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Jan 2014 Minutes

January 31, 2014                                                      Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Harold asked Jim to side trim the corner of 255th & Unique.

 Jim turned in the permit application for the water lines that are being replaced in Uniontown; the Commissioners signed the permit application.

 Harold made a motion to accept a bridge inspection bid from Schwab Eaton for 2014 at $90 a bid for 175 bridges in Bourbon County, Allen seconded and the Commissioners and Kendell signed the bid.

 Jim said the County needs to form a Solid Waste Committee of 5 people; the Commissioners will discuss this further later on.

 Barbara asked Jim about the company that is doing a survey (this survey for high risk roads is being done through a grant that the County was awarded) on 2 curves on Maple Road; Jim said the surveying company wants records of accidents on these curves. Terri Johnson said that if there was an accident on this road that involved a death, the Kansas Highway Patrol would have record of it. Bill Martin said in order to get records of accidents (fatality & non for the past 10 years) someone would have to manually go through all of the files (Bill said it would be time consuming and costly to find these records). Ben Cole said that these records may be able to be pulled from dispatch. The Sheriff’s department will look for the requested accident reports on Maple road from the West side of the Sale Barn to just past Westcoat’s. Bill Martin said the Sheriff’s department will be moving to ITI (a software company) to use for their storage of reports.

 Tammy Helm with the Fort Scott Tribune arrived at 10:06 am.

 William Wallis the Bourbon County Emergency Manager, talked about the safe room in Garland. He said he will be attending a meeting in Garland to notify the Community of Garland of the process to open the safe room. He said there are 4 keys in the Community to unlock the safe room. William said due to FEMA regulations people using the safe room may only bring with them medically necessary items and the length of stay is regulated through FEMA. William said the siren (which should be set off through dispatch) should be used in Garland to notify residents of upcoming danger. William reported that there would be a table top exercise on February 5th (weather permitting). He talked about possible changes with Red Cross & notifying them when they are needed.

 Terri Johnson talked to the Commissioners regarding a vacancy on the board of the Zion and Osaga Cemetery. Terri said that those Cemeteries were originally formed by a petition and through a Resolution. She said according to KSA 17-1331 the Township Trustee needs to call an annual meeting to elect board members. Terri said a notice of the annual meeting needs to be published once a week for 2 weeks.

 Allen made a motion to appoint Marjorie Stringer (to fill a vacancy on the board) to the Southeast Kansas Area Agency on Aging Governing board. Barbara seconded and all approved.

 Allen made a motion to go into a 5 minute executive session for Courthouse Security, Harold seconded (the session included the 3 Commissioners and Rhonda Dunn). No action was taken.

 Dana Dunn with P1 group presented a bid of $8,500 to do an onsite assessment (of energy saving options) of both the Courthouse and the SEKRCC. The Commissioners said they would discuss this further.

 The meeting adjourned at 12:12 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commission

                                                  (ss) Barbara Albright, Commission

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 January 27, 2014                                                      Monday 9:00 am

 The Bourbon County Commission met in open session with Harold, Allen and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Allen made a motion to purchase a 2007 truck from Shepherds for $9,000 to be paid out of Special Equipment Fund, Harold seconded.

 Jim said they are closing the current zone at the Landfill and are opening a new zone there.

 Allen reported that Ron Maher with AT&T turned in a permit application and fees to do open cuts from 205th & Maple to 185th & Maple then North on 185th to the tower. Allen and Harold signed the application. Jim will provide a copy of the signed application to Ron Maher and Ron Maher is to notify the County when the project is complete.

 Harold said he saw there were flags on 265th and questioned Jim if the flags were the Counties, Jim said that the flags were not the Counties.

 Harold made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Allen seconded the motion (the session included Terri Johnson, Kendell Mason, Jim Harris and the Commissioners). No action was taken.

 Rick Freeman with HMN Architects talked to the Commissioners about his recommended layout of a safer jail. He talked about violence in a jail when it comes to the inmates. He said visibility is “key” in a good jail for the safety of both the inmates and the workers, he said he felt that Bourbon County has a need for a new jail. Mr. Freeman said a jail should last 50 years. He presented a case study that was done by HMN for Henry County, Arkansas. Henry County built a new jail (an 118 bed facility) for a construction cost of $8.1 million, Mr. Freeman suggested that Bourbon County tour the Henry County jail and talk to their Commissioners about their new jail. Mr. Freeman talked about the 5 different steps (from determining a need for a jail, site evaluations, committees, bidding, to construction) HMN recommends when it comes to building a new jail. Mr. Freeman said Counties should build a jail designed for the future growth (20 years) he suggested renting out empty beds, but not to count on the money to pay for a facility from out-of-county housing.

 Rhonda Dunn presented to the Commissioners different Treasurer’s reports. She said that $8,955,713.75 was distributed from what was collected as of 12/31/2013. She presented an idle funds report and said she is moving CD’s around in the banks to gain more interest. She presented a report on cash in the Treasury as of 12/31/2013 and a report that she gave to the Cities & Schools showing the money that was distributed to them. Rhonda said she had sent over 100 letters out to property owners (that are delinquent on taxes and could potentially be on an upcoming tax sale) and said so far she has received over 20 payments for the delinquent taxes.

 Valorie Leblanc talked to the Commissioners regarding the short lived asset fund for the Sewer District; there was discussion over whether this was supposed to be $10,000 each year or $10,000 total. Valorie has discussed this with Terry Sercer and the Commissioners will discuss this further with him.

 Both Harold and Allen plan to attend a public meeting at the Uniontown High School on Thursday, January 30th, 2014. The Commissioners will not make any County decisions at that meeting.

 The meeting adjourned at 12:05 pm.

                                        THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                 

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

                                                 

January 24, 2014                                            Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Allen reported that the Commissioners received a check for $1,026 from KW Well (Kipley’s) to pay for the cost to extend a culvert West of Uniontown.

 Barbara made a motion to approve paying $4,675.95 for dues to SEKRPC, Allen seconded and all approved.

 Allen approved adopting resolution 09-14 naming William Wallis as the Emergency Management Coordinator for Bourbon County, Harold seconded and all approved.

 David Neville reported that they had successfully replaced the section of the boiler without any other breakage.

 There will be a party at the Courthouse (for Delta George & Ann Ludlum who are both leaving employment from the Southwind Extension District) from 1-4 on January 24, 2014, all three of the Commissioners may attend the party; however no County decisions will be made.

 Rusty Roderick, Dana Dunn & John Barney all representatives from P1 Group, Inc. talked to the Commissioners regarding Courthouse Improvements. They thanked the Commissioners for allowing the time to speak. Their company develops a master plan for Courthouse improvements and the cost associated with the improvements (windows, heating/cooling, plumbing, lighting, etc). They said by doing this the County can develop a budget associated with the costs to make necessary improvements. They questioned whether the Commissioners had a plan for future improvements that eventually will need to be made. Allen said they realize that things will need to be done, but don’t have a plan. P1 said they develop a list (a master plan) of priorities of items that need repaired. P1 said the cost associated with doing the master plan is low compared to the services that come with the plan. They said after the master plan is created, the information could be shared with the public to prepare the community for future plans. P1 said there are energy & operational savings available for the Courthouse. P1 questioned the Commissioners how improvements would be paid for if they got the master plan, Allen felt if improvements were made they would be paid for out of Capital Outlay. P1 said the County would get a return on their investment and said possibly some of the savings available (over time) could help pay for the master plan. P1 said the master plan would cost the County $6,250. Barbara said she had an interest in preserving the Courthouse and the savings available. She questioned P1 on what simple thing could be done to get back the $6,250 – P1 said that lighting improvements could help cover the cost of the master plan. The Commissioners said to check back with them in 1 month for an answer regarding moving forward with a master plan.

 Terri Johnson & Valorie Leblanc me with the Commissioners, Valorie talked about the Sewer District, she said that she received an email regarding having a short lived asset fund for the Sewer District of $10,000 each year. Valorie said the homeowner (in the Sewer District) pays a maintenance fee now and asked if the Commissioners recalled a $10,000 / year reserve fund, the Commissioners said no. Valorie said she wasn’t aware of this $10,000 / year reserve fund, but will look into it. Terri asked if the Commissioners wanted them to still review monthly budget reports for the departments, the Commissioners said yes. There was discussion over budgets and the amount of overtime, expenses and out-of-county housing.

 Allen made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Barbara seconded (the session included the 3 Commissioners, Kendell Mason, Terri Johnson & Valorie Leblanc). No action was taken.

 Dana Barlow and Darrin Petrowsky with KDOT met with the Commissioners and talked about 69 Hwy being made a 4 lane in between Crawford & Bourbon County. Among other projects Darrin said KDOT will be doing in the near future in Bourbon County is 2 bridges that will be replaced on 39 Hwy, the Fulton Bridge on K31 will be replaced. Darrin said eventually there will be a bridge replacement on 3 Hwy.  Darrin said they will be doing a chip seal project beginning in Linn County to Bourbon County. Darrin said the bridges they are building have a life expectancy of 50 years. Darrin said KDOT will put out a press release before projects begin to notify residents of work to be done in their area. Darrin said that there will be a center left turn lane from 18th street to 23rd street in Fort Scott as well as a sidewalk from 18th to 23rd.

 The meeting adjourned at 12:08 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                               

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 January 17, 2014                                                      Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Connie May from the Garland Fire Department met with the Commissioners, she said they want to put a water hydrant on a turn around drive in Garland to fill their trucks. She asked the County to widen the culvert that is there and provide 15+ loads of larger rock for the drive. Allen asked if the Fire Department could buy the rock and have the County haul it, Connie said they do not have any funds available for this project. After discussion the Commissioners agreed that after the County has enough large rock available at the Beth Quarry, they would provide the rock and culvert. The Commissioners said it would be at least mid March or later before they would be able to provide the rock for this project.

 Jim Harris presented pictures of a broom, Ford tractor & a Cat grader with a mower. He asked that the Commissioners give him permission to put these items on Purple Wave. Barbara made a motion to put the equipment on Purple Wave, Harold seconded and all were in favor.

 Allen said that Frank Young contacted him regarding the company that is replacing the water system in Uniontown. Frank asked if the County would waive the permit fees required to cross the County roads for this project. Harold made a motion to waive the permit fees for boring (he said if the company cuts they buy a permit) Allen seconded the motion and all were in favor.

 Jim talked about how some employees in the past have worked on the road crew that normally would work on the sign or bridge crew. He asked that the County establish a hard surface road crew by transferring one employee and establishing 3 new positions. There was discussion over the effects on the budget. The Commissioners decided that there needs to be preventative maintenance done on the roads. Barbara made a motion to name a hard surface road crew, Allen seconded and all approved. All 4 positions will be paid out of Road & Bridge Sales Tax fund, which can only be used on hard surfaced roads.

 Holly Powers and Vic Burks met with the Commissioners regarding the permits that the County uses of Shafer, Klein & Warren. The Commissioners asked Holly how other Counties handle Rural Water when it comes to requiring permits. Holly said the County needs to require permits from all companies, but said there are different permits for public vs. private utilities. She suggested that the County charge a reasonable fee associated with the permits, in order to cover any cost that the County may experience later on from the different projects. Holly talked about working with the pipeline company that is going across several counties in Kansas.

 Holly said that if some companies are not applying for permits when it comes to crossing or working on County roads, then the County could fine them for not having the required permits. Holly said she would provide a flow chart regarding the usage of the permits. Holly stated that Bourbon County understands the need for permits. Vic said he works with the permits for both the Companies and the Counties in order to get the job done. He said that the County has taken the first step regarding the need for permits. Vic suggested that the County notify (or put on the County website) the public utility companies of the permits that the County now requires.

 Harold told Jim about a drainage problem on a road near Fulton.

 Ben Cole and Bill Martin met with the Commissioners regarding the scheduled tour of the Cherokee County jail. The date was changed to January 23rd @ 1:00, 2 or more Commissioners may be attending the tour, and no County decisions will be made at this tour. The Commissioners will be attending a US 69 hwy open house meeting at 3:30 at Arma, Kansas; no County business decisions will be made. Bill said there would be a meeting on January 30th at 7:00 pm at Uniontown High School and a meeting on February 6th at 7:00 pm at the Fine Arts Center at FSCC.

 Harold made a motion (after discussion with Shafer, Klein & Warren) to resend the previous motion regarding the permits and fees for the utility work being done in Uniontown. Barbara seconded and all were in favor.

 Harold made a motion to approve the utility company doing the work for Uniontown to apply for permits and waive the fees associated with the permits providing that the company use flow able fill or bore, otherwise the company will be charged the normal permit fees. Allen seconded and all were in favor.

 David Neville asked the Commissioners if they want him to proceed in replacing the roof on the Attorney’s building. The Commissioners told David to talk to Terri Johnson to see if she’s in agreement and if she is David is to get bids to replace the roof.

 Rhonda Dunn presented a spreadsheet to the Commissioners of the tax distribution (current tax) she did.

 Rhonda said that it would cost an estimated $3105 to receive the training from CIC for the Neighborhood Revitalization Program. She said she needs to consider this before making a decision.

 Rhonda gave the Commissioners an estimate of $8,700 less $2,500 available from the motor fund = $6,200 (still needed) to have the Treasures office re-done, (which covers some furniture (A.D.A. accessible workstation), carpet, paint, phones & electrical.

 Harold made a motion to go into a 10 minute executive session for confidential data relating to County financial affairs, Barbara seconded the motion & all were in favor (the session included the 3 Commissioners and Rhonda Dunn). No action was taken.

 Allen made a motion to approve resolution 08-14 appointing Daniel Meara to prepare the necessary petitions relating to a tax sale, Barbara seconded & all approved and signed the resolution.

 Allen left at 11:31 am.

 The meeting adjourned at 11:53 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commission

                                                 (ss) Barbara Albright, Commission

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

January 13, 2014                                            Monday 9:00 am

 The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris reported that they are hauling rock on 205th this week. He said they are getting chips at Midwest Mineral this week. Jim said they will be putting cold mix down this week.

 Allen presented pictures of 2-96’ sections of culverts that are being placed on the Blythe property West of Uniontown (where the tank batteries are to be placed) on Maple road. Jim said the employees did a good job placing the culverts. Allen said the County received $5,493.81 for the work that the County did here & for the fee associated with the permits. Allen talked about the need to re-word a portion of the permits in the future.

 Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Barbara seconded (the session included the 3 Commissioners and Jim Harris). No action was taken.

 Barbara made a motion to go into a 5 minute executive session for non elected personnel to protect their privacy, Allen seconded (the session included the 3 Commissioners). No action was taken.

 The Commissioners held a department head meeting to discuss the use of space in the Courthouse, (Rhonda Dunn plans to combine the Vehicle department with the Treasurers department, leaving an empty office on the first floor, Rhonda said by combining offices she can better manage labor/projects with 1 office instead of 2 separate offices, she said she will use money from motor vehicle to fund this project, but doesn’t have enough to pay for all of it at one time, so she said it may have to be done in phases). Present for the meeting was Karla Nemecek & Pat Simpson with the Southwind Extension District, David Neville, Lesley Herrin, Jim Harris, Shane Walker, Rhonda Dunn, Terri Johnson, Judy Wallis, Will Wallis, Kendell Mason and the 3 Commissioners. There was discussion over record retention and the amount of records that could possibly be destroyed. Storage is an issue for most office. Kendell told the department heads about wwwkshs.org and the record retention schedule. There was discussion over possibly moving the driver’s license to the first floor (Rhonda said that eventually they may be able to combine a portion of the Driver’s License functions with the Treasure/Tag office. The E.O.C. wants to move to an office on the first floor. The Extension Office viewed the soon to be vacant office, but decided to stay in their current office. There was discussion over possible buying supplies in bulk to save money. There will be another department head meeting on February 10th @ 11:00 am. Rhonda Dunn will give the Commissioners an update regarding the combining of offices on January 17th.

 Judy Wallis presented the yearly contract for R&S Digital to the Commissioners, which they signed.

 Rhonda Dunn reported that as of 12/31/2013 $8,662,319.61 had been collected for taxes (she said 55% of the current tax role has been collected).

 Allen made a motion to go into a 10 minute executive session for Courthouse security, Barbara seconded (the session involved the 3 Commissioners and David Neville). After the session it was announced that as of 2/1/2014 due to the Conceal Carry Law, the only public entrance to the Courthouse will be through the East Doors, the South and West doors to the Courthouse will be locked to public access.

 Harold made a motion to adopt resolution 07-14 urging Kansas Legislatures to retain the mortgage registration fee, Allen seconded and all approved. All of the Commissioners signed the resolution.

 Barbara made a motion to acknowledge the elected officers appointed to the Fire District #3 Board of Trustees for 2014 & 2014; the officers are as follows… Bronson Station= Chief David Harper, Asst. Chief Jason Harper, Captain Waylon Johnson. Mapleton Station = Chief Mike Hueston, Asst. Chief Jack Sutterby, Captain Homer Wisdom. Hiattville Station = Chief Louella Howard, Asst. Chief Leanna Howard, Captain Jerry Page. Fulton Station = Dale Cathey to fill the vacancy of Joshua Wilson. Allen seconded and all were in favor.

 Allen made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Harold seconded (the session included the 3 Commissioners and Kendell Mason). No action was taken.

 Barbara moved to approve paying $750 for the 2014 dues to SEE-KAN RC&D, Allen seconded and all approved.

 The meeting adjourned at 12:01 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commission                                                                                                              (ss) Barbara Albright, Commission

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

January 10, 2014                                            Friday 9:00 am

 The Bourbon County Commission met in open session with Commissioner Albright, Commissioner Coleman and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Barbara talked about the Garland Fire Department, she said they want to widen a culvert at the entrance of the turn around area (they asked the County for gravel for this area) where they want to fill the tanker trucks at. Barbara asked Jim to look at the area and report back to the Commissioners.

 Jim said the insurance company will pay $10,000 for the landfill truck that caught fire last month. He asked the Commissioners for permission to shop for a replacement truck; he felt that it could be replaced for $20,000-$25,000. Harold made a motion to authorize Jim to go to Kansas City to purchase a replacement truck, Barbara seconded.

 Barbara asked Jim to look at a bridge on 240th.

 Jim talked about an upcoming bridge program through KDOT that is reimbursable at 90/10.

 Jim said the roads are thawing and they will likely be muddy.

 Rhonda Dunn presented a list of properties that are scheduled to be on the tax auction on February 12th @ 10:00 am.

 Rhonda talked about combining the Tag office with the Treasurer’s office; she suggested that the Commissioners have a department head meeting for input from other departments on the use of the empty office. The Commissioners scheduled a department head meeting for January 13th at 10:00 am. Rhonda said that she is working on the Neighborhood Revitalization Program.

 Bobby Reed, Ben Cole and Bill Martin met with the Commissioners to discuss needing a new jail. Bill stated that in July 2013 Allen Warren stated that the Sheriff needs to be more involved in a new jail process; Bill stated that he is the new Sheriff and is involved. Bill asked what needs to be done to move forward in the process to get a new jail. Bill said there will be meetings on January 23rd and February 6th in Uniontown and Fort Scott, he said the company that did the feasibility study in 2011 will be there discussing a new jail and financing options. Bill said there is a property in Fort Scott (land, but not a building) that could be sold soon that has utilities available and there is enough room for expansion. They talked about the condition of the current jail and the needed improvements. On January 22nd @ 1:00 there may be more than one Commissioner attend a meeting (touring) of the Cherokee County jail facility with Bill Martin, there will be no County decisions made at the meeting.

 The meeting adjourned at 11:32 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  Absent for meeting - Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 January 6, 2014                                              Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris reported that they had been working on the roads in the County removing snow. He said they are spreading salt on some of the roads and bridges.

 Jim said on January 8th, he would be attending a planning meeting for the Kansas County Highway Association in Lincoln, Kansas.

 Barbara talked to Jim about signing up for text alerts from the school that notifies when local schools are cancelled.

 Judy Wallis presented the yearly maintenance contract for R&S digital. Allen asked that Judy have Terri Johnson review the contract before they sign it.

 Barbara reported that all three Commissioners will be attending a meeting in Arma for the US 69 Highway open house.

 Allen reported that he and Jim Harris had met with Sam Kipley regarding the oil tank batteries that they want to place West of Uniontown on old 54 Highway. In one area, they will place 4 – 15” culverts. In the other area, the property owner feels that there should be 36” culverts. It was decided to use 36” culverts, Allen said he is getting the paperwork ready for all of the Commissioners need to sign off on.

 Rhonda Dunn announced that she is moving the motor vehicle department to the 2nd floor to consolidate it with the Treasurers department. She said she is taking bids on replacing the carpet in the Treasurers department and hopes to pay for it with money out of the motor vehicle department since the office will house the motor vehicle department.

 Dan Meara and Rhonda Dunn talked to the Commissioners regarding the next tax sale. There was discussion over possibly asking the court to file a motion to exclude (or forgive) the 1st ½ of 2013 taxes (since the tax sale is after the due date for the first ½ of 2013 taxes) to possibly bring in more bidders. Allen said we need to get the property in someone’s hand that will pay the taxes. After discussion it was decided that the Commissioners will leave the tax sale policy as it has been, therefore all of the 2013 taxes will be due by the purchaser of the property at the tax sale. The date of the tax sale has not been set yet.

 Rhonda said that in the future she wants to send letters to property owners that could potentially be on future tax sales (to let them know the process and status they are in).

 The meeting adjourned at 11:36 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

January 3, 2014                                              Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Lois Coyan presented a check to the Commissioners from the City of Fort Scott for $59,000 for an asphalt payment.

 Allen said that he had visited with Jim Kipley. Mr. Kipley wants to put in 2 oil tank batteries West of Uniontown on old 54 Highway; Allen emailed Mr. Kipley the necessary required permits. Allen said he and Jim Harris will meet with a representative of Mr. Kipley’s company regarding the permits and the work they want to do.

 Rhonda Dunn met with the Commissioners regarding the Neighborhood Revitalization Program, she said she met with the City of Fort Scott and the City of Fort Scott will keep records of people on the older program and the County will start a new Neighborhood Revitalization Program for newer applicants.

 The Commissioners signed Resolutions 32-13 and 33-13 which they approved on December 31st, 2013.

 Barbara made a motion to approve Resolution 01-14 adopting the 2014 holidays, Harold seconded, all approved and signed the Resolution.

 Barbara made a motion to approve Resolution 02-14 concerning the Waiver of Generally Accepted Accounting Principles, Allen seconded, all approved and signed the Resolution.

 Harold made a motion to adopt Resolution 03-14 reimbursing travel expenses at .56 cents a mile, Allen seconded, all approved and signed the Resolution.

 Barbara made a motion to adopt Resolution 04-14 designating depositories for Bourbon County and naming Fort Scott Tribune as the official newspaper, Allen seconded, all approved and signed the Resolution.

 Barbara made a motion to adopt Resolution 05-14 cancelling checks that are over 2 years old, Harold seconded, all approved and signed the Resolution.

 Allen made a motion to adopt Resolution 06-14 naming Dr. Jay Allen as the Bourbon County Health Officer for 2014, Harold seconded, all approved and signed the Resolution.

 Harold made a motion to appoint Allen Warren as the Chairman for 2014, Barbara seconded and all approved.

 Sondra Clark a representative from the State of Kansas Department of Transportation Federal Funds Exchange Program met with the Commissioners. She said that the Federal Funds Exchange Program is an appropriation of money provided from the Federal Government to the State. It is a reimbursement program of .90 cents on the dollar that can only be used on transportation related expenses (for local roads, not highways). Sondra talked about what could be reimbursed, such as labor, equipment & materials used on projects on local roads. Sondra Clark reported that Bourbon County can receive $180,000 a year and has a balance of $659,072.05 in the Federal Fund Exchange Program. Sondra presented a list of websites from KDOT, Federal Highway Administration & LTAP Training & Technical Assistance.

 Sondra talked about a different program called the Off System Bridge Program, which is a program aimed at bridges on local roads. She said that in May there are forms sent out to Counties asking for bridges that could potentially qualify for reimbursement at 80% through the Off System Bridge Program.

 Sondra talked about a program they offer through Map 21 that is a signage program reimbursement. She said signage that qualifies through this program is reimbursable at 100%.

 The Commissioners discussed with Sondra different projects that could possibly be reimbursed.

 Sondra Clark said that T-Works is a different program then the Federal Funds Exchange Program; she said T-Works is money available for work done on State highways.

 The meeting adjourned at 11:10 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS  

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

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