but jail updates

 


 February 28, 2014                                          Friday 9:00 am

  The Bourbon County Commission met in open session with Allen and Harold present. The County Clerk was also present.

  Jason Silvers with the Fort Scott Tribune was also present.

  Allen made a motion to go into a 5 minute executive session for attorney client privilege regarding possible litigation, (the session included the Commissioners and Terri Johnson) Harold seconded. No action was taken.

  Allen made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, (the session included the Commissioners, Jim Harris, Terri Johnson and Kendell) Harold seconded. No action was taken.

  Jim Harris reported that the County had purchased salt for the roads to be prepared for the predicted upcoming weather.

  Jim reported that the County received a check from FEMA for $182,979.73 for reimbursement from the August 2013 flood damage in Bourbon County.

  John Hill from City State Bank presented the loan paperwork for 3 new vehicles (1 Explorer, and 2 Dodge trucks) for the Sheriff’s department. John said the interest rate is 2.38% for 5 years. Allen and Kendell signed the paperwork. Bill Martin asked permission to sell (possibly on Purple Wave) the Tahoe, a white Sheriff’s truck and the old Emergency Management truck and asked permission to use the money from selling all of these vehicles towards the new Sheriff vehicles. Allen and Harold both said the money from the Emergency Management truck needs to be deposited in the Emergency Management fund. Allen moved to approve selling the 3 vehicles, and the money from the 2 Sheriff vehicles be used towards the new Sheriff vehicles, but the money from the Emergency Management truck needs to be deposited in Emergency Management, Harold seconded.

  Larry Sharp with KCAMP Insurance met with the Commissioners. He discussed the loss ratio and said Bourbon County had a loss ratio that was 305% for 2013, he said this was up due to the April 2013 hail storm. Mr. Sharp talked about a $2,000 grant application that could be used for risk mitigation and/or training for Bourbon County employees (he said KCAMP has seen Counties that have used the training that have claims/rates that have stabilized or gone down). He discussed attentive/inattentive driving. He also said the grant money could be used for push bumpers on the Sheriff vehicles or for tarps in the Road & Bridge department. He said the premium for 2009 for Bourbon County was $129,706 and the premium in 2013 was $129,263.

  The meeting adjourned at 11:34 am.

                                          THE BOARD OF COMMISSIONERS

                                         OF BOURBON COUNTY, KANSAS

                                         (ss) Allen Warren, Chairman

                                         (ss) Harold Coleman, Commissioner

 ATTEST:

 (ss) Kendell Mason, Bourbon County Clerk

  February 26, 2014                                          Wednesday 2:00 pm

 The Bourbon County Commission met in open session with Allen and Barbara present. Jim Harris and the County Clerk were also present. This was a hard surface road planning meeting.

 The Commissioners talked to Jim about areas in the County that need ditching.

 There was discussion over different roads in the County that the Commissioners feel need maintenance on. There were no decisions made as to what roads they plan to start on first.

 The Commissioners plan to meet again at 1:00 pm on March 5th, 2014 for another hard surface road planning meeting.

 The meeting adjourned at 3:53 pm.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 February 24, 2014                                                    Monday 9:00 am

  The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

  Tammy Helm with the Fort Scott Tribune was also present.

  Allen made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Barbara seconded the motion (the session included the 3 Commissioners, Kendell Mason, Judy Wallis, Terri Johnson, Lora Holdridge, Rhonda Dunn, Shane Walker and Jim Harris). After the session Rhonda Dunn recommended that the employee discussed in executive session be allowed to use Community Pool time, all employees present approved. Allen made a motion to accept the recommendation to allow the discussed employee to use Community Pool time.

  There was a brief discussion over the vacated office space on the first floor and who should use the space. No decision was made, but it will be reviewed again on March 3, 2014.

  Tammy Helm reported that the Fort Scott Tribune would be eliminating the printing of the Thursday newspaper.

  Allen made a motion to go into a 30 minute executive session to discuss confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships; Barbara seconded the motion (the session included the 3 Commissioners). No action was taken.

  Both Clay Campbell and Jim Adams stopped by the Commission meeting to visit with the Commissioners.

  Dan Meara met with the Commissioners and Rhonda Dunn. Mr. Meara talked about the tax sale that was recently held. Mr. Meara said a total of $11,219 was received from the February tax sale. He talked about the properties that were redeemed; he said the ones that were redeemed had to pay a $250 fee to cover the expenses for filing and the Attorney fees as well as pay the taxes through 2012, or if the 2013 taxes had been assessed they had to pay the taxes through 2013. Mr. Meara said they have filed 28 foreclosures and received another 25 properties that they will be working on for the next tax sale (which has yet to be scheduled). Rhonda said she would like to see two tax sales a year, preferably in April and August. Rhonda said she would like to change the tax sale process, she said she would like for the County to wrap up the 2014 calendar year, then in January of 2015 she would like to be able to give the list of possibly tax sale properties to Dan Meara and Security 1st. Rhonda said by doing this it could eliminate any extra work that is done on redeemed tax sale properties by Security 1st or Dan Meara.  Mr. Meara talked about the process for property owners to redeem property that could be sold at the tax sale.

 The meeting adjourned at 12:18 pm.

                                         THE BOARD OF COMMISSIONERS

                                         OF BOURBON COUNTY, KANSAS

                                         (ss) Allen Warren, Chairman

                                         (ss) Harold Coleman, Commissioner

                                         (ss) Barbara Albright, Commissioner

 ATTEST:

 (ss) Kendell Mason, Bourbon County Clerk

 February 21, 2014                                          Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Adrianne Bahr, Kayla Tinsley, April Shields, and Kathryn Sisson 4 nursing students from Pittsburg State University observed the Commission meeting. They asked the Commissioners what they could do to influence the health of the community; the Commissioners said they are active in supporting the Health Board, as well as public safety.

 Jim Harris reported that they have been doing ditching on 265th as well as putting cold mix on Yale Road. He said they are doing patching on Condensory Road. Jim said they cut out a section of road on 240th between Kansas and Jayhawk, he said they put base rock down and the road will be gravel until the weather changes. He said they put signage up on the road to notify traffic of the changes.

 Barbara told Jim about a low area on Deer Road. Harold talked about a low area on an entrance to a bridge near West Liberty Cemetery.

 The Commissioners will have a hard surface road planning meeting on 2/26/2014 @ 2:00 pm.

 Rhonda Dunn said she contacted 3 different Fort Scott Companies to bid on moving furniture in her office, she said that only one was available to do the work. Mike Dunn did the work for $150.

 William Wallis, Jim Harris and Shane Walker met with the Commissioners regarding hazardous waste. William said he has been talking to the State of Kansas regarding a grant available that could help pay for a household hazardous waste storage building. William said the grant can be applied for between 3/15/2014 – 5/15/2014, the grant is a 60/40 grant (60% State and 40% County). William said that the facility (a new or existing facility) would need to be approximately 12’ x 12’. William suggested that the County tour other Counties hazardous waste storage facilities, Allen told William to find a facility to tour. Allen talked about the possibilities of building a new building at the Landfill and possibly putting a household hazardous waste storage area in the same building.  William continued to talk to the Commissioners about a planned training class he held.

 Allen made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Barbara seconded the motion (the session included the 3 Commissioners, Jim Harris, Terri Johnson and Kendell Mason). No action was taken.

 Bobby Reed and Ben Cole met with the Commissioners for clarification on bills for building maintenance for the SEKRCC. In the past the bills were paid out of the Correctional Center’s budget. There was discussion over budgets and who should pay the bills. Allen made a motion that going forward the bills for the jail regarding mechanical (such as heat/air, elevator expenses) are paid out of General/General. Barbara seconded and all approved.

 Charlie Blevins met with the Commissioners; he said he was upset over the proposed $6 million dollar new jail. Mr. Blevins said his taxes are $2200 for his taxes in Bourbon County and that they were too high. He suggested that the prisoners’ be made to work, Mr. Blevins said that if they are made to do something there will not be as many in jail, he questioned whether inmates had television, Harold said yes. Mr. Blevins asked what he could do to stop the building of a new jail, the Commissioners told him when the next town meeting was scheduled for and suggested he attend.

 The meeting adjourned at 10:55 am.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commission

                                        (ss) Barbara Albright, Commission

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

February 14, 2014                                          Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris said that at the Landfill every 120 days they have to cover the C&D with a minimum of 6” of dirt. He said they plan to get the dirt for this out of the ditch at 265th & Poplar. Jim said they would be going to Kansas City to pick up cold mix. Jim said he talked to Barbara Ritter regarding a1½ mile area on Deer Road, he felt that this portion of the road should be graveled.

 Barbara told Jim she received a thank you note from the Drake’s (residents of Marco Estates) for the culverts that were placed there.

 Jim talked about the Solid Waste Plan Committee. He said Bourbon County needs to form a committee of 5 people. Barbara moved to put the 3 Commissioners, Jim Harris & Frank Young on the committee, Harold seconded and all were in favor.

 Barbara made a motion to proceed with the work to the low water bridge on 267th, Harold seconded and all were in favor.

 Jim asked for permission to bid on a 2000 Chevy Crew Cab, flat bed truck on Purple Wave. Allen moved to approve bidding up to $7,000 for this truck, Harold seconded and all were in favor.

 Allen talked about having Frank Young inspect some low water bridges around the County.

 Allen moved to go into a 20 minute executive session for non-elected personnel to protect their privacy, Barbara seconded. No action was taken.

 All 3 of the Commissioners will be attending a meeting at the Fort Scott High School on 2/17/2014 at 8:45 am; no County business decisions will be made.

 Terry Sercer talked to the Commissioners regarding the 2013 budget. He said there were changes due to reimbursements. Terry said $129,000 would go from the General fund, of that $112,875 would go into the Capital Improvement fund and $16,125 would go into the General Equipment Reserve Fund. He said $67,229 would go from Road & Bridge to a Special Machinery Fund. Terry said that no more bills can be posted from the 2013 budget. Terry plans to work with Rhonda Dunn to do these transfers.

 Carl Eyman with KWORCC met with the Commissioners & Jim Harris. He presented different spreadsheets for Bourbon County showing accidents and expenses due to losses. He said Bourbon County has suffered some large expensive work comp. cases since 2008. He talked about the different claims & dollar amounts Bourbon County has had. He said the large amount of claims have come from Road & Bridge and law enforcement. He said that falls or slips have been the most costly. Mr. Eyman suggested that different departments in the County participate in free training available to help eliminate accidents. Allen asked that Mr. Eyman talk to the Sheriff’s department about safety training. Mr. Eyman said that safety issues can come from housekeeping and storage issues. He said 50% of safety is awareness.

 Allen moved to sign the contract for the Federal Fund Exchange Program, Barbara seconded and all approved. The Commissioners signed the paperwork.

 William Wallis the Emergency Manager, talked to the Commissioners about a hazardous chemical called Toxaphene (a 30 gallon container) that was detected in the County Barn. He said some County employees were exposed to the chemical, however to date no contamination has occurred. He talked about the expense ($3,000-$5,000) to dispose of the property. Mr. Wallis talked about the County getting a permit to have a facility to dispose of hazardous materials at a reduced cost. He said there are grants available @ 60%/40% (40% being the Counties portion). He talked about the specifications required to build such a facility. William said Bourbon County is one of the few Counties which do not have such a facility. The Commissioners told William to talk to Jim Harris and meet with the Commissioners again on February 21st regarding this issue.

 Allen left the Commission meeting at 10:55 am.

 William Wallis talked about Homeland Security badges and the credentials required, he said he is working with the Garland Fire Department regarding the badges. Will talked about the C.E.R.T. department and said they are people that would help in a disaster. Mr. Wallis talked about tabletop exercises he plans to put on in the County.

 The meeting adjourned at 12:10 pm.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commission

                                        (ss) Barbara Albright, Commission

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

February 11, 2014                                          Tuesday 1:00 pm

 The Bourbon County Commission met in open session for a special work session regarding hard surface roads.

 The Commissioners discussed areas in the County that need addressed; however no plans were made on which roads to start first. They plan to have a work session later on to continue to discuss what hard surface roads in the County need work.

 The meeting adjourned at 2:41 pm.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commission

                                        (ss) Barbara Albright, Commission

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 February 10, 2014                                          Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Jim Harris reported that over the weekend the roads were snow packed around the County.

 Allen discussed having maps made to be sold that would list cemeteries / churches in Bourbon County.

 The Commissioners discussed the P1 Group, Inc. P1 has offered to do a facility master plan (an energy saving analysis of the Courthouse and the SEKRCC) for a cost of $6,250 for the Courthouse or $8,500 for both the Courthouse and the SEKRCC. The Commissioners discussed the possible savings associated with doing the analysis.

 John Hill met with the Commissioners with the contracts for the 3 new Sheriff Ford Explorer vehicles. He said the loan amount was for $30,616.45 each for 5 years @ 2.38%. Terri Johnson previously reviewed the contracts and asked for changes to the lease addendum, which John Hill said was changed. John said they should be able to do the paperwork in the next few weeks for the other 3 vehicles. Barbara made a motion to authorize Allen to sign the paperwork for the vehicles, Harold seconded. Allen and Kendell signed the paperwork.

 Bill Martin and Ben Cole met with the Commissioners, Bill gave a signed letter from a Sheriff Deputy; the letter discussed the bad road conditions on 2/9/2014 and the numerous slide off’s around the County. The Sheriff said that KDOT sent personnel to treat roads, but stated that he was advised Bourbon County public works was immobile (Ben Cole said they were told by dispatch that the County was not coming out). Allen asked if Bill had talked to Jim Harris about this issue, Bill said no, he wasn’t part of his department & felt the Commissioners should communicate with Jim Harris about this. Allen stated he would like to have better communication between the departments & work together. Terri Johnson asked Allen if the County had a policy on off hours regarding contacting for assistance from law enforcement, Allen said he assumes the County does not have a policy. Barbara called Jim Harris and he came up to meet with the Commissioners and the Sheriff’s department. Bill gave Jim the letter referring to the condition of the roads, the accidents & that public works was immobile. Jim said he received a call about the condition of the roads and went out driving the roads on 2/9/2014 at 3 am, he felt that at that point there was nothing for his crews to do, he said he later received a call regarding 125th and Jim sent a truck out there. Jim said that if he heard from law enforcement on a specific road, he would send a crew out. Bill said he would drive the roads in the future and contact Jim Harris himself (the Commissioners gave them Jim’s cell phone number). Jim talked how he has two crews that work from either 5:00 am – 2:00 pm or 2:00 pm to 11:00 pm.

 Allen made a motion to go into a 20 minute executive session regarding non-elected personnel to protect their privacy, Harold seconded (the session included the 3 Commissioners, Terri Johnson, Bill Martin and Ben Cole). No action was taken.

 Barbara made a motion to proceed with P1 Group, Inc. for the facility master planning of the Courthouse and the SEKRCC for $8,500, payable out of the General/General fund, Allen seconded and all were in favor.

 Barbara made a motion to donate $50 to the FSHS S.O.S. party, payable out of Parks & Recreation, Allen seconded and all were in favor.

 Allen said that he would be attending a KAC meeting on February 13th at Fredonia, regarding the 50 year water plan. He also reported that County Government day would be on March 18th in Topeka that he would be attending.

 The meeting adjourned at 12:04 pm.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commission

                                        (ss) Barbara Albright, Commission

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

February 7, 2014                                            Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris reported that the County is getting low on their salt supply; he said he has ordered more & getting costs for future bulk purchases. Jim said he spent time with KDOT looking at their brine system, which is used to pre-treat roads when expecting bad weather.

 Barbara told Jim that she talked with Mark Watson about a drainage issue at 1702 Cavalry Road. There was discussion over the issue possibly being due to the railroad.

 Harold asked Jim if the County should be marking all culverts in the County, Jim said yes and that they were working on getting culverts marked. Allen suggested taking pictures of culverts and using the GIS system to track where signs and culverts are placed.  

 Barbara talked to Jim about Barbara Ritter and a road issue she had, Jim said he would be in contact with Barbara Ritter.

 Bill Hurd met with the Commissioners regarding his concerns with explosions & blasting a resident is doing East of Fort Scott. Mr. Hurd said this has been going on for over a year. He said his main concern is when they are doing the blasting it scares cattle and feels that someone could get hurt. He asked if there was any zoning concerning this. Allen said there is no County zoning that would pertain to this issue. Bill Martin said pertaining to a criminal side that disorderly conduct may apply (due to a breach of peace); Bill Martin said someone would have to witness the blasting and identify the individual doing the blasting. Bill Martin said the family involved has a firearms license, and said he could contact ATF to have them do a spot check. Terri Johnson said the County could do a resolution pertaining to the blasting, and said that could regulate but not eliminate the issue. Allen asked that Bill Martin talk to the individuals doing the blasting, Bill said his department has talked to them in the past, but that he would talk to them.

 Bill Martin presented to the Commissioners a list of accidents from KDOT (as requested) on Maple Road from the Sale Barn going West, Bill said there had been 23 accidents between 2003-2013, and he said some of the accidents are animal related accidents.

 Bill Martin said the meeting that had been scheduled for February 6th @ FSCC has been rescheduled for March 6th @ 7:00.

 At 10:00 am the Commissioners opened the meeting up for discussion for residents for or against closing approximately 1 mile of Eagle Road between the Keller and Shay properties (no one appeared at the Commission meeting to discuss the road closure). At 10:15 Allen moved to close the road closure hearing and approve the road closure, Harold seconded and the Commissioners signed the road closure.

 Terry Sercer met with the Commissioners & Rhonda Dunn to discuss 2013 budgets. Terry said he had reviewed year end reports. Terry talked about what year end adjustments and transfers need to be made. There was discussion over carryover amounts. Terry and the Commissioners discussed with Rhonda Dunn the transfers that need to be made in the General fund, the Road & Bridge fund and the Special Bridge fund.

 The meeting adjourned at 11:59 am.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

February 3, 2014                                            Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Allen presented a check for $1,062.51 and permit application from K.W. Well (Jim Kipley) for 2 – 15” culverts at an entrance. The Commissioners approved the application and signed the permit.

 Allen made a motion to go into a 20 minute executive session regarding non-elected personnel to protect their privacy, Barbara seconded the motion (the session included the 3 Commissioners). No action was taken.

 Harold took a phone call from Robert Minor who reported that 205th & Valley Road needs some rock.

 Allen made a motion to go into a 5 minute executive session regarding non-elected personnel to protect their privacy, Barbara seconded the motion (the session included the 3 Commissioners, Terri Johnson and Kendell Mason). No action was taken.

 There may be more than one Commissioner attend a meeting at F.S.C.C. on 2/6/2014 @ 7:00 pm. No County business decisions will be made.

 The meeting adjourned at 11:44 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

Elected Officials

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Bourbon County
210 S. National Ave.
Fort Scott, KS 66701
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