February  5, 2019                                                       Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners, the
County Counselor and the County Clerk present.

Tammy Helm with the Fort Scott Tribune and Nancy Van Etten were also present for a
portion of the meeting.

AliceMaffet with the Health Department met with the Commissioners to give a wellness
update; also present were Shane Walker and Lora Holdridge. Alice discussed a smoking cessation training
class that is scheduled for March 2019. The training will train others to teach smoking cessation. Contact Alice
Maffet regarding the training class. Alice discussed Vaping and Jewels; she said this is prevalent in schools and is very addictive and can be very toxic. Jeff discussed the contents in Vaping not being controlled. She said Bourbon County is
the 4th highest county in the State for using Vaping products. Alice discussed 2nd and 3rdhand smoke. There was discussion over the County being tobacco free. Justin Meeks said that the jail did not gocompletely tobacco free; Jeff questioned the County’s liability exposure due to this. Lora said that some business in Bourbon County have implemented no smoking on their property, she also discussed people that are allergic to smoke. Jim Harris said in the past he has given employees $100 (out of his own pocket) if they quit smoking for 6 months.

Jim Harris said they are hauling gravel around the County and crushing at the Thomas Quarry. He said they will soon be
patching potholes with the pothole patching machine. Jim said he will look at a paver next
week. Lynne said the County produces160,000 tons/year of gravel and chips.

Lynne made a motion to go into a 30 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session
included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

All Commissioners will attend a jail meeting at the jail on February 7that 10:00 am to discuss items not completed at the jail.

Appraiser Clint Anderson met with the Commissioners; he asked permission to replace an employee that is quitting. The
Commissioners gave him the permission to replace the employee. Clint asked if he needed to advertise this position in the newspaper; the Commissioners said he would need to advertisethe position somewhere.

Nick gave Lynne permission to attend a meeting with Sugar Valley representatives onFebruary 8th regarding the upcoming tax sale.

Lynne made a motion to allow Nick permission to meet with Rita at Mercy Hospital, Jeff seconded and all approved.

At 11:08, Jeff made a motion to break for lunch and reconvene at 1:30, Nick seconded and all approved.

Christi Keating met with the Commissioners to give an ambulance update. Also present for this presentation was Amanda
Guilfoyle, Nancy Van Etten and Tammy Helm.  She said in January there were 202 requests for ambulance service; 153
transports and 49 dry runs. In Februarythere have been 25 requests for service, 12 of which were transports. She said on February 1st they added a 3rd crew. She said they are working on getting EMS 4 in service. She discussed the changes in crew for the ambulance; she said they started with 2 full time medics and now have 4 full time medics, started with 2
full time EMT’s and now have 5 full time EMT’s, started with 7 PRN’s and now have 11 PRN’s, she said they also have nurses working on the ambulance for now. She said they are getting ready to get bids for the demolishing that needs to be done at the ambulance barn. She said the Auxiliary will be making a donation to assist in building the ambulance barn to the County. There is no date set for when the emergency room will be open; she said it could be February 11th, 18th or later.

Jeff said he planned to ask if the jail was billing other Counties for expenses when an inmate from their County was housed at the Bourbon County Law Enforcement Center.

Jeff made a motion to adjourn at 3:00 pm, Nick seconded and all approved.

                                                                                                                           THE BOARD OF COMMISSIONERS

                                                                                                                              OF BOURBON COUNTY, KANSAS

                                                                                                                                     (ss) Lynne Oharah, Chairman

                                                                                                                                  (ss) Jeff Fischer, Commissioner

                                                                                                                                      (ss)Nick Ruhl, Commissioner

ATTEST:

Kendell
Mason, Bourbon County Clerk

02/12/2019, Approved Date

 

January 29, 2019                                             Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners, the
County Counselor and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present for a portion of the meeting.

Jeff Fischer discussed the road in near 195th & Jayhawk; Jim said the area may need some reclamation, Jeff suggested doing a test section on the road. The Commissioners plan to have a 2019 hard surface road planning session on February 26th from 2-4. Jeff suggested discussing with the City of Fort Scott a joint venture regarding road maintenance with tax dollars.

Jim Harris reported that they are placing rock at 175th & Poplar as well as 60th & Sycamore. They are crushing at the Thomas Quarry.

Jim said they are turning two existing stalls at the County Barn into the County Noxious Weed Building; Jim said eventually there will not be a Noxious Weed Building at Uniontown. Jim recommended selling the property in Uniontown.

Jim said they received the blanket for the oil storage tank to maintain the temperature of the oil.

Jeff made a motion to go into a 10 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks).  No action was taken.

Jeff made a motion to go into a 15 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners, David Neville and Kendell Mason). No action was taken.

The Commissioners briefly discussed an employee satisfaction survey example; Jeff Fischer plans to rework he survey to fit Bourbon County employees. This will be discussed again on February 5th.

Justin Meeks asked permission to pay dues to Kansas Counselors Association; this will be paid out of his budget.

Jeff made a motion to go into a 15 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks).  No action was taken.

Jeff made a motion to go into a 15 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session
included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

Jeff made a motion to go into a 20 minute executive session for matters relating to the security of a public body or agency, public building or facility or the information system of a public body or agency, if the discussion of such matters at an open meeting would jeopardize the security of such public body, agency, building, facility or information system, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Robert Uhler). No action was taken.

Jeff made a motion to go into a 20 minute executive session for matters relating to the security of a public body or agency, public building or facility or the information system of a public body or agency, if the discussion of such matters at an open meeting would jeopardize the security of such public body, agency, building, facility or information system, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Robert Uhler). No action was taken.

Jeff made a motion to go into a 10 minute executive session for matters relating to the security of a public body or agency, public building or facility or the information system of a public body or agency, if the discussion of such matters at an open meeting would jeopardize the security of such public body, agency, building, facility or information system, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Robert Uhler). No action was taken.

At
11:56, Lynne made a motion to break for lunch and reconvene at 1:30, Nick seconded and all approved.

Clint Anderson met with the Commissioners asking permission to move an employee from a 35 hour week to a 40 hour week; Lynne said they are not filling the information officer position and that position will not be addressed again this
year and Clint is not going to backfill a position. Jeff made a motion to allow Clint to move an employee to a 40 hour week, Nick seconded and all approved.

The Commissioners met with Deb Schoenberger regarding the utility bills at the newjail; Lynne said the utility expenses for 2019 were removed from the Sheriff/Jail’s budget, Lynne said the 2019 utility bills (gas, Pro Energy, electricity & water) should be paid out of fund 370 which is the jail sales tax fund.

Lynne made a motion to go into a 10 minute executive session for personnel matters of individual non-elected personnel, Jeff seconded and all approved, (the session included the Commissioners, David Neville and Kendell Mason). No action was taken.

The Commissioners discussed a bill from Universal Construction; there was discussion over asking for compensation from Universal Construction for the water, electric and gas bills from April – August of 2018. Nick recommended that the bill for Universal Construction not be paid until everything in the jail is working as it should and the County does an acceptance letter for the property.

Mark McCoy briefly met with the Commissioners.

Jeff made a motion to go into a 20 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Jeff made a motion to go into a 20 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Lynne seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to give Justin Meeks permission to hire a person to assist in the tax sale for $3,500, this will be paid out of and reimbursed from the tax sale fund, Jeff seconded and all approved.

Jeff made a motion to sign the agreement Community Health Center of Southeast Kansas, A Medical Director Services Memorandum of Understanding between CHC SEK and Bourbon County effective February 1, 2019 and automatically renewed annually unless terminated by either party, Nick seconded and all approved and Lynne signed the agreement.

Lynne made a motion to give all Commissioners permission to attend a meeting at the new jail on February 7th at 10:00 am, Nick seconded and all approved.

At 4:27, Lynne made a motion to adjourn, Jeff seconded and all approved.

                                                                                                                                         THE BOARD OF COMMISSIONERS

                                                                                                                                            OF BOURBON COUNTY, KANSAS

                                                                                                                                                     (ss) Lynne Oharah, Chairman

                                                                                                                                                  (ss) Jeff Fischer, Commissioner

                                                                                                                                                     (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

02/05/2019, Approved Date

 

January 25, 2019                                            Friday 3:00 pm

The Bourbon County Commission met in open session with all three Commissioners, the County Counselor, Jody Hoener and the County Clerk present.

Lynne made a motion to go into a 15 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners, Jody Hoener and Justin Meeks). No action was taken.

Jeff made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners, Jody Hoener and Justin Meeks). No action was taken.

Lynne made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners, Kendell Mason and Justin Meeks). No action was taken.

At 4:05, Lynne made a motion to adjourn, Nick seconded and all approved.

                                                THE BOARD OF COMMISSIONERS

                                                OF BOURBON COUNTY, KANSAS

                                                (ss) Lynne Oharah, Chairman

                                                (ss) Jeff Fischer, Commissioner

                                                (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

01/29/2018, Approved Date

 

January 22, 2019                                            Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners, the County Counselor and the County Clerk present.

Mr. Howard previously met with the Commissioners regarding the condition of Eagle Road; Jim Harris reported that they will be placing rock today on Eagle Road.

Jim said they will also be placing rock on Soldier Road. He said they are removing the “Y” intersection at Soldier and 80th.

Schwab Eaton will be meeting with Jim Harris to view a bridge off of Eagle Road that the County has been working on; Jeff plans to attend the meeting.

Jim reported that the New Holland Tractor, the TS100 and two tire machines listed for sale on Purple Wave will end today. He asked that the money from the sale of the equipment be used towards the purchase of a different truck. He had bids quoted for a 2011-2019 Chevy 2500 Crew Cab ranging between $21,000 – 41,200. Nick made a motion to purchase the 2019 from Briggs for $39,132 with cash, Jeff seconded and all approved.

Nick reported to Jim that on Osage off of 7 Highway going west near Overbrook needs rock.

Lynne reported standing water on Unity between 95th & 105th.

Nick reported standing water on 195th north of Tomahawk Road.

Jim said he works with the school districts regarding bus routes that need repairs.

The County advertised for trash bids for service at the Courthouse, Public Works and Elm Creek requiring that the winning bidder use the Bourbon County Transfer Station for the disposal of the trash; there were no bids submitted; however, Jim reported that Linn’s Sanitation previously quoted a price for service; Lynne asked that Jim re-check with Linn’s for a quote.

Jeff reported that some areas of the Road on Justice Lane have deteriorated; he suggested it was from heavy trucks. Jeff said with the possibility of a wind farm being built in Bourbon County they consider the possibility of road damage from the building of the wind farms. Linn County has been providing Bourbon County with information regarding wind farms. The Commissioners received an email from a person alerting the County that there may be a wind farm built in Bourbon County; the Commissioners suggested looking at the roads in the area being considered for a wind farm. Jeff suggested that Bourbon County re-visit the road right-of-way usage.  

Jim and the Commissioners discussed an asphalt paving machine for sale; Jim asked permission to put the machine on hold to view and for further discussion. Jeff suggested if this machine was purchased that they possibly use this machine by proposing an experimental cooperation with the City of Fort Scott regarding using this machine on both County and City projects.

Jeff made a motion to go into a 20 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Jeff made a motion to go into a 10 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks, Kendell Mason and Deb Schoenberger). No action was taken.

Jeff made a motion to go into a 10 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks, Kendell Mason and Deb Schoenberger). No action was taken.

The Commissioners met with custodian David Neville; they asked him to unlock the south entrance to the Courthouse when weather permits.

Currently there are 9 handicap parking spots on the north side of the Courthouse; the Commissioners said they plan to leave 3 of the parking spaces for handicap parking and change the other 6 parking spaces to 20 minute parking spaces. The Commissioners plan to discuss the signage with Jim Harris.

Lynne made a motion to sign the agreement for services between Bourbon County and Tri Valley Developmental Services, Nick seconded and all approved.

At 11:30, Lynne made a motion to break for lunch and reconvene at 1:30, Nick seconded and all approved.

Krista Postai, Jason Wescoat & Daniel Crist with Community Health Center of Southeast Kansas (CHCSEK), Nancy Van Etten, Jody Hoener, Bob Reason, Deb McCoy and Alice Maffet, met with the Commissioners regarding health care in Bourbon County. CHC will be operating medical services in Bourbon County. CHC offers various services including medical (including obstetrical), dental, behavioral health, substance abuse/ MAT (medication assistance treatment), vision, school/workplace health, pharmaceutical and enabling/support services. Krista Postai said that CHC started in 2003. She said that they were approached in August of 2018 by Mercy about running a clinic in Bourbon County. They already have 17 other clinics in Kansas and said their goal is to preserve the medical community. She said she was unsure on what would happen with an emergency room in Bourbon County. She said Mercy has been great to work with on this transition. They are committed to take care of everybody and want everyone to be healthy. They will be located in the Mercy Hospital building for two years. Jason Wescoat said that CHC is not a hospital system; they build a system around people and build a system of healthcare that takes care of everyone. They see all patients with or without insurance, and accept Medicaid and Medicare. CHC is already seeing Bourbon County residents in other clinics. He said they have an affordable pharmacy that will be for CHC patients only after April 1, 2019. Daniel Crist said they facilitate specialty services and that on February 1st they will assume ownership of the building on Horton Street with the intent that the VA stays there. CHC’s focus is primary care, but will have cardiology, neurology and other services. Krista said she understood that the Cancer Center in Fort Scott was leaving and that they were re-directing patients to Parsons and Chanute. She said that they are talking with anyone that that might be able to replace the Cancer Center. On February 1st CHC will take over Mercy Hospital and will be open February 4th. They hope in the future there is a surgery center here as well as an emergency room.   Jody Hoener said that she has implemented a survey regarding business retention and after it is complete they will have a task force and said she would like CHC on the task force. Jody discussed a shared vision with a mutual interest.

Lynne made a motion to go into a 20 minute executive session for confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, Nick seconded and all approved, (the session included the Commissioners, CHC members Krista Postai, Jason Wescoat and Daniel Crist, Justin Meeks, Jody Hoener and Kendell Mason). After the session, Lynne made a motion to go into a 10 minute executive session for confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, Nick seconded and all approved, (the session included the Commissioners, CHC members Krista Postai, Jason Wescoat and Daniel Crist, Justin Meeks, Jody Hoener and Kendell Mason). After the session, Lynne stated that CHC has stepped up to the plate to fill the healthcare void and said they have the community interest at heart. Krista said that they will continue to pass any information on to Bourbon County as they learn it.

Bobby Duncan met with the Commissioners; he said he has lived in this area for 12 years. He and his wife own the Beau Fine Arts Center building and recently closed their business due to the code requirements.   He said at the last City Commission meeting the declining population was discussed as well as the property valuations being up, the sales tax being up and the high taxes; he said the Mayor said if he didn’t like it to run against them. He said the town can’t get the needed growth when taxes are too high. Mr. Duncan said the unification that Mark McCoy recently presented to the City of Fort Scott should be considered; he said costs could be cut and said attrition would result in this and suggested a leader that could hire and fire city leaders. He said nepotism and corruption benefits a few at the expense of taxpayers. He said that Don Banwart expanded his business in Kansas City instead of locally as planned. He said businesses will move where their needs are supported and the costs are lower. Jeff Fischer told Mr. Duncan that he appreciated that he moved here and built his business here; he also said he felt we need good finance stewardship. Mr. Duncan said they could make things right and rescind their decision. Mr. Duncan discussed the code requirements.

Lynne made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Jody Hoener). After the session, Lynne made a motion to give Jody Hoener the authority to start a dialogue with CHC and set up meetings as needed, Jeff seconded and all approved.

Mark McCoy briefly met with the Commissioners.

Lynne made a motion to go into a 15 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners, David Neville, Deb Schoenberger and Kendell Mason). After the session, Lynne made a motion to go into a 10 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners, David Neville, Deb Schoenberger and Kendell Mason). No action was taken.

At 4:47, Nick made a motion to adjourn, Lynne seconded and all approved.

                                        THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Lynne Oharah, Chairman

                                        (ss) Jeff Fischer, Commissioner

                                        (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

01/29/2019, Approved Date

 

January 15, 2019                                                      Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners, the County Counselor and the County Clerk present.

Tammy Helm with the Fort Scott Tribune and Nancy Van Etten were also present.

The Commissioners discussed the utilities for the new jail; the Commissioners said they plan to use the jail surplus sales tax in 2019 to pay the utilities and then in 2020 the cost of the utilities will come out of the Jail/Sheriff’s budget.   Later in the afternoon the Commissioners said the utilities at the new jail will be paid out of the jail/sheriff’s fund in 2019 and not out of the jail surplus sales tax account.

Jean Tucker arrived at the meeting.

Darrell Howard met with the Commissioners; he discussed the condition of Eagle Road west of 69 to Highway 7; he said it is worse than it has been in 50 years. He said the County did place some larger rock in the area, but it was thick and hard to drive through. Jim said he would look at the road. Mr. Howard said that the County ran a mower next to the fence, and then later set the brush on fire which burnt a portion of the pasture; he suggested staying with the fire when the County sets it. Mr. Howard said he had heard that the County told the State not to replace the blacktop torn out on Cavalry Road next to the Cherry Grove Church; the Commissioners said they did not tell them this. Mr. Howard said he appreciated what the Commissioners do.

Fort Scott City Commissioner Cheryl Adamson arrived at the meeting.

Jim Harris said they are working on the bridge off of Eagle Road; he said they should be done this week. He said they are placing large rock on the bank to avoid erosion to the bank. There was concern over lead paint on the bridge; Jeff suggested using a product to encapsulate the product to avoid any risk.

Jim Harris reported they are getting ready to crush at the Thomas Quarry after they blasted.

Jim said he planned to move a pickup to the Landfill to be used there.

Lynne said he looked at a road near 105th & Maple, a road in question to be closed; the Commissioners previously decided not to close the road; Lynne said it is not an open road, but the County owns the right of way which is used by the power companies. The Commissioners do not plan to open the road, and do not plan to maintain the right of way, but plan to keep the rights to the road. They do not plan to close the road. Lynne said they do not like to close roads, in hopes that future generations might build on the road.

Jeff Fischer thanked Jim Harris for his concise reports each week. He said he had been questioned why the belly dump trailers were standing still; Jim said the employees are working on other projects.

Jeff questioned what other projects Jim planned to use the Cat 320 on while it was rented for the bridge; Jim said he planned to return early to decrease the rental expense.

The Commissioners received a request that the County waive the dump fees at the Landfill for the wreaths from the National Cemetery to be disposed of; Nick made a motion to allow the wreaths to be dumped for free, Jeff seconded and all approved.

Jim Harris said the County paver machine is not working; he said the City of Fort Scott’s paver doesn’t have what the County needs to produce a good paved road. The Commissioners said a different paver will produce a better road at a lower long run cost.

The Commissioners received a request from Southeast Kansas Works for the Chairman to sign the Chief Elected Official Board Agreement; Justin said he had reviewed the documents and said it met the standards. Nick made a motion for Lynne to sign the Southeast Kansas Works Local Workforce Development Area V Chief Elected Official Board Agreement, Nick seconded and all approved. Jean Tucker said in the past that there has been a Kansas Works representative at the Fort Scott D.C.F office. Lynne signed the agreement.

Lynne made a motion to go into a 20 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). After the session; Lynne made a motion to allow up to $1,500 to be spent out of the ambulance fund to purchase a new radio for the newly donated ambulance, Jeff seconded and all approved.

Jody Hoener with Healthy Bourbon County Action Team and Shane Walker with Bourbon County, Bill Maness with Thrive Allen County, Randy Rasa a Kansas Cyclist and Brad Stroud with Live Well Crawford County met with the Commissioners to discuss the 2019 active transportation plan ABC miles of trails plan. Jody said that previously Bourbon County had a public forum to discuss connecting the three counties (Allen, Bourbon and Crawford County) trail systems. They presented a map showing the connection of the three counties trails; the map showed the plan for future trail development. Jody said they are working on funding for this from the Sunflower Regional Trail Grant. The map for the trails is on public paved roads. They said that people will travel a long way to use a long distant trail route that will be used by residents as well as people visiting the area.   Part of the overall plan is to include Bourbon County in the U.S. Bike Route. They asked the Commissioners to sign a Resolution making this trail a priority and said that at this time they aren’t asking for any money; the Resolution allows them to move forward with this project as well as gives them the authority to seek out grant funds. Jody said on February 12th they want the three Counties to meet in Bourbon County to show they are working together as a region to improve wellness and at that time each county will appoint three members to a committee to keep the process going. Some of the possible items needed to make a trail could be signage and possibly painting on the roadways notifying the law that requires at least 3 feet for passing of the pedestrian or biker. Lynne made a motion to approve Resolution 07-19, a Resolution of Bourbon County approving the ABC trails active transportation plan recommended by the ABC trails partnership consisting of Thrive Allen County, the Healthy Bourbon County Action Team and Live Well Crawford County; Nick seconded and all approved and signed the Resolution.

Jean Tucker met with the Commissioners; she said she and her husband works with feeding families in Bourbon County, but said she also works with Next Steps. Next Steps is a program offered in Fort Scott by partners in change and CTS (connection to success). She said Next Steps is sponsored by a local board of directors. She said they help people find employment and all aspects that go along with finding employment, (transportation, child care, etc.)   She said they help the people that use Next Steps learn that they are a person of value. The business card she presented stated “Are you unemployed or underemployed? Are you ready for something different? Call Jean Tucker 620.223.4617, Join us for free training and resources”.

At noon, Lynne made a motion to break for lunch and reconvene at 1:30, Jeff seconded and all approved.

There is a vacancy to the Osage Township Trustee position, (Marvin Creager held the position, but was appointed as the Osage Township Clerk and accepted that position so he vacated the Township Trustee position); Nick made a motion to appoint Ryan McDaniel to the Osage Township Trustee position, Jeff seconded and all approved.

Lynne left the Commission meeting.

Nick made a motion to go into a 7 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks, Jody Hoener and Kendell Mason). No action was taken.

At 2:49, Nick made a motion to adjourn, Jeff seconded and the motion passed.

                                                  THE COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Lynne Oharah, Chairman

                                                  (ss)Jeff Fischer, Commissioner

                                                  (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

01/22/2019, Approved Date

 

January 8, 2019                                                        Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners, the County Counselor and the County Clerk present.

Tammy Helm with the Fort Scott Tribune and Nancy Van Etten were also present.

Noah Fischer was present for a portion of the meeting.

Jim Harris met with the Commissioners; he reported they are moving the crusher to the Thomas Quarry. He said they will be renting an excavator for at least one month to place riff raft on the iron bridge on old 69 Highway (on 250th between Birch and Cavalry). He said they will be placing a rock on Deer Road. Jim said he had a request to view the low water crossing on Deer Road right off of 250th.

Jim said he is working on an equipment replacement list for the year and will be requesting a meeting with the Commissioners to discuss the 2019 asphalt program.

Jim reported that Rural Water District #2 had terminated an agreement with Bourbon County regarding maintenance at Cedar Creek. Bourbon County previously received funds to maintain Cedar Creek. Rural Water District #2 will now be responsible for the maintenance there, (mowing, gravel, trash, feeding fish, etc.). City of Fort Scott representatives Rhonda Dunn and Dave Martin met with the Commissioners regarding Cedar Creek; they said Cedar Creek is a back-up water supply for them.

Justin Meeks said that Kansas Rocks is requesting additional signage; Justin said he felt that the signage could be improved for them. Lynne asked Justin to call Kansas Rocks to discuss possible additional signs on 125th.

Nick made a motion that the County host the Chamber Coffee on March 28th and that all of the Commissioners attend, Jeff seconded and all approved. The Commissioners said that Jody will be getting the supplies for the Chamber.

Jeff suggested that there be links placed on the County website to news articles; such as news channel interviews.

Mark McCoy met with the Commissioners; he reported that there will be a meeting regarding the expansion of 69 Highway on January 23rd, 2019 at 1:30 at Names and Numbers in Pittsburg.

Lynne received a call requesting gravel and grading near Fulton going East on Xavier, he reported this to Jim Harris.

Jeff made a motion to go into a 20 minute executive session regarding personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners, Clint Anderson, Lora Holdridge and Justin Meeks). No action was taken.

Jeff made a motion to go into a 5 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks).

Lynne made a motion to go into a 15 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks and Clint Anderson). On January 2nd, the Commissioners approved creating a position that would share work responsibilities in both the Appraisers and the Register of Deeds office; after the session Lora Holdridge met with the Commissioners, she told the Commissioners that the position could start in his office (Clint’s), she said she was done and that she had been patient and didn’t want the switch board in her office, she said she would close her office when needed. She said she had fought for a position, but was tired of it.

Jeff made a motion to go into a 30 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

At 11:54, Lynne made a motion to break for lunch and reconvene at 1:30, Nick seconded and all approved.

Rhonda Cole and Shane Walker met with the Commissioners; Rhonda said she needed a place to put the Law Library, the Commissioners decided to place it in the hallway on the 2nd floor. Shane said he would limit the internet access to specific sites. Rhonda said the inmates have agreed to move her storage boxes from the old Attorney’s building to the Courthouse.

Lynne reported that Steve Smith and Larry Goldberg said they are willing to do a walk through at the new jail to address any concerns (with the exception of the HVAC unit), Lynne asked Nick to work with Bill Martin to decide a date for this.

Nick made a motion to approve the payment of up to $3,000 to Zingre for the blue prints of the Mercy ambulance barn, Jeff seconded and all approved.

Deb McCoy, Ken Collins, Denise Duncan, Mark McCoy, Matt Wells, Lindsay Madison, Caryn Tyson and Nancy Van Etten met with the Commissioners, Jody Hoener and Justin Meeks to discuss economic development in Bourbon County. Jody Hoener gave the Commissioners an example of a survey she is working on regarding economic development. She said the goal of the survey is business retention and expansion. She said she has partnered with the Chamber of Commerce and will be meeting and surveying local businesses as well as farmers and ranchers. Lynne said the goal of the survey is to make sure the community is meeting the needs of local businesses to grow our economy. Denise Duncan questioned if they would survey past businesses that have left; Jody said she felt that talking to businesses that have left is a good opportunity, but said this is not the focus right now. Lynne said that the projected diminishing population is the reason for getting Jody and Justin on board to try and change things as far as growth. Denise Duncan said she felt they needed to start surveying the businesses leaving or that have left instead of the businesses that are still here. Jody said she felt we needed to work towards a common vision for the community. Jody said we need to address the population decline and work as a region to turn this around; she discussed the health rankings, the low valuations and the high poverty rates. Mark McCoy discussed a volunteer group that meets in Fort Scott called the Fort Scott Community Visioning Committee; he said they try to get the community on the same page. This committee has produced the Good Neighbor Action Team, Inside Out Group, Riverfront Authority and the Bourbon County Action Team. Mark said at their meetings they discuss various topics such as healthcare, property taxes, etc. He said it is a group of individuals looking out for the betterment of our community. Mark McCoy discussed Wyandotte County, he said they have a County/City unified government, he said this has reduced the tax burden but has grown the community. Mark said this has eliminated the duplication of services. Mark said we need to take under consideration what could be adapted for our community; he said it was important to keep communication open and honest.   Mark said it is important to look outside of how we have been operating. Jeff asked Mark if he could have 3 wishes, what they would be; Mark said 1. To lower taxes 2. Massive increase in population and businesses, he didn’t have a 3rd response. Jody said an annual survey is done regarding community perception. Lynne said that in 6-9 months Jody Hoener would come up with a comprehensive plan for economic development. Jody said we need to be goal oriented and have a strategic plan.   Lynne said the County is diligently working to attract businesses. Nancy Van Etten questioned with all the change, how do we come together to accommodate the changes. Matt Wells said that as a community we don’t do enough to support the Fort; he said he felt the city and county needed to work together, improve the internet at roadways and lower the property taxes by making cuts or getting more people to come to this area. Lindsay Madison said there will be a legislative meeting at the Empress Event Center on February 2nd, 2019 at 10:00 am.

Ken Collins said that January 23rd, 2019 is local government day in Topeka.

Lynne made a motion to go into a 7 minute executive session for personnel matters of individual non-elected personnel, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

At 3:48, Nick made a motion to adjourn, Jeff seconded and all approved.

                                                 

THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Lynne Oharah, Chairman

                                                  (ss) Jeff Fischer, Commissioner

ATTEST:                                     (ss) Nick Ruhl, Commissioner

Kendell Mason, Bourbon County Clerk

01/15/2018, Approved Date

 

January 2, 2019                                              Wednesday 9:00 am

The Bourbon County Commission met in open session with Lynne, Nick, Justin Meeks and Kendell Mason present.

Jim Harris reported they will be blasting Friday at the Thomas Quarry. Jim said they are looking for an excavator to rent to do work to start the 250th Street bridge project. Jim said they will be getting bids for motor grader tires.

Jim listed items on Purple Wave that are scheduled to be sold on January 8th.

The Commissioners decided to re-bid trash the service for the Courthouse, Public Works and Elm Creek; this will be put out for bid, with the stipulation that the winning bidder uses the Bourbon County Transfer Station for the disposal of the trash.

Jim Harris will be looking for a truck to purchase for Jerad Heckman to drive for County business.

Nick reported that he has had complaints regarding the gravel that has been used for patching on Condensory Road.

Jim said by the end of January he would like to review the 10 year equipment replacement program.

Lynne made a motion to go into a 10 minute executive session for personnel matters of individual non-elected personnel and Nick seconded, (the session included the Commissioners, Lora Holdridge and Clint Anderson). No action was taken.

Lynne made a motion to go into a 5 minute executive session for personnel matters of individual non-elected personnel and Nick seconded, (the session included the Commissioners, Lora Holdridge and Clint Anderson). After the session, Nick made a motion to create an informational officer position, Clint and Lora will write a job description by January 8th and will advertise for the position, Lynne seconded and the motion passed. The Commissioners will come up with a salary for this position.

Lynne made a motion to go into a 20 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship and Nick seconded, (the session included the Commissioners and Justin Meeks). No action was taken.

Representatives from KSN TV met with the Commissioners asking for an update on Mercy Hospital; the Commissioners said that the County had completed the application process, and that Mercy is under contract until April 1st. The Commissioners said they are waiting on Mercy for a contract for the facilities.

At 11:35, Lynne made a motion to break for lunch and reconvene at 1:30 and Nick seconded.

Nick made a motion to add Good Friday to the list of Bourbon County holidays, he said since they were not giving pay raises, they could give an extra day off, Lynne seconded and the motion passed.

Lynne made a motion to adopt Resolution 01-19; declaring the 2019 holidays for Bourbon County, Nick seconded and the motion passed.

Lynne made a motion to adopt Resolution 02-19; the waiver of the GAAP, Nick seconded and the motion passed.

Lynne made a motion to adopt Resolution 03-19; reimbursement of travel expenses at .545 cents a mile, Nick seconded and the motion passed.

Lynne made a motion to adopt Resolution 04-19; designation of the newspaper and banks, Nick seconded and the motion passed.

Lynne made a motion to adopt Resolution 05-19; designating Dr. Gugnani as the Bourbon County health officer for 2019, Nick seconded and the motion passed.

Lynne made a motion to adopt Resolution 06-19; a resolution cancelling outstanding checks over two years old, Nick seconded and the motion passed.

Lynne made a motion to go into a 7 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and the motion passed.

Lynne made a motion to go into a 5 minute executive session for Matters relating to the security of a public body or agency, public building or facility or the information system of a public body or agency, if the discussion of such matters at an open meeting would jeopardize the security of such public body, agency, building, facility or information system, Nick seconded and the motion passed, (the session included the Commissioners and Justin Meeks). No action was taken.

Lynne made a motion to go into a 5 minute executive session for Matters relating to the security of a public body or agency, public building or facility or the information system of a public body or agency, if the discussion of such matters at an open meeting would jeopardize the security of such public body, agency, building, facility or information system, Nick seconded and the motion passed, (the session included the Commissioners, Justin Meeks, Kendell Mason and Will Wallis). No action was taken.

Nick will attend a walk through with Goldberg Group Architects regarding the heat and air units as well as reviewing a list of items not yet completed.

At 3:34, Nick made a motion to adjourn and Lynne seconded.

                                        THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Lynne Oharah, Chairman

                                        (ss) Jeff Fischer, Commissioner

                                        (ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

01/08/2019, Approved Date