justin Meeks met with the Commissioners to present the 2018 budgeted request for the Attorney’s office. For wages he requested $198,526.18, for contractual he requested $89,450, for commodities he requested $4,000 and for capital outlay he requested $6,000. His total budget request was $297,967.18. Justin said from 2012-2016 $24,300 has been collected from diversion applications; and $83,900 for diversion fees; he said he would like to use some of this money towards hiring a part time diversion fee coordinator (which would free up one of his current employees to work on other items). There was discussion of the benefits of having employees with longevity & experience. Justin discussed the process involved regarding start to finish on arresting and prosecuting cases.

Justin Meeks and Shane Walker met with the Commissioners; Justin said they estimate it to cost $2,000 to hardwire from the current Sheriff’s office to District Court. Justin said he thinks that everything can be done (moving the Attorney’s office to the current Sheriff’s office) that is necessary with the carryover money he had in his budget.

Jeff made a motion to go into a 15 minute executive session for confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Shane Walker). After the session, Jeff made a motion to give Lynne permission to sign a 2 year contract for an internet service provider, Nick seconded and all approved, Lynne signed the contract with Craw-Kan.

Nick made a motion to go into a 15 minute executive session for matters relating to employer-employee negotiations whether or not in consultation with the representatives of the body or agency, Jeff seconded and all approved, (the session included the Commissioners). After the session Jeff made a motion to give Lynne permission to talk to Justin Meeks regarding non-elected personnel, Nick seconded and all approved.

Jeff made a motion to allow Lynne to vote for Richard Malm for a 2 year term to the NACO board for KAC, Nick seconded and all approved.

Lynne made a motion to adopt Resolution 12-17, Nick seconded and all approved and signed the Resolution.   Resolution 12-17 states as per request from Hidden Valley Lake; Bourbon County declares that all roads located within Hidden Valley Lake located in Bourbon County, Kansas be declared as designated roads; permitting the Bourbon County Sheriff’s department to patrol these roads. The patrolling will be done as the schedule for the Bourbon County Sheriff’s department allows. No funding from the Sugar Valley Lake Homes Assoc., Inc will be given to the Bourbon County Sheriff’s department or Bourbon County for this service.

Jeff made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners). No action was taken.

All of the Commissioners will be present on July 7, 2017 at 8:00 am at the new jail site for a Chamber Coffee and a jail meeting.

At 4:51, Nick made a motion to adjourn, Jeff seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

07/11/2017, Approved Date

June 20, 2017                                               Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Michelle Workman with the Fort Scott Biz and Tammy Helm with the Fort Scott Tribune were also present.

Lynne made a motion to approve a firework permit for Cathy Ramirez at the City of Mapleton, Nick seconded and all approved.

Several concerned citizens addressed the Commissioners regarding a comment that was made in the May 9th minutes; on May 9th, the Commissioners were discussing a request to build and maintain roads for Bourbon Allen State Lake. Incidental to the discussion was a comment made by Jeff Fischer, he said a citizen mentioned to him that the County could sell Elm Creek Lake; Jeff commented that if they had to sell it, that we should sell it to KDWP because they would have the resources to fix the lake. Robert Query began his discussion asking if the Commissioners had been considering selling Elm Creek Lake, the Commissioners responded “no” and Robert called the Commissioners liars and then produced the May 9th minutes, but missed the context in which this comment was made. Lynne said that was the only discussion that they had regarding selling the lake, and that they are not selling the lake. Robert Query said that the lake was built by WPA for water, he said the County has owned since 1936; he felt that it would be a disgrace to sell. All three Commissioners said they were against the thought of selling the lake. Robert Query asked if the Commissioners were going to fix the leak in the dam there; he suggested contacting Freddy VanBeezzler in Pittsburg (who specializes in this type of work) to get an estimate to see if he wants to try to repair the leak. Steve Hill said that Allen Warren reported that he previously went out to the North end of the dam there and said there was water coming up out of the ground there. Steve Hill said when the lake is fuller, it leaks more, he said you can hear the water leaking. Steve Hill said when he worked for Mid-Continental he went to the lake and sandblasted and grouted on an area, he said that Robert Query at that time pulled the valve and put it back in. Robert Query said that the attitude is that it will cost too much to fix the leaks; he said the first step is to find someone to fix the leaks. Steve Hill suggested finding people to donate money and time to fix the leaks. Gilbert Fleeman said he was 100% for saving Elm Creek Lake. Robert Query questioned why the Commissioners only meet one day a week, he said he knew it was done to accommodate Lynne Oharah with his health issues; but questioned why it hasn’t been switched back to two days a week. Lynne and Jeff both said that being a Commissioner is not just a one day a week job. Robert said he was a Commissioner for 8 years; he said if the current Commissioners don’t want to work, then he understands. Robert said that when he was a Commissioner, they figured the jobs and told what needed to be done. Robert said that 13 years ago the Commissioners committed to fix Garland Road, he said after the primary election that year, the plans changed and they got away from that road project and still haven’t gone back to the project. Robert said the County waited until Hammond Road was ruined before they milled it, he said the Commissioners keep putting off the worse roads in the County. Robert said if the County has a man that doesn’t know their job, then they should get rid of them. Sparky Schroeder said that he owns property West on Range Road in the Devon area, there are 3 driveways into a pasture; he said the 3rd entrance was not fixed and when hauling cattle Robert Query backed in and tore off his bumper where the culvert was exposed. One person stated that when the County is cleaning ditches they have been pushing dirt up into the fence; the Commissioners said they are not doing this anymore. Sparky Schroeder suggested instead of using culverts using erosion control fabric and putting jaw rock at ground height so that the water can run over the rocks. Sparky questioned why the County uses 2 piece culverts; he said the bands fail on the culverts. Sparky suggested educating the blade guys. He said there are a lot of citizens in the County with expertise that can offer help and ideas when it comes to work around the County. Sparky suggested that when the Commissioners are driving the roads they pay close attention to what needs repaired; he said to start small projects if the resources are limited. Sparky said he thought that Bourbon County should be a 5 Commission board verses a 3 person board. Steve Hill questioned if the County was giving more rock to the City, he said the Commissioners made this mistake once; Lynne said that the County may do an in-kind contribution (but no decision was made regarding the gravel yet) to Economic Development for new businesses. Steve said that Skitch’s business is not a new business; he said it is just a new location. Steve said if giving the gravel; give it to businesses moving to the County, not an established business. He said the County made a mistake donating the gravel to Marberry Concrete previously.  Steve said that the Sale Barn (Larry Martin) and the Laroche Ballpark brings more business to this County than anyone else. Steve said the City has more money than the County and felt that the City should start helping out the County. Steve Hill said he appreciated whoever fixed the potholes on Ivory Road near his house. Jeff Fischer said that recently Caterpillar discussed using a 4 pass method without any windrows; he said they said it would take less maintenance that a 2 pass method.

Jim Harris presented a permit to bore under the road at 230th & Kansas Road from Housley Communication for AT&T; Lynne made a motion to approve the permit, Jeff seconded and all approved and signed the permit.

Lynne made a motion to transfer $165,612.50 ($ from sales tax that pays for material and labor) from Road & Bridge Sales tax to Road & Bridge, Nick seconded and all approved.

Lynne made a motion to go into a 20 minute executive session for confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, Jeff seconded and all approved, (the session included the Commissioners and Jim Harris). No action was taken.

Lynne reported to Jim Harris that there are trees growing around a bridge on Yale Road & 55th.

Bill Martin presented a contract from KDOT for the STEP (special traffic enforcement projects) Program awarding the County $2,000; Lynne made a motion to approve the contract, Jeff seconded and all approved. Lynne signed the contract and Bill said he would return the contract to KDOT.

All of the Commissioners and Terry Sercer will be present for a 2018 budget work session on June 29th at 9:00 am.

David Neville met with the Commissioners to present quotes; Great Expectations quoted $27,084.02 to remodel the old jail for the Attorney’s office. Great Expectations quoted $2,973.50 (per pair times 3 pairs) for the restoration of the East doors into the Courthouse. David presented quotes for replacing both of the HVAC units at the Attorney’s office; Design mechanical bid $5,984 for the installation of the units, Goodman Distribution quoted $5,982 for the purchase of both units and Locke Supply quoted $6,977.48 for the purchase of both units. No decision was made on the quotes.

Ron Nickelson with Sugar Valley/Hidden Valley Lake Homes Association met with the Commissioners and Justin Meeks; he had previously requested that the Bourbon County Sheriff patrol all of the roads at Hidden Valley Lake; Justin said he had contacted KCAMP (the County insurance company); he said that KCAMP was comfortable with the Sheriff department patrolling there as the Sheriff’s department schedule allows. Justin presented a sample resolution for the patrolling there; the resolution said that no funding from the Sugar Valley Lakes Home Assoc. will be given to the Bourbon County Sheriff’s department or Bourbon County for this service. The Commissioners plan to adopt the resolution on June 27th.

Justin Meeks said he is doing research regarding the County donating the Long Shoals Bridge to the Riverfront Authority; he said he wants to make sure everything legally has been done regarding the bridge.

Justin Meeks discussed a private foreclosure with back taxes, he said the County is not first in line for money, so the County will not get any money for back taxes; he said this is a good example of a need for a Land Bank.

Lynne made a motion to go into a 5 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Jeff Judy met with the Commissioners regarding the handicap parking on the North side of the Courthouse; he discussed the condition of the parking and the slope there, he said a wheelchair needs a level parking area; Lynne said he understood that after the jail project they plan to re-do the South parking area.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approve, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approve, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to give Nick Ruhl permission to talk to Dave Martin and Nick Ruhl, Jeff seconded and all approved.

At noon, Jeff made a motion to break for lunch and reconvene at 1:00, Nick seconded and all approved.

Jeff and Lynne returned to the meeting.

Jeff and Lynne discussed the old jail space; Jeff questioned if the space could be used to house individuals that need to be on constant watch. No decision was made on this.

Jim Harris met with the Commissioners; Lynne reported that a church wants to clean a triangle portion of the road at 240th & Jayhawk. Jim said he would view the area.

Jim Harris reported that they have 32’ culverts in stock.

Lynne reported to Jim a culvert request from resident Dudley Quick.

The Commissioners discussed a drainage area at 120th & Grand Road; Lynne made a motion to give Jeff permission to ride with Jim Harris to view and discuss the area, Jeff seconded, motion passed.

Lynne made a motion to approve Resolution 11-17 and the interlocal agreement with KCAMP, Jeff seconded and the motion passed. Lynne signed the documents; they will be filed with the Register of Deeds office and will be mailed back to KCAMP.

Lynne took a phone call from the Meech residence at 195th & Soldier Road; they want the Commissioners to view their road, Jeff said he would contact them to view the road.

Jim O’Brien met with the Commissioners regarding the condition of Maple Road (between Fort Scott and Uniontown); Lynne said they plan to do work for five miles west of the tower on Maple Road.

At 2:23, Jeff made a motion to adjourn, Lynne seconded and the motion passed.

                                                                                THE BOARD OF COMMISSIONERS

                                                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

07/11/2017, Approved Date

                                               

June 13, 2017                                                         Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners, Jim Harris and Justin Meeks (by phone). No action was taken.

Resident Joe Dawson met with the Commissioners, Jerad Heckman and Jim Harris; he said that on June 12th, there were too many workers standing around at the Lake when there was a breakdown at the asphalt plant. Jim said he was aware of this; he said that the machine broke down two times and said he wasn’t going to send his employees to go somewhere else to work in case they got the asphalt plant working. Jim said the machine is working again and they are laying asphalt down today.

Jim Harris presented a 10 year lease agreement for the Womelsdorf quarry; he said Justin Meeks had reviewed the contract. He said this is the same contract that has been used for other quarries (other than a 10 year lease verses 20 years). Jim said it will cost the County $26,000 for two years and that the property owner had signed the lease agreement. Lynne made a motion to approve the ten year lease agreement (from July 1, 2017-July 1, 2027) for the Womelsdorf quarry (with a County option of buying out after two years), Jeff seconded and all approved and signed the lease agreement.

Jeff questioned Jim Harris about some expenses the County paid to Ag Engineering; Jim said these expenses were for after-the-fact flood plain permits.

The Commissioners discussed fracture critical bridges in the County; Jeff asked if anyone made pre-engineered bridges, Jim said that KDOT does. Jim is going to check into this option.

Lynne reported to Jim Harris that the City of Uniontown wants the grounds cleaned up where the Noxious Weed building is.

The Commissioners discussed the request from the economic development with the City of Fort Scott; they requested that the County donate rock to a business in Fort Scott to promote economic development. Jim said that County previously donated 2,000 ton of rock to a business to promote economic development. Jim questioned if a local rock producer would be acceptable to this, since this could be taking business from them. The Commissioners discussed donating 3,000 ton of rock to the City of Fort Scott for economic development annually (the economic development would choose what projects should get the donated rock); no decision was made on this.

Jeff said someone from the airport contacted him regarding the condition of a road near the airport; they are planning to do a project at the airport that will require approximately 250 loads of concrete and they were concerned that the condition of the road will continue to deteriorate due to the loads of concrete going over the road. After discussion, the Commissioners decided to reclaim the road from the airport gate entrance going south to Indian road.

Jeff discussed the option of recycling concrete for projects. He questioned if the County could accept concrete waste for a fee. Jim said there is someone in the County that accepts concrete waste for free.

Jim said the mowing in the County isn’t going well, but felt they would get caught up.

Jeff said he had talked to someone from Caterpillar and they questioned why Bourbon County had windrows; he said they do more harm than good. Jared Heckman said a large windrow causes problems, but said without a proper windrow all of the water and rock drains off of the edge of the road.

Lynne questioned if the Maple road contractors milling the shoulders there could mill in other areas of the County; Jim said he had asked for a price quote to do this, but said he felt one quote they provided was expensive.

Jeff questioned if the City of Fort Scott had a better paver than the County and if so, could the County use their paver. Jeff said he felt that the City of Fort Scott might need help paving their streets. Jeff said he had heard of another County that had a year-long paving crew and questioned if Bourbon County could make steps to paving for longer periods than what they currently do. Jim questioned discussing borrowing equipment with the Attorney due to issues such as if the County borrowed equipment and it broke down, who would be responsible for the repairs.

Nick questioned if the operators using the side arm mowers are having an issue getting down in the ditches; Jim said some are, but said he would address this with the operator.

Lynne reported that the brush needs cut back at 170th & Fern Road going north.

Jim said that the County employees get to dump for free at the Landfill; he said a volunteer fireman wanted to dump for free, (he felt he was a County employee). The Commissioners felt that they should not dump for free. Jeff suggested doing away with the County employees dumping for free.

Jim questioned where the Commissioners were at on changing the longevity pay for the County employees; Lynne said they were waiting on insurance rates before making any changes to the longevity pay. Jeff had prepared a graph showing where budgeted money has been spent over the years and the increase in some expenses. Jim said he felt that long term good employees should be compensated. Jeff said he understood that having long term employees is a sign of good management. Lynne said he felt they may need to look at what services are essential to see what services could be cut.

Lora Holdridge questioned if the Courthouse janitors would be cleaning at the new jail; the Commissioners said that the inmates will be doing the cleaning and mowing at the new jail site.

Jeff made a motion to approve the 2017 firework permits for Jake’s Fireworks (2 locations), TNT Fireworks and Hale’s Fireworks, Nick seconded and all approved.

Jeff questioned the alcohol tax being paid in Bourbon County; but questioned if all establishments were paying towards the tax. He also questioned if the fireworks stands were collecting and reporting sales tax; the Commissioners felt that Rhonda Dunn could check to see if the establishments were collecting and reporting sales tax.

Nick said he drove past the new jail site; he said he didn’t think there was any rebar in the curbing. The Commissioners are going to discuss this at the jail meeting today. The Commissioners reviewed the budget for building the new jail.

Jeff discussed Lees Paws and Claws request for the following; they asked that the County give a tax rebate for any taxes paid and waive any prior taxes, waive dump fees four times a year, two loads of gravel a year and a road sign there. Jeff said he felt he agreed that they had an import function; but said he understood to watch for exemptions that the County has.

David Neville met with the Commissioners to discuss the 2018 budget for Courthouse general; David said he didn’t have estimates to remodel the Correctional side of the building. David said the cost to re-do the East porch and put in an ADA ramp would cost approximately $75,000 and would be approximately $95,000 total to add ADA parking. He said to use the current East doors and make them ADA compatible would cost approximately $20,465 and to purchase new East doors and make them ADA compatible would cost approximately $31,437. David provided a quote of $87,111 to waterproof the Courthouse (not the jail side). David said the cost for putting spray foam in the attic (on the roof and walls) would cost approximately $43,424. David said there is an air conditioner that needs work at the Attorney’s building, he estimated that two new heat and air units (not heat pumps) for the building would cost approximately $11,000 total. The Commissioners asked that he get firm estimates on the Attorney’s heat and air units before they made a decision on replacing them.

The Commissioners reviewed reports provided by the Treasurer’s office.

Nick made a motion to break for lunch and to attend a jail meeting and to reconvene at 1:30, Jeff seconded and all approved.  

Lynne and Nick returned from lunch.

All of the Commissioners will be attending a Chamber coffee meeting on July 6th at 7:45 am; they will have a jail meeting at 9:00 am that same day.

Nick made a motion, due to the holiday, to not to have a Commission meeting the week of July 4th, Lynne seconded and all approved.

Shane Walker met with the Commissioners to present his 2018 IT budget; he requested a total of $187,503 for 2018.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy and Nick seconded, (the session included the Commissioners and Clint Anderson). No action was taken.

Kendell presented the estimated assessed valuation for July 1, 2017; the total estimated assessed valuation for Bourbon County is $100,182,048.

Jeff Fischer called in to the meeting; he discussed a phone call from Karen Endicott-Coyan, she previously reported that when she went to recycle items at 4-State Sanitation she was charged for recycling since she was not a customer of 4-State Sanitation. The Commissioners reviewed the January 31, 2017 minutes where the recycling trailers were donated to 4-State Sanitation. When 4-State Sanitation submitted a bid of $0 to purchase the trailers, they asked that the trailers be donated to them since they will be providing a free recycling service for the County. The Commissioners felt that 4-State Sanitation had already refunded her the money they charged her.

Lynne made a motion to allow Nick to meet with the Sheriff to inform him that the SEKRCC & Sheriff budgets need to be given to the Commissioners by the end of business on June 20th, 2017; Nick seconded and met with the Sheriff.

Nick made a motion to allow Lynne to meet with the Treasurer to inform her that the Treasurers budget needs to be given to the Commissioners by the end of business on June 20th, 2017; Lynne seconded and met with the Treasurer.

Rhonda Dunn met with the Commissioners; she said when she leaves employment with Bourbon County, the Republican party will appoint her replacement, she said if the replacement is a current employee of her office she will ask for permission (since there is a hiring freeze) to replace that employee. Otherwise, if the replacement comes from her office and that person is not replaced, she said she may have to cut some services, due to staffing.

Lynne made a motion to approve and sign the contract allowing Diehl, Banwart, Bolton to do the 2016 audit for Bourbon County, Nick seconded. Lynne, Kendell Mason and Rhonda signed the contract.

Rhonda Dunn met with the Commissioners to present the Treasurers’ 2018 budget request. She requested a total of $106,750. Rhonda said she would like to see her employees get a raise, due to the amount of extra work they have taken on, which she said she could be paid out of the motor vehicle fund. Rhonda said she plans to pay her employees a bonus once they hit their anniversary date, but said she might re-address the bonus option if raises were given.

At 3:41, Nick made a motion to adjourn and Lynne seconded.

         

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairperson

                                      (ss) Jeff Fischer, Commissioner

                                      (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

06/20/2017, Approved Date

June 12, 2017                                                    Monday 9:30 am

The Bourbon County Commission met with Rhonda Dunn for a work session to review the 2017 budget balance as of May, 2017. All of the Commissioners were present for the work session.

                                           THE BOARD OF COMMISSIONERS

                                           OF BOURBON COUNTY, KANSAS

                                          (ss) Lynne Oharah, Chairman

                                           (ss) Jeff Fischer, Commissioner

                                           (ss) Nick Ruhl, Commissioner

ATTEST:      

Kendell Mason, Bourbon County Clerk

06/13/2017, Approved Date

June 6, 2017                                                           Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Jason Silvers with the Fort Scott Tribune was also present.

Harold Coleman reported that there is a bridge approach at 245th & Soldier that is washing out on the east side. Harold questioned who would be doing the Sanitarians job since he had resigned; Jeff reported that the Appraiser would be responsible for the codes enforcement, the inspections will be done by two of the Appraisers office employees and the flood plain portion will be done by Shane Walker.

Nate Taylor, Noxious Weed Director met with the Commissioners. He reported that the mowers are out mowing in the County. He said they are crushing at the quarry. Nate reported that they are ditching on 230th. He said they are pulling trees on the South side of Jayhawk. Lynne asked Nate Taylor to review the condition of a bridge on Range Road.

There was discussion over 4-State Recycling charging for non-customers; Lynne said this was reviewed and 4-State said they would not be charging for non-customers and that they would be refunding the money to a person that had to pay.

Bill Martin, Bobby Reed and Ben Cole met with the Commissioners; Bill said he wanted to clear the air regarding something that people in the community are questioning him about, he said he had been approached about a local business attempting to purchase property around the new jail site to expand their business, Bill asked if there was any truth to this. He said if there was any truth there would be both safety and security issues with this happening. He said he had heard that a public roadway could possibly be built within 10-20 yards from the sally port and from where the dogs will be housed. Lynne said they had been approached, but no decision had been made, he said if they consider it, it will be discussed; Bill said if the Commissioners are considering this option, they should include Bill in the discussions, the Commissioners said they would include him. Lynne said it is an idea that is out there; Bill said but there is nothing in regards to purchasing land from the jail project, the Commissioners said no. Jeff said he has heard that there will be an expansion of 18th Street going East & West.

Bobby Reed said they have lost 5 employees in the SEKRCC in the past 30 days. He said it is stressful to lose employees. Ben said he has lost employees too, and agreed that it is stressful and frustrating; Bill said that Bobby and Ben are doing a good job, but that it is frustrating, he said they continue to beat their heads against the wall regarding wages for the Correctional Center and the Sheriff’s department. Bill said if the trend of loosing employees continues this way; it will be a safety issue for the facility. Bobby said that currently there are approximately 40 inmates; he discussed the 85/15 rule, where they keep the inmate population at 85% and keep the other 15% of space available for inmates should they have a mass arrest. He said in the new 74 bed facility, they will try to run it at a capacity of 65 inmates. Jeff said he understood that Cherokee County paid the Correctional and Sheriff employees worse than Bourbon County; he questioned if Bourbon County should recruit from that County. Bobby, Bill and Ben later reported that this was not true; Bobby said that previously Lynne had asked him to get salaries for surrounding Counties ; Bobby said he got data from 6 counties and Cherokee County starts their Correctional Center employees out at $11.00/hour. Bobby said in the study he did, no one made less than Bourbon County.

Jeff questioned the budget requests and the salary line on the budget request; Bill said when he had submitted budgets in the past, he budgeted for a 3, 5 and 10% increase as a goal. Bobby said when doing the budgets in the past; they have been asked not to put raises on the budget, he said it has been past practice to give raises across the board or to a select few.  Bill asked the Commissioners where does the Sheriff’s department stand in the service that they need to provide. Lynne said the Road & Bridge department will be down a total of 6 positions (5 of the employees have already left and one will be leaving) as of the end of June, 2017. Bill asked if the hiring freeze was still in place; Lynne said the rehiring is at the discretion of the Commissioners. Lynne said they didn’t backfill the Sanitarian position, but rather assigned the duties to other employees. Bill said he had been in contact with the Austin Peters Group to get a cost to do a wage study in 2018; Bill said they would do it for $3,400. Lynne discussed the KAC wage study that Bourbon County did; Bill said the KAC wage study was not mandatory and not all counties participated in it. Jeff said buying a survey doesn’t fix the problem, Bill said no it doesn’t but it is a snapshot review. Jeff said that retention and statistics tell the same thing. Jeff said if we buy the data and don’t do anything then it is a waste of money.

City of Fort Scott employees Rachel Pruitt and Rhonda Dunn met with the Commissioners; Rachel said she wanted to meet with the Commissioners regarding economic development. She said the County previously donated gravel to Marberry Construction (located on Cooper Street). She asked if the County would donate gravel (unsure of the amount of gravel needed) and the City would haul the gravel, to a business at 324 East 20th (Kevin Allen’s property), as part of economic development. She said this business will house 3 businesses, (paint and body shop, mechanic and a home based business). The Commissioners said they will discuss this with Justin Meeks. Jeff discussed the premise of supplying County rock is probably not fair to the rock suppliers.   Jeff said if the County does this for one business, then they would have to do it for all. The Commissioners later informed Justin Meeks of the request that Rachel Pruitt made; Justin said he didn’t think there was a policy or procedure in place, but that the County can give in-kind contributions. Justin did say that the County can’t compete with the private businesses. Nick questioned where the County drew the line on donations. Justin said he felt the County should have economic development to promote people wanting to move here. The Commissioners said the County purchased gravel for the jail site. Justin said he felt that Lynne should meet with the economic development in order to set a plan where the County could help. Lynne suggested that the City of Fort Scott economic development create a written request for economic development. The Commissioners said the County could allocate so much gravel for economic development. Nick made a motion to give Lynne authorization to meet with economic development regarding how the County can be involved in economic development, Jeff seconded and all approved. Lynne later called Rachel Pruitt; he told her that the County could make an in-kind contribution of a specific amount of gravel to economic development and economic development can dictate where they want the gravel to go, (Lynne is on the economic development committee, he asked that Rachel Pruitt set up a meeting with Steve Buerge to discuss the contribution of gravel).

Rhonda Dunn and the Commissioners will have a budget review of the May, 2017 reports as well as work on the 2018 budgets on June 12th at 9:30.   All of the Commissioners plan to attend the work session.

Rhonda Dunn reported that State Treasurer Jake LaTurner will be at the Courthouse (in the Commission room) on June 14th from 8:15-10:30.

The Commissioners asked Rhonda Dunn to review the Special Machinery fund; she had previously reported an ending balance and Jim Harris felt that there was a different ending balance.

Bill Martin, Bobby Reed and Ben Cole met with the Commissioners and Justin Meeks. Bill said that before the Memorial Day weekend he had been approached by Hidden Valley Lake residents regarding patrolling there. Bill said he had gone before the Hidden Valley and Sugar Valley Lake association to try and explain the status of the Resolution. Bill said he had discussed with Justin Meeks the Resolution allowing the Bourbon County Sheriff’s department to patrol at Hidden Valley Lake. Bill asked Justin Meeks what the status was; Justin said he had talked to KCAMP and they weren’t happy with the language in the original Resolution, Justin said he will re-contact board member Ron Nickelson regarding the language in the Resolution.

Lynne made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Nick Ruhl reported that he has had several employees come to him regarding the Commissioners giving additional pay to Clint Anderson and Shane Walker for taking on the job duties of the Sanitarian that left employment.   He said some employees stated to him that they do more than one job in a department and they are not being additionally compensated for the additional jobs. Justin Meeks said that the County has statutory requirements and obligations regarding flood plains. Lynne said they had to either backfill the position or compensate someone for doing the job. Jeff said they dispersed the work between 4 employees, but weren’t sure it would work. Justin said the Sanitarian left employment and then the Commissioners did a RIF to save money. Justin said the County can’t stay as status quo; he said due to the tax lid, the County will either have to eliminate positions or cut services. The Commissioner said they were thankful that the 4 individuals agreed to absorb the job. Justin stated that if someone in the County wanted to do the flood plain work, Shane would probably give up the flood plain work. Justin said he doesn’t feel the Commissioners did anything wrong by giving additional funds to the individuals to do the job.

Jeff made a motion to go into a 7 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Lynne made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Nick made a motion to break for lunch and reconvene at 1:30, Lynne seconded and all approved.

Judge Mark Ward and Rhonda Cole met with the Commissioners to present the 2018 budget for District Court. They requested $247,293.00 for 2018. This is $5,000 more than they received in 2017. They said the $5,000 additional is to help cover the attorney fees. Judge Ward said they are in need or more attorneys, he said it is hard to get the attorneys due to the amount that is paid to the attorneys. He said it is required by law that they have to provide an attorney regarding misdemeanor, CINC cases or GAL cases.

Appraiser Clint Anderson met with the Commissioners; he wanted to inform the Commissioners that the Appraisers office had gone to a house in Hidden Valley, he said they knocked on the door and a child answered, but said an adult wasn’t home. The Appraisers office said they told the child they were going to take pictures of the front and back of the structure and then leave, the parent of the child called and was upset due to the fact that the Appraisers office didn’t leave any documentation. Clint said they will get business cards to start leaving when they are doing inspections.

The Appraisers office presented a revised 2018 budget to include the money needed to do the LEPP work. He requested $279,761 for the Appraisers fund and $11,599 for the LEPP work. Clint said he had gotten estimates on repairing the LEPP JEEP, he said it would cost $349.83 for some repairs plus the cost of a smoke test and the repairs that are needed from that test. The Commissioners agreed to do the repairs and pay out of the LEPP fund.

Lynne made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners and Clint Anderson). No action was taken.

Jeff said that Lees Paws and Claws recently requested a few items from the County, one of them being tax exempt, he gave this information to the Appraiser.

Jeff made a motion to adopt Resolution 10-17, (which is the salary resolution for Bourbon County employees, the resolution removed the sanitarian position and added the position of flood plain director & environmental compliance position) Nick seconded and all approved and signed the resolution.

The Commissioners reviewed proposals from Shane Walker for the fiber optic for the new jail; Lynne made a motion to go with option #2 (which is more of a North/South straight line verses the other option), Jeff seconded and all approved.

The Commissioners questioned Justin Meeks regarding leasing the Attorney building; Justin said he is almost done with the lease paperwork, he said once he is done with it, he will present it to the person planning on leasing it, Justin said it will then be placed on the market (leased or not).

At 3:55, Nick made a motion to adjourn, Jeff seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

06/13/2017, Approved Date

May 30, 2017                                                          Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Jim Harris and Commissioners Oharah and Ruhl recently attended a tour of the Caterpillar plant in Arkansas. They discussed the tour.

Jeff said he received a call from Karen Endicott-Coyan; she said she took some items to 4-State Sanitation to be recycled, she said because she wasn’t a customer of theirs they wanted to charge her a $5 fee for recycling. She said she was under the impression that the County donated recycling trailers to 4-State Sanitation. Jim and the Commissioners were unaware that they were charging for non-customers. Jim is going to review this and report back to the Commissioners.

Jim Harris presented 2018 budgets; for Landfill he requested $302,580, for Bridge & Culvert he requested $204,129, for Noxious Weed he requested $151,528, for Elm Creek he requested $27,031, for Road & Bridge he requested $2,003,688, for Special Bridge he requested $20,585, for Road & Bridge Sales Tax he requested $1,008,124, for Special Bridge Improvement Fund he requested $364,318, he didn’t do a budget for Special Road Machinery. Jim said in 2018 they need to purchase 2 new motor graders, but he didn’t budget for this in 2018, since the 1st payments wouldn’t be due until 2019. Jim said they need another walking floor trailer at the Landfill due to the large volume that is being disposed of there.

Michelle Workman with the Fort Scott Biz arrived at the meeting.

Jim Harris reported they are ditching on 230th. He said they will be putting down MC30 (road oil) on the Lake Road. Jim said they will be removing the trees from the ditch on Jayhawk, he said they plan to put two passes 2” thick down of overlay. Jim said they want to start doing some ditching on Eagle Road.

Jim said that the Maple Road project has been temporarily stopped due to a change order for a pipe that needs replaced. Jeff questioned if the County could furnish the road mix for the Maple Road project to help reduce material expense; no decision was made on this.

Rhonda Dunn presented a report showing the motor vehicle revenue for 2016 & 2017; she said the 2017 total is $98,275 more than 2016. She said the total sales tax collected for 2017 compared to 2016 is $45,493 more in 2017 than in 2016.

The Commissioners discussed the $3 fee for renewing motor vehicle tags in person in the office; Lynne said he would like to consider removing this fee in 2018.

Rhonda Dunn said that her office has been doing drivers licenses on Tuesday & Wednesday and that her office has been very busy, she said they are currently shorthanded. She said it is a good public service to offer drivers license renewals on Tuesdays & Wednesdays, so she is still up in the air on whether or not to continue the service.

Bill Martin, Bobby Reed and Ben Cole met with the Commissioners; Bill said he wanted the Commissioners to be aware that he has a K9 handler that has turned in his 2 week notice, (he is moving out of County to work for a private sector, mainly due to the pay). Bill said he will have to pull the employee working for Courthouse Security, he said he has to cover the community. Bill said one deputy may be out of work 3-4 months due to an injury. Bill said his overtime will go through the roof. Bill said when he submits the 2018 budgets, the Commissioners will see an increase. He said the Correctional Center is down one employee and they will lose one female deputy Correctional Officer in a few weeks, so the overtime will increase for the Correctional Center too. Bill said that he wouldn’t be surprised if they don’t go over budget in 2017. They said some of the employees don’t consider the health insurance benefits as a benefit. Bill said in the past the Commissioners have asked the departments to cut their budgets, he said the Commissioners would be seeing some outside agencies requesting increased budgets.

Bill Martin, Ben Cole and Bobby Reed met with the Commissioners regarding the food preparation at the new jail; the County will pay $3.391 (for 40-49 inmates, price rate subject to 3% increase each year) per meal for each inmate. This rate covers the cost of the meal plus a maximum price rate of $150,000 with Capex to cover the cost of the equipment. This is a 10 year contract (which hasn’t been signed yet); the Contractors Capex shall become the property of the County at the end of the initial term of the contract or when the Capex has been paid in full. Bobby said in 2017 he budgeted $115,000 for inmate meals and in 2018 he plans to budget $215,069.45 (he plans to budget for a constant 65 inmates in 2018). Bill said the Sheriff’s department will move into the new jail first, he said the Correctional Center will have approximately 30 days of training on the new equipment before they will be moved to the jail. There was discussion over the use of the excess sales tax being collected for the jail project; this excess can be used to pay the jail off early, for Courthouse improvements (Bill said this makes him nervous, he said he was concerned that more would be used here verses other areas it was also designated for) and for operations. Rhonda Dunn suggested to the Commissioners that they move the Sheriff & Correctional Center to their own fund out of the General fund so that their budgets do not affect the tax lid for the County; Bill said he didn’t have a problem with this. Bill said what the County Attorney does affect the work they do; he suggested that the County may want to move the County Attorney to their own fund as well. Rhonda Dunn suggested that the County may want to move the Ambulance Contract Service (a safety service) to their own fund as well so that it doesn’t affect the tax lid. Rhonda suggested that the jail review what they are charging for housing out-of-county inmates to make sure the County is recouping the entire cost of housing an inmate. Lynne said he has asked KAC to set up a meeting to discuss in the impact of the tax lid.

Kevin Gorman met with the Commissioners; he said he came to pay for his vehicle tags and had pre-written his check to pay them, he said once he got here he realized he didn’t write the check for enough money due to the $3 fee/per transaction that the tag office is charging for renewals. He said he would now have to plan another trip to the Courthouse to pay for his tags. Mr. Gorman said he was sure this $3 fee was advertised to be charged in the newspaper, but said he was unaware, he said the County needs to inform the public of the $3 fee before they come in. Rhonda said the tag renewal statements that residents receive come from the State and they do not put this $3 fee on the statement. Rhonda said that the decision to charge the $3 fee was done in a public meeting by prior Commissioners; she said it was advertised and published.  Mr. Gorman said why charge a fee for coming into the office verses mailing a payment; he said there is no difference in the cost of operations of opening a mailed in payment verses taking them from someone that walks in the door. He said the Courthouse is a County building that he pays for through tax money that he can’t use without paying a $3 fee. He suggested that the County rethink this fee. Rhonda said that if someone mails their payment at the end of the month they have a grace period before they have to have the tag on the vehicle. Rhonda said the $3 fee is a facility fee to help cover the cost of doing business in the building. Lynne said they are considering removing this $3 fee when preparing the 2018 budget. Rhonda Dunn said it was estimated that this $3 fee would created approximately $35,000-$40,000 worth of revenue annually for the County.   Nick made a motion that as of today they would waive the $3 fee and offer a refund for anyone that had already paid the $3 fee if they wanted to come in a get a refund (Rhonda later reported that if they refunded every $3 transaction there would be approximately 1,800 checks); this motion was discussed, but after discussion the motion didn’t pass for due to a lack of a second. The Commissioners said they will consider discounting this $3 facility fee in 2018.

Marty Dewitt, Joe Springer and Nathan Fawson from Southeast Kansas Mental Health Center met with the Commissioners to present their 2018 requested budget. They requested $76,345 in mill levy support for 2018. Which is an increase from 2017. Some of the strategic partnerships include the following: sharing psychiatry resources with the Community Health Center of Southeast Kansas, Providing behavioral health consultation to our citizens in local schools and health care organizations as funded by the Reach Foundation, continued 24/7 crisis assessments and consultation support to local hospitals, collaboration with the Sixth Judicial District’s Community Corrections program to provide behavioral health supports and community resources. Ben Cole questioned if they have an inmate in jail for a few days and they are placed on a waiting list, why not prioritize them to the top of the waiting list for treatment. Mr. Fawson said they have posed this question to the State; the State said they have to abide by the rules for the waiting list. Bill Martin said when someone is taken into custody and they are a danger this creates overtime for them to watch the inmate, he said his department spends approximately 9-10 hours of overtime a month for mental health inmates.

Mark, Diane and Clay Brillhart met with the Commissioners to present the requested 2018 budget for the Bourbon County Fair Association.   They discussed the various events that are held at the fairgrounds. They requested $15,000 for 2018.

Ben Cole met with the Commissioners; he reported that he had received another 2 week resignation notice from one of the Sheriff’s department employees; there was discussion over the overtime they would have due being shorthanded.

Rhonda Dunn reported the 2017 balance in the Special Bridge Machinery fund as of 5/12/2017 is $182,417.49.

David Neville met with the Commissioners regarding a bid from Mid-Continental Restoration, CO., Inc. They quoted $87,111 to do the waterproofing for the Courthouse and quoted $66,632 to do the East entry steps, landing and balustrade repair. No decision was made on the bid. Lynne felt the Courthouse needed a handicap access; David said he had an old quote to for this.

Jeff made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners and Justin Meeks). No action was taken.

At noon, Nick made a motion to break for lunch and to attend a jail progress meeting and to reconvene at 1:30, Jeff seconded and all approved.

Jacob Hurla with 360 Energy Engineers met with the Commissioners; he said their company is a full service mechanical, electrical and plumbing engineering and construction management firm. He said their company can offer financial solutions for projects. He discussed some energy conservation measures; lighting, building automation systems, operational efficiency, HVAC, windows, roofing, building modernization & electrical systems. The Commissioners told him that P1 Company had done a study and they identified areas the Courthouse could make improvements to for cost savings. There was discussion over the Courthouse boiler, Mr. Hurla asked if the County had intention on replacing the boiler, the Commissioners said they are saving to replace it, but don’t plan to replace until there is enough money saved to pay for it. He plans to check back with the Commissioners in the future to see if there is anything they can do for the County.

Jim Harris met with the Commissioners regarding the ending balance in the Special Road Machinery fund; he said the current balance is $300,906 verses the $182,417 that Rhonda Dunn reported.

Jim Harris said that Norm Bowers with KAC will be providing the County guidelines regarding floodplains.

Representatives from Tri-Valley met with the Commissioners to present their 2018 budget request. They said the serve 226 people total in Allen, Bourbon, Neosho and Woodson Counties. They requested $55,000 for 2018. Their planned total operating budget for 2018 is $5,170,486.

Jeff said he had received a letter from Lees Paws and Claws, they requested 4 items;

1. A County tax rebate returning the county taxes they paid and waiving future county taxation to assist in meeting their budget needs.

2. Waiving dumping fees four times a year.

3. Two loads of gravel per year to assist in maintaining the shelter parking lot.

4. A road sign marking 240th at the Jayhawk Road intersection.

No decision was made on their request.

Lynne made a motion to go into a 5 minute executive session for personnel matters of individual non-elected individuals, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

The Commissioners and Justin Meeks discussed the Attorney’s building. Justin said they are discussing renting a portion of the building for a 5 year lease. Clint Anderson said if the County leased the building; it would no longer be tax exempt.

Appraiser, Clint Anderson presented his 2018 budget request. He requested a total of $268,162.

Justin Meeks said that the Sanitation Director has put in his resignation; he said that previously the Appraiser’s office did the sanitation inspections. The Appraiser’s office has said that 2 of his employees could take over the inspection portion of the sanitation job (which should cost approximately $7,000 additionally annually). Justin said that Shane Walker has agreed to do the flood plain portion of the job for additional compensation. Lynne made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). Nick made a motion to accept Eric Baileys resignation effective 5/31/2017, Jeff seconded and all approved. Lynne made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). After the session, Lynne said that on June 1, 2017, they are going to do a reduction in force (R.I.F.) for the Sanitation position, they are going to split the job up into other work groups; the Flood Plain Director will receive $5,000 annually, the Environmental Compliance Director will receive $2,500 annually, the appraisers office will have 2 hourly employees that will do the inspections and will start working 40 hours a week (and will receive benefits based on an 8 hour day, example vacation & sick pay will accumulate at a rate of 8 hours a month) versus the 35 that they currently work. The Commissioners said they plan to try this and see if it works verses having a full time employee doing the job. Justin said that Shane Walker’s salary is becoming legitimate; Lynne said it is hard to come up with an I/T person.

Nick made a motion to give Jeff permission to ride along with Eric Bailey when doing sanitary inspections, Lynne seconded and the motion passed.

The Commissioners plan to attend a Chamber Coffee at the jail site on July 6th, beginning at 7:45 am.

Lynne made a motion to adjourn at 4:13, Nick seconded and all approved.

                                                                THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commissioner

                                      (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

06/13/2017, Approved Date

May 23, 2017                                                           Tuesday 9:00 am

The Bourbon County Commission met in open session with Commissioner Oharah and Ruhl and the County Clerk present.

Harold Coleman met with the Commissioners and Jim Harris; he questioned what the results were regarding the overpass south of Fulton, Jim Harris said that Schwab Eaton gave 4 choices regarding the bridge; close the bridge, build a new bridge for $1 million, repair it for $800,000 or build a new railroad crossing for $800,000. Harold said that he had viewed all three quarries in Bourbon County; he said that the Beth Quarry looked good, he questioned the Blake Quarry, he said that he noticed a seam of clay there; Jim said the clay is spotty. Harold questioned if it would pay to go below the clay. Harold questioned the ridge of dirt (safety barrier) location at the Thomas Quarry; Jim said this has to be far enough away from the public.

Jim Harris said they plan to have all of the roads around the cemeteries mowed by Memorial Day.

Skeet George questioned Jim Harris what the budget was for the Road & Bridge fund before the extra sales tax was added (he estimated this happened in 1999). He claimed that the County had an asphalt plant at that time; he said the idea of the sales tax was to increase production not to replace. He also questioned the cost to maintain a mile of a gravel road verses a mile of an asphalt road.

Michelle Workman with the Fort Scott Biz arrived at the meeting.

Lynne, Nick and Jim will be attending a Caterpillar tour in Little Rock, Arkansas on May 24th & 25th, 2017.

Jim Harris presented an email from KCAMP and Kansas Counties that said if there is adequate signage there is no need to put barricades up on low water crossings.

Jim reported that the contractors are putting signs up for the Maple road project. He said the Fort Scott Lake road is ready for asphalt. He said Jayhawk is not ready due to the fact that ditching needs done and that it is too wet to ditch. Jim said the mowers are mowing. He also reported that they were sitting up the crusher at the Beth Quarry.

Jim Harris reported that a truck driver had given his notice to leave employment, Jim asked for permission to replace the driver, due to the fact that there is a hiring freeze, (he said he needed the driver for the asphalt season). Lynne made a motion to give Jim permission to replace the driver, Nick seconded and the motion passed.

Jim and the Commissioners previously discussed the County removing the overburden at the quarry sites verses hiring the work done; Jim reported that it would cost approximately $200,000 for a used dozer to do this.

Bill Martin and Ben Cole met with the Commissioners; Bill said they had gone to the jail job site on May 22nd, according to the subcontractor there, the Commissioners hadn’t selected a stone for the entrance yet, Bill said he didn’t want this to cause a delay in the project. The Commissioners both said they selected the stone of Black Jack at the last jail site meeting. Lynne called regarding the stone and it is being ordered. Bill informed the Commissioners that the overtime for the Sheriff’s office will be increasing, he said he had an employee that was injured (not a work injury) that could be off for some time which would require the other deputies to cover his shifts.

Lynne called Rhonda Dunn and Rhonda reported that the City of Fort Scott had met with Briggs Automotive; Briggs has made a proposal to expand their property near the jail site and they are looking at options, Lynne said there expansion may involve the County jail property.

Soil Conservations District members Vice President Ronnie Brown, Chairman Kathy Valentine, District Manager Mandy Shoemaker and Treasurer Wayne Thorpe presented their 2018 budget to the Commissioners. The requested $40,000 (which they said helps pay for salaries and operations) from Bourbon County. They discussed the Soil Conservation District and the benefits of the district. Ronnie said that there is a conservation district in every county in Kansas. Mandy said that the supervisors put in a lot of time with the Conservation District, but they receive zero pay for their work. They said they have many resources for information and said they can offer guidance regarding chemical usage. Kathy said there is 4,000 acres in Bourbon County under contract for conservation programs.

Southwind Extension District representative Carla Nemecek met with the Commissioners; she presented a 2017 Fiscal Conditions and Trends for Bourbon County, (regarding K-State and Extension) as well as a 2017 annual report.

Nick made a motion to go into a 5 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Lynne seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 15 minute executive session for confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, Nick seconded, (the session included the Commissioners, Justin Meeks, Cathy Cooper and Cassie Long (from Community Corrections). No action was taken.

Nick made a motion to go into a 10 minute executive session for personnel matters relating to individual non-elected personnel and Lynne seconded, (the session included the Commissioners, Justin Meeks and Eric Bailey). After the session, Lynne made a motion to accept Sanitarian Eric Bailey’s resignation, Nick seconded and the motion passed.

Nick made a motion to go into a 7 minute executive session for personnel matters relating to individual non-elected personnel and Lynne seconded, (the session included the Commissioners, Kendell Mason, Justin Meeks and Eric Bailey). No action was taken.

Nick made a motion to go into a 7 minute executive session for personnel matters relating to individual non-elected personnel and Lynne seconded, (the session included the Commissioners and Justin Meeks). No action was taken.

At 12:05, Lynne made a motion to break for lunch and reconvene at 1:15, Nick seconded.

Lora Holdridge presented the 2018 Register of Deeds budget. She requested a total of $90,450 (2017 approved budget amount = $90,550).

Will Wallis presented budget requests for 2018. Will budgeted $17,500 for the Emergency Management Performance (this is grant money). Will requested $61,439 for the Emergency Management 2018 budget (2017 approved budget amount = $66,464). Will said he is working on planning an exercise (downtown fire) for training purposes. Will said he was thankful for the cooperation he receives from all of the fire departments in the County.

Lynne made a motion to go into a 30 minute executive session for personnel matters relating to individual non-elected personnel and Nick seconded, (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Lynne made a motion to go into a 5 minute executive session for personnel matters relating to individual non-elected personnel and Nick seconded, (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Lynne made a motion to go into a 15 minute executive session for personnel matters relating to individual non-elected personnel and Nick seconded, (the session included the Commissioners, Shane Walker, Justin Meeks and Kendell Mason). No action was taken.

Appraiser Clint Anderson met with the Commissioners; the Commissioners informed Clint of the Sanitarian leaving employment on June 2nd, the Commissioners said they were considering splitting job responsibilities and not replacing the position. The Commissioners said they were wondering if Clint’s department would take on the responsibility of the septic and new construction inspections; Clint said he felt the jobs in his department and the inspections would be compatible. Lynne said they would like to have Eric start training someone temporarily; Clint asked if he could send both of the field appraisers on the training, the Commissioners felt this would be a good idea.

At 3:50 Nick made a motion to adjourn and Lynne seconded.

                                                                THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commissioner

                                      (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

06/06/2017, Approved Date

May 16, 2017                                                                    Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Jason Silvers with the Fort Scott Tribune was also present.

Jim Harris discussed Bourbon County looking for a 4th quarry site; the County did test drilling on the Womelsdorf property (located at Tomahawk and 115th). Jim presented a map and a drilling log report from KDOT (who used to drill on the property) on the Womelsdorf property. Jim said there is good rock there. Jim said that most of the overburden on the property ranged between 3-5 feet. Jim said the Womelsdorf’s want a 10 year contract, (Jim said that after paying for the Quarry for 2 years, the County can pull out of the quarry if the County chooses to) at a rate of $13,000 a year for 40,000 ton of rock, anything over 40,000 ton is $.20/ton. Nick made a motion to sign a 10 year contract with Womelsdorf for a quarry site, Jeff seconded and all approved. There was discussion over the County removing the overburden at the quarry sites, (Jim said it cost approximately $30,000 three times a year for the removal). Jeff said the last time there was overburden removed, the bids weren’t very competitive. Jim said the County could remove the overburden, but the County would have to purchase a dozer for the removal, he felt that the dozer would pay for itself in a few years. The Commissioners asked Jim to get an idea of the price on a dozer verses what the County is paying to remove overburden.

Bill Martin and Bobby Reed met with the Commissioners regarding the pods at the jail. Bill said that the decision had already been made and the project is moving forward, but he wanted it on record that the Commissioners had previously denied adding 8 additional pods for a cost of approximately $385,000 then verses a cost of $715,000 to add the pods now (this does not include the cost to add the electrical and plumbing).   Lynne said there wasn’t enough money in reserve to pay for the additional pods, (Lynne discussed the cost associated with getting a bond to pay for the pods). Jeff said there is a certain amount of money to complete the project and they want to complete the project.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners and Jim Harris). No action was taken.

Jeff reported to Jim Harris that Jake Gross wants some ditching done on a property that he has rented, Jim will contact Jake Gross.

There was discussion over the condition of Eagle Road; Jeff said he felt the first 2 miles of the road would be good candidates for milling and the last 2 miles for reclamation, he felt the middle 2 miles would need to be made gravel for 8-9 months before repaired. Jeff wants to go with Jim Harris to view the road. Jim said they plan to do ditching in the area of the road that will eventually be reclaimed. No decision was made on the road, but the road will be discussed at a later date.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Will Wallis). After the session, Lynne said they had been discussing declarations of disaster for Bourbon County. Lynne said the threshold for the entire County to qualify for reimbursement for disaster expenses is $55,000. Will said the State will notify him by letter when a disaster has occurred and Will plans to give the letter from the State to Jim Harris. Jim will then get a cost associated from the storm damage and will give the Commissioners direction on signing the disaster declaration form. Will said from the Emergency Managers standpoint, the County needs to take photos to document the damage. Jeff discussed the County moving to the “Cloud” in the near future. He felt the pictures could be uploaded to the “Cloud” as a centralized storage location for assessment. Jim estimated that they would need approximately 11 cameras for the Road & Bridge department in order to take pictures around the County. Lynne made a motion to give Jeff Fischer permission to work with Jim Harris on a plan to address the “Cloud” for future reporting, Nick seconded and all approved. Lynne said that the State will come give a presentation to the Commissioners regarding the disaster declaration process. Lynne made a motion to sign a document declining the scheduled preliminary damage assessment that was scheduled for Bourbon County, Jeff seconded and all approved. The document was signed and given to Will Wallis.

Wilma Graham with the City of Redfield met with the Commissioners; she questioned what the County had decided regarding the culverts for the City of Redfield. The Commissioners said that previously the County donated $2,000 worth of culverts to the City of Fulton and the County agreed to donate the same dollar amount (up to $2,000 worth) to the City of Redfield. Jim Harris asked that someone in charge of the project in Redfield contact him regarding the size of culverts they need.

Lynne reported to Jim Harris that there are potholes near 125th North of 54 Highway.

Laurie Walker with Clearwater Enterprises met with the Commissioners regarding the 3rd party natural gas carriers. The County previously requested bids from 3rd party suppliers for natural gas; however they have not signed a contract for a 3rd party carrier. Clearwater bid index pricing which is the cost of fuel from Southern Star plus $.46 plus pipeline transportation and fuel charges. She also discussed index swing pricing; which the buyer pays a certain amount for predicted usage and then pays extra for any additional gas used.  No decision was made on which 3rd party carrier the County planned to use.

Jeff questioned the kitchen equipment for the new jail and how the equipment will be paid for; this will be discussed at the next jail meeting.

Nick reported that Roy Cummings is building a pond for someone and a neighbor is concerned about the flow of water from the pond; the Commissioners decided there is nothing the County can do regarding the pond unless it is in a floodplain. The Commissioners all agreed that someone can’t reroute the natural flow of water.

Justin Meeks met with the Commissioners; he said the District Court reporter Kristi Yates is leaving employment and that the County purchased software and equipment for her County use for $2,600 two years ago. Justin said the equipment is specific to the court reporter and if there is a replacement hired they would need to purchase new equipment for that reporter. Kristi Yates has offered to purchase the equipment for $1,500. Nick made a motion to sell the equipment and software to Kristi Yates for $1,500, Jeff seconded and all approved. After lunch, Justin met with the Commissioners about this again, he said Kristi had agreed to purchase the equipment for $1,500, but said she would purchase the software and equipment for a total price of $3,500. Nick made a motion to amend the first motion and change the purchase price to $3,500 ($2,000 for software and $1,500 for equipment), Jeff seconded and all approved.

Justin Meeks presented the Commissioners a report showing the amount of money his office has received over the past few years; he said he would like to possibly use this money in the future for additional staff.

The Commissioners discussed putting the Attorney’s building at 108 W. 2nd on the market; Justin said that some people that viewed the building were interested in renting. Lynne made a motion to go into a 5 minute executive session for attorney client privilege and contract negotiations, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). After the session, Lynne made a motion to give Justin Meeks permission to put the Attorneys building at 108 W. 2nd, Fort Scott, on the market for sale (price pending appraisal), Jeff seconded and all approved.

Jeff and Nick will attend a budget meeting on May 17th in Emporia. Lynne will attend a budget meeting on May 18th.

Eric Bailey and Justin Meeks met with the Commissioners regarding the lift station on Justice Lane; Eric said that as of this morning, everything has drained down below the inlet there; he said the switches are in the auto position and on and that it appears that as of today the station appears to be working. Eric plans to continue to monitor the station. Jeff said he would notify Tim Allen (a resident that discussed this issue with the Commissioners on May 9th) of this.

At 11:53, Lynne made a motion to break for lunch and reconvene at 1:00, Nick seconded and all approved.

Kendell Mason presented the 2018 Clerk and Election fund budgets; she requested $96,760 for the Clerk fund and $86,900 for the Election fund.

The Commissioners discussed the 3rd party natural gas carrier companies. Lynne made a motion to approve the Pro Energy Solution contract at a quoted rate of the cost of gas plus $0.25 per MMBtu, Jeff seconded and all approved.

Tina Rockhold and Danny Hall from Mercy Hospital and Dave Bruner with the Fort Scott Fire Department met with the Commissioners regarding Mercy EMS. Danny Hall said they were here to present a proposal regarding Mercy Hospital. They said they want to move the ambulance crews from Mercy Hospital to Fire Station #1. Danny Hall said the drive behind this was for recruitment for new personnel (paramedics). Currently the ambulance is housed at Mercy Hospital and the paramedics also work in the emergency room. He said that typically paramedics do not want to work in the emergency department, but want to ride on the ambulance. He said they have had a hard time hiring paramedics. He said they are hoping by moving the ambulance to the Fire Station, they can get more applications for paramedics. He said they are not asking for any additional funding from the County to make this transition; but rather wanted to notify the County of the change and get approval from the County if needed. They plan to meet with the City of Fort Scott on May 16th as well. According to Tina Rockhold, the emergency room at Mercy is now staffed with two nurses 24/7. They hope to have the ambulance moved by July 1, 2017. After the move, the EMS staff will still be subject to being called to the emergency room if needed. The Commissioners felt that this could be a good change and said they hope they can get more personnel.

The Commissioners met with David Neville regarding the East porch steps; David said he was waiting on Mid Continental to come and pull a block up before they would submit a bid.

Nick made a motion to allow the Courthouse departments to purchase up to $50 worth of flowers for the Courthouse lawn (to be paid out of the General fund), Jeff seconded and all approved.

The Commissioners questioned if the Courthouse lawn had been sprayed for weeds yet, David said it hadn’t; the Commissioners said they would remind Jim Harris to get this done.

The Commissioners called Gary Walker with Universal Construction to discuss concrete work at the new jail site. Mike Rogers billed for 11 additional finishers to complete work at the jail site. Gary had questioned the way Mike Rogers calculated the manpower requirements for the finish work. In the end the Commissioners agreed to pay the additional $4,038.

Nick made a motion for Justin Meeks to go back to the realtor and put the 2 County owned Couch Street properties back on the market, Jeff seconded and all approved.

Lynne made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

The Commissioners want to get updated job descriptions for all of the County positions; Kendell will work with the department heads to get this.

Justin Meeks and the Commissioners continued to work on the employee handbook.

Nick made a motion to give Lynne permission to go to the Kansas Rocks Park for their grand opening on May 20th and to give a speech on how the park impacts Bourbon County, Lynne seconded, motion passed.

Jeff said he would be meeting with Martha Lee Smith at Lees Paws and Claws on May 25th. Jeff said he felt they were going to want the County to be more involved in their operations.

At 4:10 Nick made a motion to adjourn, Lynne seconded and all approved.

                                                                THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commission

                                      (ss) Nick Ruhl, Commission

ATTEST:

Kendell Mason, Bourbon County Clerk

05-30-2017, Approved Date

May 9, 2017                                                            Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune and Nancy Van Etten were also present.

Jim Harris discussed an old road at the South end of the Bourbon Allen State Lake; he said Kansas Department of Wildlife and Parks (KDWP) requested that the County grade the road (approximately 1 mile), Jim said that he verified with Shane Walker that this is a State Road, he said that a previous Commissioner, Terry Graham said that in the past occasionally the County would grade the road, but that it was a State road. The Commissioners said that if the State wanted to purchase rock the County would grade and maintain the road for a fee.

Jeff Fischer briefly discussed Elm Creek Lake; he said he had been told by a citizen that if the County wanted to sell Elm Creek Lake they should sell it to KDWP, because they would have the money to maintain it.

Jim Harris discussed putting barricades up on low water crossings that have signs posted for low water crossings when the water is over the crossing; he said that Anderson and Allen County do not put barricades up if the crossings are posted. He said that Crawford County has their crossings posted and the deputies have barricades in their vehicles and they can put the barricades up. The Commissioners felt that Jim should make sure that there are adequate signs at all low water crossings.

Jeff Fischer said he planned to attend a driving school (presented by KCAMP Insurance) at the Fairgrounds on May 10th, 2017.

Commissioners Nick and Lynne and Jim Harris plan to go to the Caterpillar factory in Little Rock, Arkansas on May 24th & 25th.

Jeff discussed the recent department head meeting that was held; he described the proposed longevity pay of after 5 years of service the employee getting $5 times the years of service on each paycheck, (example 7 year employee would receive $35 additional on each paycheck). He said some of the departments felt that the wages needed to be adjusted and increased. There was discussion over a newer employee making the same wage as someone that had worked for the County for 20 years (due to the way the current pay structure is set up). Ben Cole, Bobby Reed and Bill Martin attended the Commission meeting; Bill said that for his department they want a pay raise verses longevity pay. Jim said that he wanted a revised longevity pay plan; he said he felt that a pay increase was a different issue. The Sheriff said he would like to implement a grade level for paying his department. Ben said he was ok with the longevity pay change as long as this plan would not take the place of getting raises. No decision was made on the longevity change.

Lynne said he received a call saying that the County had burnt up some fence posts on property near the Crawford County line; Jim said he viewed the fence posts and said they are steel posts that the County didn’t burn.

Lynne said that Mike Wilson asked that the ditches be cleaned out at 80th & Soldier Road so that the water flows where it is supposed to there.

The Commissioners and Jim Harris discussed Mark Watson’s property; they said his house sits lower than the road and the field, but Jim said they will try to make improvements to help the water drainage.

Lynne reported to Jim that a culvert needs replaced at 125th & Unity Road.

Jim said they blasted at the quarry last week, he said they plan to test drill next week at the Womelsdorf property; all of the Commissioners may attend the test drilling.

David Neville presented quotes for hail damage to the HVAC at the Courthouse and the SEKRCC on 2/28/2017 & 3/6/2017. Gold Mechanical quoted $29.906.29 and Design Mechanical bid $34,827.00. The Commissioners asked that the quotes be submitted to KCAMP and that the insurance money be placed into a reserve account until it’s decided on how the space at the Correctional Center will be used and what HVAC will be needed for that space. Lynne made a motion to proceed with the submission of quotes to KCAMP, Jeff seconded and all approved. David Neville later reported that KCAMP will be paying $29,906.29 to the County less the $500 deductible.

Jim Harris reported that the Noxious Weed department will be treating the Courthouse lawn.

Michelle Workman with the Fort Scott Biz arrived at the Commission meeting.

Resident Tim Allen (residence at 208th) met with the Commissioners regarding a sewage station from John Horn’s property on Justin Lane. He said the sewage pumping station is not working properly, he said the lights and alarms have been going off on the system. He said there is raw sewage going into his pond from the pump. Jeff said he felt this was a persistent problem that had been going on. Tim Allen said he thought there was ground water being pumped into the system and said he didn’t feel the system could handle everything being pumped into it. Tim Allen said on the other side of the road there is waste being dumped on the hillside from John Horn’s carwash. The Commissioners said they plan to address the sewage pumping system with Eric Bailey and Justin Meeks at 2:30.

Bill Martin and Ben Cole addressed the Commissioners and Rhonda Dunn regarding the County Credit Card statements; in the past if someone has lost or not gotten a receipt when using the County Credit Card the employee using the card has had to write a document signing and stating what they purchased and instead of the receipt; Bill felt that this was not necessary since the credit card statement says where the purchase was made; however it doesn’t say what was purchased. It was decided that when there is no receipt the person using the card will sign off on the charge and write what the charges were made for. This process is not to be used for all charges, but only for the occasional lost or missing receipt.

Rhonda Dunn met with Jim Harris and the Commissioners; in the past the County has waived the fees for the disposal of waste at the Landfill from the Good Old Days. Nick made a motion to waive the dump fees for the trash from the 2017 Good Old Days, Jeff seconded and all approved.

KCAMP insurance administrator David Luke met with the Commissioners; he said that 66 of the Kansas Counties are members of KCAMP. David presented the County a dividend check for $5,813.00. He said in the fall of 2017 KCAMP would be presenting a 3 year contract to the Commissioners. In 2015 the County received a credit of $11,647 and he estimated that the credit would increase when the contract is presented in 2017. David said he will be emailing an estimate for the 2018 rates. The Commissioners questioned him regarding the use of signs verses barricades at low water crossings; he said the County premiums would not be cheaper if there were barricades in place at the low water crossings, but the County could save overall if there weren’t any losses at the crossings. Jim showed David Luke a picture of low water signage placed at the Pavey’s Ford low water crossing; he felt the signage was great there. The Commissioners asked how often the County should attend KCAMP harassment training; he felt the training should be done annually. Jeff discussed a grievance policy, he asked if KCAMP had a program where County employees could call and report a problem (example, harassment), KCAMP does not, but suggested that there be an internal policy established at the Courthouse and that the County uses the Attorney Assist program when needed. David also discussed the various programs that KCAMP offers regarding classes and grant programs.

Jim Harris reported that according to the minutes from July 7, 2015, the County donated almost $2,000 worth of culverts to the City of Fulton. The City of Redfield recently attended the Commission meeting regarding culvert improvements in the City of Redfield. Lynne made a motion to donate to the City of Redfield up to $2,000 worth of culverts, Nick seconded and all approved.

At 10:45, Lynne made a motion that the meeting be suspended and reconvene at the jail site for a meeting there and that the Commissioners return to the Courthouse at 1:30, Jeff seconded and all approved.

The Commissioners discussed the extension for the insurance policy for the builders risk policy for the jail site. Nick made a motion for approval of the payment of the $4,098 for the extension of the policy and Lynne seconded, motion passed.

Bill Martin and Ben Cole arrived at the Commission meeting.

Cathy Cooper with the 6th Judicial Community Corrections program met with the Commissioners regarding 2 different grants for adult programs they had applied for; she said they received a comprehensive grant for $318,267.61, she requested that the Chairman sign off on the 2018 Comprehensive Grant Application. Nick made a motion to allow the Chairman to sign off on the grant for the Comprehensive Grant Application, Jeff seconded and all approved and Lynne signed off on the document. Cathy discussed a behavior health grant fund, she said they were asking for $181,502 (which pays some salaries, substantial abuse evaluation, medication evaluation and medical follow ups, she requested the Commissioners authorize the Chairman to sign off on the grant; Jeff made a motion to approve the grant application for behavior health grant through the Kansas Department of Corrections, Nick seconded and all approved.

Rhonda Dunn presented the 2017 Idle Funds Report for Bourbon County as of 3/31/2017; she reported $3,618,835.57 in the checking account for the Treasurers, ACH and the payables account and $3,609,620.09 in the UMB Treasurers account, Jail account and the UMB payables account. She said she is in the process of closing the UMB accounts (with the exception of the jail account). She said the CD value is $1,640,000 and the interest received YTD is $3,032.97.

The Commissioners asked Rhonda to look at the budget impact for the proposed longevity increase. Jeff and Rhonda will meet and review the 2015 Austin Peters wage survey for Bourbon County.

The Commissioners and Rhonda discussed meeting with the Community Development Block Grant coordinator regarding 2 bridges in Bourbon County that need repairs. She said there could be up to $700,000 per project in grant money available under the Community Facilities Grant. Rhonda said that the County can apply for 2 grants a year. Jeff made a motion to schedule a meeting for 1:30 Wednesday, May 10th, 2017 with CDBG, Nick seconded and all approved.

Rhonda Dunn questioned Jim Harris regarding the road maintenance at a portion of the Fort Scott Lake; she said she had heard that Jim Harris had told some Lake residents that the Lake road into the park was the City of Fort Scott’s responsibility to maintain, Jim Harris said the County has never maintained that road and that it was under the City of Fort Scott’s jurisdiction.

Jeff made a motion to go into a 7 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Rhonda Dunn met with the Commissioners, Justin Meeks and Eric Bailey regarding the Justice Lane sewer issue; she asked what the current status there was regarding the County; Rhonda said that City Manager Dave Martin has contacted the residents in that area to let them know of the sewer problem there. Rhonda said that Dave Martin has told those residents that they could be annexed into the City limits of Fort Scott; however those residents do not want to be annexed into the City limits.

Lynne made a motion to go into a 10 minute executive session for attorney client privilege with possible litigation, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks and Eric Bailey). No action was taken.

Lynne made a motion to go into a 10 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Eric Bailey). After the session, Nick made a motion to give Eric Bailey permission to respond to Dave Martin’s May 5, 2017 email concerning Justice Lane, Jeff seconded and all approved.

Lynne made a motion to approve Resolution 08-17 cancelling $316.98 worth of checks at UMB Bank due to the closure of the accounts, Jeff seconded and all approved and signed the Resolution.

Justin Meeks presented a report to the Commissioners from the Kansas County Courts. The report had data from 2011-2016. In 2016, Bourbon County had 468 criminal cases, 319 traffic cases, 86 child in need of care cases and 79 juvenile offender cases.

Justin Meeks and the Commissioners continued to work on the employee handbook.

Lynne gave Justin Meeks information regarding the Fire District #2 (Garland).

Justin reported that Judge Ward will be hearing the fire district cases on May 16th @ 9:00 am.

Will Wallis met with the Commissioners regarding the flood damage from April 28-May 1, 2017. He said he would like to readdress the issue with the Commissioners. He said he had previously contacted Lynne Oharah about possible damage from the floods; he said that Lynne told him that there may be $10,000 worth of damage. Will said he felt that the $10,000 quote was an early and quick estimate, but felt that the estimate would overall be higher. Will said he felt that the Sheriff’s department and the road graders would be good employees to report the damage since they are driving the roads. Will presented a Resolution and Proclamation for a state of local disaster emergency for Bourbon County, Kansas. Jeff said that by adopting the Resolution and Proclamation it is not saying what the total dollar amount of damage the County had, it only gets someone (an expert on accessing the damage) here in the County to access the damage. There was discussion that any City in Bourbon County that had damage would contribute to the needed $54,774.53 threshold in order for the County to get on the record books for the State to start the process in receiving any funding for the damage. The Commissioners felt that Jim Harris should be included in the discussion over road damage. Will said the County could be leaving money on the table if the County doesn’t do the Resolution and Proclamation. Jeff moved to adopt Resolution and Proclamation 09-17, Nick seconded and all approved.

Jeff made a motion that the Commissioners give permission for him to ride along when the flood assessment is done, Nick seconded and all approved.

Lynne made a motion to go into a 5 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 5 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks).

At 4:38, Nick made a motion to adjourn, Jeff seconded and all approved.

                                                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

05/16/2017, Approved Date

May 2, 2017                                                            Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune and Michelle Workman with the Fort Scott Biz were also present.

Jim Harris presented a document for Lynne to sign in order for Bourbon County to receive $127,589 of the 2017 money from Federal Funding. Lynne signed the document.

Jim Harris presented a proposal for the 12 month interim update for 2017 for bridge inspections and analysis from Schwab Eaton. According to the documents; there are 32 bridges that will require an interim 12 month inspections, the 32 bridges include 10 bridges that require a reported scour erosion Plan of Action update. Schwab Eaton will complete the engineering services in accordance with KDOT’s scope of work on an hourly basis not to exceed an anticipated maximum of $5,600.00. For the 7 low water structures that require an interim inspection due to erosion issues at a cost of $75 each. Jeff made a motion to approve the proposal from Schwab Eaton for the inspections (at a cost not to exceed $5,600 for the bridges and $75 each for the 7 low water crossings) which is required for bridges with a sufficiency rating of less than 30, Nick seconded and all approved.

Wilma Graham with the City of Redfield met with the Commissioners; she said that they are cleaning out ditches in the City of Redfield; she asked if they needed approximately 6 culverts (Wilma said she would find out how many culverts are needed and what size) could they purchase them from the County and install them themselves. Jeff suggested that they consider the SKW policy for the County regarding culvert installs. Jim questioned if the County donated culverts to the City of Fulton in the past; after this has been determined the County will consider either selling or donating culverts to the City of Redfield.

Jim Harris presented a document regarding uniform traffic codes; he said according to KAC if the proper signs are placed at low water crossings; then the County doesn’t have to place barricades up on roads at low water crossing (however, Jim said he had a concern over safety if the barricades weren’t placed). Jim said that currently the Sheriff’s department contacts him when water is over the crossings and he has barricades put out. Jim questioned putting up permanent barricades that can be used when the water is expected to go over the roads. Jim said he would get a price on the permanent barricades.

Local residents Skeet and Carol George came by to say hello to the Commissioners.

Jim presented documents discussing a tree shredder (for future consideration) that can be pulled behind the boom mower; Jeff said he thought that resident Dana Arens had this equipment; no decision was made on the equipment.

Jim reported that KCAMP insurance will be doing a safe driving course on May 10th at 10:00 am at the County barn, he invited any County employee to attend, Lynne made a motion to give the Commissioners permission to attend the meeting, Jeff seconded and all approved.

Jim reported that they will be doing drilling at the Womelsdorf property this week.

Jeff presented a letter from a resident that reported a bent culvert around 160th-170th & Fern Road where water is going over the road instead of through the culvert, Jeff said there may be a problem with a ditch down the road there as well; Jim said he would view the culvert and the ditch.

Jim said that the Maple Road project is still moving forward. Jim said there is a company doing fiber installation on 195th.

Lynne made a motion to allow Jeff and Nick to ride together to attend a KAC meeting discussing budgeting on May 17th at Emporia, Nick seconded and all approved. Lynne will attend the KAC meeting on May 18th at Paola.

Resident Charles Cress met with the Commissioners and Rhonda Dunn; he said that he loaned but didn’t give the Ralph Richards Museum a tag collection years ago. He said when the museum closed the items that were left were moved to the freight depot building. He said he was told by Rhonda Dunn that they notified everyone with items in the museum and since they didn’t come get their items they don’t own them anymore. He asked where his license tags went; he said that Don Miller knew the items belonged to him. Rhonda Dunn who is on the HPA board said that when the museum closed, HPA removed the items and put them in storage in the freight depot and is now property of the HPA. She said Attorney Charles Gentry sent letters to property owners and notices were placed in the newspaper for the owners to come get their items; if they didn’t claim their merchandise it became property of the HPA. Mr. Cress said he would like to see where he was notified, Rhonda told him to contact Charles Gentry for the records of him being notified. The Commissioners told Mr. Cress that the County was not associated with the HPA. Rhonda suggested that Mr. Cress come to the next HPA meeting on May 9th @ 5:30 pm at the Congregational Church.

Kendell discussed the use of the WEX Fleet Card Services for the fuel credit cards for County employees; she said that the WEX Company will be changing the fees from $3 to $10 for a paper copy of the bill, charging $50 for a reactivation fee and charge large late fees for bills that the County sometime receives late. Kendell said that the Sheriff’s department is no longer using the cards, but said the SEKRCC, Emergency Preparedness Department, Sanitarian and the Appraisers office are still using the cards. It was questioned whether there would be any savings by using the cards. After discussion, Nick made a motion to cancel the WEX account and for the employees to return to getting fuel at the County barn, Jeff seconded and all approved.

Jim Harris met with the Commissioners; he presented documents from KDHE for final approval for the Landfill/Transfer station. Lynne signed the documents and Jim planned to return the documents to KDHE.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

There will be a department head meeting on May 5th; Jeff said he planned to attend the meeting.

At 11:45, Lynne made a motion to suspend the meeting for lunch and to reconvene at 1:30, Nick seconded and all approved.

Residents Marvin and Dorothy Taylor reported that there are potholes on Eagle Road (approximately 2 ½ miles West of 69 Highway) and in some areas all across the road; she said a resident on Eagle Road reported that the grader had recently gone down the road, but didn’t have the blade down. Jeff reported this to Jim Harris. They also discussed the road washing out near the railroad tracks in that area; the Commissioners said that would be the railroads responsibility to repair.

Nick reported that he had driven past the new jail site and that on the Southwest side of the new jail site (where a gas line was installed) someone had pulled trees and that the trees were laying by the road. The Commissioners later reported this to Rhonda Dunn.

The Commissioners discussed the kitchen equipment at the new jail site; they said that the food service company has agreed to provide the equipment for a cost added to the meals and that it should be paid off in 5 years.

Jeff said he had dinner with concrete contractor Mike Rogers regarding work he has done at the new jail. He said Mike had issues based mainly around the jail plans. He said that the electrician ran electrical underground and Mike questioned at what point a contractor would have known of all the items coming through the floor. Mike also said that the work was ordered to be accelerated and that he brought crews in to do the work, but the contractor isn’t willing to compensate him for the additional crews.

Lynne made a motion to go into a 15 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved (the session included the Commissioners, Justin Meeks and Rhonda Dunn). No action was taken.

Justin Meeks and the Commissioners continued to work on the revisions for the Bourbon County handbook.

The Commissioners discussed with Justin a 2016 report of court cases that he previously gave them; the Commissioners asked him if he could provide 5 years of data, Justin said he felt he could get this data.   There was discussion over the amount of City cases Justin Meeks deals with in District Court.

Jeff discussed the audit that had been ordered for Fire District #2; he said Terry Sercer had previously reported that he was having a hard time getting a response from Fire District #2. Terry said he needed to put together a proposal for Scott and Drywood Townships approval. Terry estimated that the audit would cost approximately $10,000 (depending on the information provided). Jeff said he has filed as a citizen a KORA request for Fire District #2, (he said Fire District #2 received his KORA request on April 25th). He said in his KORA request he asked for the past 2 years of bank statements for all bank accounts there, he requested a current rooster, he requested the last approved year end summary report. Jeff said Fire District #2 has 3 days to respond to his KORA request. He said that if they do not respond to the KORA request then the individual that he requested the information from could have to pay a $500/day fine.

Residents Jerry and Charlotte Dunlay met with the Commissioners, they said they protested their property taxes, but that it didn’t do any good. They questioned the increase in mill rate for the Fire District #2. Mr. Dunlay said Fire District was formed in 1968. Mr. Dunlay said he was on the fire district for 16 years and said at that time they ran the fire department for $30,000-$32,000 a year and they managed to put away $100,000 (in a 15-20 year time frame) for a new truck. He said his understanding of the open records act was if funded by taxpayers, anytime anyone wants to see the books, they are an open record. Jerry questioned why they (Fire District #2) wouldn’t provide the records. He questioned what the fire district has to show for the high taxes. They claimed that in 2012 or 2013 the fire board was formed by the recommendation of the County Commissioners.

At 3:43, Jeff made a motion to adjourn, Nick seconded and all approved.

                                                                THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Jeff Fischer, Commissioner

                                      (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

05/09/2017, Approved Date

 

April 25, 2017                                                                   Tuesday 9:00 am

The Bourbon County Commission met in open session with Commissioners Fischer and Ruhl and the County Clerk present.

Tammy Helm with the Fort Scott Tribune and Michelle Workman with the Fort Scott Biz were also present.

Jim Harris reported that the County had free dump day on April 21st & 22nd; he said they received a lot of tires and C&D to be disposed of. The County has been having a free Zika Tire Disposal program going on due to a grant received; he said currently they have 2 more semi loads of tires to be disposed of.

Jim Harris asked that the Commissioners revisit and consider changing the longevity pay for the County employees; he said he felt this was long overdue and felt that it was time to reward the employees for their service. Jeff felt that this possible change in longevity pay needed to be presented to the department heads before a decision was made. Jeff said he would contact Eric Bailey regarding scheduling a department head meeting.

Jeff asked if Jim had been doing interviews for the part time flagman position; Jim said he hadn’t received any applications yet. Jeff said he hadn’t seen the position advertised on the website, Jim said he had put it in the newspaper, but hadn’t put it on the website.

Jeff discussed a possible compensation package for employees based on experience.

Jim Harris said he would be requesting a meeting with the Commissioners, the Sheriff and the Attorney to discuss the low water crossings; he said the crossings have signs, but they don’t always put up barricades when the water is over the crossing.

Jim reported they will be doing ditching in the Hiattville area and plan to do ditching on Jayhawk.

Jeff said he had viewed the bridge inspection reports; he said the reports haven’t changed since 2012. Jeff said he felt they should be addressing issues on the reports; Jim said he agreed, but said he needed a bridge crew for this, he said they would have to stop doing other jobs in order to work on the bridges. Jim said he was down to a minimum basic crew; Nick said in order to fix the items on the bridge report they would have to let another project go. Jim said the guardrail critical items on the bridge report have been repaired. Jeff asked if the inmates could work on a bridge crew; Jim said he wouldn’t be opposed to this, but said they would need to have a guard with them when working. Jeff said that he would discuss this with the Sheriff.

Jim said they plan to do test drilling this week at the Womelsdorf property as a possible quarry site. He said they plan to do a blast at the Beth Quarry this week.

Jim said that Rhonda Dunn plans to help the County work on getting a grant for bridge work.

Nick said he had been approached about what was being done by the Sale Barn; Jim said the County has done ditching on the South side of the road by the Sale Barn but the engineers had told him not to touch the North side of the road there. Nick questioned if on the edge of the road by the Sale Barn the County could widen the shoulder and put in a good base in order for the semi trucks to park on the side of the road. No decision was made on this.

Nick reported that he and Jim would be viewing a ditch on Maple Road; he said the resident wants to install several connecting culverts and cover the culverts with soil to make it easier to mow.

All of the Commissioners will be attending a tax lid meeting in Miami County on May 18th.

The Commissioners had asked David Neville to get quotes for future budgeting purposes on the blown in insulation and HVAC units. He presented an estimate for installing blown in insulation in the attic as well as an estimate to replace the 3 HVAC units on the East porch that are 18 years old. David reported that there were 8 air conditioner units damaged in the hail storm (7 for the Correctional Center and one for the Courthouse). David had one estimate for the hail damage, but Jeff suggested he get another estimate.

Jeff made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship with possible litigation and Nick seconded (the session included the Commissioners, Justin Meeks and Eric Bailey). No action was taken.

Justin Meeks reported that there was County owned property at the Fort Scott Lake that had an outbuilding on in as well as cars parked on it; he said they are being moved off of the property.

Justin Meeks discussed the need for the County to have a detective. He suggested the Commissioners consider this during budget time.

Treasurer, Rhonda Dunn said she had attended a Community Development Block Grant meeting in Topeka, she said the City could turn in 1 application a year and the County could turn in 2 applications a year. She said there are 2 bridges that need work in the County that could be eligible for a Community Facilities Grant.

Rhonda said that a representative from CDBG will be meeting with the Commissioners at some time to discuss grants available; this may be done in a work session.

Justin Meeks and Rhonda Dunn met with the Commissioners; they recently attended a meeting in Pittsburg to discuss the use of a Land Bank for properties. Rhonda said that the following is for informational purposes only. They said that a Land Bank has a board, she said it could be a function of the City of Fort Scott, she said that all of the Cities in the County could participate in the same Land Bank. Rhonda said that a Land Bank helps tax foreclosure property and would help with the tax sale process. Rhonda said a Land Bank is not created to make money and said that the City and County would not profit from a Land Bank. A Land Bank could specify a minimum bid for a property, if someone didn’t want to pay the minimum bid then the property becomes part of the Land Bank, if in a Land Bank the property would not generate any taxes, but the Land Bank would be responsible for the mowing & maintenance on the property. If someone wanted to buy property from a Land Bank they would have to have a plan for the property. If a Land Bank was developed then the rules for purchasing property would have to be determined; it could be determined that someone with back taxes couldn’t purchase from the Land Bank or that someone couldn’t purchase from a Land Bank if they had any codes violations. A Land Bank has to fund itself. A Land Bank is meant to be a mechanism to get dilapidated, vacant or unused properties in the hands of people to do better things with them. Hopefully, once property comes out of a Land Bank it would be improved upon and generate more taxes. No decision was made in regards to forming a Land Bank.

At 11:55, Jeff made a motion to suspend the meeting and to reconvene at the jail site for a jail progress update meeting and to adjourn the Commission meeting after the jail meeting, Nick seconded and the motion passed.

                                                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

05/02/2017, Approved Date

 

April 18, 2017                                                         9:00 Tuesday

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune and Chris Bosley with Ward Kraft were also present.

Ed and Beth Guss attended the Commission meeting for an appointment later on in the morning.

Jim Harris presented an application for Craw Kan for the install of 20 miles of fiber installation at approximately 195th & Indian connecting a trunk south of Fulton to a junction in Hiattville; Lynne made a motion to approve the application, Nick seconded and all approved and signed the document.

Jim Harris presented an application for a culvert at a field entrance at approximately Limestone and 1/8 mile east of 130th from Jeff Reed and John Moreland; Lynne made a motion to approve, Nick seconded and all approved.

Jim Harris discussed Earth Day; he said there will be roll offs at 6th & Margrave and on North National. Jim asked if the Commissioners wanted to accept large truck and tractor tires at the Landfill on the free dump days; he said it costs $165/ton to haul off the tires, Jim Harris and the Commissioners all felt that the County should accept the large tires for free. Jeff made a motion to designate April 21 & 22nd as Earth Day and to accept waste including large tires at the Landfill at no charge and as well as waste at other areas in Fort Scott that have been coordinated with the City of Fort Scott, Nick seconded and all approved.

Jim Harris discussed the longevity pay plan for employees; Jeff did a spreadsheet changing the longevity pay to $5 times the years of service per check for employees that have been employed 5 years or longer. Jeff estimated that if implemented this would cost the County $49,140 in 2017, $54,990 in 2018, $69,030 in 2019 and $85,670 in 2020. The Commissioners said if they implemented such a change it would be for all of the employees. The Commissioners plan to review final 2016 year end numbers with Rhonda Dunn and then they will discuss changing the longevity pay. There was discussion over employees that have no or little experience making the same wages as someone with years of job experience.

Nick Ruhl said resident Betty Hixon at 2001 Maple Road has 3 culverts that she wants connected and covered so that it is easier to mow; Jim said he would view the culverts and report back to the Commissioners on the culverts. Jeff said the existing policy and fee schedule should be used regarding the culverts.

Jeff said he had a report of a bridge with holes in it at 60th & Arrowhead; Jim said he felt there could be a plate welded to cover the holes.

Lynne reported to Jim Harris that resident George Holt of Uniontown reported that a culvert needs rock at approximately 77th Terrace.

Jim Harris reported that the Maple Road project is on schedule.

Lynne and Jim met with the Womelsdorf’s; they approved a test drill to be done on their property for a possible future quarry.

Jim Harris said he and his employees would like to have Good Friday off instead of Columbus Day in 2018; the Commissioners said they would consider this.

Lynne made a motion to go into a 15 minute executive session for matters relating to the security of a public body or agency, public building or facility or the information system of a public body or agency, if the discussion of such matters at an open meeting would jeopardize the security of such public body, agency, building, facility or information system, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Robert and Ryan Coon met with the Commissioners; Robert said he runs A1 Bonding and his wife runs A Plus Bonding and that they are doing bonding business with the Bourbon County jail. He said he didn’t want what he was there to report to interfere with his business. Robert said that Justin Meeks used to be their family attorney. Robert said that they had a title from a 2009 Harley Davidson motorcycle that was purchased from a dealer and that the motorcycle had never been taken apart. He said they planned to pay the sales tax and get a tag, it was required to get the motorcycle and title inspected by the Sheriff’s department, when it was inspected, Skip Brown under the advisement of the Sheriff was told to mark the title as a defaced title. Robert said he was trying to find out why and get some professional control, because it was wrong to mark the title this way. He said the motorcycle had been impounded, he said it had been stolen and that Bourbon County had possession of the motorcycle for 8 months. Robert claimed that the Sheriff is using an out of town attorney and questioned since Justin Meeks is the County Attorney shouldn’t he also be the Attorney for the Sheriff. The Commissioners asked that they come back to the meeting at 2:30 when the Attorney would be at the meeting.

Nick Ruhl previously reported that there was an excavator parked at Durossetts tire; he said that Eric Bailey had sent them a letter regarding work being done in a possible flood zone.

All of the Commissioners may be attending a meeting regarding the tax lid in Miami County on May 18th.

Jeff discussed a report from Ag Engineering regarding Eagle Road; he questioned if the County should mill and reclaim a portion of the road in 2018; no decision was made on this.

Beth and Ed Guss, Mr. & Mrs. John Speer, Tom Applegate, and Delwin Mumbower met with the Commissioners; John Speer said he had been asked to chair a fire board for Fire District 4, he said he is the Chairman and that Beth Guss is the Secretary for the board. He said a letter was sent to the City of Redfield asking for the release of funds to operate the fire department, he said the trucks are low on fuel. He said that firefighter Joe Russell requested money for fuel for the fire trucks, but was denied and told to let the trucks sit. John said they don’t want a situation like Garland has. He said the City will not work with them, he said in the past people have asked to look at the books for the City of Redfield and that they have seen a spreadsheet, but haven’t seen the books. Lynne said they have a right to file a KORA request with the City of Redfield, but said there could be a fee associated with the KORA request. John Speer said that Fire District #3 will cover Fire District #4 in the event of a fire, but said that something needs to be done regarding the distribution of funds. Lynne said that the State Statute was rewritten in 1995 and that took the power away from the County regarding the fire districts. John said that funds come from the Township and the Township gives the funds to the City for the Fire District. They estimated that Fire District #4 was set up in the 1960’s. Beth had a map that she said shows the Township, she said she was told that when the Fire District first started the whole Township was in the Fire District. Delwin said that the property owners have a loud voice regarding tax dollars. Lynne said that it might help if someone could find the original charter in order to look at how the funding was set up. John questioned if someone’s house burns down due to the trucks sitting due to lack of fuel, who would be sued; The Commissioners said the City of Redfield. Beth said she approached Emergency Manager Will Wallis regarding the problem in Redfield; she said she was told to go through the steps & to set up a fire board.

Justin Meeks said he checked with the Sheriff’s department regarding the issue Robert & Ryan Coon met with the Commissioners about; he said he was told that the VIN numbers were not matching up. Justin later in the day reported that he felt this was a Sheriff issue not a Commission issue, but said he felt the issue had been resolved.

Justin Meeks said that there is currently a non-criminal mental health person issue; he said that both Mercy Hospital and Osawatomie are full and that Mental Health suggested that the person be sent to a motel with a guard until bed space opens up somewhere (since the person is a non-criminal person, they can’t be held in jail). Justin said that the County pays money to mental health from tax dollars; he said there is a backlog of people that need treatment.   Chief Shelton and Captain West later met with the Commissioners and Justin Meeks regarding this issue; they said they do not have the staff nor are they qualified to watch over a person with mental health issues. Chief Shelton said he had spoken with Legislatures regarding mental health issues in the past, but said the issues aren’t getting fixed. Lynne said he felt that the Legislatures need to be more involved regarding mental health. Justin Meeks said they planned to go back before the Judge to ask that something different be done with the person with mental health issues other than placing them with a guard in a motel room.

Justin Meeks said he had Rhonda Dunn would be meeting with the City of Pittsburg on April 19th regarding the tax foreclosure sales and to discuss the use of a land bank.

At 11:32, Lynne made a motion to suspend the meeting until 1:30, Jeff seconded and all approved.

Jim Harris met with the Commissioners; he asked permission to hire 2 part-time seasonal employees as flagman for the planned paving projects. Jeff made a motion to authorize hiring 2 part time employees for the 2017 paving season, Nick seconded and all approved.

Rhonda Dunn and Jim Harris met with the Commissioners regarding 2016 ending cash balances. After review, Lynne made a motion to approve the transfers of the 2016 surplus budget to accounts as listed on the Treasurers Transfer report (report attached to the minutes), leaving behind the budgeted carryover for 2017, Jeff seconded and all approved.

Nick asked Jim Harris if in 2018 when the County is working in the Industrial Park, if the County could do the paving that is planned to be done in VMC verses hiring the work out; no decision was made on this.

The Commissioners discussed the road going south out of the industrial park, they said that large trucks are using the road and they were afraid they would tear up the road; they discussed possibly putting up signs that said “no through truck traffic”, but didn’t make a decision to do this.

Nick reported that he had a report regarding the road at Bourbon Allen Lake; Jim said they drag the road every 3-4 weeks, but said the South end belongs to the State.

The Commissioners reviewed the 3rd party natural gas supplier quotes; Pro Energy provided the lowest quote at .25 per MMBtu; Jeff called Pro Energy to clarify the contract language that says “______ per MMBtu plus applicable transport, fuel balancing and pooling charges” Mike with Pro Energy said that the applicable transport, fuel balancing and pooling charges are already built into the cost of the gas. If Bourbon County approved Pro Energy as the 3rd party natural gas supplier, then Bourbon County will pay the cost of fuel from Southern Star plus $ .25 MMBtu. Pro Energy will amend their contract that they provided Bourbon County if the jail qualifies.

Justin Meeks and the Commissioners continued to review the Bourbon County employee handbook.

The Commissioners will be attending a jail meeting on May 9th at 11:00 am at the jail site.

Fort Scott High School teacher Angie Bin emailed the Commissioners about a project her students are working on; they questioned if the County had ever contributed any money to Lees Paws & Claws. The Commissioners said no they haven’t ever funded them, they said they weren’t familiar with the shelter and whether or not it needed any repairs. They said they hadn’t received a request for funding. Lynne emailed responses to her.

Krishna Chandra a resident of 1781 Valley Road, met with the Commissioners regarding a bridge near his house; he said he had previously reported that the bridge needed repaired, but said nothing has been done to repair the bridge. Nick said he would report this to Jim Harris and would view the bridge with Jim.

At 3:55 pm, Nick made a motion to adjourn, Jeff seconded and all approved.

                                                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                (ss) Nick Ruhl, Commissioner
ATTEST:

Kendell Mason, Bourbon County Clerk

05/02/2017, Approved Date

 

April 11, 2017                                                         Tuesday 9:00 am

The Bourbon County Commission met in open session with Commissioners Ruhl and Oharah present. The County Clerk was also present.

Tammy Helm with Fort Scott Tribune and Michelle Workman with the Fort Scott Biz were also present.

Nick made a motion to approve Resolution 07-17; a salary resolution adding a part time landfill operator at a pay rate of $11.83 an hour, Lynne seconded and the motion passed. Jim said he had a person hired for this position that can run any equipment that the County has at the Landfill and said he wanted to pay this person at a M2 level.

Jim Harris presented a core sample report from Ag Engineering on the road for 4 miles between US 69 and 260th Street; the report stated that the east mile was found to have the most asphalt with 5-6” and that this mile would respond favorably to milling 2-3” of material to expose a base of sound asphalt material the remainder of the project (3 miles) does not have a thick enough layer of asphalt to allow significant milling without exposing base rock in extensive areas. The Commissioners will not be milling the road.

Jim Harris presented a dump truck bid summary to the Commissioners; the bids were as follows; 2018 Freightliner 108SD for $125,548.50, 2018 Freightliner 108SD for $138,347.50, 2018 International 7400 Workstar for $133,0960.00, 2018 Mack Granite GU433 for $133,989.00, 2018 Freightliner for $133,657.50, 2018 Peterbilt 348 for $144,782.00 and a 2018 Western Star 4700SF for $133,324.00. Jim recommended the 2018 Mack Granite GU433, Nick made a motion to purchase the 2018 Mack Granite GU433 for $133,989 (and make as much of a down payment as possible, pending final 2016 budget numbers) Lynne seconded and the motion passed.

Jim Harris reported that the Zika Tire Disposal Program is collected a large amount of tires.

Jim Harris reported that he will be meeting with the City of Fort Scott to finalize the plans for Earth Day.

Jim Harris said he would like the Commissioners to consider a longevity request that was previously discussed; no decision was made.

L.D. Feagins with the City of Redfield met with the Commissioners; he presented a map of the City requesting work to be done on the streets there, he also reported a culvert blocked at 1st and Cedar Street.

The Commissioners will be attending an OAC meeting at the jail site at 11:00 am today.

Lynne reported that 85th & Unity needs gravel on the road.

Nick reported that Matt Wallace reported 2 culverts blocked near 2030 Yellowstone Road; Jim said he viewed the culverts and will be replacing them.

Lynne reported culverts blocked between 95th-110th and Unity, Jim said he would view the culverts.

Nick said he had reported to County Sanitarian Eric Bailey that there is an excavator doing work behind Durossetts tire.

The Commissioners opened the bids for the hay at Elm Creek Lake; Dakota Wiley bid $1,850 and Pat Murphy bid $1,755, Lynne made a motion to accept the high bid from Dakota Wiley for $1,850 and Nick seconded, motion passed.

The Commissioners also advertised to take bids for land the County owns on Native Road; however no bids were submitted for this property.

Lynne made a motion to go into a 5 minute executive session for attorney client privilege with possible litigation and Nick seconded (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Lynne made a motion to go into a 7 minute executive session for attorney client privilege with possible litigation and Nick seconded (the session included the Commissioners and Justin Meeks). After the session Nick made a motion to give Justin Meeks permission to talk to Dave Martin with the City of Fort Scott regarding property at the Fort Scott Lake and access to lots there as well as a chip and seal road there.

Lynne said he had been asked to attend a Rotary meeting on April 12th to discuss the progress of the new jail; Nick made a motion to allow Lynne to discuss the progress of the new jail at the Rotary meeting, Lynne seconded and the motion passed.

Nick made a motion to allow Lynne to meet with L.D. Feagins with the City of Redfield to discuss their Fire department, Lynne seconded and the motion passed.

There will be a quarterly luncheon on April 13th at 11:00 am for the County employees, all of the Commissioners may be attending the meeting, but no County business decisions will be made.

David Neville reported to the Commissioners that he is starting the installation process of the LED bulbs for the Courthouse as well as getting bids for the East porch.

At 10:49, Nick made a motion for the Commissioners to break to attend the jail progress meeting at 11:00 and for lunch and to reconvene at 1:00, Lynne seconded and the motion passed.

The Commissioners had put out for bid the hay at approximately 225th & Native Road, they did not receive any bids when the bids were opened; however, later in the day Joe Tirri met with the Commissioners and asked if they would still accept a bid for the hay; they said they would (so that the County doesn’t have to mow the area), so Joe Tirri bid $1; Lynne made a motion to approve the bid for $1 from Joe Tirri for the hay at approximately 225th & Native Road, Nick seconded and all approved. Jim Harris planned to meet with Joe Tirri to show him where the dividing line was between the County and the Cities property there.

The Commissioners had asked companies to provide a quote for being a 3rd party natural gas supplier for the Courthouse and the new law enforcement center; the quotes were as follows… Blue Mark Energy estimated the savings had we used them in 2015 & 2016 to be $4,930.32, their cost was Southern Star plus .31, Center Pointe Energy quoted Southern Star rate plus .4876, Clearwater Enterprises quoted Southern Star plus .46, Constellation estimated the savings to be $1,552.66 in 2016, Encore Energy did not provide a quote, Ntherm, llc quoted Southern Star plus .30/dth, Pro Energy quoted Southern Star index plus .25/mmbtu, Secure Energy did not provide a quote. Overall, Pro Energy provided the lowest quote. The Commissioners are going to discuss this again on April 18th when Jeff Fischer is at the Commission meeting.

Lynne said that the County employees that work with budget numbers and all of the elected officials (less the Commissioners) are required to have all of their emails backed up. Justin said that this requirement is due to the Kansas Open Records Act (KORA) and the email records that could be considered an open record. Shane Walker and Justin Meeks met with the Commissioners regarding the Exchange Server (for the storage of the emails) for the Courthouse; he said it will need replaced, he presented an option for a new machine for a cost of between $8,000-$9,000 plus approximately $4,000 for the license fees or by using the Cloud option for approximately $6,100 annually plus a one-time conversion fee between $6,000-$7,500. Shane said he can pay for the initial fees (he said the initial cost would be paid for by the Register of Deeds Tech Fund, the Appraiser, the Attorney and by Shane Walker), but would need to budget for this expense for 2018 going forward. Justin said that by using this new storage option, and by going paperless, his employees could work from anywhere and have access to documents. Lynne made a motion to allow Shane to proceed with the Microsoft Cloud conversion, Nick seconded and the motion passed.

Justin Meeks reported that he had met with the City of Fort Scott regarding a chip and seal road at the Fort Scott Lake; he said at this time the County does not need to chip and seal this road.

The Commissioners and Justin Meeks continued to work on the revisions to the employee handbook.

Nick said he had several employees tell him that in the future they would rather have Good Friday off instead of Columbus Day; no decision was made on this.

Nick reported that the next jail update meeting would be on April 25th @ 11:30 am.

At 3:31, Lynne made a motion to adjourn and Nick seconded.

                                                                                THE BOARD OF COMMISSIONERS

                                                            OF BOURBON COUNTY, KANSAS

                                                            (ss) Lynne Oharah, Chairman

                                                            (ss) Jeff Fischer, Commissioner

                                                            (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

04/18/2017, Approved Date

 

 

April 4, 2017                                                           Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Chris Bosley with Ward Kraft, Tammy Helm with the Fort Scott Tribune and Michelle Workman were also present.

Jim Harris presented a culvert permit for Randy Rathbun at 109 7th Street, Uniontown, KS for a 34’ culvert for an entrance for a new structure; Lynne made a motion to approve the permit, Nick seconded and all approved.

Jim Harris said they have a problem that needs to be considered at the Landfill; he said that on the first 3 days of the week they are so busy that they are having to haul 2 loads to Allen County daily and when they are doing this they can’t load trash, which is causing the people wanting to dump to have to wait. There was discussion over adding another walking floor trailer, using a hopper to hold the trash, using a company to haul the trash or adding an additional holding area for the trash. The Commissioners said they would like to meet with Treasurer Rhonda Dunn to review final 2016 figures before deciding on what to do about this.

Jim Harris discussed Earth Day, April 22, 2017; he asked if the Commissioners wanted to have a free dump day at the Landfill for Earth Day. The Commissioners gave Jim permission to meet with the City of Fort Scott to see if they want to participate in Earth Day; the Commissioners are considering having a free dump day on April 21st and April 22nd for Earth Day.

Jim Harris said he plans to meet with the Womesdorf’s this week about a possible quarry site.

Jim said they are getting core samples this week on Eagle Road.

Nick reported that someone contacted him about the County posting “NO SHOOTING” signs at Pavey's Ford; Lynne said he felt that if the County did this it would create a liability for the County. No decision was made on this.

Jim said they did some shooting on some land near the Pawnee Station (approximately 170th & Cavalry Road); he reported that they will put in oversized culverts to help with the drainage there.

Nick reported that he had a call regarding the County not working on the roads at the industrial park this year; he said he told them that the County plans to do work there in 2018.

Jeff Fischer questioned if between the City of Fort Scott and the County if there is an equitable interest regarding equipment and technical expertise when doing road work. Jim said that several years ago the County and City had quarterly luncheons together and at that time had a good working relationship. Jim said that according to the State the County can’t sell rock or asphalt unless it is not available somewhere else.

Jeff said he received a report of large chucks of trees/brush in the ditches near the Tuschner property; Jim said they have been burning the cut brush in the ditches around the County.

Jim Harris presented a voucher for early payment to pay off the wrecked dump truck so that the title can be released to the insurance company; Lynne made a motion to approve the early check for $62,548.54, Nick seconded and all approved.

Jim reported that he had received an application from CrawKan to do work in the County right of way near Eagle Road & 7 Highway (they plan to tie into fiber that is already there for the College and some areas West of Fort Scott); Jim said he will contact CrawKan to get more details on the roads they plan to work on in the County right of way.

Lynne reported signs down in the ditch at 125th & Range Road and 95th & Sycamore.

Nick reported that he and Jim viewed the Piney Bridge; he said that someone had put steel posts on the west side of the bridge in the County right of way; Nick said that Jim had removed the posts and placed them against a tree.

Jim Harris reported that they will be removing trees on Jayhawk Road; he said they will see if a permit is required to remove the trees (if it is in a flood plain).

Jim Harris invited the Commissioners to attend a luncheon with the employees at the County barn on April 5th at 11:30 am, all of the Commissioners plan to attend, but no County business decisions will be made.

The Commissioners will have a work session on April 5th, 2017 at 9:00 am; they plan to discuss the 69 Highway expansion with KDOT, the Fulton Bridge and the replacement dump truck options.

Jeff Fischer said he had attended a Multi County Health Department meeting; he said he learned that as a Commissioner he is responsible for County health. He said the Health Department does a wide variety of jobs such as immunizations, vaccines and lab work. He said one of their primary functions is to prevent outbreaks of diseases. He said they work closely with the schools. Alice Maffet is the Public Health Nurse. The Health Department viewed the current Attorney’s building at 108 West 2nd (which will be vacant later on in 2017) they are interested in the building. Currently the Health Department is located directly behind the Courthouse in a 30-35 year old double wide. Jeff said that building was sold to the County approximately 8 years ago and now the County maintains the building.

Dave Martin, Rachel Pruitt and Rhonda Dunn met with the Commissioners regarding the old Woods Grocery Store. Price Chopper plans to put a grocery store in the building, there are plans of building a 4,000 square foot building on the property to the south of the grocery store and plans to add a 6,500 square foot building on the property for a restaurant. Lynne said he had a copy of a City Resolution adding a redevelopment district there and using a TIF program (Tax Increment Financing) there. Rachel said that this is the first opportunity to use a TIF bond project in the City of Fort Scott; she said there are 3 options to qualify for a TIF; the business has to be in a blighted area, has to have contamination or fall within an enterprise zone. A TIF project takes the incremental revenue and pays back money to the business; this is a $9.4 million project and they would like $1.8 million back through the TIF. She said a TIF doesn’t hurt the tax base. She said there is no money out of pocket from the County, City or residents. She said there is a public hearing on this May 2nd, 2017 (she said that at that time the County or School district could veto this project). She said this project is a good opportunity for Fort Scott. Dave Martin said the City is currently working on plotting land at Lake Fort Scott Lake for future sales. Dave said there are great incentives out there for people that want to invest in our City. Rachel said that that they have heard that residents miss the Woods Grocery store, Dave Martin said that G&W Foods does a great job. Rachel discussed a CID (a Community Improvement District); she said that the businesses just south of the Woods Grocery Store in the strip mall currently participate in a CID (less Tractor Supply); at that location there is a 1% increase in sales tax that goes back to those businesses. It will be presented to have a ½% increase in sales tax in the old Woods Building for a CID; the developers want $750,000 to go back to them from a CID. Rachel said that a TIF can’t pay for interior facility improvements, but that a CID can. Jeff questioned if City if they have been aggressing in promoting the same incentives to current business owners (such as Velocity); Dave said yes they have been, they discussed Peerless Products participating in the NRP (Neighborhood Revitalization Program), a tax rebate on improvements as well as Peerless receiving an IRB. Rachel said that there will be an IRB (Industrial Revenue Bond) used for the old Woods building; (a sales tax exemption on construction supplies and labor). Dave said the City values the County and appreciates the County working with the City. Lynne said that Jim Harris had discussed the meetings that the City and County used to have; Dave thought this was a great idea. Rachel discussed the Four State Sanitation Recycling program that recently started operation; she said that organization will take the recycled materials to SEK Recycling in Crawford County and said that Four State Sanitation may eventually welcome volunteers from clubs and activities to work during collection times. Dave said that the sale of Memorial Hall is moving forward, but said it is not a signed deal yet. Dave said that the road in between the Tannery and Landmark Bank off of 23rd street is now a City road.

Rhonda Dunn discussed using a Land Bank for tax auctions; she said other counties are using Land Banks. She said that she has been working with Justin Meeks regarding this option. She said she is looking for solution regarding tax auctions.

The Commissioners and Rhonda Dunn will have a work session at 1:30 on April 5th, to discuss 2016 end of year transfers.

Justin Meeks met with the Commissioners; he said he feels that the County is complying with new KORA requirements. Justin said he has not met with Bob Farmer regarding a road at the Fort Scott Lake (to discuss if it is a County or private road).

Lynne made a motion to go into a 7 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved. Nick made a motion to withdraw this motion so that the Commissioners could meet with Kevin Allen regarding Earth Day, Lynne seconded and all approved.

The Commissioners discussed Earth Day with Kevin Allen, they questioned if he wanted to donate the use of roll off containers for Earth Day, they said it would be great advertising for him; Kevin said yes he would help out, but said he helps out a lot in the community and would also like to help out where he could also get paid. Kevin said he felt that people should be given business that deserve it. Kevin said he provided a bid at the jail site, but hasn’t heard back regarding the bid he submitted.

Lynne made a motion to go into a 7 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to break for lunch and reconvene at 1:30 pm, Nick seconded and all approved.

Marc Caine with Center Point Energy had a conference call with the Commissioners regarding possibly being a third party gas supplier for the Courthouse. He told the Commissioners that when deciding on a 3rd party carrier it was important to the Commissioners to make sure the companies rate is discoverable with a public index. He said their price would be the Southern Star 1st of month index price plus .6275/MMBtu plus fuel. He said currently FSCC, Peerless, Value Merchandiser and Mercy Hospital are customers of theirs. Their company sells their customer’s bulk fuel monthly and anything that is not used is sold on the market and then the original customer is credited back money for unused fuel. If their customers go over their usage, Center Point would take the average (mid-point) price plus .6275 for anything used over. There was discussion over the new jail and if it would qualify for a 3rd party carrier; if it does qualify, Center Pointe will re-adjust the quoted rates. The Commissioners asked that he verify if the jail would qualify or not. He said if the County had been using them as a 3rd party carrier in 2016 we would have saved $2,047.71 and in 2015 we would have saved $2,431.80.

Resident of Fort Scott Lake, Lisa Ward emailed the Commissioners questioning when the road repairs would be done on 195th (her email said an article in the Tribune discussed the planned road repairs, but 195th was not mentioned in the article); the Commissioners said the plan is to do the work on 195th at the Lake in 2017.

Blue Mark Energy representatives Addie Bethel and Ron Bethel met with the Commissioners regarding possible being the Courthouse’s 3rd party natural gas supplier. They said that Kansas Gas would have to pre-qualify the new jail (based on estimated predicted usage). Their company uses FERC approved NAESB agreements for all of their customers and recommended that the County makes sure that whichever company that the County uses as a 3rd party carrier uses the same agreements and that the County understand their swing language –the over and under price.   They said the combined total savings with Blue Mark (had the Courthouse used them as a 3rd party carrier compared to Kansas Gas) for 2015 & 2016 would have been $3,487.93.

Nick said he had heard that the Kansas Department of Corrections would be shutting down the Leavenworth prison facility in order to do remodeling; he said they plan to ship the inmates out to be housed in other facilities.

Lora Holdridge met with the Commissioners; she planned to meet with Justin Meeks; however, Justin was in court. Justin said he planned to meet with her later on.

Justin Meeks and the Commissioners continued to work on the County employee handbook.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

At 4:16 pm, Nick made a motion to adjourn, Jeff seconded and all approved.

                                                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY KANSAS

                                                  (ss) Lynne Oharah, Chairman

                                                  (ss) Jeff Fischer, Commissioner

                                                  (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

04/18/2017, Approved Date

 

March 30, 2017                                                       Thursday 7:00 pm

The Bourbon County Commission met in open session for an evening meeting at the Uniontown Fire Station. Commissioner Oharah and Commissioner Ruhl and the County Clerk were present.

Lynne thanked the Uniontown Fire Department for allowing the Commissioners to use the building and also thanked the volunteers for the work they do.

Noxious Weed Director Nate Taylor did a power point presentation on Noxious Weeds in Bourbon County; he said a noxious weed is one that is considered harmful to the environment or animals. Nate focused his discussion on 4 different noxious weeds; Musk Thistle, Field Bindweed, Sericea Lespedeza, Johnson Grass, Invasive Species Teasel and Wild Blackberry. Nate said that the State mandates that the County sell some chemicals at a 25% discounted rate to County residents. Lynne said that in the past there have been a lot of complaints regarding the intersections in the County; he said that Nate has been aggressive in treating the intersections. Contact Nate Taylor at (620)215-1569 with any questions regarding Noxious Weeds.

Jim Harris the Road & Bridge Director said his department has done more with less money and staff. He said there are 950 miles of gravel roads in the County and 150 miles of asphalt. Jim said that in 2016 his department crushed 165,000 ton of rock, he said they made 7,000 ton of asphalt. Jim said they have an aggressive ditching program, he said the County recently purchased 2 new boom mowers (one will work North of 54 Highway and one will work South of 54 Highway). Jim said that total there will be 7 mowers in operation in the County. Jim said the roads they are targeting are 215th, Jayhawk, Indian, Maple and 235th. Jim discussed the Zika Tire Disposal Program. Delwin Mumbower said he appreciated the Road & Bridge’s work during inclement weather regarding clearing the roads. Jim said that the best assets for his department are his employees.

Lucille Lord said she had noticed that in the past year the County roads have been looking much better (especially Limestone   Road); she said she has seen more gravel on the roads and said the cutting of the brush along the roads has been helpful.

Lynne said that there are 3 quarries in the County; he said they would like to open a 4th quarry site to eliminate having to travel as far to get the gravel for the County. Lynne and Jim both recommended that if people notice road issues in the County that they call them in to Jim (620)768-9690) or the Commissioners.

At 7:36 pm, Lynne made a motion to adjourn and Nick Seconded.

                                                THE BOARD OF COMMISISONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

04/04/2017, Approved Date

March 28, 2017                                                       Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Michelle Workman with the Fort Scott Biz, Tammy Helm with the Fort Scott Tribune and Chris Bosley with Ward Kraft were also present.

Jim Harris opened the bids for a replacement dump truck. The bids were as follows…

  1. Joplin Freightliner Sales offered a 2018 108 SD Freightliner for $127,857.50, a 2018 108SD Freightliner (with a different body style) for $119,748.50, and a 108 SD Freightliner (with a different body style) for $132,547.50.
  2. Summit Truck Group offered a 2018 International 7400 Workstar for $124,190.00.
  3. Tri State Truck Center offered a 2018 Mac Granite for $127,190.00.
  4. Peterbilt offered a 2018 348 Peterbilt for $137,582.00.
  5. Kansas Truck Center offered a 2018 Western Star 4700 for $127,724.00

Jim Harris recommended that they review all of the bids and specifications and look at the trucks and discuss the bids again in a few weeks during a work session.

Residents Mark Bohlken, Dana Arens, George Collinge and Ken Clary met with the Commissioners and Jim Harris regarding the condition of Eagle Road (also known as the Garland Road); they asked what the plans were for repairs to the road, Jim said the road is a low volume traveled road with 257 cars a day. Jim said it is the worst asphalt road in the County. Jim said the County could do core samples (which he estimated to cost a few thousand dollars to do a core sample) to see if there is enough depth there to mill the road, or the road could be reclaimed and turned into gravel and eventually be overlaid. Jeff questioned if there was any monetary assistance available from KDOT regarding the side roads off of the 69 Highway (due to the 69 Highway expansion). Lynne questioned if temporary patching could be done, Jim said they have done this and can continue, but this will not make it a good road. Jim said there were four options for this road: leave as is, gravel, mill and plan to overlay in the future or reclaim and do one mile at a time. The Commissioners asked that Jim do a core sample and see what the best plan for the road is.

Mark Bohlken questioned the County roads getting narrower, (due to the width of the roads and the trees overhanging on the roads) he said he is having problems getting equipment down the roads; the Commissioners said they have purchased 2 side arm mowers and said they have been spraying ditches trying to get the right of ways back into shape. Nick said once the mowers arrive at the County, they will be mowing fence to fence; one of the mowers will be mowing North of 54 Highway and one will be mowing South of 54 Highway year round. Mark said that there is a 6” lip on the road approximately 3 miles off of 69 Highway on Arrowhead Road; Jim Harris said he would look at this.

The Commissioners discussed how to report road problems in the County by using the County website or calling in the problem to either Jim Harris or the Commissioners.

Jim Harris presented a solid waste management plan consistency (“certification by the board of county commissioners or the mayor of a designated city responsible for the development and adoption of the solid waste management plan for the location where the processing facility or disposal areas is or will be located that the processing facility or disposal area is consistent with the plan. This certification shall not apply to a solid waste disposal area for disposal of only solid waste produced on site from manufacturing and industrial process or from on-site construction or demolition activities.”) This had been signed by the zoning coordinator for the City of Fort Scott. Lynne made a motion that the document be signed, Nick seconded and all approved. Lynne and Jim signed the document.

Jim Harris presented chemical quotes for 300 gallons of Pastureguard and for 300 gallons of Remedy; RRSI bid $101.19 a gallon for Pastureguard and $60.63 for Remedy, Van Diest bid $89.69 for Pastureguard and $46.77 for Remedy and CPS bid $91.49 for Pastureguard and $46.99 for Remedy; Jim suggested going with the lowest quote from Van Diest. Lynne made a motion to accept the quotes from Van Diest, Nick seconded and all approved.

There will be a Commission meeting on Thursday, March 30th at the Uniontown Fire Station at 7:00 pm; all of the Commissioners will be present and the public is invited to attend.

Jim Harris presented a review from Schwab Eaton regarding the viaduct over BNSF Railroad near Fulton; this is a fracture critical bridge, the suggested options for the overpass were as follows: new ‘at grade’ railroad crossing for approximately $960,000, a bridge replacement for $970,000, bridge repair/rehabilitation for $800,000. The Commissioners may have a work session to discuss this in the future. Jim and the Commissioners felt that money should be saved for future expenses to bridges in the County.

Eric Bailey met with the Commissioners regarding the work plan for the Zika Tire Amnesty Program; residents can bring up to 4 tires for disposal. The Landfill will accept the tires from March 24th-April 23rd, 2017, Bronson will accept the tires on April 1st, 2017, Uniontown will accept them on April 8th, 2017, Mapleton will accept tires on April 15th, 2017, Garland will accept tires on April 29th, 2017, Hiatville on April 29th, 2017, Fulton on May 6th, 2017 and Redfield will accept the tires on May 13th, 2017.

Nick announced the Bourbon County 2017 chip and seal or asphalt projects, they were as follows:

          One mile on Jayhawk, between 230th & 240th

          At the Fort Scott Lake, four miles of chip and seal and ¾ mile of overlay

          Humboldt to 205th

          At 185th going west for approximately 6 miles

The Commissioners discussed the Long Shoals Bridge; Jerry Witt and Arnold Schofield previously met with the Commissioners regarding permission from the County to place the bridge on land next to the bridge for removal; they were told to work with Shane Walker and Lora Holdridge to determine how much land the County owns near the bridge. The Commissioners said they may be able to clear brush at the site, but not the trees.

Jim Harris reported that they are shooting the land to determine elevation near Mark Watson’s property.

Jim Harris reported that he had hired a part time employee to work at the Landfill.

Jeff made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners and Jim Harris). No action was taken.

Nick made a motion to sell on Purple Wave the old side arm mower and tractor, a walking floor trailer and a skid loader, Jeff seconded and all approved.

Lynne made a motion to adopt Resolution 07-17, a Resolution as per a request from Hidden Valley Lake, “Bourbon County declares that all roads located within Hidden Valley Lake be declared as designated roads; permitting the Bourbon County Sheriff’s department to patrol these roads. The patrolling will be done as the schedule for the Bourbon County Sheriff’s department allows”, Jeff seconded the motion; Bill Martin read the Resolution, but said the resolution didn’t address the traffic enforcement at the Lake.   Due to this, Lynne made a motion to withdraw his original motion. This Resolution was later discussed with Justin Meeks; Justin said he was ok with the way the original resolution was written, but said if Bill Martin wanted to give him any additional language to add, he would review it and give the information to Kendell to be added to the Resolution.

Carla Nemecek with the Southwind Extension District met with the Commissioners; she thanked the County for sending letters out to different entities informing them of a meeting about board meetings; she said they had a good response due to the letters.

All of the Commissioners will be attending a jail progress update meeting and lunch on March 29th at 10:30 am.

The Commissioners held a work session to discuss the use of the old jail space and the Courthouse improvements; it has been determined that the Attorneys office will move into the Jail and Sheriff offices; the H Pod will be left for holding cells for when the inmates have to appear for court, the control room will be used to store the server. There are plans to move the air conditioner unit off of the East porch. Jeff said he had met with the Health Department to see if any of the cells could be used as exam rooms (for an emergency shelter), but they didn’t think they would work. Jeff said that the Health Board may be interested in the current Attorney’s building at 108 W. 2nd Street (to possibly use the space for services such as W.I.C. which the County currently doesn’t have). Jeff plans to show the building to them on March 28th. David Neville is getting bids to have insulation put I n the attic, as well as the County is getting bids for the East steps and a handicap ramp.

Harold Coleman met with the Commissioners; he said someone reported to him that someone had shot holes in the sign located on top of the Indian Creek Bridge, he also reported that near the Indian Creek Bridge someone is installing a fence right next to the road; it was suggested to have Jim Harris look at the fence location. Later in the meeting, Nick said he and Jim Harris would view the fence on March 29th, 2017.

Ronnie Brown informed Jeff Fischer that there will be a Soil Conservation District meeting on the 3rd Monday in April; Jeff said he planned to attend the meeting.

Lynne made a motion to go into a 7 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved (the session included the Commissioners and Justin Meeks). No action was taken.

At 11:39, Lynne made a motion to suspend the meeting for lunch and reconvene at 1:30 pm, Nick seconded and all approved.

Jeff made a motion to go into a 15 minute executive session for preliminary discussions relating to the acquisition of real property, Nick seconded and all approved (the session included the Commissioners, Justin Meeks and Cathy Cooper with Community Corrections). After the session, Lynne made a motion to permit Justin to work with Cathy Cooper with Community Corrections regarding a feasibility study on the Attorney’s building at 108 W. 2nd, Fort Scott, Jeff seconded and all approved.

Denny Davis met with the Commissioners regarding a survey that was done on the property that was previously the Woods Supermarket; he questioned how the surveyor marked and measured the property. The Commissioners told him to meet with the Appraisers office.

Mike Granstaff with Constellation met with the Commissioners regarding possibly being a 3rd party gas supplier for the Courthouse and the new jail. A 3rd party uses the Kansas Gas pipelines to transport their natural gas to customers; if the County went to a 3rd party, the County would pay a monthly bill to Kansas Gas as well as to a 3rd party supplier. He said that if the County used Constellation we could save an average of 17% or approximately $2,291 annually (based on a first of month index and based on usage from 2015-2017). In 2016, Bourbon County paid $9,815.61 to Kansas Gas for gas utilities at the Courthouse; according to Constellation if we had used Constellation in 2016 our 2016 total expense for gas would have been $8,262.95 (Kansas Gas and Constellation expenses total). Constellation said they would like to quote a price to the County, but offered 3 different plans to possibly quote on; they do a first of month index, a smart portfolio (a managed approach) or a fixed price.

Lynne made a motion to go into a 5 minute executive session for attorney client privilege with possible litigation, Jeff seconded and all approved (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Nick made a motion to give Lynne permission to meet with Rachel Pruitt and Rhonda Dunn with the City of Fort Scott regarding economic development, Jeff seconded and all approved.

At 3:20, Lynne made a motion to adjourn, Nick seconded and all approved.

                                                THE BOARD OF COMMISSIONERS           

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                (ss) Nick Ruhl, Commissioner

ATTEST:

                                     

Kendell Mason, Bourbon County

04/04/2017, Approved Date

 

 

March 21, 2017                                                                 Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Michelle Workman with the Fort Scott Biz was also present.

Rhonda Dunn met with the Commissioners, she said she is working on the final 2016 ending balances and questioned the dollar amount of the Sheriff’s vehicle purchased in 2017 out of the 2016 budget; it was approved to spend a total of $35,950 ($31,000 for a vehicle from Shawnee Mission Ford and equip the vehicle for $4,950) out of the 2016 budget in 2017 for a Sheriff’s vehicle.

Jim Harris said a 1992 walking floor trailer had sold on Purple Wave for $11,500; Lynne signed the title.

Jim Harris reported that they are ditching around the County.   Jim and Lynne both talked to a gentleman that was trying to dispose tires at the Landfill by using the Zika Virus Grant program (he had more tires than was allowed to dispose); this program is for individuals and not businesses, Jim said the individual questioning him had been in the trash disposal program in the past.

Jim said he is getting bids for a replacement dump truck. He said there is a Caterpillar motor grader that is broke down (he said it is going to Chanute for repairs and said Caterpillar is providing a replacement grader so there will not be any down time.

Nick tried to meet with Sanitarian Eric Bailey to see what the status was on the Zika tire disposal program; Eric was gone, but it was reported that the grant approval documents are in Topeka and are not approved yet, but are expected to be approved.

Rhonda Dunn met with the Commissioners regarding the 2016 ending balances; she reported that the 2016 ending cash balance for the budgeted funds is $1,504,591.90 and the surplus cash for those funds is $709,827.77. She said the ending cash balance for non-budgeted funds is $16,827,599.81. Rhonda said there was a planned budgeted carryover of $160,079.00 for Landfill and $21,764.00 for Noxious Weed, she said there was a shortage of $120,280.89 for the Landfill and $11,384.59 for Noxious Weed, she is going to contact auditor Terry Sercer regarding the budgeted carryover and shortfall for those departments.

Ron Nickelson with Hidden Valley and Sugar Valley Lake Association met with the Commissioners and Ben Cole; he previously met with the Commissioners about having the Sheriff’s department patrol at Hidden Valley Lake. He presented a map with a possible route for the Sheriff’s department to patrol, but he also presented a letter requesting that the Sheriff’s department can patrol any road at the lake, his letter also stated that the patrolling would be done as the Sheriff’s department allows, Ben said the Sheriff’s department wants to be able to patrol all of the roads there. Mr. Nickelson said there are 1,100 lots at the Lake and said that the Sheriff’s presence at the Lake will make a difference. The Commissioners said they would have Justin Meeks review the letter; Ben Cole questioned if there were any citations issued at the Lake would Justin Meeks prosecute them if they went to court, the Commissioners said yes.

Rhonda Dunn discussed the tax auctions involving lake lots at the Hidden Valley Lake; Rhonda said that the County doesn’t recover the cost of selling the lots at the auction. Mr. Nickelson purchases a large amount of the lots from the auctions; Rhonda asked Mr. Nickelson if he was aware of any other Lakes that sold property differently than Bourbon County does at the tax auctions; he said he would think about different ideas for selling the lots.

Arnold Schofield and Jerry Witt with the Fort Scott and Bourbon County Riverfront Authority met with the Commissioners; they said they weren’t asking for any money, but were asking for labor from the County regarding the Long Shoals Bridge. They said a preliminary engineer had been hired for the site and they were on a tight time schedule to get work done prior to April 4th, 2017. They asked for assistance to remove the trees grown up in and around the bridge; the Commissioners said they didn’t want to get near the bridge and said they didn’t have some of the necessary equipment to remove some of the trees; Mr. Witt asked if the County would take the top of the trees down, the Commissioners said no, they were concerned about damaging the bridge. The Commissioners said removing the bridge would require a permit from Eric since the bridge is in a flood plain. It was questioned if the County owned the land to the South of the bridge; they said there was two ways to remove the bridge either by having a crane lift the bridge or using a roll off and moving the bridge to the South and sit on the land to the South until the bridge is dismantled for movement. The Commissioners said they would have to find out if the land is County owned. They asked if the County could remove the brush around the entries of the bridge; the Commissioners said the County may be able to remove the brush to the North and South of the bridge. Mr. Schofield made a request that if the Riverfront Authority took the responsibility of removing the tress, would the County write a letter to the Riverfront Authority allowing them to take the trees down since they are on County property. The Commissioners said yes they would write a letter; Kendell suggested involving Justin in writing the letter.

Terri Shoufler with Espy Services had a conference call with the Commissioners; their company does telecommunications audit & analysis. They did an audit in 2012 for Bourbon County and found savings on phone bills. The Commissioners informed her that the County would be installing fiber and getting an IP based phone system. Terri said that if this was happening then it would not be a good time for an audit. She asked if she could contact the County again after this work was done for consideration of an audit then; the Commissioners said yes she could.

David Neville met with the Commissioners regarding replacing the lights at the Courthouse with LED lights; the Commissions said they wanted to review the budgeted funds before they made a decision on this. David also reported that there was hail damage to the air conditioner condensers on the jail side; David reported that there was over $10,000 in damages. David asked if the County wanted to replace them, the Commissioners questioned if they needed replaced since they would be changing the use of the jail space.

Lynne made a motion to go into a 20 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 15 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

The Commissioners and Justin Meeks discussed the Commissioners doing a Resolution allowing the Bourbon County Sheriff’s department to patrol at Hidden Valley Lakes. Kendell will do the Resolution for approval.

Justin Meeks said he had met with Bob Farmer to discuss a road at the Fort Scott Lake that Bruce Majors felt was a public road. Justin said Bob is reviewing the road.

The Commissioners talked to Justin Meeks about an approval letter allowing the Riverfront Authority to do work on County property where the Long Shoal Bridge is located. Justin suggested that if it determined to be County owned property that Kendell write a letter allowing this and stating that waiver of liability insurance and general liability insurance will be required along with stating that the trees need removed once from the site once they are cut.

The Commissioners and Justin Meeks discussed the 3 year ambulance contract with Mercy Hospital; Justin reviewed the contract. The Commissioners did not make a decision regarding the contract.

The Commissioners and Justin Meeks discussed the audit of Fire District #2; Jeff said that the auditor has made several unsuccessful attempts to contact the Fire District by phone. The auditor wants an overview of the bookkeeping mechanism before giving a quote on the cost of performing an audit. Justin suggested that the auditor request the documents through a KORA request (Justin said the auditor would have to request the KORA form from the fire district) to the fire district (he said there could be fees associated with this). Justin said if the KORA request isn’t responded to, then there could be fines and penalties associated to the Fire District. Justin suggested that the auditor send a KORA request letter to Charles Gentry (the attorney for the fire district) and one to the fire district in regular mail and one by certified return receipt to the fire district.

At 12:17, Nick made a motion to break for lunch and reconvene at 1:30, Jeff seconded and all approved.

Lynne signed a change order for the Law Enforcement Center; the change order moves $16,134.00 into a contingency fund.

Justin Meeks presented a letter to the Commissioners from the Attorney General’s Office regarding the Drywood and Scott Township; Robert Farmer made a request to the Attorney General for an opinion. He questioned which entity can order an audit of a rural fire department and which entity bears the cost and what is the term of office for a fire board member; their response was “at the General’s discretion, we will issue a formal written opinion when the issue is of statewide concern and our resources permit it. Unfortunately, your first question is not a question of statewide concern. Additionally, it appears that a discussion and resolution regarding your first question has taken place with the Bourbon County Commission on February 21, 2017. Finally, we will not issue an opinion when litigation is pending. Your second question does not require an interpretation of a statute or constitutional provision, and therefore, does not present a question of law. For these reasons, it is with regret that we must decline your request.”

The Commissioners and Justin Meeks reviewed the employee handbook.

Lynne made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

The Commissioners are having a work session on March 22, 2017 at 9:00 to discuss Courthouse improvements.

David Neville was previously asked to get bids for replacement 900 LED light bulbs for the Courthouse; 1000 Bulbs bid $6,285.22, Locke Supply bid $9,274.39 and Kris Davis Company bid $18,669.97; Jeff made a motion to approve the low bid from 1000 Bulbs of $6,285.22 and to pay for this out of the Contingency other fund, Nick seconded and all approved. The Commissioners informed David Neville of this decision.

Nick made a motion to approve the Mercy Hospital Contract for a period from 07/01/2017-06/30/2020 (the contract rates are as follows: 07/01/2017-06/30/2018 $25,636 monthly, 07/01/2018-06/30/2019 $26,277 monthly and 07/01/2019-06/30/2020 $26,393 monthly), Jeff seconded and all approved.

At 4:00 pm, Jeff made a motion to adjourn, Nick seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                  (ss) Lynne Oharah, Chairman

                                                  (ss) Jeff Fischer, Commissioner

                                                  (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

03/28/2017, Approved Date

March 14, 2017                                                        Tuesday 9:00 am

The Bourbon County Commission met in open session with Commissioners Lynne Oharah and Nick Ruhl and the County Clerk present.

Jason Silvers with the Fort Scott Tribune and Chris Bosley with Ward Kraft were also present.

Lynne said that Gary Walker with Universal Construction cancelled the noon meeting today at the new jail site.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy and Nick seconded, (the session included the Commissioners and Jim Harris). No action was taken.

The Commissioners are going to have a Commission meeting on March 30th at 7:00 pm at the Uniontown Fire Department.

Jim Harris reported that they have started ditching; he said they have ditched one mile at 120th & Cavalry and are starting to do ditching at 155th & 54 Hwy going south. Jim said they hope to do 50 miles of ditching in the County this year.

Jim Harris reported that the bids for the replacement dump truck will be opened on March 28th at 9:00 am.

Jim Harris reported that he discussed haying the old dump site (located at approximately 225th & Native   Road, West of the Maple Grove Cemetery) with KDHE; Charley Bowers with KDHE approved the County being able to take bids on the hay there. The bids will be opened on April 11th, 2017.

Jim Harris reported that they will be burning at Elm Creek on March 15th, 2017.

The Commissioners are going to ask Justin Meeks to review the documents that Jeff Fischer provided on an access road at the Fort Scott Lake.

All of the Commissioners will be attended a district meeting in Labette County on March 16th, 2017.

The Commissioners and Jim discussed the Zika tire disposal grant; Jim said it hasn’t started yet and said that Allen County will not allow cut tires to be disposed in the solid waste.

Jim Harris reported that he is meeting Frank Young at the Womelsdorf quarry (a possible quarry site for the County); Jim said they are going to look at the rock there and do a test quality on the rock debris without drilling.

The Commissioners discussed possibly getting a grant from KDHE for repairs at the Elm Creek Lake (building, hook up, etc. repairs); they asked Jim Harris to question KDHE about any grants that are available.

Jim Harris and the Commissioners discussed the expansion of south 69 Highway; Jim is going to schedule Darren Petrowsky with the KDOT to meet with the Commissioners to discuss the access roads and bridges on the highway.

The Commissioners discussed the permitting process regarding work done in flood plains; Jim said anytime he has to call dig safe for a project he sends the information to the County Sanitarian Eric Bailey for him to do the permits.

Jim said they will be installing 2 60” culverts for a bridge at 90th between Indian & Jayhawk.

The Commissioners said that the City of Fort Scott is going to do tourism instead of the Chamber of Commerce.

The Commissioners held a work session to discuss the current jail and sheriff space; the preliminary decision was that they will move the Attorney’s office into the Sheriff’s side, possibly renting out offices in the jail side, a possible storm shelter, having holding cells for court cases and possibly changing the recreation room into a law library.

Mercy Hospital representatives Chrissie Keating and EMS Manager Danny, met with the Commissioners regarding the 3 year ambulance contract; currently the County pays $25,011 monthly to Mercy Hospital (which ends June 30, 2017), the proposed contract rates are as follows: from 7/1/2017-6/30/2018 the monthly amount is $25,636, for 7/1//2018-6/30/2019 the monthly amount is $26,277 and from 7/1/2019-6/30/2020 the monthly amount is $26,393. They said they have approximately 1,500 calls per year (85% of the calls are within a 5 mile radius of the City of Fort Scott and 15% are beyond the 5 mile radius). The Commissioners said they would review the contract once Commissioner Jeff Fischer was available.

Lynne made a motion to go into a 5 minute executive session for attorney client privilege for possible litigation and Nick seconded, (the session included the Commissioners and Justin Meeks). No action was taken.

Jeff Fischer arrived at the meeting; he had been in District Court, he was subpoenaed to Court regarding a court case involving Drywood Township.

Lynne made a motion to go into a 5 minute executive session for attorney client privilege for possible litigation and Jeff seconded, (the session included the Commissioners and Justin Meeks). No action was taken.

The Commissioners asked Justin Meeks to review a Deed of Dedication regarding a road at the Fort Scott Lake making this road a public road.

At 11:40 am, Nick made a motion to break for lunch and reconvene at 1:00 pm, Jeff seconded and all approved.

Rhonda Dunn met with the Commissioners; Lynne asked for ending 2016 budgeting balances. Rhonda said she would present the ending balance to them within a few days.

David Neville presented a map showing the floor plans of the jail/sheriff side of the Courthouse.

The Commissioners discussed the option of purchasing the gas utilities for the Courthouse and the future law enforcement center from a different company other than Kansas Gas Service; Kansas Gas Service provided a list of different gas suppliers that uses Kansas Gas Service’s lines to transport their gas. Kendell will follow up with the companies to get quotes for possible savings to the County.

Jim Harris met with the Commissioners; Nick asked Jim if he had the report back from Schwab Eaton regarding the bridge on 215th over the railroad tracks, Jim said he contacted Schwaab Eaton and they are working on the report.

The Commissioners and Jim Harris discussed the whether the road at the East end of the Fort Scott Lake was a private or public road; after looking at the map the Commissioners feel that the road is a private road.

Leon Hester met with the Commissioners regarding a Solid Waste Processing Permit from KDHE; he said he would like to sort out his roll off containers (for recycling) on his property across from the Landfill, verses sorting them at the Landfill. Jim Harris questioned whether the County would be in competition with him in a few years. There was discussion over doing a non-compete clause, Leon said he didn’t have a problem with a non-compete clause. Jeff made a motion for preliminary approval for a Solid Waste Processing Permit, Nick seconded and all approved.

Lynne made a motion to go into a 10 minute executive session for attorney client privilege with possible litigation, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks and Jim Harris). No action was taken.

Ron with Sugar Valley & Hidden Valley previously met with the Commissioners regarding Bourbon County enforcing traffic laws at the Hidden Valley Lake; Justin suggested having Hidden Valley Lake set up an agreement for this. The Commissioners felt that they needed to work with the Sheriff and Ron at Hidden Valley and have them come up with a plan and a contract for minimal patrol at that area; Lynne called Ron to tell him this information, he asked that Ron develop a site specific plan, he explained to Ron that there would be minimal patrolling at the Lake.

Jeff called and left a message for Terry Sercer; he asked about the progress on the audit for the Garland Fire District.

At 4:09 pm, Jeff made a motion to adjourn and Nick seconded.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                   (ss) Lynne Oharah, Chairman

                                                   (ss) Jeff Fischer, Commissioner

                                                   (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

03/21/2017, Approved Date

 

March 7, 2017                                                         Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Chris Bosley with Ward Kraft was also present.

The Commissioners received letters from Linda Baker asking them not to spray near her house on Locust Road due to allergies; Jim said he would share the information with Noxious Weed.

Jim Harris and the Commissioners discussed a road at the East end of the Fort Scott Lake; Bruce Majors contacted Nick to discuss the road, he said that the County and City signed a document in 1992 agreeing to provide maintenance and public access on this road; Jim said according to the latest map, the road is a private road. Lynne said the County maintains the main road, but generally doesn’t maintain the alcoves off of the road. Jim said if this road is going to be a County road, then it should be surveyed and platted for the records. The minutes from August 7, 1992 show that the Commissioners signed the acceptance of Deed of Dedication with the City of Fort Scott conveying the road for public use to the County. According to the minutes, this was to have been filed with the Register of Deeds.

Jim Harris said the County recently lost a dump truck in an accident; he said he is negotiating with the insurance company (he felt the estimate for the value of the truck was low). Jim reported that the insurance company is offering $77,500 for the truck. Jim said the County still owed approximately $62,000 for the dump truck. Jim asked for permission to get sealed bids for a new replacement dump truck. Jeff and Lynne both felt it would be ok to get quotes. Nick made a motion to give Jim permission to get sealed bids for a new replacement dump truck, Jeff seconded and all approved.

Jim Harris asked permission to hire for a part time position at the Landfill; he asked if he needed to advertise to fill the position; he was told to ask the County Counselor about advertising to fill the position. Justin suggested he advertise to fill the position. Jeff made a motion to give permission to hire a part time person, Nick seconded and all approved.

Jim Harris reported that the Road & Bridge department had been removing trees off of the roads due to the wind storm on March 6th, 2017.

Jim and the Commissioners discussed the Maple   Road project; Jim said they are putting pipe in next to the road, adding shoulders, widening the road, adding stripes and signs.

Jim Harris reported that the County had seeded at the new jail site. There was discussion over trees located behind the job trailers, Nick said the trees could be cut and the stumps left, but in the end he suggested that the County not cut the trees.

On March 8th, 2017; the Commissioners will have a work session at 9:30 am to discuss the future of the old jail and repairs to the Courthouse. Nick said he had an LEPC meeting at noon the same day. The Commissioners will also meet at 1:30 pm with the Kansas Department of Agriculture and the Kansas Department of Resources to discuss the permitting process for work done in the flood plain; the Commissioners told Eric Bailey to invite the City of Fort Scott to this meeting.

Lynne discussed a bridge out on 90th between Indian and Jayhawk Road; Jim said he felt it would take a 10’ pipe and cost approximately $10,000 to repair. Jeff questioned if 2 5’ pipes could be used instead of a 10’ pipe; Jim said he would review the hydraulic study to see if this would work. Jim said he would work with Eric Bailey regarding a DWR permit for this area. Jim said the bridge would take one day to replace, Nick suggested that while they were in the area they do some ditching. The Commissioners gave Jim permission to fix the bridge.

Jeff said he had received a call from Mark Watson regarding drainage near his property at 170th & Cavalry; Jim said the County could have a hydraulic study done at this site to see if a culvert needs installed; Jeff said he would like to be present for the hydraulic study (to understand the process), Nick made a motion for Jeff to be present for the study, Lynne seconded and all approved.

Jim said the first step for a culvert installation is getting a hydraulic study completed.

Nick questioned why the County didn’t take bids for the hay on the property that was formally the old Landfill. Kendell suggested contacting KDHE to see if the County could take bids on the property; Jim said he would contact Charley Bowers with KDHE regarding the old Landfill site.

Jim suggested the hay at Elm Creek be burnt off, he is going to work with Noxious Weed to get the property burnt off; Kendell questioned if the Commissioners wanted to take bids on the hay at Elm Creek Lake, it was decided to take hay bids for Elm Creek, and the hay has to be removed by August 1st, 2017. Kendell will advertise for bids.

The Commissioners discussed 230th North of Jayhawk; the Commissioners agreed to fill the pot holes there and possibly put the road on the 2018 project list.

All of the Commissioners will be attending a meeting a Southeast Kansas District meeting on March 16th in Labette County; they will ride with Jim Harris to the meeting. No County business decisions will be made.

Lynne made a motion to go into a 10 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Jeff made a motion to go into a 7 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Justin Meeks suggested that one Commissioner be a spoke person for the permitting process meeting at 1:30 on March 8th, 2017; it was decided that Jeff be the spoke person for this meeting.

The Commissioners discussed Pro Energy; Pro Energy approached the County about using their company as a gas utility provider for the Courthouse. Jeff suggested that Kendell talk with Kansas Gas to notify them that we are considering switching utility carriers.

The Commissioners signed the fence viewing decision between property owners James McMichael at 2230 160th St., Mapleton, Kansas and Joy Wiltse at 2237 Hwy 7, Fort Scott; the decision was that the fence does need to be repaired. This document will be filed with the Register of Deeds office.

Shane Walker met with the Commissioners regarding purchasing a recording device for the Commission meetings, Shane said it would cost approximately $1,800 for the equipment; Lynne made a motion to allow Shane to purchase the equipment, Jeff seconded and all approved.

Will Wallis met with the Commissioners regarding the storm that the County received on March 6th, 2017; he reported that there were at least 2 families displaced due to the storm as well as 13 structures reportedly damaged and power lines down around the County.

Nick and Jeff both agreed that Lynne could sign the proclamation celebrating 49 years of fair housing and proclaiming April as Fair Housing month.

Nick reported that Carol Hill had a flag pole to donate; Nick questioned if the County wanted it for the new jail site. Nick said he would take a picture of the flag pole and present it to the Commissioners on March 14th.

The Commissioners viewed some old unused voting equipment (boxes with voting booths inside) that the County needs to dispose of; the Commissioners agreed to sell the equipment for $20 each, first come first serve.

At 12:05, Lynne made a motion to adjourn and Nick seconded.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairperson           

                                                 (ss) Jeff Fischer, Commissioner

                                                   (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

03/08/2017, Approved Date

 

February 28, 2017                                                             Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Chris Bosley with Ward Kraft was also present.

Jim Harris met with the Commissioners; he sent the Commissioners a picture of the boom mower that the County owns, he said it was fixed three weeks ago, but is now broke again, he wasn’t sure if it was fixable. Jim said he felt that the Commissioners were going to have to make a decision regarding the tractor or park the tractor. There was discussion (sizes and prices) over John Deere tractors available from Diamond Mower Company verses purchasing a tractor from R&R Equipment in Fort Scott. Jeff said he felt that R&R had given a competitive quote for a tractor, he said R&R helps support our local economy; Jeff said he was in favor of buying one tractor from R&R and having a mower installed on the tractor. Jim said the County owns equipment that was purchased from R&R; he said they send that equipment to Joplin when repairs are needed. Nick said he felt the County should purchase two tractors form R&R for the same price as the other quotes plus shipping. Lynne asked Rhonda Dunn to check the 2016 carryover balance for the Road and Bridge accounts (without the Landfill fund and the Sales Tax fund); he also asked that she check the balance in the Special Machinery fund.

Nick made a motion to suspend the meeting to attend a fence viewing between property owners James McMichael at 2230 160th St, Mapleton and Joy Wiltse at 2237 Hwy 7, Fort Scott, Lynne seconded and all approved (Jim Harris drove the Commissioners to the fence location).

After the fence viewing, the meeting reconvened.

Tammy Helm with the Fort Scott Tribune and Michelle Workman with Fort Scott Biz arrived at the meeting.

Present to discuss the possible addition of the 16 additional beds at the new jail were Bobby Reed, Ben Cole, Bill Martin, Alvin Metcalf, Brian Wade, Harold Coleman, Dennis Downing, Rhonda Dunn and Curt Russell. Bill Martin said he wanted to bring to everyone’s attention the inadequacy of what was reported in the news media, he said he wanted to clarify some things so that everyone had a better understanding of what was going on.   Bill said they requested 8 cells (which could hold 16 inmates) not 16 cells as was reported. He said the original bond project was $6.85 not $6.58 as reported. He said the additional 2,000 square footage didn’t cost and additional $800,000 as reported, Bill broke down 2,000 square feet as follows: 505 square feet for a training room, 100 square feet for the armory, 100 square feet for a restroom, 300 square feet for public interviewing, 70 square feet for the attorney visiting room, 100 square feet for the administrative office, 250 square feet for the evidence lab and 575 square feet for housing pods and circulation quarters. Bill said the additional cells would not cost an additional sales tax and said the sales tax for the jail would sunset at 20 years or the bonds could be paid off early. Bill said no additional staff would be needed for the additional 16 beds. Bill said a Commissioner previously discussed the County population decreasing, but Bill discussed the building of additional apartments for residents that are being built in the City of Fort Scott, Bill said the money generated for the jail is based on sales tax, not the County population. Bill discussed the tourism in Fort Scott as well as the sales tax generated from tourism. Bill stated that the increase in the 2017 County mill levy had nothing to do with the jail project. Rhonda Dunn provided a report showing sales tax collection for the jail; she said the money is coming in above what was budgeted. Bill said he recently received a phone call requesting bed space in Bourbon County, but Bill said he had to turn them down because there wasn’t any bed space available. Dennis Downing questioned Bobby about the increase in jail population; Ben Cole stated that they arrested 8 yesterday. Dennis said the additional beds are not what the people voted for and said what was voted for barely passed. Brian Wade said that people voted on a specific amount, he said past Commissioners added an additional $1.7 million to the project and now it’s been requested to add another $386,000 to the project, he said the $386,000 would equal out to approximately $21,000 a bed, Brian said the $35/day received for out of county housing wouldn’t cover the light bill for the cells, Brian said in 20 years residents will still be paying for a jail that is worn out. Brian discussed the 70 registered convicted felons in Bourbon County verses the 100 in Crawford County; he said if you house an inmate here, they are likely to stay here. Dennis questioned wanting to add the additional beds based on the possible influx of inmates. Bill stated that KDOC is willing to house inmates here. Ben Cole stated that it takes money to make money. Rhonda Dunn stated that the voters approved a .4 cent sales tax for 20 years; she said the surplus would be spent on law enforcement and Courthouse upgrades or remodels. Rhonda also stated that it is not costing tax payers anymore, that we are committed to .4 cent sales tax for 20 years. Rhonda stated that the jail sales tax estimate is $676,000/year and said that in 2016 Bourbon County received $761,071.93 in sales tax; she said the sales tax for the jail came in better than planned, but she said it could be down in the future. Brian Wade stated if we keep burdening residents, that people won’t want to live here. Brian asked the Commissioners to please vote no on the additional beds.   Curt Russell felt the same as Brian. There was discussion over the mill levy increase; Lynne stated the increase was to cover an increase in cost for employee benefits. Rhonda said she had not seen the economic side of adding the additional beds. Bobby stated that we will still be heating a cooling the space whether there are beds there or not. Dennis Downing stated that the architect previously stated that the project cost was all inclusive; Lynne said that labor and material cost has gone up adding $1.7 million to the project. Rhonda said the jail contract states what is covered and what is not covered. Dennis stated that the cells could be added at a later date, Ben Cole said that the pods will cost more in the future. All of the Commissioners said they had received phone calls both from people for the additional pods and people against adding them. Jeff said he tries to think about the taxpayers and said he was trying to think about how to live within the means; he felt the County should pause on the cells and see if in the future if we can afford them, he felt that the public would be more accepting of this. He said he felt that the taxpayer felt like they were loosing control. There was discussion over the medical expenses of inmates which are added to the inmates’ restitution. Bobby said that the out of county inmates medical expenses are turned over to the home county of the inmate. Bill discussed the probation and release of inmates, he said sometimes it’s a revolving door, Bill said he has told the local Judges and Attorney to leave some of the inmates in jail. Dennis said he never objected to a new jail, but didn’t feel the County needed 90 or more beds. Bobby said that the Commissioners asked for revenue from housing inmates, so they presented the Commissioners with this information. The Commissioners questioned if a change order was made, how much additional time would this add to the project; no one was sure of this answer. Lynne said that the Commissioners did not request an RFC (change order) and said the $800,000 quote came from Steve Smith at Universal Construction. Jeff told Bill that he admired his leadership; he said he knew that Bill had taken a lot of heat from the project; Jeff said it was nice to see the jail construction progress. Lynne made a motion to not include the additional pods, Jeff seconded, Nick said he would like to consider doing the additional pods now since we will be heating and cooling the space anyway, he said he felt it was better to add them now than in 5 years. Lynne said in 2-3 years the County could pay cash for the pods if the revenue is there from the housing of out of County inmates. Bill Martin said the remodeling of the Courthouse and old jail site should be put on hold, he questioned how he would be able to save excess money, Bill said the jail project took 5-6 years to get the project started, Bill said the excess money should be placed in an account and not be touched, Lynne asked Rhonda Dunn if she could set up an account for the revenue from housing out of county inmates to be placed in, Rhonda said yes this could be done, Rhonda suggested moving the Sheriff and Jail funds to their own fund (separate from the General fund) so that the profit from the jail operation could be set aside for reserve for the maintenance, upkeep and salary expenses. Brian Wade said if the jail was going to be a business, if it makes a profit use the profit for the needs. Lynne, Nick and Jeff all approved not to add the additional pods, motion passed.

Nick made a motion to break for lunch so that the Commissioners could attend a jail progress update at the new jail site and reconvene at 1:30 pm, Jeff seconded and all approved.

Mike Williams with Pro Energy met with the Commissioners. He previously met with the Commissioners and received permission to run a check on the County gas utility usage for the past 24 months to compare what Pro Energy could have saved the County (Pro Energy uses Kansas Gas Companies lines to deliver gas to customers); Mr. Williams said if the County had used Pro Energy for the cost of gas for the Courthouse they would have saved the County a combined total of $3,450 in 2015 and 2016. He said he couldn’t predict future savings, he said the savings would depend on the market and weather, he said if the County signed the agreement then the new jail would be eligible to use Pro Energy too. The Commissioners said they would take the option to switch to Pro Energy under consideration and said they would let Mr. Williams know of their decision.

Shane Walker met with the Commissioners; Shane was asked to get a price quote for a recorder for the Commission meetings. Soniclear quoted $1,890.00 for the recorder, software, license, microphone kit, cords and adapters. Shane said the recorded data would be stored on a server. There was discussion over if the software would convert the recorded data to printed minutes; Shane later informed the Commissioners that this software would not do this. The Commissioners did not make a decision on the recording equipment.

Eric Bailey met with the Commissioners & Jim Harris regarding having tire drop off locations in the Cities in Bourbon County (Bourbon County is receiving a grant from KDHE for $11,000 ($1,000 is to be used for advertising and $10,000 is to be used for the cost to dispose of the tires) for tire disposal as part of a Zika Amnesty Program) Eric said each city would have one day to accept the tires from 8:00am-11:00 am, the dates for the various cities is as follows: Bronson-March 18, 2017, Uniontown-March 25, 2017, Mapleton-April 1, 2017, Garland-April 8, 2017, Hiattville-April 15, 2017, Fulton-April 22, 2017 & Redfield-April 29, 2017. Jim Harris said he would contact the Mayors of each of the Cities to work with them on the guidelines for the tire disposal program. Eric said he is waiting on the funding to be in place for this program. If anyone has questions about the tire disposal, they can contact Eric Bailey at (620)223-3800 ext. 126.

The Commissioners continued their discussion regarding the fence they viewed which was approximately 2,640’ running North & South, located in the Southwest quarter of Section 6, Township 24 & Range 24, in Freedom Township in Bourbon County, Kansas (the fence is located between property owners James McMichael at 2230 160th St., Mapleton, Kansas and Joy Wiltse at 2237 Hwy 7, Fort Scott, Kansas. Nick made a motion that the fence does need to be repaired as it is insufficient as viewed, and order and assign that the two property owners should share the expense equally, Jeff seconded and all approved.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved (the session included the Commissioners and Jim Harris). After the session, Jeff made a motion to allow Jim to start the hiring process to fill a full time truck driver position, Nick seconded and all approved.

Kevin Allen met with the Commissioners; he asked Nick if there were anymore texts that he wanted to put in the newspaper (at the last Commission meeting Kevin had sent Nick a text asking how to make contact with the jail site supervisor so that he could provide a trash roll off service there, Nick discussed this in the meeting and provided Kevin with a contact phone number). Nick told Kevin that he got the text in the middle of a meeting and that he had to share the message in order to conduct the County business. Kevin discussed the County Commission meeting times and the fact that they are during the day which makes it hard for some to attend the meetings, he suggested evening meetings; the Commissioners informed him of their plan to hold an evening meeting quarterly, Kevin felt the evening meetings should be held more often than quarterly. Jim Harris said that in 1998 or 1999 the Commissioners tried holding evening meetings, but said no one came to the meetings.

Ron Nickelson with Hidden Valley Lake (in Bourbon County) and Sugar Valley Lake (in Linn County) met with the Commissioners, Bill Martin and Ben Cole. He said that the Linn County Counselor created a resolution that the Linn County Commissioners signed (the resolution was an agreement between Linn County and Sugar Valley to comply with Kansas traffic laws and to treat the roads there as a public highway, giving the Sheriff permission to patrol there and make arrests there on the private roads if necessary). He asked that Bourbon County create their own resolution to be used between Bourbon County and Hidden Valley Lake. Mr. Nickelson said they appreciate the Sheriff’s presence in the area, he also said they are making progress by cleaning up the area there, he said homes are being built at the lake and said that the tax base is improving there. Bill Martin said he felt the resolution would be a supportive tool for the Sheriff’s department to use to enforce the laws on private property. The Commissioners said they would work with Justin Meeks in regards to a resolution.

Jim Harris met with the Commissioners to discuss the 2016 ending cash balances for the Road & Bridge departments, Rhonda Dunn gave the Commissioners and Jim a report showing the 2016 ending cash balances, Road and Bridge ended with a cash balance of $96,086.66 compared to the planned carryover of $48,796, Bridge & Culvert ended with a cash balance of $57,084 compared to a planned carryover of $1,627, Noxious Weed ended with a cash balance of $18,876 compared to planned carryover of $21,764 and Special Bridge ended with a cash balance of $2,098 compared to a planned carryover of $625. Nick made a motion to purchase two New Holland T6145 tractors from R&R Equipment in Fort Scott ($112,200 each for the tractor and $41,700 each for the side boom mower from Diamond Mowers), Jeff seconded and all approved.

Lynne made a motion to go into a 5 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick Seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

The Commissioners discussed with Justin Meeks the resolution for Hidden Valley Lake as requested by Ron Nickelson; Justin said down the road if the work at Hidden Valley Lake were to get busy, the County would be responsible for employee coverage there, he said this would be patrolling private property and reminded the Commissioners that by adopting such a resolution they could be setting precedent. Justin said he would review the sample resolution from Linn County.

On March 8th, 2017 at 9:30 am, the Commissioners are going to have a work session to discuss the future of the old jail and the repairs to the Courthouse; at 1:30 they will meet with the Kansas Department of Agriculture and the Kansas Department of Resources to discuss the permitting process. The Commissioners asked David Neville to get a price quote to put LED lights (P1 previously did an energy audit for the Courthouse, they recommended LED lights as a step in conserving energy) in the entire Courthouse (less the jail/sheriff side) and asked that David present these during the March 8th meeting.

At 4:27 pm, Nick made a motion to adjourn, Jeff seconded and all approved.

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                        (ss) Lynne Oharah, Chairman

                                        (ss) Jeff Fischer, Commissioner

                                          (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County, Kansas

03/07/2017, Approved Date

 

February 21, 2017                                                             Tuesday 9:00 am

The Bourbon County Commission met in open session with Nick, Lynne and Kendell present. Jeff was on the conference phone.

Tammy Helm with the Fort Scott Tribune and Chris Bosley with Ward Kraft were also present.

L.D. Feagins with the City of Redfield met with the Commissioners and Jim Harris regarding the streets in Redfield. He said if there was enough allocations available for the City of Redfield he wants to get the corners fixed in Redfield, he said it would take some asphalt to fix them, he also said there is a large hole in the road at 2nd & 125th, and a culvert with concrete near the church that he felt needed repaired.

Brian Wade met with the Commissioners regarding spending more money on the jail; he said the spending has to stop and the Commissioners need to be the ones to stop it. He said he didn’t vote for the new jail, but said the ones that did vote for it voted for a $6.5 million project. He discussed the extra $1.7 million bond and now the possible $300,000 for the extra pods. Brian said this spending is burdening the tax payers and the future tax payers for our County. Brian also discussed the County dump trucks; he said that the dump trucks convoy by filling up and waiting until they are all full before leaving together; he said this is a waste verses not going all together, Jim said if they all go together then the grader isn’t waiting on them, Brian said there are five people waiting verses making one grader employee waiting. Brian discussed the possibility of some of the roads being widened; he said there is no base for the roads to be widened.

Nick said he and Jim viewed roads in the County; he said he felt that a lot of the intersections needed widened due to the fact of trying to accommodate the farm equipment that is getting larger. Jim Harris reported that they are widening a road at 210th & Birch. They also viewed the bridge on 90th between Jayhawk & Indian Road; Jim said they are getting a hydraulic study to see how much drainage goes under the bridge.

Michelle Workman with the Fort Scott Biz arrived at the meeting.

Jim Harris presented quotes for tractors; O’Malley quoted $78,568.42 for a John Deere 6110M Cab Tractor, R&R quoted $70,500 for a New Holland T6145, a 50” mower will cost an additional $41,700 (plus an additional $2,000 for freight for each mower). No decision was made on the tractor.

Lynne reported that Allen Stewart with the City of Bronson said he had money allocated for chip and seal projects; Jim said he had visited with him regarding this. Mr. Stewart also asked for a secondary site for the tire disposal program that the County is getting a grant form KDHE for. Eric Bailey said he would check with KDHE to see if they would allow a secondary site; Jeff suggested if the cities wanted a tire disposal site in their City, perhaps the Cities could provide an administrator during the dump time for their City, to eliminate the County having to have a paid employee on site.

Jim Harris said the Landfill business has grown; he said that currently a Road & Bridge employee fills in on Saturday mornings as well as a few days a week, but said during the Spring and Summer he wouldn’t have the staff from Road & Bridge to cover at the Landfill (Jim said 2 employees are retiring in the near future). Lynne suggested that the County calculate the growth to see if adding a part time person (approximately 20-30 hours a week) at the Landfill is feasible. Jeff suggested adding a fee to some of the customers that aren’t good at sorting what they are dumping (which the County would then have to sort). The Commissioners are going to discuss a possible part time employee for the Landfill on February 28th at 2:15.

Jeff said he would report an address on Limestone road that needed culvert work done.

Jim Harris reported he had met with Mr. Womelsdorf regarding a possible additional quarry site at 210th & Tomahawk. Jim said it was a positive meeting.

Nick shared a text with the Commissioners from Kevin Allen regarding Kevin providing the roll off services at the new jail site (Kevin had been given an incorrect phone number for the jail site manager); Kevin was given a different number and told to contact the jail site manager.

Lynne reported that there is approximately $72,000 remaining to pay the Goldberg Group.

The Commissioners discussed the additional pods for the new jail; they discussed the $389,000 expense (work and material), but said this cost wouldn’t cover the bond expenses. Jeff and Lynne said they both partly agreed with Brian Wade regarding the pods; Jeff said he felt that if the additional pods are what the County wants, then we should save for them. The Commissioners are going to discuss the additional jail pods on February 28th at 10:45 am.

Lynne said he had requested that Shane Walker get the blue prints for the original jail site.

The Commissioners will have a work session on March 8th at 9:30 am to discuss the future of the old jail and future repairs to the Courthouse.

Dennis Downing met with the Commissioners regarding adding the additional 16 jail cells now verses later. He stated that this was not what the voters voted for.   Mr. Downing presented a letter discussing what was approved by the voters and the additional cost that the County has faced regarding the jail. He suggested taking the additional cells issue to the voters for approval.

Treasurer, Rhonda Dunn met with the Commissioners and Justin Meeks; she presented a 12/30/2016 idle funds report for 2016. She reported that there is $10,907,966.03 in the checking account at Landmark and $5,795,535.38 at the checking account at UMB. She reported that the CD investment amount is $1,640,000. Rhonda said before the County switched to Landmark bank they didn’t receive interest on the accounts, but reported that at Landmark the County received $9,778.34 in interest in 2016 and paid charges of $4,362.26 to them.

Lynne made a motion to go into a 15 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners, Rhonda Dunn and Justin Meeks). No action was taken.

Justin and Rhonda discussed the tax auctions with the Commissioners; Justin questioned if the Commissioners wanted to take another step when personally serving people that don’t live in Bourbon County that owe money for tax auctions. The Commissioners are going to discuss this at 11:15 on February 28th. Lynne made a motion to allow Rhonda Dunn permission to start the title search on a Hill Street property (the title company charges $75 for this), Nick seconded and all approved.

Rudy Simpson met with the Commissioners and Justin Meeks regarding the distribution of tax funds for the Pleasant View cemetery. For many years the tax distribution had gone directly to the Cemetery board, but recently the Township board requested that the money be sent to the Township board and they would distribute the money to the Cemetery board. The cemetery board questioned why this change was made. Justin was asked to research to see how the money should be distributed; Kendell reported that she had spoke directly to the Kansas Municipal Services and their opinion was that the Cemetery board determines their own levy amount, and they felt that it was a separate taxing entity and felt there was no reason for the money to go to the township board, but that it should go directly to the Cemetery board. The Commissioners will instruct the Township board that received a distribution recently to distribute this money to the Cemetery board.

Justin Meeks reminded the Commissioners that when they leave the Commission room they are not allowed to do Commission business unless they have the authority to do so.

Nick made a motion to go into a 7 minute executive session for attorney client privilege with possible litigation, Jeff seconded and all approved (the session included the Commissioners, Kendell and Justin Meeks). No action was taken.

At 11:31, Lynne made a motion to break for lunch and reconvene at 1:00, Nick seconded and all approved.

Jason Silvers with the Fort Scott Tribune, Michelle Workman with the Fort Scott Biz and Chris Bosley with Ward Kraft were present.

There was discussion over possibly recording the Commission meetings; Lynne said he had asked Shane Walker to check into a cost to do this. Nick said he felt the meeting should be recorded and that anyone attending a meeting should be aware that they are being recorded. Jeff said he felt we should record the meetings, he said he felt this was one step closer to a transparent government.

Eric Bailey met with the Commissioners regarding the tire disposal grant from KDHE; he asked if the County wanted all of the smaller towns in Bourbon County to possibly have one day to dispose of tires in their town. Eric said he needed to fill out paperwork with KDHE and include any towns that the County would want to have a location to dispose the tires. There was discussion over doing the dump sites on Saturdays or during the week, but it was decided to try doing this on Saturdays.

Eric Bailey said that on March 8th at 1:30, Kansas Department of Agriculture and Kansas Department of Resources will be here to discuss the permitting process regarding work done in a flood plain.

Justin Meeks reminded the Commissioners that there was still an ongoing active litigation between Fire District #2 and Scott and Drywood Township.

Lynne suggested that Nick talk to Shane about a recording device for the Commission meetings, Nick said he would talk to Shane about this.

Dwayne Allen with Drywood Township and Don Banwart with Scott Township met with the Commissioners, Justin Meeks and Rhonda Dunn. Don Banwart said he wanted to update the Commissioners on what was going on between Drywood Township, Scott Township and Fire District #2. He said he believes that Connie May as an individual has sued the Townships, but not the Fire District Board. He said a temporary restraining order had been placed against them. Don said the Township board signed a statement that Connie May claimed to have written, but she wouldn’t sign. Don said they have been told that Charles Gentry would represent Connie May and file a motion of contempt and take the restraining order to trial. Don said they had spent over $6,000 in legal fees and felt that Fire District #2 had spent many times that. Don said he felt there was a safety issue for Fire District #2, he said he thought there were only 3 fire fighters on Fire District #2. Don said their constituents would like to see that the Commissioners order an audit on the Fire District #2 board. Don said that a joint meeting was held on February 14, 2017 between Drywood and Scott Township; at that meeting Darrell Bloomfield made a motion to request an audit of the fire department, Dwayne Allen seconded it, and Don Banwart said the audit could be paid for out of the funds for the fire department, the motion passed. Jeff Fischer was also present at that joint meeting as an individual, not representing the Commissioners. Don said that Drywood and Scott are the governing board for the Fire District, and said if they don’t live in the district they have to appoint a member to represent them, but the board can’t attend the meetings since there is a restraining order against them. Justin Meeks questioned if an audit was ordered, who would pay for it; Lynne read a 2016 statute 19-3638 discussing fire district audits and the costs associated with it; the Commissioners can order the audit and the township is responsible for the payment of the costs associated with it. Don Banwart said he was aware of this and said they will pay for this. Nick made a motion to order an audit of Fire District #2, based on 19-3638 and the audit will be paid for by Drywood and Scott Township, Jeff seconded and all approved. Rhonda Dunn said she had previously spoken to the Drywood Township Trustees about her doing the audit; she said since there is ongoing litigation , she didn’t feel it was a good idea for her to do the audit, she said there would be a cost associated for the audit to the Township and all were in favor.   Justin Meeks questioned if the Commissioners would be contacting an auditing agency to do the audit, he suggested that the audit results would go to the Commissioners and then the Township. Don recommended that the audit be done as soon as possible, he said there is a trial date coming up on May 16, 2017 and he felt the audit results would be helpful for their side of the case. Don discussed the Fire Department cleaning house on staff and suggested that the audit go back to this time frame. The Commissioners suggested using Diehl, Banwart for the audit of all transactions for Fire District #2. Don Banwart is supposed to inform Kendell of the date they want to go back to begin the audit through 12/31/2016.

Lynne made a motion to go into a 7 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 7 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Lora Holdridge, Justin Meeks and Kendell Mason). No action was taken.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Kendell Mason and Justin Meeks). No action was taken.

Lynne made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Kendell Mason and Justin Meeks). No action was taken.

At 3:24, Lynne made a motion to adjourn, Jeff seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                  (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

02/21/2017, Approved Date 

 

February 14, 2017                                                   Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Also present were John Allison, Michelle Workman with the Fort Scott Biz, Tammy Helm with the Fort Scott Tribune and Chris Bosley with Ward Kraft.

Archie with Foley Tractor met with the Commissioners to present quotes for a motor grader; he quoted a 2017 CAT 120M2 for a base price of $223,778, a 2017 CAT 12M3 for a base price of $253,235 and a 2017 John Deere 670GP for a base price of $233,789.70. Both of the CAT graders come with a 108 month or 10,000 hour warranty and the John Deere comes with an 84 month or 7,500 hour warranty.   Jim recommended the 2017 CAT 120M2. After discussion the Commissioners asked Jim to get quotes for bigger tractors and mowers.

Jim Harris said he had a flood plain permit from Eric Bailey for the work done on 95th; Jim said he would sign the permit, but said he still had some questions about the permits. Jim said that according to the State if work is done on land less than 640 acres, we don’t need a permit.

Jeff asked that Jim ask Eric Bailey for a copy of codes for local permits.

Rudy Simpson met with the Commissioners; he said he farms land in both Bourbon and Crawford County. Rudy discussed the roads that are 16 foot wide and said that the modern agriculture equipment will take up the whole road making it difficult to get down the roads. Lynne gave permission for Nick and Jim to view the roads and to discuss this at a later time.

Lynne made a motion to go into a 15 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved (the session included the Commissioners, Jim Harris and Justin Meeks). No action was taken.

Kevin Rost with Goldberg Group Architects, Bill Martin, Ben Cole and Bobby Reed met with the Commissioners regarding the new jail. Lynne said when the jail was proposed to the citizens it was proposed as a 76 bed facility with the ability to add 16 beds later on. Bill discussed and suggested adding the additional beds now and (after completion) use the empty beds at the new jail for out of County housing; Linn and Crawford County both have expressed an interest of using the Bourbon County jail to house their inmates at $35/day/inmate. Atchison County said they weren’t interested in using the Bourbon County jail, but said the jail they built was paid off in half of the time due to the fact that they housed out of County inmates, but said now the jail population has grown and they are having to pay to house their inmates out, they suggested that Bourbon County build their jail big enough to accommodate any population growth. Bill said that the Kansas Department of Corrections may be interested in using the new jail for housing if they jail meets their requirements and if the jail can house at least 20 out of County inmates. Bill said other facilities also expressed an interest in using the Bourbon County jail for housing their inmates. At this time the Commissioners didn’t decide to add the additional jail cells. Kevin said that the jail cells should be on site today. Lynne told Kevin that there was brush and trees that were cut by a contractor at the jail site that the contractor was supposed to remove, but the County removed, Kevin is going to address this with the contractor.

All of the Commissioners will be attending a jail update meeting at noon at the jail site today.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks and Jim Harris). No action was taken.

Bill Martin, Ben Cole, Bobby Reed, Julie and David Saker with Saker Towing and Nick Porto (an attorney hired by Saker Towing) met with the Commissioners and Justin Meeks regarding the wrecker rotation policy. Mr. Porto said the current wrecker rotation policy for Bourbon County does not set minimum criteria, but said most other policies found elsewhere set minimum performance standards for people participating in their rotations. Mr. Porto said that it seems like Bourbon County has separated out the forfeiture calls; he said that the forfeitures and other calls should be on a rotation. Mr. Porto said he had sent a letter to each of the Commissioners establishing minimum criteria for lots and tow trucks, insurance requirements, he said he had identified 10-12 other law enforcement agencies near Bourbon County that charge $25/day for storage. Mr. Porto suggested that a tow company that doesn’t participate in seizures still be on a rotation. Justin Meeks said that the new jail site may eventually have a spot for seized vehicles. It was suggested that the County have a bidding process for towing (where each company be required to charge the same amount). It was questioned if everyone charges the same rate if a person needing a tow could still choose what tow company they wanted to use or could use the wrecker of the day (it was decided that they could choose a different company other than the wrecker of the day). There was discussion over how a seized vehicle could possibly be seized for years before it would be released (which could create a large impound cost). There are 4 tow companies in Bourbon County. The Saker’s said there was a wreck in Bourbon County that Pearson Towing went to and they weren’t the wrecker of the day; the Saker’s were told that the person involved in the accident requested Pearson Towing, the Saker’s said someone out of County wouldn’t know to ask for Pearson Towing and felt that a Sheriff deputy recommended that they ask for Pearson Towing. There was discussion over listing the tow companies alphabetically and allowing the people needing a tow to choose a company from the list verses having an actual wrecker of the day; Mr. Porto didn’t think that would be a good idea, due to the fact that the car needing a tow would be sitting on the road longer. The Commissioners plan to revisit the wrecker rotation policy at a later date.

Rudy Simpson met with the Commissioners and Justin Meeks regarding the distribution of Pleasant View tax funds; in the past the money has been distributed directly to the cemetery board, but recently the Township requested that the money be distributed to them and they would disburse as necessary. Justin Meeks was asked to research to see how the money should be distributed; he said he felt that he needed to do more research on statutes and the distribution. Rudy questioned why it is now an issue on how the money is distributed; Justin said it is his job to review to make sure that the money is distributed as it should be. Rudy said that Drywood Township is holding a meeting on February 14, 2017, but said it had not been published, Justin said the publishing could be as simple as posting a notice in a window of the meeting location. Justin said if it wasn’t advertised it could be a KOMA violation.

Lynne made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

At noon, Lynne made a motion to break for lunch, to meet at the jail location for a jail update and to reconvene at 1:30 at the Courthouse, Nick seconded and all approved.

The Commissioners will attend a jail progress update meeting at the jail site at noon, February 28th, 2017.

Mike Williams with Pro Energy Solutions met with the Commissioners. He said that Kansas Gas Service allows other gas companies to use their lines and sell their own gas. He said there is no additional cost for someone to use their company. He said someone would have to use a minimum of 800 mcf annually in order to qualify to use gas from their company. He said the Courthouse and the Law Enforcement Center both would qualify to purchase gas from them. He said Pro Energy Solutions averaged approximately 20% less for cost for natural gas then Kansas Gas did in 2016. He said based on the Kansas Gas Service November/December 2016 Courthouse gas bill; if the Courthouse used Pro Energy Solutions our bill for that month would have been approximately $129.43 less than Kansas Gas. He said there is no cost to switch to their companies nor would there be any equipment that would need to be switched out. He said it is a 12 month contract. Justin asked that he be emailed the contracts to review. Nick made a motion to allow Kendell to sign the permit to allow Pro Energy access to the County gas bill for the past 24 months so that they can give an estimate on what they could save the County, Jeff seconded and all approved. Kendell signed the permit.

The Commissioners discussed the additional 16 cells at the jail site; they said the cells would cost $389,040; they estimated if they were used for out-of-county housing they could bring in approximately $204,400. No decision was made on the additional cells.

Lynne made a motion to accept the annual report of election of station officers and request for appointment to the Board of Trustees from the Bourbon County Fire District #3, Nick seconded and all approved.

David Dare and Vicki McWilliams met with the Commissioners regarding a bridge at approximately 90th & Indian   Road; the bridge has a sign saying bridge out and they questioned when the bridge would be repaired. Lynne made a motion to allow Jim Harris and Nick Ruhl to view the bridge on February 15th, 2017, Jeff seconded and all approved.

Jeff made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners, Clint Anderson and Justin Meeks). No action was taken.

Eric Bailey met with the Commissioners and Justin Meeks; they discussed the permitting process regarding flood plain permits. There was discussion over local permits and DWR permits. Eric said that the flood code was adopted so residents could acquire flood insurance; he said that FEMA said that someone has to be able to issue permits. Eric said that in the past Kansas Department of Agriculture said that Bourbon County needed to get into compliance regarding the permitting process. There was discussion over if the County dug out a ditch, would they need a permit; Eric said yes the County would need a local permit. The Commissioners said they would like to have a representative here from Kansas Department of Agriculture, Kansas Department of Water Resources, Norm Bowers with KAC and the City of Fort Scott to discuss the permitting process; Eric is going to notify the Commissioners of when they will be available, the Commissioners plan to have a public work session at a later date.

All of the Commissioners may be attending a burn school on March 1st, 2017 at 2:00 pm at Uniontown; no County business decisions will be made.

The Commissioners held a road work session on February 8th, 2017; the 2017 hard surface roads the Commissioners plan to work on. Nick said they decided that in 2017 they plan to do 1 mile of asphalt on Jayhawk between 230th-240th, do 4 miles at Fort Scott Lake (2 miles on each side of the lake) and 3/8 mile that had been turned to gravel will be asphalted with chip and seal over the top, asphalt Humboldt from National to 205th Street and with the money that is left at 185th and Maple Road go approximately 6 miles of both asphalt and chip and seal. The Commissioners said they hope to save approximately $70,000 in 2017 to put towards asphalting in the industrial park.

There will be a work session (to review reports) with Nick, Lynne and Rhonda Dunn on Thursday February 16th at 9:00 am in the Commission room.

Nick made a motion to adopt Resolution 06-17; Resolution 06-17 dissolves Resolution 25-87 (a resolution about vicious dogs in the County), Jeff seconded and all approved and signed the Resolution.

Kendell discussed disposing old voting booths that have been stored at the County barn; Jeff suggested that the one of the booths be set up for the Commissioners to view.

At 3:57, Jeff made a motion to adjourn, Nick seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                 (ss) Lynne Oharah, Chairperson

                                                  (ss) Jeff Fischer, Commissioner

                                                    (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason,

Bourbon County Clerk

02/28/2017, Approved Date

 

February 7, 2017                                                              Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Also present were Tammy Helm with the Fort Scott Tribune, Michelle Workman with Fort Scott Biz and Chris Bosley with Ward Kraft.

Eric Bailey and Shane Walker met with the Commissioners regarding a work plan for a Zika Tire Amnesty Program; Eric said that there is an $11,000 ($1,000 for advertising and $10,000 for tire disposal) grant available from the State of Kansas for the disposal of tires. Eric said the program will run from March 13, 2017-April 23, 2017 or earlier if the funds run out. Lynne made a motion to participate and sign the contract for the Zika Tire Amnesty Program, Jeff seconded and all approved. Any questions about this program should be addressed to Eric Bailey.

Eric Bailey and Shane Walker met with the Commissioners and Jim Harris regarding flood plain permits. Eric said that any time the County does a culvert replacement (in the flood plain) by FEMA code the County is required to get a permit (a local permit doesn’t cost anything, but there could be a cost associated with the DWR permit from the State). Jim questioned if replacing a culvert of the same size, would they need a permit; Eric said yes. Jim said he wants to cooperate with the flood plain permitting process, but said he doesn’t want to be slowed down on the projects they are working on. It was suggested that when Jim calls Dig Safe that he also contact Eric Bailey if a project is located in a flood plain. The Commissioners are going to discuss this again on Tuesday, February 14, 2017.

Rudy Simpson, President of Pleasant View Cemetery met with the Commissioners; Rudy said that the Pleasant View Cemetery Treasurer, Karen Endicott Coyan informed him that she was told that the budgeted tax money for the Cemetery was to start going to the Drywood Township and they would disperse the money to the Cemetery when asked; until this point all of the tax money for Pleasant View Cemetery has been disbursed directly to the Cemetery, not the Township. Rudy questioned why this procedure has changed. Kendell explained to the Commissioners that Cemeteries typically run on volunteers and the dispersement has been directly to the cemetery for years. The Commissioners are going to discuss this change with the Attorney and inform Rudy of what they find out. Later in the meeting, the Commissioners discussed this change with Justin Meeks; he said he would review this and the Commissioners will discuss this again on February 14th.

Travis Murphy with Murphy Tractor met with the Commissioners and Jim Harris; Jim was asked to get bids on a tractor and a boom mower. Travis quoted 2 2015 John Deere 6120E tractors with a 50” rotary boom delivered for $114,000.00 each; he said if the County signed a purchase order (pending available funds) this would hold the tractors at this price. Travis felt that the tractors would be available through the end of the month. The Commissioners are having a Public Works work session on February 8th at 9:00 am; they plan to discuss the tractors during the work session.

Bill Martin and Ben Cole met with the Commissioners regarding a replacement K9 vehicle that they previously talked to the Commissioners about; Bill said the 2008 Ford Crown Victoria (that needs replaced) that the County owns is valued at $1,857 on Kelley Blue Book. Bill said he requested bids for a replacement vehicle (a 2017 Ford Explorer, a KA-Comm Strip and a KA-Comm Install); Shawnee mission bid $31,000 for the vehicle and accessories cost $4,950 for a total of $35,950, Rusty Eck Ford bid $31,087 for a vehicle and accessories cost $4,950 for a total cost of $36,037, Briggs Auto Group bid $34,761.28 for a vehicle and accessories cost $4,950 for a total cost of $39,711.28 and Olathe Ford didn’t provide a bid. The Commissioners thanked Bill for presenting this need earlier to them and getting bids and allowing the Commissioners time to prepare for this expense. Bill asked for permission to purchase a vehicle and equip the vehicle and allow the money to come out of the carryover remainder budget from 2016. Lynne made a motion to allow Bill to purchase the vehicle from Shawnee Mission and equip it for $35,950 out of the 2016 remaining Sheriff and Correction Center budget, Nick seconded and all approved.

Ben Cole informed the Commissioners that the security deputy started on February 6th, 2017.

There will be a jail meeting at 9:45 on February 14th at the Courthouse and the Commissioners will all be attending a jail meeting on February 14th at noon at the jail site.

Lynne
made a motion to go into a 20 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne reported that the County did not get the Heritage Trust Fund Grant for the repairs to the front porch of the Courthouse.

Bill Martin, Ben Cole, Bobby Reed and Justin Meeks met with the Commissioners to discuss a viscous dog policy. Justin said the current viscous dog policy that the County has in place is breed specific (Resolution 25-87). Justin said if we have a policy it needs to be enforced, or if we aren’t going to enforce the policy then the County shouldn’t have a policy. Justin said he didn’t feel that the Sheriff should be responsible for enforcing the viscous dog policy and said he didn’t know how to enforce a viscous dog policy. Lynne made a motion to dissolve the Resolution for viscous dogs, Resolution 25-87, Jeff seconded and all approved. The Commissioners will adopt a resolution on February 14th dissolving the viscous dog policy.

Nick called Jim Harris to discuss the Phoenix Coal Company; Phoenix Coal Company had submitted an administratively complete application for renewal of permit BB-SM-1403 to the Kansas Department of Health and Environment, Surface Mining Section. The permit renewal will allow the company to fulfill their reclamation responsibilities. Jim said that Phoenix Coal Company is trying to get equipment to the site to fix a road and if not, the County will repair the road and Phoenix Coal Company will reimburse the County.

At 11:44, Lynne made a motion to break for lunch and reconvene at 1:00, Nick seconded and all approved.

Justin Meeks, Bill Martin and Will Wallis met with the Commissioners regarding response times for fire districts; Justin said he had reviewed a call log for fire districts as well as the response times to calls. Justin said the Commissioners have been handling queries from County patrons regarding a particular fire district. Justin discussed pending civil case 16CV24; Justin suggested as the County Counselor that the Commissioners wait to make any decision regarding the fire districts; Justin said the pending civil case may resolve some of the matters. Will said that automatic mutual aid was imposed for Fire District #2 due to a major safety issue; Mercy Hospital previously reported that they had responded to calls in Fire District #2’s district and no one from that Fire District reported for the calls. Will said he felt that there was no accountability, transparency or responsibility from Fire District #2; he said he felt there was a serious safety issue there. Will said he has a good working relationship with all of the Fire Districts except Fire District #2. Will suggested that anyone that is planning on doing a controlled burn in the County call into dispatch to inform dispatch of the controlled burn. There was discussion over the lack of volunteers for the fire districts. Will discussed the Safer Grant; he said in the future this grant could be available to be used to get paid staff on the fire districts. The Commissioners decided they were waiting on an outcome from the pending litigation.

Jim Harris met with the Commissioners; he said there was a party with a trash roll off that came to the Landfill. The employee asked the person with the roll off to separate the wood (wood has to be separated) from the debris to be hauled off and the patron called Jim Harris and reported this to Jeff Fischer.

The Commissioners were previously asked to remove the trees and brush from the Long Shoals Bridge before the bridge is moved; Lynne said he felt that a professional tree trimmer needed to remove the trees; he said he was afraid if the County took the trees down it could damage the bridge.

Jeff made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners, Justin Meeks and Clint Anderson). No action was taken.

Justin Meeks and the Commissioners continued to work on the employee handbook revisions.

Lynne made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners, Kendell and Justin). No action was taken.

Nick made a motion to go into a 7 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved (the session included the Commissioners, Kendell and Justin). No action was taken.

At 4:17, Nick made a motion to adjourn, Jeff seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                     Lynne Oharah, Chairperson

                                                     Jeff Fischer, Commissioner

                                                      Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

Febuary 14th, 2017, Approved Date         

 

 

January 31, 2017                                                              Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Also present were Michelle Workman with Fort Scott Biz and Chris Bosley with Ward Kraft.

Jeff Fischer presented a spreadsheet calculating a longevity pay for employees with a minimum of 5 years of service (for the County employees) of $5 times the years of service which would be equal to $25/paycheck for someone with 5 years of service with the County. The estimated cost to do this longevity plan for all County employees would cost approximately $49,140 in 2017 and increasing up to $85,670.00 in 2020. No decision was made on the longevity pay plan.

Nick Ruhl discussed the tree removal at the new jail site; he said that Chad Brown with the City of Fort Scott said as long as the County was clearing out trees and not building or obstructing water flow at the site it would be ok to remove the trees. Nick made a motion to allow Public Works to remove the trees at the jail site along the creek adjacent to the County jail site and on the city side (the City agreed to help haul off the removed trees) to the County fence line, Jeff seconded and all agreed. Jim Harris asked that the area be flagged for the tree removal; Nick agreed to make sure there were flags in place.

Jim Harris said that Eric Bailey reported that in regards to flood plain codes on large projects (culvert replacement) the County should get a permit from the State on water resources. Jim said he would work with Eric on this.

The Commissioners advertised to take bids on the recycling trailers that the County owns; Only one person submitted a bid for the trailers which was 4 State Sanitation, they asked that the trailers be donated to them since they will be providing a free recycling service for the County. Jeff made a motion to accept the bid from 4 State Sanitation for the use of the 3 County recycling trailers for 5 years, after discussion, Jeff made a motion to discard the motion and Nick seconded. Jeff made a new motion to award the bid for the 3 recycling trailers for 4 State Sanitation at a cost of $0 (donating the recycling trailers since they are providing a recycling service in Bourbon County), Nick seconded and all approved.

Jim Harris presented a Utility Construction Permit from Housley Construction; Lynne made a motion to approve the permit from Housley Construction to do work for AT&T to bore a phone line 90’ across by 36” deep at 1996 Jayhawk Road, Jeff seconded and all approved and signed the permit.

Jim Harris said that Rhonda Dunn has helped him manage the Road & Bridge budget on a regular basis, Jim asked if the Commissioners had considered paying Rhonda on a part time basis for her to continue to help manage the budgets; Jeff said it was his understanding that the Republican party is actively seeking a replacement (with like credentials) for the Treasurers position.

Lynne made a motion to hold a Public Works work session on Wednesday, February 8th at 9:00 am, Nick seconded and all approved.

Nick asked Jim Harris to start getting quotes for graders and side arm mowers.

Jim McMichael a resident of 2230 160th   Street in Mapleton, Kansas met with the Commissioners; he thanked the Commissioners for their service. He said the fence has deteriorated between his property and the adjoining property owned by Joy Wiltse. He said he has tried working with her to get the fence repaired, but said this hadn’t produced any results, he requested that the Commissioners do a fence viewing. The fence viewing is scheduled for February 28th at 9:30 am.

Jerry Witt a representative with the Fort Scott Riverfront Authority project, met with the Commissioners; he asked that the County remove the brush from the Long Shoals Bridge which will be moved to the Riverfront project. The Commissioners said they would ask Jim Harris to remove the brush.

Nick Ruhl received a phone call from David Hall; Mr. Hall reported that someone was dumping sewer in the road in Redfield. Nick reported this to County Sanitarian Eric Bailey.

The Commissioners will all be attending a jail update meeting at noon today at the new jail site.

Robert Findley met with the Commissioners; he requesting that no shooting signs be installed at Paveys Ford (on 205th   Street in Fort Scott). Robert informed the Commissioners that the crossing at Paveys Ford is in terrible shape. The Commissioners are going to ask Jim Harris to look at the condition of Paveys Ford.

Karen Farmer, a resident of Bronson met with the Commissioners; she said she had a complaint about the County Appraiser; she said the value of her home had been going down, but said now the value has been raised by almost $4,000. She said the taxes went up almost $200. She said she was told that her house was compared to other homes in different cities (not Bronson). She said she had an appointment with the Appraiser to discuss the value on her property.

Appraiser, Clint Anderson met with the Commissioners. Nick asked if a house without plumbing is valued differently than one that does; Clint said yes, they value the whole house. Clint said that properties in the Western side of the County suffer from adverse location issues due to the distance from City facilities. Lynne questioned valuations going up. Clint said that sales in rural areas are used to value rural properties. Clint said the land in Bourbon County could be valued differently; recreational verses agricultural. Clint said he approached the past Commissioners about valuing land recreationally but the past Commissioners didn’t want the land valued this way. Lynne stated that knowing that Bourbon County is in a financial area without a lot of revenue; Lynne says when taxes go up it makes an impact on the community. Clint said that he tries to do the value based on what the sales indicate, he said there are a few areas in the County that have a greater demand.

Lynne made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved (the session included the Commissioners, Eric Bailey and Justin Meeks by phone). No action was taken.

Eric Bailey informed the Commissioners that there may be an $11,000 grant available from KDHE for tire disposal; Eric emailed the Commissioners, Justin Meeks and Jim Harris the documents on this. Eric said the tire disposal would only be for individuals, not businesses. The Commissioners plan to discuss this on February 7th, 2017 at 9:00 am.

At 11:45 am, Lynne made a motion to break for lunch and to attend the jail progress meeting at the new jail site and reconvene at 1:30, Nick seconded and all approved.

Jason Silvers with the Fort Scott Tribune met with the Commissioners; he questioned a report that Jeff Fischer recently did regarding calls for fire districts and the taxing authority of each fire district. Jason questioned Jeff what his concern was regarding the fire districts; Jeff said his concern was safety as well as cost efficiency. Dwayne Allen with Drywood Township met with the Commissioners regarding Drywood. He said he understood that there has been talk of an audit, Dwayne said he felt an audit was a great idea, but said he didn’t know how the Township would pay for it (the Townships can request an audit be done on a fire district, which the County could order and the Township would have to pay for it). Jeff Fischer indicated that Rhonda Dunn had previously stated that she could appoint volunteers and the volunteers could do the audit at no cost to the Township. The Commissioners plan to discuss the audit with Justin Meeks in the future.

The Commissioners worked on the employee handbook revisions.

At 3:58 pm, Lynne made a motion to adjourn, Nick seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                  (ss) Lynne Oharah, Chairman

                                                 (ss) Jeff Fischer, Commissioner

                                                   (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

02/07/2017, Approved Date

 

January 26, 2017                                                    Thursday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Also present were Chris Bosley with Ward Kraft.

Jim Covey met with the Commissioners; he questioned the $3 additional fee he was charged when he recently purchased a trailer tag. He said the $3 fee was not on the state form that was mailed regarding his renewal. Nick Ruhl verified with the Treasurers office that if someone mails a renewal in they will not be charged the $3 renewal fee, but if they come to the office to renew they will be charged the $3 fee. The State puts on the form that there will be a service charge on the statement (for renewing in person), but doesn’t put a dollar amount of what the fee will be. There was discussion over the fact that more people would mail in the renewals verses bringing them in, Jeff Fischer said that if they did, it could possibly reduce staffing for the future in that office.

Jim Harris presented an award contract from the Secretary of Transportation to award Killough Construction Inc. the bid of $431,988.50 for the Maple road project (between 205th   St and the city limits of Fort Scott). The County will be responsible for $57,000 plus the cost of asphalt for approximately ½ mile for the City of Fort Scott’s portion of asphalting (approximately $40,000). The County portion will be paid out of the 2017 Sales Tax Fund budget. Lynne made a motion to award the contract to Killough Construction Inc. and sign the contract for the State, Jeff seconded and all approved and signed the contract.

Jim Harris requested that the Commissioners change how the longevity pay is calculated for the County employees; he suggested paying a longevity bonus of .25/hour after 5 years of employment, .50/hour after 10 years of employment, .75/hour after 15 years of employment and $1.00/hour after 20 years of employment. There was discussion over the small longevity pay that the County currently has. The Commissioners discussed how currently someone that has been here 2 years will make the same hourly rate as someone that has been here 20 years. The Commissioners agreed to consider a different longevity option.

Nate Taylor, Noxious Weed Director presented the Annual Noxious Weed Eradication Progress Report for 2016; Nate said he treated 26,726 acres of Noxious Weed on private land and 1,498 of Noxious Weed on County owned land. Lynne made a motion to sign the report, Nick seconded and all approved and signed the annual report.

Jim Harris discussed changing the County ditching program; he said they could do a mile a week, he said the County could ditch and seed, but said the County doesn’t own a straw blower to spread the straw (approximately $25,000). The Commissioners questioned if the inmates could spread the straw. No decision was made on this.

Jim Harris said that the reverse is out of the Boom mower; he said it would be approximately $9,000 to repair and said it’s not worth fixing. Jim said a new mower would be approximately $125,000. Lynne reviewed some lease payments and suggested paying off early some of the equipment. Jim also said there is a motor grader that needs replaced. Jim said the 2017 budget has a payment budgeted in it for a road grader, but doesn’t have the cash budgeted to purchase the grader. There was discussion over the 10 year equipment replacement list for Road & Bridge; Jim said both the road grader and the Boom mower are on the list to be replaced. The Commissioners said they wanted to see 2016 year end reports to see how much carryover money is left before they decide on equipment replacement.

There was discussion over removing the trees at the new jail site, Jim Harris said the County could remove the trees and the trees could be hauled off. There was discussion over if the trees are in the flood plain; Jim said the City would have to determine if this is in the flood plain; Jeff said he would talk to the City about whether or not it is in the flood plain. No decision was made on the tree removal.

All of the Commissioners may attend a Southeast Kansas District meeting on March 16th at Labette County; no County business decisions will be made.

All of the Commissioners will be attending a meeting on January 31st at the new jail site.

Lynne reported that Gary Walker with Universal Construction reported that the jail cells are approximately $10,000 less than expected; Universal questioned if the County wanted to put this money into a contingency fund or in the bond fund; after discussion Lynne made a motion to move the excess of approximately $10,000 into a contingency fund, Jeff seconded and all approved.

Bill Martin, Ben Cole, Bobby Reed and Rhonda Dunn met with the Commissioners regarding the money budgeted for Courthouse security. $27,000 has been budgeted for 2017 for security. Ben questioned who would be responsible for the annual budget for Courthouse security. Ben said that the annual wages for this employee will be $31,000. Ben said that there needs to be another $7,000 (approximately $4,000 more for wages and $3,000 for equipment for this deputy) in the budget for the security expenses. Ben said the employee for Courthouse security will start on January 6th. Lynne made a motion to put $34,000 ($27,000 from Courthouse security and $7,000 that was originally budgeted for employee benefits/new overtime rules) as a Courthouse security line item under the Sheriff’s departments budget, Jeff seconded and all approved. In the future the Sheriff will be responsible for budgeting for Courthouse security.

Lynne made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved (the session included the Commissioners, Kendell Mason, Justin Meeks and Jim Harris). After the session Lynne made a motion to reimburse the non-elected person in question sick time accumulated prior to being moved to a management position, Nick seconded and all approved.

Kevin Allen met with the Commissioners regarding work at the new jail site; he said he had left messages for Gary Walker with Universal Construction, but hadn’t gotten a call back. Kevin said he was interested in providing hauling or dumpsters at the jail site. The Commissioners suggested that Kevin go to the site to meet with the site managers.

Lynne made a motion to go into a 15 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Eric Bailey). After the session, Jeff made a motion to give Eric Bailey permission to write a letter to an individual and company that has been operating in Bourbon County without a sanitary haulers and installers license, Nick seconded and all approved.

Lynne made a motion to go into a 7 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

The Commissioners will discuss viscous dogs on February 7th at 11:00 am.

At 12:04 pm, Lynne made a motion go break for lunch and reconvene at 1:30, Nick seconded and all approved.

Will Wallis met with the Commissioners; they discussed the response times for the Bourbon County Rural Fire Departments for 2016. Will Wallis previously gave to the Commissioners a list of fire calls in 2016 (from dispatch) and the calls that were responded to. Jeff created spreadsheets based on response to calls. According to the spreadsheet, (if a call was put in how many of those calls were responded to, if a call was put in and then cancelled then it was counted as not responded to) District #2 had a 77.27% effectiveness (total calls responded to), District #3 varied between 85.71% - 98.72%, District #4 and an 89.84% effectiveness, District #5 had an 89.84%. Of the 1351 emergency calls in 2016 613 of the calls pertain to a category named fire, 472 calls were categorized as request ambulance and 138 were accident calls. Jeff said he had concerns that if the County were to be sued by ineffective response times, the Commissioners names could be on the lawsuit; Will said regarding fire districts they were previously informed by the County Attorney that unless it became a safety issue, we don’t have a dog in the fight, Will said now, based on this data we have a dog in the fight. There was discussion over the fact that the number of volunteer fire fighters have decreased. If someone is interested in volunteering for a fire department they should contact the fire district. The Commissioners said the fire departments could be combined and have only one or two fire departments in the County. There was discussion over some of Scott Township residents being in Fire District #2’s (Garland) district. Will said he felt based on the numbers off of the spreadsheet that there is a safety issue in Fire District #2; the Commissioners said if he felt it was a safety issue, then he wanted Will to discuss this with Justin and then get on the agenda to discuss this again in the future. Will said that Fire District #2 has blocked his emails and phone calls.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners and Kendell Mason). No action was taken.

The Commissioners plan to discuss the filing of the Treasurers’ position on February 7th at 10:30 am.

Lynne said that Arnold Schofield will be discussing the Heritage Trust Fund Grant in Topeka on February 3rd at 9:00 am.

At 3:26 pm, Jeff made a motion to adjourn, Lynne seconded and all approved.

                                                THE BOARD OF COMMISIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                       (ss) Lynne Oharah, Chairman

                                                     (ss) Jeff Fischer, Commissioner

                                                      (ss) Nick Ruhl, Commissioner

 

                                              

                                                 

                                                  

ATTEST:

Kendell Mason, Bourbon County Clerk

01/31/2017, Approved Date

 

January 17, 2017                                                    Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Also present were Tammy Helm with the Fort Scott Tribune, Michelle Workman with the Fort Scott Biz, Chris Bosley with Ward Kraft, Bobby Reed and Bill Martin.

Lynne made a motion to go into a 10 minute executive session, Nick seconded and all approved (the session included the Commissioners and Appraiser Clint Anderson). No action was taken.

Jim Harris previously gave the Commissioners a list of equipment that will need to be replaced; Jeff asked that he give an estimate of what each piece of equipment would cost to replace.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners, Jim Harris and Kendell Mason). No action was taken.

The Commissioners previously received a bridge inspection report from Schwaab Eaton; Jeff asked that Jim Harris provide an update on what the County has done to correct any deficiency that was found.

The Commissioners notified Jim Harris of a March 30th Commission meeting scheduled for 7:00 pm at the Uniontown Fire Station; the public is invited to attend the meeting. The Commissioners suggested having Jim provide a road report as well as have the Noxious Weed Director Nate Taylor give a weed report.

Jim Harris said that Briggs Motors, who owns the property adjoining the new jail, asked that the County clean up the trees on the Counties side of the property, Mr. Briggs said he would clean up the trees on his side of the property. Bill Martin questioned if the County did the tree cleanup would the Road & Bridge department ask for reimbursement from the jail project fund; Lynne said no they wouldn’t reimburse from the jail project fund. Bill said he would be ok with the inmates removing the cut trees and limbs as long as they weren’t operating heavy machinery. Lynne questioned if the County would keep salvageable trees. The Commissioners will discuss this and inform Jim Harris of their decision.

Kevin Rost with Universal Construction met with the Commissioners; all three of the Commissioners will be attending a jail progress meeting at noon on January 17 at the jail site, no County business decisions will be made.

Mercy Hospital Clinic Quality and Community Benefit Liaison Jody Hoener met with the Commissioners to discuss PedNet County trails/walkabilty bikeablility master plan and the Pathways Worksite wellness workshop. She said that “the Healthy Bourbon Action Team was awarded a three year Pathways to a Healthy Kansas Coordination Grant from Blue Cross and Blue Shield of Kansas. She said the purpose of this funding is to invest in communities to create sustainable, healthy places where Kansans have the opportunity to live, work and play in ways that improve the quality of their lives. She said the goal of this initiative is to engage stakeholders across 7 pathways (community policy, community well-being, food retail, health care, restaurants, schools and worksites) to encourage health eating, active living and tobacco free lifestyles to help our community members keep their health throughout their lives, not just get it back once they get sick. She said they aim to achieve the increase in awareness and community engagement in leading healthy lifestyles, make the healthy choice the default choice across sectors of the community through both policy and practice, increase consumption of and access to health foods, increase access to and use of safe environments for physical activity, support tobacco-free living, improve quality of life in participating communities starting now and continuing for generations to come.” She said there would be no cost to the County to participate in the programs, but the County could be eligible for grant money.   She said that if Bourbon County participates they could be eligible for up to $10,000 of grant money to benefit the health of the County employees. Jody also discussed WorkWellKS; worksite wellness is designed to increase productivity, decrease rates of illness, injuries, absenteeism, improve employee relations and morale and enhance recruitment and retention of employees. The Commissioners asked Jody to attend a department head meeting to present the information to the department heads. All three of the Commissioners may attend a department head meeting on January 19th at 10:00 am; no County business decisions will be made. Jeff made a motion to support and give feedback to PedNet regarding the Pathways grant, Nick seconded and all approved.

Justin Meeks met with the Commissioners, he discussed KOMA violations; Justin said that it was very important that the Commissioners remain transparent. Justin said that in the past there have been KOMA violations by past Commissioners. Justin said it is his job as the County Counselor to investigate allegations of KOMA violations. Justin told the Commissioners that the Commissioners can’t talk, text, email, etc. outside of the Commission meetings. Justin reminded the Commissioners that once they leave the Commission meeting they can’t communicate. He also said that anytime there is more than one Commissioner present it is an open meeting. After discussion it was decided that only one Commissioner (Jeff Fischer) will attend the department head meeting on January 19th at 10:00 am. Jeff Fischer admitted that he sent a text message to Lynne Oharah on January 12th regarding the weather and the projected ice storm.

Southwind Extension District Carla Nemechek and Ag Agent Chris Petty met with the Commissioners; Carla said that Bourbon County joined the Southwind Extension District in 2011. Carla discussed Making a Difference report (a quarterly report the extension office does). Carla discussed an upcoming meeting they are hosting that teaches board leadership, Carla asked that the Commissioners provide a letter of support to the entities in the County encouraging them to attend the meeting (Townships, Cemeteries, Fire Districts, etc.). Kendell will generate a letter for the Commissioners signatures on January 24th. Chris said that there will be a burn school meeting on March 1st at 2:00 pm at the Uniontown Fire Department discussing.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Lynne made a motion to give Jeff the authority to attend a department head meeting on January 19th at 10:00 and to discuss customer service, the County mission, public interaction as well as to discuss the Pathways Grant, Nick seconded and all approved.

At noon, Lynne made a motion to move the Commission meeting to the jail site and to return to the Commission room at 1:30 pm, Nick seconded and all approved.

KDOT (District #4) representatives Darrin Petrowsky, Wayne Gudmonson (phone number (620)902-6415) and Kristi Kelly met with the Commissioners and Jim Harris; they asked if there was anything (other than money) that KDOT can do to help the County. Jeff discussed the bridge near Fulton on old 69 HWY; Jim said that Schwaab Eaton planned to provide recommendations for the bridge in a few weeks. KDOT said the bridge could qualify for federal funds. There was discussion over the lack of funding available both at the KDOT level and at the County level. There was discussion over the cost of doing chip and seal verses asphalting. The KDOT representatives gave Jim and the Commissioners technique ideas they use for road maintenance.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved (the session included the Commissioners and Lora Holdridge). No action was taken.

The Commissioners reported that R2 Concrete will begin pouring concrete at the jail site at 12:00 am on January 19th.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners and Justin Meeks). After the session Nick made a motion to allow Register of Deeds Lora Holdridge to advertise (immediately) to fill a vacancy for a full time position in her office, Jeff seconded and all approved.

Justin gave the Commissioners a County handbook and a sample handbook provided by KCAMP. The Commissioners and Justin Meeks worked on editing the Bourbon County handbook. Each Commission meeting the Commissioners and Justin plan to work on the handbook until it is finished. Jeff suggested getting a copy of the City of Fort Scott’s employee handbook.

Rhonda Dunn presented a jail bond repayment schedule to the Commissioners.

The Commissioners received a Fort Scott National Historic Site Proposed Boundary Modification map from Pam Henderson, a district representative with U.S. Senator, Jerry Morans’ office.

Will Wallis presented to the Commissioners a list of 2016 calls for help for the fire districts in Bourbon County; there were calls on the lists that weren’t responded to. Jeff said there was an incident in Bourbon County which was not responded to by the Garland fire district.

Lynne made a motion to give Jeff Fischer permission to contact Darrell Bloomfield and Don Banwart to get written permission from the Township boards agreeing to pay for an audit over the Garland Fire District.

All three of the Commissioners plan to attend an exercise at the Courthouse on January 23rd; no County business decisions will be made.

Lynne made a motion to cancel the January 24th Commission meeting and have a Commission meeting on January 26th, Jeff seconded and all approved.

At 4:27, Jeff made a motion to adjourn Lynne seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS  

                                                 (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                   (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

01/26/2017, Approved Date

 

January 10, 2017                                                    Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners (Nick Ruhl, Jeff Fischer and Lynne Oharah present) and the County Clerk present.

Also present were Tammy Helm with the Fort Scott Tribune and Chris Bosley with Ward Kraft.

Judge Mark Ward, Shanda Stewart, Rhonda Cole, David Neville, Bill Martin and Ben Cole met with the Commissioners regarding Courthouse security. Judge Ward said that last summer the Chief Judge discussed Courthouse security and it was decided to fund a deputy for the 3rd floor of the Courthouse. Lynne said that Bill Martin volunteered to make this a law enforcement position and said that the money is there for when they are ready to start the position. The Sheriff will be in charge of hiring and supervising the position. Bill Martin stated that this position is for Courtroom security and not Courthouse security. Bill questioned where the money was budgeted to pay for the security; $27,000 has been budgeted in 2017 for Courthouse security for wages (this was budgeted for wages only). Bill said that since this employee has to be certified, the earliest that the employee would be available after training would be summertime. Lynne questioned if an employee is hired and trained would they be the same as a bailiff? Judge Ward asked if the position would now be advertised; Bill Martin said yes it could be, he said if someone was hired that was already certified they could start fairly quickly verses going to training first. Judge Ward described a situation proving that additional security is needed, he said that in Court on January 9th, there were are large amount of cases (as is the case for most Mondays), he said both Courtrooms and his chambers were all being used at the same time and the bailiff was having to try and wand all people going into court; he said they had one defendant (and a girlfriend) that was in court that became rowdy. Judge Ward said he learned last week that the prior Commission voted to re-open the south door; he stated that this door was closed to prepare the public to get used to entering and exiting through the front doors for future use of security at the front door, he said by opening the South door the County took a step back regarding Courthouse security. Shanda Stewart questioned if Judge Ward wanted another bailiff; Judge Ward said no they want a commissioned deputy. This will be a full time position. Ben Cole said it would cost approximately $31,000 annually; Bill said he could move forward with hiring a deputy, but questioned where the extra $4,000 for wages that wasn’t budgeted would come from; the Commissioners said they could come up with the extra $4,000 for the wages of the employee. Nick questioned if the employee hired for this position could also go on the road as a deputy; Ben Cole said he would rotate the employee. He said the position is full time, so he might have to pull someone from the road to cover the security. Judge Ward said the goal is to get adequate security. Lynne made a motion to close the South door of the Courthouse, Nick Ruhl seconded and all approved. Lynne made a motion to authorize Bill Martin to hire a new deputy to be paid for out of the money in the contingency Courthouse reserve fund (and to leave the money in the Courthouse reserve fund), Nick Ruhl seconded and all approved.

Kathy Gray with Landmark Bank and Rhonda Dunn met with the Commissioners; the new Commissioners needed to have their signatures on file at the banks. All of the Commissioners signed the documents for Landmark.

Hubert Thomas met with the Commissioners and Jim Harris. Hubert previously submitted a bid for stripping at the Thomas and the Beth Quarry. He resubmitted bids as follows: at the Thomas Quarry, stripping an area 70’x70’x 5’ deep, he will haul and put on his land approximately 1500’ for the following price, stripping $22,685 and moving the overburden to his land for $4,083. The bid for the Beth Quarry will include stripping an area of 170’x 500’x 4’ deep, he will include clearing an area to the South of the striped area to stockpile the overburden for a cost of stripping of $31,481 and clearing for $1,100. Jim said this will be paid for out of the Road & Bridge fund and if there are any Federal funds available, the Road & Bridge will apply for those funds for reimbursement. Jeff Fischer questioned if the removed dirt could be placed back in the hole after the blasting; Hubert said he wouldn’t want the dirt back in the hole, Nick said if the dirt is put back in the hole and the County wanted to blast at the site again the dirt would have to be removed again. Jeff suggested doing the Thomas Quarry first and then revisit the Beth Quarry after that, Jeff suggested making calls to find out the going rate. Hubert said he planned to move the scrapper to the quarry sites and once done the scrapper would be moved to Topeka for a job; Jeff said by Hubert doing the Thomas Quarry it would give him a place to work for a while, Hubert said he didn’t need a place to work. Jeff said he felt that the past Commissioners were forced to make decisions without having good information, he said if the County doesn’t watch their spending they would run out of funding and then they would be in a situation to appeal to taxpayers for more money for the budget. Lynne said they could put the work out for bid, Jim Harris said they usually don’t get a 2nd bid, Lynne said the Commissioners could make a decision on January 17th after reviewing figures. Jim said the County couldn’t do the same job for less money, nor does the County have the equipment to do the job. After discussion, Nick made a motion to approve both bids as submitted: the Thomas Quarry, stripping an area 70’x70’x 5’ deep, he will haul and put on his land approximately 1500’ for the following price, stripping $22,685 and moving the overburden to his land for $4,083. The bid for the Beth Quarry will include stripping an area of 170’x 500’x 4’ deep, he will include clearing an area to the South of the striped area to stockpile the overburden for a cost of stripping of $31,481 and clearing for $1,100 and Jeff Fischer seconded. Hubert said the County should have bid it out and he could have bid more than he did. Nick and Lynne were in favor of the motion, Fischer abstained.

Lynne made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Michelle Workman with the Fort Scott Biz arrived at the meeting.

The Commissioners and Jim Harris discussed the possibility of a 4th quarry site in the County; Jim felt that another quarry would increase production. There was discussion over hauling rock clear to Mapleton. Jim and Jeff both said they had been looking for a 4th quarry site. Jeff questioned if there would be an advantage of buying some of the rock needed; Jim said it would cost approximately $5.00/ton to buy and $3.40/ton to make.

Jim Harris said the County owns 3 recycling trailers; he said they weren’t being used by the County; Jim said 4 State Sanitation wanted to borrow or have the trailers (Jim said 4 State Sanitation would have work done to the trailers). Jim suggested letting 4 State Sanitation use the trailers. Justin Meeks said it could be perceived as helping a private industry if they gave or loaned the trailers to them; but he said it could be done to help economic development. Nick Ruhl made a motion to give the 3 trailers to 4 State Sanitation for economic development; Jeff seconded and all approved. Justin questioned the value of the trailers. Justin said by not giving them the trailers or letting them use them the County could loose the opportunity of recycling, Justin felt it would be better to bid out the trailers so Nick made a motion to retract the motion of giving the trailers to 4 State Sanitation, Jeff seconded and all approved. Lynne made a motion to put out for bid for the sale of the trailers to be used in Bourbon County (Jim will advertise to accept sealed bids for the trailers and the bids will be opened on January 31st), Nick seconded and all approved.

Jim Harris presented a report showing solid waste daily disposal at the Landfill for November & December for 2015 & 2016; he said in November & December in 2015 the total was $11,037.25 compared to 21,221.75 in 2016. Jim said eventually the County may need a part time employee at the Landfill.

Emergency Manager Will Wallis presented a weather update; he said there was potential for rain and freezing rain for Bourbon County beginning on January 12th.

Will discussed an EOC meeting in the basement of the Courthouse (Will said he would invite various people to participate in the exercise) on January 23rd at 9:00 am; he said this will be the first exercise of 2017. The exercise will be for an F4 tornado hitting the Courthouse. Jeff asked if Will would get a response time from dispatch regarding the fire districts response to calls; Will said he would get a report for the Commissioners.

Bill Martin, Bobby Reed and Ben Cole met with the Commissioners; Lynne previously asked for a comparison of the wages for Bourbon County compared to other Counties. Bobby presented reports for wages for 2014, 2017 and the wage study that was done. Bobby stated that he was not petitioning for an increase in wages, but doing what Lynne asked him to do. Bill Martin said Bourbon County employees are underpaid approximately 25-30% compared to other Counties of approximately the same size. Bobby said since the end of 2011; the correctional center has lost 44 employees due to the pay. The Commissioners said they would review the reports for consideration.

Bill Martin said they are having mechanical issues with the 2009 Crown Victoria used as one of the K9 units. Bill said he expects to have approximately $100,000 left in the Sheriff/Correctional Center budget in 2016; he asked that the money left in 2016 be used to pay for a vehicle and pay towards the vehicle loans or radio loans. Bill said he had requested bids for a replacement vehicle, he said he would convert an older vehicle to the K9 unit. Bill said the K9 unit cage that the County has will not fit into another vehicle; Bill said the K9 funds will pay for the K9 cage unit (approximately $3,000).

Lynne made a motion to go into a 10 minute executive session for matters relating to the security of a public body or agency, public building or facility or the information system of a public body or agency, if the discussion of such matters at an open meting would jeopardize the security of such public body, agency, building, facility or information system, Jeff seconded and all approved (the session included the Commissioners and Bill Martin). No action was taken.

Darrell Bloomfield met with the Commissioners; he asked that an audit be done on the Garland Fire District; he said they put 3 new fire board members (2 from Scott and 1 from Drywood) on the board and felt the new members needed to know what they were getting into. Lynne said this could be ordered, but Drywood and Scott Township would have agree to pay the cost of the audit; Drywood agreed to this, Scott Township will discuss this with the Commissioners.

Lynne made a motion to go into a 7 minute executive session for matters relating to the security of a public body or agency, public building or facility or the information system of a public body or agency, if the discussion of such matters at an open meting would jeopardize the security of such public body, agency, building, facility or information system, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Rhonda Dunn asked that it be noted in the Commission minutes which Commissioners should be removed and added to the County bank accounts; Lynne made a motion to remove Barbara Albright and Harold Coleman from the bank accounts and add Nick Ruhl and Jeff Fischer, Nick seconded and all approved.

Lynne made a motion to go into a 7 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

County Treasurer, Rhonda Dunn met with the Commissioners and Justin Meeks; she said she wanted to let the Commissioners know that she had been offered and accepted a full time position as the codes manager with the City of Fort Scott, Rhonda said she had no intention to resign as the Treasurer until there was a plan moving forward. She said she had permission from the City of Fort Scott to continue to work for the County as a part time employee. Rhonda said the point was to find the best solution for the County, she said there are things done on a daily basis in the Treasurer’s office that she is not needed here for but also said there are things that only she does in her office. Rhonda said she didn’t have a scheduled start date, but said someone would have to be found to fill the void on some of her jobs. Justin Meeks said he felt she could work in both positions as long as there was no conflict with the positions, he said that the elected officials are not controlled by the Commissioners, but said it was up to the patrons of the County to elect or not elect a person in this position. Justin said by her doing both jobs the County is sitting precedent regarding compensation; he questioned if she’s not here full time, does she need full time pay. Jeff Fischer commented that he always appreciated being able to get and receive items he needed from the Treasurer. Jeff discussed the continuity of the City and County working together, Justin said the consolidation of the City/County government is a banter issue, but said there are ways to save money by this, Jeff made a comment that the consolidation wasn’t starting today. Rhonda said that it is owed to the taxpayers to find revenue or savings. Rhonda said this was a hard decision for her, but said the job at the City can give her a different future by allowing upward movement and opportunities which she doesn’t have at the County. Rhonda said she had no idea how long she would continue to work for the County, she said there has been talk of the County needing a County Manager and said maybe this will give an opportunity to get what is needed for the County.

There was discussion over the County losing money on tax foreclosure sales; Rhonda suggested that the County add qualifications in order to bid on a property as well as adding a minimum price for a property.

At 12:30, Lynne made a motion to break for lunch and reconvene at 1:30, Nick seconded and all approved.

After lunch, Nick made a motion to change the Commission meetings beginning January 17th, to only Tuesdays from 9am – 3 pm, Jeff seconded and all approved.

Nick said he felt that quarterly the Commissioners should meet in the evenings at a location in the County to allow all of the residents an opportunity to meet with the Commissioners; Jeff questioned if this meeting should be held with the City of Fort Scott’s Commission meeting, but the other Commissioners felt it should be a County meeting. Nick made a motion to start having a County Commission meeting quarterly at different locations throughout the County, Jeff seconded and all approved. The 1st quarterly meeting will be held on Thursday, March 30th at 7:00 pm at the Uniontown Fire Station. The Commissioners plan to have Noxious Weed Director Nate Taylor to speak at the first meeting. The Commissioners encourage all of the department heads to attend the meetings.

Lynne made a motion to adopt Resolution 05-17 naming Dr. Gugnani as the Bourbon County Health Officer from January 1-December 3, 2017, Nick seconded and all approved.

There will not be a Commission meeting on January 12th due to the fact that Nick and Jeff will both be attending Commissioner training in Topeka. The Commissioners will be gone from Wednesday-Friday at the same training, but no County business decisions will be made.

All three of the Commissioners will be attending a meeting at the jail site on January 17th at noon, no County decisions will be made at that meeting.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to nominate Nick Ruhl as the County representative at the LEPC meetings, Jeff seconded and all approved.

Lynne made a motion to nominate Jeff Fischer as the County representative on the SEK Mental Health board, Nick seconded and all approved.

Jeff made a motion to nominate Lynne Oharah to the BEDCO board, Nick seconded and all approved.

Lynne made a motion to nominate Jeff Fischer for the SEK Multi-County Health board, Nick seconded and all approved.

Lynne made a motion to nominate Nick Ruhl as the Bourbon County representative for the Juvenile Detention Center, Jeff seconded and all approved.

Lynne made a motion to nominate Nick Ruhl as the County representative for the 6th Judicial District, Jeff seconded and all approved.

Jeff made a motion to appoint Lynne Oharah to the SEK Regional Planning Commission, Nick seconded and all approved.

Lynne made a motion to go into a 15 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne said he had been working with Universal Construction to do the paperwork to get the gas utility entry for the new jail site.

At 3:38, Lynne made a motion to adjourn, Nick seconded and all approved.

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Nick Ruhl, Commissioner

                                       (ss) Jeff Fischer, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

01/17/2017, Approved Date

January 5, 2017                                                      Thursday 9:00 am

The Bourbon County Commission met in open session with Barbara, Harold and Kendell Mason present.

Also present were Jason Silvers with the Fort Scott Tribune, Michelle Workman with the Fort Scott Biz, Jeff Fischer, Nick Ruhl, and Donald Hutchinson.

Jim Harris presented a bid from Thomas Construction for stripping and clearing at the Beth Quarry for $31,481 as well as a bid for stripping and removing the overburden at the Thomas Quarry for $48,600. Jim said this work needed to be done for the August blasting. Jeff Fischer questioned how much dirt needed to be removed; Jim said he didn’t have the amount, but would get it. Jeff said if they knew how much dirt would be removed they could see if the bid was a reasonable amount. Barbara and Harold both agreed to let the new Commissioners make this decision.

Jim Harris said last year the County traded for 2 belly dump trailers; he said the County can trade those trailers for 2017 trailers for $2,000 each. There was discussion over the trailers having $8,000 worth of tires; Jeff Fischer said this offer was almost too good to be true. Barbara made a motion to allow Jim to trade the 2 2015 Armour Lite trailers (with the Armour Lite Company) for 2 2017 trailers for $4,000 total, Harold seconded and the motion passed.

Barbara and Harold thanked Jim Harris for the outstanding work he and his department has done since they have been Commissioners. Barbara said they appreciate Jim’s leadership. Barbara discussed the equipment that the County started with when they became Commissioners verses the equipment upgrades that have been made during their time as Commissioners; she said she understood that they can’t keep up with the roads without proper equipment. Barbara thanked Jim for the work he had done with the Federal Fund Exchange program, she said this has helped the County tremendously.

Barbara told Noxious Weed director Nate Taylor that they appreciated the amount of spraying that he has done in the County.

Jim Harris said he would present an equipment inventory list to the new Commissioners in the near future.

This Commission meeting is the last Commission meeting for Barbara and Harold. Harold worked for 3 years as the under sheriff, 24 years as the Sheriff and 8 years as 3rd District County Commissioner. Barbara worked as the 2nd District County Commissioner for 4 years. Several elected officials and employees came to the Commission meeting to wish them well and thank them for the work they have done for the County. Bill Martin presented Harold a plaque for his service with the County. Barbara and Harold both went office to office to say goodbye to the employees and to thank them for their work for the County.

There will not be a January 12th, 2017 Commission meeting due to the fact that Nick and Jeff will be attending a Commissioner training meeting.

Barbara made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Harold seconded (the meeting included the Commissioners and Justin Meeks). No action was taken.

Barbara made a motion to go into a 15 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Harold seconded (the meeting included the Commissioners and Justin Meeks). No action was taken.

At 11:02, Barbara made a motion to adjourn and Harold seconded.

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairperson

                                      ______________________, Commissioner

                                      ______________________, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

01/09/2017, Approved Date

January 3, 2017                                                                Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Also present were Jason Silvers with the Fort Scott Tribune, Chris Bosley with Ward Kraft, Nick Ruhl and Jeff Fischer.

Jim Harris reported that KDOT will be letting bids for the Maple road project on January 18th. He also reported that they will be getting ready to crush at the Blake quarry (using remaining Federal Funds).

Jim said he will present a 10 year equipment replacement list to the new Commissioners next week. Jim said he was pleased with the Road & Bridge department by the amount of work done in 2016.

Barbara reported that Steve Kaiser was concerned about a possible road closure in the Walnut area; to date there hasn’t been a new petition filed to close a road there.

Jim Harris presented a list of 2016 quarry expenses (per Jeff Fischer’s request). The expenses included landowner lease payments, crusher & screen plant payment, generator payment, 2 different John Deere loader payments, overburden removal costs, blasting costs, equipment repairs, fuel cost, employee wages and benefits for 2 employees, insurance cost and miscellaneous expenses with a grand total cost of $558,481, total tons produced 164,472; 2016 total gravel cost per ton $3.40.

Bobby Reed arrived at the Commission meeting.

Jim Harris thanked Barbara Albright and Harold Coleman for all of the work they have done as Commissioners.

Jail Administrator Bobby Reed reported that in 2016 the Sheriff’s department arrested approximately 476 people and the police department arrested approximately 272 in 2016. There was discussion over the size of the County verses the City as well as the amount of deputies on duty in the County verses the City. There was discussion over inmates with mental health issues and the lack of facility space for them.

Barbara made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Barbara made a motion to adopt Resolution 26-16; (a salary resolution for Bourbon County employees) authorizing a 2% increase for the County Appraiser, based on Resolution 19-15 from 2015, Harold seconded and all approved.

Lynne made a motion to adopt Resolution 01-17, the holiday schedule for 2017, Harold seconded and all approved.

Lynne made a motion to adopt Resolution 02-17, a Resolution concerning the waiver of generally accepted accounting principles, Barbara seconded and all approved.

Harold made a motion to adopt Resolution 03-17, a Resolution authorizing travel reimbursement at 53.5 cents/mile, Barbara seconded and all approved.

Harold made a motion to adopt Resolution 04-17, a Resolution to designate depositories and official publication carrier, Lynne seconded and all approved.

Justin Meeks presented an annual report of courts of Kansas.

At 11:34, Barbara made a motion to adjourn, Harold seconded and all approved.

                                                THE BOARD OF COMMISIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Barbara Albright, Chairperson

                                                (ss) Lynne Oharah, Commissioner

                                                (ss) Harold Coleman, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

01/09/2017, Approved Date

Elected Officials

  • Elm Creek Lake Reservations 620-224-8722
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  • Landfill address:  2286 Noble Rd, Fort Scott 620-223-5773
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  • Need help saving for college?  Check this out!

Bourbon County
210 S. National Ave.
Fort Scott, KS 66701
620-223-3800

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