HomeCommission Minutes - 2017
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2017 Minutes

  2017 Minutes

 January 2017

February 7, 2017                                                              Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Also present were Tammy Helm with the Fort Scott Tribune, Michelle Workman with Fort Scott Biz and Chris Bosley with Ward Kraft.

Eric Bailey and Shane Walker met with the Commissioners regarding a work plan for a Zika Tire Amnesty Program; Eric said that there is an $11,000 ($1,000 for advertising and $10,000 for tire disposal) grant available from the State of Kansas for the disposal of tires. Eric said the program will run from March 13, 2017-April 23, 2017 or earlier if the funds run out. Lynne made a motion to participate and sign the contract for the Zika Tire Amnesty Program, Jeff seconded and all approved. Any questions about this program should be addressed to Eric Bailey.

Eric Bailey and Shane Walker met with the Commissioners and Jim Harris regarding flood plain permits. Eric said that any time the County does a culvert replacement (in the flood plain) by FEMA code the County is required to get a permit (a local permit doesn’t cost anything, but there could be a cost associated with the DWR permit from the State). Jim questioned if replacing a culvert of the same size, would they need a permit; Eric said yes. Jim said he wants to cooperate with the flood plain permitting process, but said he doesn’t want to be slowed down on the projects they are working on. It was suggested that when Jim calls Dig Safe that he also contact Eric Bailey if a project is located in a flood plain. The Commissioners are going to discuss this again on Tuesday, February 14, 2017.

Rudy Simpson, President of Pleasant View Cemetery met with the Commissioners; Rudy said that the Pleasant View Cemetery Treasurer, Karen Endicott Coyan informed him that she was told that the budgeted tax money for the Cemetery was to start going to the Drywood Township and they would disperse the money to the Cemetery when asked; until this point all of the tax money for Pleasant View Cemetery has been disbursed directly to the Cemetery, not the Township. Rudy questioned why this procedure has changed. Kendell explained to the Commissioners that Cemeteries typically run on volunteers and the dispersement has been directly to the cemetery for years. The Commissioners are going to discuss this change with the Attorney and inform Rudy of what they find out. Later in the meeting, the Commissioners discussed this change with Justin Meeks; he said he would review this and the Commissioners will discuss this again on February 14th.

Travis Murphy with Murphy Tractor met with the Commissioners and Jim Harris; Jim was asked to get bids on a tractor and a boom mower. Travis quoted 2 2015 John Deere 6120E tractors with a 50” rotary boom delivered for $114,000.00 each; he said if the County signed a purchase order (pending available funds) this would hold the tractors at this price. Travis felt that the tractors would be available through the end of the month. The Commissioners are having a Public Works work session on February 8th at 9:00 am; they plan to discuss the tractors during the work session.

Bill Martin and Ben Cole met with the Commissioners regarding a replacement K9 vehicle that they previously talked to the Commissioners about; Bill said the 2008 Ford Crown Victoria (that needs replaced) that the County owns is valued at $1,857 on Kelley Blue Book. Bill said he requested bids for a replacement vehicle (a 2017 Ford Explorer, a KA-Comm Strip and a KA-Comm Install); Shawnee mission bid $31,000 for the vehicle and accessories cost $4,950 for a total of $35,950, Rusty Eck Ford bid $31,087 for a vehicle and accessories cost $4,950 for a total cost of $36,037, Briggs Auto Group bid $34,761.28 for a vehicle and accessories cost $4,950 for a total cost of $39,711.28 and Olathe Ford didn’t provide a bid. The Commissioners thanked Bill for presenting this need earlier to them and getting bids and allowing the Commissioners time to prepare for this expense. Bill asked for permission to purchase a vehicle and equip the vehicle and allow the money to come out of the carryover remainder budget from 2016. Lynne made a motion to allow Bill to purchase the vehicle from Shawnee Mission and equip it for $35,950 out of the 2016 remaining Sheriff and Correction Center budget, Nick seconded and all approved.

Ben Cole informed the Commissioners that the security deputy started on February 6th, 2017.

There will be a jail meeting at 9:45 on February 14th at the Courthouse and the Commissioners will all be attending a jail meeting on February 14th at noon at the jail site.

Lynne
made a motion to go into a 20 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne reported that the County did not get the Heritage Trust Fund Grant for the repairs to the front porch of the Courthouse.

Bill Martin, Ben Cole, Bobby Reed and Justin Meeks met with the Commissioners to discuss a viscous dog policy. Justin said the current viscous dog policy that the County has in place is breed specific (Resolution 25-87). Justin said if we have a policy it needs to be enforced, or if we aren’t going to enforce the policy then the County shouldn’t have a policy. Justin said he didn’t feel that the Sheriff should be responsible for enforcing the viscous dog policy and said he didn’t know how to enforce a viscous dog policy. Lynne made a motion to dissolve the Resolution for viscous dogs, Resolution 25-87, Jeff seconded and all approved. The Commissioners will adopt a resolution on February 14th dissolving the viscous dog policy.

Nick called Jim Harris to discuss the Phoenix Coal Company; Phoenix Coal Company had submitted an administratively complete application for renewal of permit BB-SM-1403 to the Kansas Department of Health and Environment, Surface Mining Section. The permit renewal will allow the company to fulfill their reclamation responsibilities. Jim said that Phoenix Coal Company is trying to get equipment to the site to fix a road and if not, the County will repair the road and Phoenix Coal Company will reimburse the County.

At 11:44, Lynne made a motion to break for lunch and reconvene at 1:00, Nick seconded and all approved.

Justin Meeks, Bill Martin and Will Wallis met with the Commissioners regarding response times for fire districts; Justin said he had reviewed a call log for fire districts as well as the response times to calls. Justin said the Commissioners have been handling queries from County patrons regarding a particular fire district. Justin discussed pending civil case 16CV24; Justin suggested as the County Counselor that the Commissioners wait to make any decision regarding the fire districts; Justin said the pending civil case may resolve some of the matters. Will said that automatic mutual aid was imposed for Fire District #2 due to a major safety issue; Mercy Hospital previously reported that they had responded to calls in Fire District #2’s district and no one from that Fire District reported for the calls. Will said he felt that there was no accountability, transparency or responsibility from Fire District #2; he said he felt there was a serious safety issue there. Will said he has a good working relationship with all of the Fire Districts except Fire District #2. Will suggested that anyone that is planning on doing a controlled burn in the County call into dispatch to inform dispatch of the controlled burn. There was discussion over the lack of volunteers for the fire districts. Will discussed the Safer Grant; he said in the future this grant could be available to be used to get paid staff on the fire districts. The Commissioners decided they were waiting on an outcome from the pending litigation.

Jim Harris met with the Commissioners; he said there was a party with a trash roll off that came to the Landfill. The employee asked the person with the roll off to separate the wood (wood has to be separated) from the debris to be hauled off and the patron called Jim Harris and reported this to Jeff Fischer.

The Commissioners were previously asked to remove the trees and brush from the Long Shoals Bridge before the bridge is moved; Lynne said he felt that a professional tree trimmer needed to remove the trees; he said he was afraid if the County took the trees down it could damage the bridge.

Jeff made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners, Justin Meeks and Clint Anderson). No action was taken.

Justin Meeks and the Commissioners continued to work on the employee handbook revisions.

Lynne made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners, Kendell and Justin). No action was taken.

Nick made a motion to go into a 7 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved (the session included the Commissioners, Kendell and Justin). No action was taken.

At 4:17, Nick made a motion to adjourn, Jeff seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                     Lynne Oharah, Chairperson

                                                     Jeff Fischer, Commissioner

                                                      Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

Febuary 14th, 2017, Approved Date         

January 31, 2017                                                              Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Also present were Michelle Workman with Fort Scott Biz and Chris Bosley with Ward Kraft.

Jeff Fischer presented a spreadsheet calculating a longevity pay for employees with a minimum of 5 years of service (for the County employees) of $5 times the years of service which would be equal to $25/paycheck for someone with 5 years of service with the County. The estimated cost to do this longevity plan for all County employees would cost approximately $49,140 in 2017 and increasing up to $85,670.00 in 2020. No decision was made on the longevity pay plan.

Nick Ruhl discussed the tree removal at the new jail site; he said that Chad Brown with the City of Fort Scott said as long as the County was clearing out trees and not building or obstructing water flow at the site it would be ok to remove the trees. Nick made a motion to allow Public Works to remove the trees at the jail site along the creek adjacent to the County jail site and on the city side (the City agreed to help haul off the removed trees) to the County fence line, Jeff seconded and all agreed. Jim Harris asked that the area be flagged for the tree removal; Nick agreed to make sure there were flags in place.

Jim Harris said that Eric Bailey reported that in regards to flood plain codes on large projects (culvert replacement) the County should get a permit from the State on water resources. Jim said he would work with Eric on this.

The Commissioners advertised to take bids on the recycling trailers that the County owns; Only one person submitted a bid for the trailers which was 4 State Sanitation, they asked that the trailers be donated to them since they will be providing a free recycling service for the County. Jeff made a motion to accept the bid from 4 State Sanitation for the use of the 3 County recycling trailers for 5 years, after discussion, Jeff made a motion to discard the motion and Nick seconded. Jeff made a new motion to award the bid for the 3 recycling trailers for 4 State Sanitation at a cost of $0 (donating the recycling trailers since they are providing a recycling service in Bourbon County), Nick seconded and all approved.

Jim Harris presented a Utility Construction Permit from Housley Construction; Lynne made a motion to approve the permit from Housley Construction to do work for AT&T to bore a phone line 90’ across by 36” deep at 1996 Jayhawk Road, Jeff seconded and all approved and signed the permit.

Jim Harris said that Rhonda Dunn has helped him manage the Road & Bridge budget on a regular basis, Jim asked if the Commissioners had considered paying Rhonda on a part time basis for her to continue to help manage the budgets; Jeff said it was his understanding that the Republican party is actively seeking a replacement (with like credentials) for the Treasurers position.

Lynne made a motion to hold a Public Works work session on Wednesday, February 8th at 9:00 am, Nick seconded and all approved.

Nick asked Jim Harris to start getting quotes for graders and side arm mowers.

Jim McMichael a resident of 2230 160th   Street in Mapleton, Kansas met with the Commissioners; he thanked the Commissioners for their service. He said the fence has deteriorated between his property and the adjoining property owned by Joy Wiltse. He said he has tried working with her to get the fence repaired, but said this hadn’t produced any results, he requested that the Commissioners do a fence viewing. The fence viewing is scheduled for February 28th at 9:30 am.

Jerry Witt a representative with the Fort Scott Riverfront Authority project, met with the Commissioners; he asked that the County remove the brush from the Long Shoals Bridge which will be moved to the Riverfront project. The Commissioners said they would ask Jim Harris to remove the brush.

Nick Ruhl received a phone call from David Hall; Mr. Hall reported that someone was dumping sewer in the road in Redfield. Nick reported this to County Sanitarian Eric Bailey.

The Commissioners will all be attending a jail update meeting at noon today at the new jail site.

Robert Findley met with the Commissioners; he requesting that no shooting signs be installed at Paveys Ford (on 205th   Street in Fort Scott). Robert informed the Commissioners that the crossing at Paveys Ford is in terrible shape. The Commissioners are going to ask Jim Harris to look at the condition of Paveys Ford.

Karen Farmer, a resident of Bronson met with the Commissioners; she said she had a complaint about the County Appraiser; she said the value of her home had been going down, but said now the value has been raised by almost $4,000. She said the taxes went up almost $200. She said she was told that her house was compared to other homes in different cities (not Bronson). She said she had an appointment with the Appraiser to discuss the value on her property.

Appraiser, Clint Anderson met with the Commissioners. Nick asked if a house without plumbing is valued differently than one that does; Clint said yes, they value the whole house. Clint said that properties in the Western side of the County suffer from adverse location issues due to the distance from City facilities. Lynne questioned valuations going up. Clint said that sales in rural areas are used to value rural properties. Clint said the land in Bourbon County could be valued differently; recreational verses agricultural. Clint said he approached the past Commissioners about valuing land recreationally but the past Commissioners didn’t want the land valued this way. Lynne stated that knowing that Bourbon County is in a financial area without a lot of revenue; Lynne says when taxes go up it makes an impact on the community. Clint said that he tries to do the value based on what the sales indicate, he said there are a few areas in the County that have a greater demand.

Lynne made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved (the session included the Commissioners, Eric Bailey and Justin Meeks by phone). No action was taken.

Eric Bailey informed the Commissioners that there may be an $11,000 grant available from KDHE for tire disposal; Eric emailed the Commissioners, Justin Meeks and Jim Harris the documents on this. Eric said the tire disposal would only be for individuals, not businesses. The Commissioners plan to discuss this on February 7th, 2017 at 9:00 am.

At 11:45 am, Lynne made a motion to break for lunch and to attend the jail progress meeting at the new jail site and reconvene at 1:30, Nick seconded and all approved.

Jason Silvers with the Fort Scott Tribune met with the Commissioners; he questioned a report that Jeff Fischer recently did regarding calls for fire districts and the taxing authority of each fire district. Jason questioned Jeff what his concern was regarding the fire districts; Jeff said his concern was safety as well as cost efficiency. Dwayne Allen with Drywood Township met with the Commissioners regarding Drywood. He said he understood that there has been talk of an audit, Dwayne said he felt an audit was a great idea, but said he didn’t know how the Township would pay for it (the Townships can request an audit be done on a fire district, which the County could order and the Township would have to pay for it). Jeff Fischer indicated that Rhonda Dunn had previously stated that she could appoint volunteers and the volunteers could do the audit at no cost to the Township. The Commissioners plan to discuss the audit with Justin Meeks in the future.

The Commissioners worked on the employee handbook revisions.

At 3:58 pm, Lynne made a motion to adjourn, Nick seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                  (ss) Lynne Oharah, Chairman

                                                 (ss) Jeff Fischer, Commissioner

                                                   (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

02/07/2017, Approved Date

 

January 26, 2017                                                    Thursday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Also present were Chris Bosley with Ward Kraft.

Jim Covey met with the Commissioners; he questioned the $3 additional fee he was charged when he recently purchased a trailer tag. He said the $3 fee was not on the state form that was mailed regarding his renewal. Nick Ruhl verified with the Treasurers office that if someone mails a renewal in they will not be charged the $3 renewal fee, but if they come to the office to renew they will be charged the $3 fee. The State puts on the form that there will be a service charge on the statement (for renewing in person), but doesn’t put a dollar amount of what the fee will be. There was discussion over the fact that more people would mail in the renewals verses bringing them in, Jeff Fischer said that if they did, it could possibly reduce staffing for the future in that office.

Jim Harris presented an award contract from the Secretary of Transportation to award Killough Construction Inc. the bid of $431,988.50 for the Maple road project (between 205th   St and the city limits of Fort Scott). The County will be responsible for $57,000 plus the cost of asphalt for approximately ½ mile for the City of Fort Scott’s portion of asphalting (approximately $40,000). The County portion will be paid out of the 2017 Sales Tax Fund budget. Lynne made a motion to award the contract to Killough Construction Inc. and sign the contract for the State, Jeff seconded and all approved and signed the contract.

Jim Harris requested that the Commissioners change how the longevity pay is calculated for the County employees; he suggested paying a longevity bonus of .25/hour after 5 years of employment, .50/hour after 10 years of employment, .75/hour after 15 years of employment and $1.00/hour after 20 years of employment. There was discussion over the small longevity pay that the County currently has. The Commissioners discussed how currently someone that has been here 2 years will make the same hourly rate as someone that has been here 20 years. The Commissioners agreed to consider a different longevity option.

Nate Taylor, Noxious Weed Director presented the Annual Noxious Weed Eradication Progress Report for 2016; Nate said he treated 26,726 acres of Noxious Weed on private land and 1,498 of Noxious Weed on County owned land. Lynne made a motion to sign the report, Nick seconded and all approved and signed the annual report.

Jim Harris discussed changing the County ditching program; he said they could do a mile a week, he said the County could ditch and seed, but said the County doesn’t own a straw blower to spread the straw (approximately $25,000). The Commissioners questioned if the inmates could spread the straw. No decision was made on this.

Jim Harris said that the reverse is out of the Boom mower; he said it would be approximately $9,000 to repair and said it’s not worth fixing. Jim said a new mower would be approximately $125,000. Lynne reviewed some lease payments and suggested paying off early some of the equipment. Jim also said there is a motor grader that needs replaced. Jim said the 2017 budget has a payment budgeted in it for a road grader, but doesn’t have the cash budgeted to purchase the grader. There was discussion over the 10 year equipment replacement list for Road & Bridge; Jim said both the road grader and the Boom mower are on the list to be replaced. The Commissioners said they wanted to see 2016 year end reports to see how much carryover money is left before they decide on equipment replacement.

There was discussion over removing the trees at the new jail site, Jim Harris said the County could remove the trees and the trees could be hauled off. There was discussion over if the trees are in the flood plain; Jim said the City would have to determine if this is in the flood plain; Jeff said he would talk to the City about whether or not it is in the flood plain. No decision was made on the tree removal.

All of the Commissioners may attend a Southeast Kansas District meeting on March 16th at Labette County; no County business decisions will be made.

All of the Commissioners will be attending a meeting on January 31st at the new jail site.

Lynne reported that Gary Walker with Universal Construction reported that the jail cells are approximately $10,000 less than expected; Universal questioned if the County wanted to put this money into a contingency fund or in the bond fund; after discussion Lynne made a motion to move the excess of approximately $10,000 into a contingency fund, Jeff seconded and all approved.

Bill Martin, Ben Cole, Bobby Reed and Rhonda Dunn met with the Commissioners regarding the money budgeted for Courthouse security. $27,000 has been budgeted for 2017 for security. Ben questioned who would be responsible for the annual budget for Courthouse security. Ben said that the annual wages for this employee will be $31,000. Ben said that there needs to be another $7,000 (approximately $4,000 more for wages and $3,000 for equipment for this deputy) in the budget for the security expenses. Ben said the employee for Courthouse security will start on January 6th. Lynne made a motion to put $34,000 ($27,000 from Courthouse security and $7,000 that was originally budgeted for employee benefits/new overtime rules) as a Courthouse security line item under the Sheriff’s departments budget, Jeff seconded and all approved. In the future the Sheriff will be responsible for budgeting for Courthouse security.

Lynne made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved (the session included the Commissioners, Kendell Mason, Justin Meeks and Jim Harris). After the session Lynne made a motion to reimburse the non-elected person in question sick time accumulated prior to being moved to a management position, Nick seconded and all approved.

Kevin Allen met with the Commissioners regarding work at the new jail site; he said he had left messages for Gary Walker with Universal Construction, but hadn’t gotten a call back. Kevin said he was interested in providing hauling or dumpsters at the jail site. The Commissioners suggested that Kevin go to the site to meet with the site managers.

Lynne made a motion to go into a 15 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Eric Bailey). After the session, Jeff made a motion to give Eric Bailey permission to write a letter to an individual and company that has been operating in Bourbon County without a sanitary haulers and installers license, Nick seconded and all approved.

Lynne made a motion to go into a 7 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

The Commissioners will discuss viscous dogs on February 7th at 11:00 am.

At 12:04 pm, Lynne made a motion go break for lunch and reconvene at 1:30, Nick seconded and all approved.

Will Wallis met with the Commissioners; they discussed the response times for the Bourbon County Rural Fire Departments for 2016. Will Wallis previously gave to the Commissioners a list of fire calls in 2016 (from dispatch) and the calls that were responded to. Jeff created spreadsheets based on response to calls. According to the spreadsheet, (if a call was put in how many of those calls were responded to, if a call was put in and then cancelled then it was counted as not responded to) District #2 had a 77.27% effectiveness (total calls responded to), District #3 varied between 85.71% - 98.72%, District #4 and an 89.84% effectiveness, District #5 had an 89.84%. Of the 1351 emergency calls in 2016 613 of the calls pertain to a category named fire, 472 calls were categorized as request ambulance and 138 were accident calls. Jeff said he had concerns that if the County were to be sued by ineffective response times, the Commissioners names could be on the lawsuit; Will said regarding fire districts they were previously informed by the County Attorney that unless it became a safety issue, we don’t have a dog in the fight, Will said now, based on this data we have a dog in the fight. There was discussion over the fact that the number of volunteer fire fighters have decreased. If someone is interested in volunteering for a fire department they should contact the fire district. The Commissioners said the fire departments could be combined and have only one or two fire departments in the County. There was discussion over some of Scott Township residents being in Fire District #2’s (Garland) district. Will said he felt based on the numbers off of the spreadsheet that there is a safety issue in Fire District #2; the Commissioners said if he felt it was a safety issue, then he wanted Will to discuss this with Justin and then get on the agenda to discuss this again in the future. Will said that Fire District #2 has blocked his emails and phone calls.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved, (the session included the Commissioners and Kendell Mason). No action was taken.

The Commissioners plan to discuss the filing of the Treasurers’ position on February 7th at 10:30 am.

Lynne said that Arnold Schofield will be discussing the Heritage Trust Fund Grant in Topeka on February 3rd at 9:00 am.

At 3:26 pm, Jeff made a motion to adjourn, Lynne seconded and all approved.

                                                THE BOARD OF COMMISIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                       (ss) Lynne Oharah, Chairman

                                                     (ss) Jeff Fischer, Commissioner

                                                      (ss) Nick Ruhl, Commissioner

 

                                              

                                                 

                                                  

ATTEST:

Kendell Mason, Bourbon County Clerk

01/31/2017, Approved Date

 

January 17, 2017                                                    Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Also present were Tammy Helm with the Fort Scott Tribune, Michelle Workman with the Fort Scott Biz, Chris Bosley with Ward Kraft, Bobby Reed and Bill Martin.

Lynne made a motion to go into a 10 minute executive session, Nick seconded and all approved (the session included the Commissioners and Appraiser Clint Anderson). No action was taken.

Jim Harris previously gave the Commissioners a list of equipment that will need to be replaced; Jeff asked that he give an estimate of what each piece of equipment would cost to replace.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners, Jim Harris and Kendell Mason). No action was taken.

The Commissioners previously received a bridge inspection report from Schwaab Eaton; Jeff asked that Jim Harris provide an update on what the County has done to correct any deficiency that was found.

The Commissioners notified Jim Harris of a March 30th Commission meeting scheduled for 7:00 pm at the Uniontown Fire Station; the public is invited to attend the meeting. The Commissioners suggested having Jim provide a road report as well as have the Noxious Weed Director Nate Taylor give a weed report.

Jim Harris said that Briggs Motors, who owns the property adjoining the new jail, asked that the County clean up the trees on the Counties side of the property, Mr. Briggs said he would clean up the trees on his side of the property. Bill Martin questioned if the County did the tree cleanup would the Road & Bridge department ask for reimbursement from the jail project fund; Lynne said no they wouldn’t reimburse from the jail project fund. Bill said he would be ok with the inmates removing the cut trees and limbs as long as they weren’t operating heavy machinery. Lynne questioned if the County would keep salvageable trees. The Commissioners will discuss this and inform Jim Harris of their decision.

Kevin Rost with Universal Construction met with the Commissioners; all three of the Commissioners will be attending a jail progress meeting at noon on January 17 at the jail site, no County business decisions will be made.

Mercy Hospital Clinic Quality and Community Benefit Liaison Jody Hoener met with the Commissioners to discuss PedNet County trails/walkabilty bikeablility master plan and the Pathways Worksite wellness workshop. She said that “the Healthy Bourbon Action Team was awarded a three year Pathways to a Healthy Kansas Coordination Grant from Blue Cross and Blue Shield of Kansas. She said the purpose of this funding is to invest in communities to create sustainable, healthy places where Kansans have the opportunity to live, work and play in ways that improve the quality of their lives. She said the goal of this initiative is to engage stakeholders across 7 pathways (community policy, community well-being, food retail, health care, restaurants, schools and worksites) to encourage health eating, active living and tobacco free lifestyles to help our community members keep their health throughout their lives, not just get it back once they get sick. She said they aim to achieve the increase in awareness and community engagement in leading healthy lifestyles, make the healthy choice the default choice across sectors of the community through both policy and practice, increase consumption of and access to health foods, increase access to and use of safe environments for physical activity, support tobacco-free living, improve quality of life in participating communities starting now and continuing for generations to come.” She said there would be no cost to the County to participate in the programs, but the County could be eligible for grant money.   She said that if Bourbon County participates they could be eligible for up to $10,000 of grant money to benefit the health of the County employees. Jody also discussed WorkWellKS; worksite wellness is designed to increase productivity, decrease rates of illness, injuries, absenteeism, improve employee relations and morale and enhance recruitment and retention of employees. The Commissioners asked Jody to attend a department head meeting to present the information to the department heads. All three of the Commissioners may attend a department head meeting on January 19th at 10:00 am; no County business decisions will be made. Jeff made a motion to support and give feedback to PedNet regarding the Pathways grant, Nick seconded and all approved.

Justin Meeks met with the Commissioners, he discussed KOMA violations; Justin said that it was very important that the Commissioners remain transparent. Justin said that in the past there have been KOMA violations by past Commissioners. Justin said it is his job as the County Counselor to investigate allegations of KOMA violations. Justin told the Commissioners that the Commissioners can’t talk, text, email, etc. outside of the Commission meetings. Justin reminded the Commissioners that once they leave the Commission meeting they can’t communicate. He also said that anytime there is more than one Commissioner present it is an open meeting. After discussion it was decided that only one Commissioner (Jeff Fischer) will attend the department head meeting on January 19th at 10:00 am. Jeff Fischer admitted that he sent a text message to Lynne Oharah on January 12th regarding the weather and the projected ice storm.

Southwind Extension District Carla Nemechek and Ag Agent Chris Petty met with the Commissioners; Carla said that Bourbon County joined the Southwind Extension District in 2011. Carla discussed Making a Difference report (a quarterly report the extension office does). Carla discussed an upcoming meeting they are hosting that teaches board leadership, Carla asked that the Commissioners provide a letter of support to the entities in the County encouraging them to attend the meeting (Townships, Cemeteries, Fire Districts, etc.). Kendell will generate a letter for the Commissioners signatures on January 24th. Chris said that there will be a burn school meeting on March 1st at 2:00 pm at the Uniontown Fire Department discussing.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Lynne made a motion to give Jeff the authority to attend a department head meeting on January 19th at 10:00 and to discuss customer service, the County mission, public interaction as well as to discuss the Pathways Grant, Nick seconded and all approved.

At noon, Lynne made a motion to move the Commission meeting to the jail site and to return to the Commission room at 1:30 pm, Nick seconded and all approved.

KDOT (District #4) representatives Darrin Petrowsky, Wayne Gudmonson (phone number (620)902-6415) and Kristi Kelly met with the Commissioners and Jim Harris; they asked if there was anything (other than money) that KDOT can do to help the County. Jeff discussed the bridge near Fulton on old 69 HWY; Jim said that Schwaab Eaton planned to provide recommendations for the bridge in a few weeks. KDOT said the bridge could qualify for federal funds. There was discussion over the lack of funding available both at the KDOT level and at the County level. There was discussion over the cost of doing chip and seal verses asphalting. The KDOT representatives gave Jim and the Commissioners technique ideas they use for road maintenance.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Jeff seconded and all approved (the session included the Commissioners and Lora Holdridge). No action was taken.

The Commissioners reported that R2 Concrete will begin pouring concrete at the jail site at 12:00 am on January 19th.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners and Justin Meeks). After the session Nick made a motion to allow Register of Deeds Lora Holdridge to advertise (immediately) to fill a vacancy for a full time position in her office, Jeff seconded and all approved.

Justin gave the Commissioners a County handbook and a sample handbook provided by KCAMP. The Commissioners and Justin Meeks worked on editing the Bourbon County handbook. Each Commission meeting the Commissioners and Justin plan to work on the handbook until it is finished. Jeff suggested getting a copy of the City of Fort Scott’s employee handbook.

Rhonda Dunn presented a jail bond repayment schedule to the Commissioners.

The Commissioners received a Fort Scott National Historic Site Proposed Boundary Modification map from Pam Henderson, a district representative with U.S. Senator, Jerry Morans’ office.

Will Wallis presented to the Commissioners a list of 2016 calls for help for the fire districts in Bourbon County; there were calls on the lists that weren’t responded to. Jeff said there was an incident in Bourbon County which was not responded to by the Garland fire district.

Lynne made a motion to give Jeff Fischer permission to contact Darrell Bloomfield and Don Banwart to get written permission from the Township boards agreeing to pay for an audit over the Garland Fire District.

All three of the Commissioners plan to attend an exercise at the Courthouse on January 23rd; no County business decisions will be made.

Lynne made a motion to cancel the January 24th Commission meeting and have a Commission meeting on January 26th, Jeff seconded and all approved.

At 4:27, Jeff made a motion to adjourn Lynne seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS  

                                                 (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                   (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

01/26/2017, Approved Date

 

January 10, 2017                                                    Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners (Nick Ruhl, Jeff Fischer and Lynne Oharah present) and the County Clerk present.

Also present were Tammy Helm with the Fort Scott Tribune and Chris Bosley with Ward Kraft.

Judge Mark Ward, Shanda Stewart, Rhonda Cole, David Neville, Bill Martin and Ben Cole met with the Commissioners regarding Courthouse security. Judge Ward said that last summer the Chief Judge discussed Courthouse security and it was decided to fund a deputy for the 3rd floor of the Courthouse. Lynne said that Bill Martin volunteered to make this a law enforcement position and said that the money is there for when they are ready to start the position. The Sheriff will be in charge of hiring and supervising the position. Bill Martin stated that this position is for Courtroom security and not Courthouse security. Bill questioned where the money was budgeted to pay for the security; $27,000 has been budgeted in 2017 for Courthouse security for wages (this was budgeted for wages only). Bill said that since this employee has to be certified, the earliest that the employee would be available after training would be summertime. Lynne questioned if an employee is hired and trained would they be the same as a bailiff? Judge Ward asked if the position would now be advertised; Bill Martin said yes it could be, he said if someone was hired that was already certified they could start fairly quickly verses going to training first. Judge Ward described a situation proving that additional security is needed, he said that in Court on January 9th, there were are large amount of cases (as is the case for most Mondays), he said both Courtrooms and his chambers were all being used at the same time and the bailiff was having to try and wand all people going into court; he said they had one defendant (and a girlfriend) that was in court that became rowdy. Judge Ward said he learned last week that the prior Commission voted to re-open the south door; he stated that this door was closed to prepare the public to get used to entering and exiting through the front doors for future use of security at the front door, he said by opening the South door the County took a step back regarding Courthouse security. Shanda Stewart questioned if Judge Ward wanted another bailiff; Judge Ward said no they want a commissioned deputy. This will be a full time position. Ben Cole said it would cost approximately $31,000 annually; Bill said he could move forward with hiring a deputy, but questioned where the extra $4,000 for wages that wasn’t budgeted would come from; the Commissioners said they could come up with the extra $4,000 for the wages of the employee. Nick questioned if the employee hired for this position could also go on the road as a deputy; Ben Cole said he would rotate the employee. He said the position is full time, so he might have to pull someone from the road to cover the security. Judge Ward said the goal is to get adequate security. Lynne made a motion to close the South door of the Courthouse, Nick Ruhl seconded and all approved. Lynne made a motion to authorize Bill Martin to hire a new deputy to be paid for out of the money in the contingency Courthouse reserve fund (and to leave the money in the Courthouse reserve fund), Nick Ruhl seconded and all approved.

Kathy Gray with Landmark Bank and Rhonda Dunn met with the Commissioners; the new Commissioners needed to have their signatures on file at the banks. All of the Commissioners signed the documents for Landmark.

Hubert Thomas met with the Commissioners and Jim Harris. Hubert previously submitted a bid for stripping at the Thomas and the Beth Quarry. He resubmitted bids as follows: at the Thomas Quarry, stripping an area 70’x70’x 5’ deep, he will haul and put on his land approximately 1500’ for the following price, stripping $22,685 and moving the overburden to his land for $4,083. The bid for the Beth Quarry will include stripping an area of 170’x 500’x 4’ deep, he will include clearing an area to the South of the striped area to stockpile the overburden for a cost of stripping of $31,481 and clearing for $1,100. Jim said this will be paid for out of the Road & Bridge fund and if there are any Federal funds available, the Road & Bridge will apply for those funds for reimbursement. Jeff Fischer questioned if the removed dirt could be placed back in the hole after the blasting; Hubert said he wouldn’t want the dirt back in the hole, Nick said if the dirt is put back in the hole and the County wanted to blast at the site again the dirt would have to be removed again. Jeff suggested doing the Thomas Quarry first and then revisit the Beth Quarry after that, Jeff suggested making calls to find out the going rate. Hubert said he planned to move the scrapper to the quarry sites and once done the scrapper would be moved to Topeka for a job; Jeff said by Hubert doing the Thomas Quarry it would give him a place to work for a while, Hubert said he didn’t need a place to work. Jeff said he felt that the past Commissioners were forced to make decisions without having good information, he said if the County doesn’t watch their spending they would run out of funding and then they would be in a situation to appeal to taxpayers for more money for the budget. Lynne said they could put the work out for bid, Jim Harris said they usually don’t get a 2nd bid, Lynne said the Commissioners could make a decision on January 17th after reviewing figures. Jim said the County couldn’t do the same job for less money, nor does the County have the equipment to do the job. After discussion, Nick made a motion to approve both bids as submitted: the Thomas Quarry, stripping an area 70’x70’x 5’ deep, he will haul and put on his land approximately 1500’ for the following price, stripping $22,685 and moving the overburden to his land for $4,083. The bid for the Beth Quarry will include stripping an area of 170’x 500’x 4’ deep, he will include clearing an area to the South of the striped area to stockpile the overburden for a cost of stripping of $31,481 and clearing for $1,100 and Jeff Fischer seconded. Hubert said the County should have bid it out and he could have bid more than he did. Nick and Lynne were in favor of the motion, Fischer abstained.

Lynne made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Michelle Workman with the Fort Scott Biz arrived at the meeting.

The Commissioners and Jim Harris discussed the possibility of a 4th quarry site in the County; Jim felt that another quarry would increase production. There was discussion over hauling rock clear to Mapleton. Jim and Jeff both said they had been looking for a 4th quarry site. Jeff questioned if there would be an advantage of buying some of the rock needed; Jim said it would cost approximately $5.00/ton to buy and $3.40/ton to make.

Jim Harris said the County owns 3 recycling trailers; he said they weren’t being used by the County; Jim said 4 State Sanitation wanted to borrow or have the trailers (Jim said 4 State Sanitation would have work done to the trailers). Jim suggested letting 4 State Sanitation use the trailers. Justin Meeks said it could be perceived as helping a private industry if they gave or loaned the trailers to them; but he said it could be done to help economic development. Nick Ruhl made a motion to give the 3 trailers to 4 State Sanitation for economic development; Jeff seconded and all approved. Justin questioned the value of the trailers. Justin said by not giving them the trailers or letting them use them the County could loose the opportunity of recycling, Justin felt it would be better to bid out the trailers so Nick made a motion to retract the motion of giving the trailers to 4 State Sanitation, Jeff seconded and all approved. Lynne made a motion to put out for bid for the sale of the trailers to be used in Bourbon County (Jim will advertise to accept sealed bids for the trailers and the bids will be opened on January 31st), Nick seconded and all approved.

Jim Harris presented a report showing solid waste daily disposal at the Landfill for November & December for 2015 & 2016; he said in November & December in 2015 the total was $11,037.25 compared to 21,221.75 in 2016. Jim said eventually the County may need a part time employee at the Landfill.

Emergency Manager Will Wallis presented a weather update; he said there was potential for rain and freezing rain for Bourbon County beginning on January 12th.

Will discussed an EOC meeting in the basement of the Courthouse (Will said he would invite various people to participate in the exercise) on January 23rd at 9:00 am; he said this will be the first exercise of 2017. The exercise will be for an F4 tornado hitting the Courthouse. Jeff asked if Will would get a response time from dispatch regarding the fire districts response to calls; Will said he would get a report for the Commissioners.

Bill Martin, Bobby Reed and Ben Cole met with the Commissioners; Lynne previously asked for a comparison of the wages for Bourbon County compared to other Counties. Bobby presented reports for wages for 2014, 2017 and the wage study that was done. Bobby stated that he was not petitioning for an increase in wages, but doing what Lynne asked him to do. Bill Martin said Bourbon County employees are underpaid approximately 25-30% compared to other Counties of approximately the same size. Bobby said since the end of 2011; the correctional center has lost 44 employees due to the pay. The Commissioners said they would review the reports for consideration.

Bill Martin said they are having mechanical issues with the 2009 Crown Victoria used as one of the K9 units. Bill said he expects to have approximately $100,000 left in the Sheriff/Correctional Center budget in 2016; he asked that the money left in 2016 be used to pay for a vehicle and pay towards the vehicle loans or radio loans. Bill said he had requested bids for a replacement vehicle, he said he would convert an older vehicle to the K9 unit. Bill said the K9 unit cage that the County has will not fit into another vehicle; Bill said the K9 funds will pay for the K9 cage unit (approximately $3,000).

Lynne made a motion to go into a 10 minute executive session for matters relating to the security of a public body or agency, public building or facility or the information system of a public body or agency, if the discussion of such matters at an open meting would jeopardize the security of such public body, agency, building, facility or information system, Jeff seconded and all approved (the session included the Commissioners and Bill Martin). No action was taken.

Darrell Bloomfield met with the Commissioners; he asked that an audit be done on the Garland Fire District; he said they put 3 new fire board members (2 from Scott and 1 from Drywood) on the board and felt the new members needed to know what they were getting into. Lynne said this could be ordered, but Drywood and Scott Township would have agree to pay the cost of the audit; Drywood agreed to this, Scott Township will discuss this with the Commissioners.

Lynne made a motion to go into a 7 minute executive session for matters relating to the security of a public body or agency, public building or facility or the information system of a public body or agency, if the discussion of such matters at an open meting would jeopardize the security of such public body, agency, building, facility or information system, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Rhonda Dunn asked that it be noted in the Commission minutes which Commissioners should be removed and added to the County bank accounts; Lynne made a motion to remove Barbara Albright and Harold Coleman from the bank accounts and add Nick Ruhl and Jeff Fischer, Nick seconded and all approved.

Lynne made a motion to go into a 7 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

County Treasurer, Rhonda Dunn met with the Commissioners and Justin Meeks; she said she wanted to let the Commissioners know that she had been offered and accepted a full time position as the codes manager with the City of Fort Scott, Rhonda said she had no intention to resign as the Treasurer until there was a plan moving forward. She said she had permission from the City of Fort Scott to continue to work for the County as a part time employee. Rhonda said the point was to find the best solution for the County, she said there are things done on a daily basis in the Treasurer’s office that she is not needed here for but also said there are things that only she does in her office. Rhonda said she didn’t have a scheduled start date, but said someone would have to be found to fill the void on some of her jobs. Justin Meeks said he felt she could work in both positions as long as there was no conflict with the positions, he said that the elected officials are not controlled by the Commissioners, but said it was up to the patrons of the County to elect or not elect a person in this position. Justin said by her doing both jobs the County is sitting precedent regarding compensation; he questioned if she’s not here full time, does she need full time pay. Jeff Fischer commented that he always appreciated being able to get and receive items he needed from the Treasurer. Jeff discussed the continuity of the City and County working together, Justin said the consolidation of the City/County government is a banter issue, but said there are ways to save money by this, Jeff made a comment that the consolidation wasn’t starting today. Rhonda said that it is owed to the taxpayers to find revenue or savings. Rhonda said this was a hard decision for her, but said the job at the City can give her a different future by allowing upward movement and opportunities which she doesn’t have at the County. Rhonda said she had no idea how long she would continue to work for the County, she said there has been talk of the County needing a County Manager and said maybe this will give an opportunity to get what is needed for the County.

There was discussion over the County losing money on tax foreclosure sales; Rhonda suggested that the County add qualifications in order to bid on a property as well as adding a minimum price for a property.

At 12:30, Lynne made a motion to break for lunch and reconvene at 1:30, Nick seconded and all approved.

After lunch, Nick made a motion to change the Commission meetings beginning January 17th, to only Tuesdays from 9am – 3 pm, Jeff seconded and all approved.

Nick said he felt that quarterly the Commissioners should meet in the evenings at a location in the County to allow all of the residents an opportunity to meet with the Commissioners; Jeff questioned if this meeting should be held with the City of Fort Scott’s Commission meeting, but the other Commissioners felt it should be a County meeting. Nick made a motion to start having a County Commission meeting quarterly at different locations throughout the County, Jeff seconded and all approved. The 1st quarterly meeting will be held on Thursday, March 30th at 7:00 pm at the Uniontown Fire Station. The Commissioners plan to have Noxious Weed Director Nate Taylor to speak at the first meeting. The Commissioners encourage all of the department heads to attend the meetings.

Lynne made a motion to adopt Resolution 05-17 naming Dr. Gugnani as the Bourbon County Health Officer from January 1-December 3, 2017, Nick seconded and all approved.

There will not be a Commission meeting on January 12th due to the fact that Nick and Jeff will both be attending Commissioner training in Topeka. The Commissioners will be gone from Wednesday-Friday at the same training, but no County business decisions will be made.

All three of the Commissioners will be attending a meeting at the jail site on January 17th at noon, no County decisions will be made at that meeting.

Lynne made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to nominate Nick Ruhl as the County representative at the LEPC meetings, Jeff seconded and all approved.

Lynne made a motion to nominate Jeff Fischer as the County representative on the SEK Mental Health board, Nick seconded and all approved.

Jeff made a motion to nominate Lynne Oharah to the BEDCO board, Nick seconded and all approved.

Lynne made a motion to nominate Jeff Fischer for the SEK Multi-County Health board, Nick seconded and all approved.

Lynne made a motion to nominate Nick Ruhl as the Bourbon County representative for the Juvenile Detention Center, Jeff seconded and all approved.

Lynne made a motion to nominate Nick Ruhl as the County representative for the 6th Judicial District, Jeff seconded and all approved.

Jeff made a motion to appoint Lynne Oharah to the SEK Regional Planning Commission, Nick seconded and all approved.

Lynne made a motion to go into a 15 minute executive session for attorney client privilege with possible litigation, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne said he had been working with Universal Construction to do the paperwork to get the gas utility entry for the new jail site.

At 3:38, Lynne made a motion to adjourn, Nick seconded and all approved.

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairman

                                      (ss) Nick Ruhl, Commissioner

                                       (ss) Jeff Fischer, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

01/17/2017, Approved Date

January 5, 2017                                                      Thursday 9:00 am

The Bourbon County Commission met in open session with Barbara, Harold and Kendell Mason present.

Also present were Jason Silvers with the Fort Scott Tribune, Michelle Workman with the Fort Scott Biz, Jeff Fischer, Nick Ruhl, and Donald Hutchinson.

Jim Harris presented a bid from Thomas Construction for stripping and clearing at the Beth Quarry for $31,481 as well as a bid for stripping and removing the overburden at the Thomas Quarry for $48,600. Jim said this work needed to be done for the August blasting. Jeff Fischer questioned how much dirt needed to be removed; Jim said he didn’t have the amount, but would get it. Jeff said if they knew how much dirt would be removed they could see if the bid was a reasonable amount. Barbara and Harold both agreed to let the new Commissioners make this decision.

Jim Harris said last year the County traded for 2 belly dump trailers; he said the County can trade those trailers for 2017 trailers for $2,000 each. There was discussion over the trailers having $8,000 worth of tires; Jeff Fischer said this offer was almost too good to be true. Barbara made a motion to allow Jim to trade the 2 2015 Armour Lite trailers (with the Armour Lite Company) for 2 2017 trailers for $4,000 total, Harold seconded and the motion passed.

Barbara and Harold thanked Jim Harris for the outstanding work he and his department has done since they have been Commissioners. Barbara said they appreciate Jim’s leadership. Barbara discussed the equipment that the County started with when they became Commissioners verses the equipment upgrades that have been made during their time as Commissioners; she said she understood that they can’t keep up with the roads without proper equipment. Barbara thanked Jim for the work he had done with the Federal Fund Exchange program, she said this has helped the County tremendously.

Barbara told Noxious Weed director Nate Taylor that they appreciated the amount of spraying that he has done in the County.

Jim Harris said he would present an equipment inventory list to the new Commissioners in the near future.

This Commission meeting is the last Commission meeting for Barbara and Harold. Harold worked for 3 years as the under sheriff, 24 years as the Sheriff and 8 years as 3rd District County Commissioner. Barbara worked as the 2nd District County Commissioner for 4 years. Several elected officials and employees came to the Commission meeting to wish them well and thank them for the work they have done for the County. Bill Martin presented Harold a plaque for his service with the County. Barbara and Harold both went office to office to say goodbye to the employees and to thank them for their work for the County.

There will not be a January 12th, 2017 Commission meeting due to the fact that Nick and Jeff will be attending a Commissioner training meeting.

Barbara made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Harold seconded (the meeting included the Commissioners and Justin Meeks). No action was taken.

Barbara made a motion to go into a 15 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Harold seconded (the meeting included the Commissioners and Justin Meeks). No action was taken.

At 11:02, Barbara made a motion to adjourn and Harold seconded.

                                      THE BOARD OF COMMISSIONERS

                                      OF BOURBON COUNTY, KANSAS

                                      (ss) Lynne Oharah, Chairperson

                                      ______________________, Commissioner

                                      ______________________, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

01/09/2017, Approved Date

January 3, 2017                                                                Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Also present were Jason Silvers with the Fort Scott Tribune, Chris Bosley with Ward Kraft, Nick Ruhl and Jeff Fischer.

Jim Harris reported that KDOT will be letting bids for the Maple road project on January 18th. He also reported that they will be getting ready to crush at the Blake quarry (using remaining Federal Funds).

Jim said he will present a 10 year equipment replacement list to the new Commissioners next week. Jim said he was pleased with the Road & Bridge department by the amount of work done in 2016.

Barbara reported that Steve Kaiser was concerned about a possible road closure in the Walnut area; to date there hasn’t been a new petition filed to close a road there.

Jim Harris presented a list of 2016 quarry expenses (per Jeff Fischer’s request). The expenses included landowner lease payments, crusher & screen plant payment, generator payment, 2 different John Deere loader payments, overburden removal costs, blasting costs, equipment repairs, fuel cost, employee wages and benefits for 2 employees, insurance cost and miscellaneous expenses with a grand total cost of $558,481, total tons produced 164,472; 2016 total gravel cost per ton $3.40.

Bobby Reed arrived at the Commission meeting.

Jim Harris thanked Barbara Albright and Harold Coleman for all of the work they have done as Commissioners.

Jail Administrator Bobby Reed reported that in 2016 the Sheriff’s department arrested approximately 476 people and the police department arrested approximately 272 in 2016. There was discussion over the size of the County verses the City as well as the amount of deputies on duty in the County verses the City. There was discussion over inmates with mental health issues and the lack of facility space for them.

Barbara made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Barbara made a motion to adopt Resolution 26-16; (a salary resolution for Bourbon County employees) authorizing a 2% increase for the County Appraiser, based on Resolution 19-15 from 2015, Harold seconded and all approved.

Lynne made a motion to adopt Resolution 01-17, the holiday schedule for 2017, Harold seconded and all approved.

Lynne made a motion to adopt Resolution 02-17, a Resolution concerning the waiver of generally accepted accounting principles, Barbara seconded and all approved.

Harold made a motion to adopt Resolution 03-17, a Resolution authorizing travel reimbursement at 53.5 cents/mile, Barbara seconded and all approved.

Harold made a motion to adopt Resolution 04-17, a Resolution to designate depositories and official publication carrier, Lynne seconded and all approved.

Justin Meeks presented an annual report of courts of Kansas.

At 11:34, Barbara made a motion to adjourn, Harold seconded and all approved.

                                                THE BOARD OF COMMISIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Barbara Albright, Chairperson

                                                (ss) Lynne Oharah, Commissioner

                                                (ss) Harold Coleman, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

01/09/2017, Approved Date

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