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Mar 2014 Minutes

Mar 2014 Minutes

March 31, 2014                                               Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris presented bids for chemicals for the Noxious Weed department. Allen moved to approve the low bid from Red River for $8,778.12 (which Lee Davis recommended), Harold seconded and all approved.

 Allen moved to go into a 20 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Jim Harris and Wally Maples) Barbara seconded and all approved. No action was taken.

 Allen made a motion to approve a new salary resolution 31-13 changing the Elm Creek Caretakers (house included) position to a 40 hour week with beginning wages at $8.54/hour and full scale at $9.71/hour, and adding a Maintenance 4 level (for Road & Bridge) with beginning wages at $13.34/hour and full scale at $14.82/hour. Barbara seconded and all approved.

 Barbara made a motion to approve a new revised job description for the Elm Creek Caretaker’s position effective 3/31/2014, Harold seconded and all approved.

 Allen moved to promote 4 employees to the Maintenance 4 level in Road & Bridge those promoted were Jared Lord to ditching supervisor, John Weikel to hard surface road supervisor, Tom Metcalf to bridge & culvert supervisor and Doug Holt to project supervisor, Harold seconded and all approved.

 Barbara told Jim about trees next to the road on Ironwood going West, she also talked about debris in a ditch on Ironwood. Barbara said Steve Hill from 240th talked to her about marking flags that are left from utility companies.

 Harold told Jim about a possible drainage issue at a low water crossing on 225th & Tomahawk.

 The Commissioners will have a hard surface road planning meeting on April 2nd at 1:00 pm.

 The Commissioners decided to burn off Elm Creek Lake by May 1st and will determine at a later time (based on rainfall & growth) if the hay at Elm Creek lake will be put out for bid.

 Allen asked Bill Martin and Julie Miller to provide a copy of the Thursday inmate (housed in and out of county) stat sheet each Friday morning.

 Allen moved to waive the application and permit fees for 2014 for the Dust Control permit, Harold seconded and all approved.

 Harold left the Commission meeting at 10:44 am.

 All 3 of the Commissioners may be attending a district 4 meeting in Chanute on April 8, 2014 as well as a meeting in Columbus on April 24th, for the Southeast Kansas County Officials Association Regional Meeting, no County decisions will be made at those meetings.

 The meeting adjourned at 12:17 pm.

                                                   THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 March 28, 2014                                                         Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 The Commissioners discussed the amount of inmates currently housed at the SEKRCC. The Commissioners talked to Tammy Helm about listing in the Tribune the names as of the inmates in the SEKRCC.

 The Commissioners announced that they are going to Mercy Hospital at 10:00 am to listen to Senator Jerry Moran speak; no County decisions will be made. Senator Jerry Moran stopped by the Commission room to meet the Commissioners. He said he is from a small town near Hays, Kansas and realizes the need to keep small towns going. He said he understands the importance of education, agriculture and industry.

 Jim Harris, William Wallis, Allen Warren and Adam Dietrich from Environmental Restoration Inc., did a walk through of the Wade Aluminum site, Mr. Dietrich is going to provide information for the clean up of this area. Allen said that in 2010 the County paid KDHE an estimated $32,000 to get a survey and a clean up plan of the contaminated area.

 The meeting adjourned at 10:13 am.

                                                   THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 March 24, 2014                                                                   Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris reported that they are finishing ditching on 265th as well as putting in culverts on 240th. He said weather permitting they would be starting the Riverfront project in the next few weeks. Jim said they are hauling rock on Hickory this week.

 The Commissioners will have a chamber coffee on March 27th @ 8:00 am; no County decisions will be made at the meeting. They will be having a hard surface road planning meeting on April 2nd @ 1:00 pm.

 Barbara made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded the motion (the session included the 3 Commissioners and Jim Harris). No action was taken.

 Allen said that the hopper at the Landfill needs replaced and a new hopper would cost an estimated $100,000, he said there are expenses related to the cleanup for Wade Aluminum. Allen moved to increase the rates at the Landfill effective April 14, 2014 the rates for C&D are currently $15/ton and will be $20/ton, solid waste is currently $36.80/ton and will be $40/ton, and the minimum charge is currently $8.65 and will be $10 (the minimum rate of $10 includes tax), Barbara seconded and all were in favor.

 Rhonda Dunn met with the Commissioners and Jim Harris, she discussed a transfer that was approved, but has not been done for the Special Road Machinery fund. Allen said he had prepared a letter for lending institutions regarding financing for the purchase of the new road grader; there was discussion over how much money should be used from the Special Road Machinery fund for the purchase of the road grader. Allen moved to use $50,000 for the down payment for the new road grader from the Special Road Machinery fund, Barbara seconded and all approved.

 Rhonda Dunn said she wants to visit the Landfill to see about setting them up with a credit card terminal.

 Jean Matzedor with Hardwick Law Firm, Lorenzo Boyd and Martin Ghafoori with Stifel Nicolaus (a finance company), met with the Commissioners as well as Rhonda Dunn, Bobby Reed and Ben Cole. Mr. Boyd said that their companies offer not only the bond but the counsel (Hardwick Law Firm who represents the issuer and overseas the bond projects) needed for the process, he said their company underwrites bonds and then sells them later on (he said they do not get paid until the bond sells). He discussed the importance of using an underwriting company that has enough capital; he said they have a capital of $1.1 billion. He said if the County decides to move forward on a new jail, they could hire their company to help with the process of financing, once the project is approved, the County would tell their company the amount of money needed for the project and their company could have the money for the County in approximately 8 weeks.   Mr. Ghafoori compared the possible annual debt service of a 6.3 million dollar project (financing for 10 years average annual debt service payment of $550,000) vs. a 4.1 million dollar project (financing for 20 years would have an average annual debt service payment of $360,000). The Commissioners thanked both companies for the information they presented.

 David Neville and Terri Johnson met with the Commissioners regarding the roof bids that had recently been opened for the Attorney roof. Terri said she reviewed the bids and suggested that the County reject both bids and re-bid the project with new requirements of a flat vs. a gabled roof and hidden vs. exposed screws. Allen moved to reject both bids based on the fact that the bids were more than what was budgeted for, he asked for 2 options, option 1 would be a gabled metal roof with exposed screws, option 2 would be a flat roof with proper drainage, Harold seconded and all approved.

 The meeting adjourned at 12:10 pm.

                                                             THE BOARD OF COUNTY COMMISSIONERS

                                                            OF BOURBON COUNTY, KANSAS

                                                            (ss) Allen Warren, Chairman

                                                            (ss) Harold Coleman, Commissioner

                                                            (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

March 21, 2014                                                         Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Delwin Mumbower met with the Commissioners regarding the burn ban that is currently in place, he recommended lifting the burn ban at 12:00 am March 22nd, 2014. Delwin recommended that anyone wanting to burn call the fire department before burning.  Allen made a motion to lift the burn ban at 12:00 am March 22nd, 2014, Barbara seconded and all were in favor.

 Jim Harris presented an application for dust control to the Commissioners; he will make some revisions and have it ready for the Commissioners on March 24, 2014.

 Terri Johnson talked to the Commissioners regarding the contract with Allen County to share equipment. She suggested changes to the contract and will work with the Allen County Counselor regarding the changes. Bourbon County would like to borrow Allen Counties pug mill machine to work on the Riverfront project (which is a joint project between the City of Fort Scott and the County).

 Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy (the session included Kendell Mason, Jim Harris, Terri Johnson and the Commissioners), Barbara seconded. No action was taken.

 The Commissioners discussed the 2 graders they had recently received quotes on; the John Deere 770 for $183,921 and the Caterpillar 12M for $172,875. Both quotes had a trade in figured in; the John Deere included filters/oil for 5 years (approximate $10,000 value). There was discussion that the employees that tried both machines preferred the Caterpillar. Harold made a motion to purchase the Caterpillar, (financing will be researched and decided upon later) Allen seconded and all were in favor.

 Charles Zitnik with D.A. Davidson & Co. talked to the Commissioners and Bill Martin regarding a new jail facility. He talked about what size would be most efficient to operate (he said a larger facility could house out of County inmates which would run the facility more like a business to earn revenue to help make it more efficient). He said that other Counties could sign an intent letter for housing their inmates. He discussed different financing options as well as what options require an election. There was discussion over funding based on property tax; Bill Martin said if the project were property tax based, he would walk away from the project. Bill stated that no site had been selected. Mr. Zitnik said that if the County decides to build a new jail, decides on a size and location; they would put numbers together and present the different options for funding so that the Commissioners can see all of the options. Terri Johnson & the Commissioners discussed financing option, the size of a facility, and said more information if needed (such as the cost to repurpose the current facility) before any decisions can be made.

 Dana Dunn with P1 Group talked to the Commissioners regarding the progress of the master planning they are doing on the facility. He said the master plan should be completed within 4 weeks. He said that if the County would do a bond for money to do major repairs the money being spent to do the master plan would not be wasted because the master plan information could be part of the whole plan.

 Bill Martin reported that there was an attempted suicide by an inmate on March 20th.

 The meeting adjourned at 11:26 am.

                                        

                                                  THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

  March 19, 2014                                                         Wednesday 11:30 am

  The Bourbon County Commission met in open session for a special meeting. Also present was the County Clerk, the County Treasurer, the County Attorney and representatives from UMB Bank.

  UMB Bank discussed different banking options that they offer. They suggested that the County start using the UMB credit cards to pay accounts payables with. They said there are rebates available that the County could benefit from if. The Commissioners are going to discuss the different options UMB options again on March 31st at 10:00 am.

  The Commissioners had a hard surface road planning meeting at 1:10 pm. Those present were Jim Harris, Harold, Barbara and Allen as well as the County Clerk. They discussed different areas in the County they felt needed maintenance in 2014 and 2015. No decisions were made.

  The meeting adjourned at 2:00 pm.

                                                    THE BOARD OF COMMISSIONERS

                                                   OF BOURBON COUNTY, KANSAS

                                                   (ss) Allen Warren, Chairman

                                                   (ss) Harold Coleman, Commissioner

                                                   (ss) Barbara Albright, Commissioner

 ATTEST:

 (ss) Kendell Mason, Bourbon County Clerk

  March 17, 2014                                                         Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris reported that they are going to replace a culvert on 240th this week as well as finish ditching on 265th. Jim talked to the Commissioners about building a storage area (for a cost of approximately $10,000) for salt. Jim said they can buy the salt cheaper out of season. The Commissioners will discuss this again at a later date.

 Harold took a phone call from a resident that reported a vehicle that got stuck where the water lines were replaced North of Hammond. Jim said he would take a look at the area.

 The Commissioners talked about cold patch and areas in the County that need it.

 Allen moved to go into a 30 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Terri Johnson, Jim Harris) Harold seconded. No action was taken.

 Barbara moved to go into a 15 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Terri Johnson and Jim Harris) Harold seconded. No action was taken.

 Barbara moved to add level M4 positions for Road & Bridge, (beginning wage will be $13.34/hour full wage will be $14.82/hour) the following positions will be at a level M4… Ditching Crew Supervisor, Bridge & Culvert Supervisor, Hard Surface Road Supervisor and Project Supervisor, Harold seconded the motion.

 Terri Johnson reviewed the Mercy Ambulance Contract and Allen made a motion to approve the contract, the monthly rates beginning 07/01/2014 will be $24,398, 07/01/2015 $24,764 and 07/01/2016 $25,011. Barbara seconded and all were in favor. The Commissioners signed the contract.

 Richard Johnson from Foley Tractor said they had reviewed trade-in amounts for the Komatsu and said they could allow $60,000 for each as a trade-in.

 Travis Clinesmith from John Deere said that on the 770 model he previously discussed with the County they would replace oil, filters and certain fluids for 5 years or 7,500 hours which he said could be an estimated $8,000-$10,000 in savings. The Commissioners said they would review these again on March 21st.

 Delwin Mumbower, Paul Ballou and William Wallis talked to the Commissioners regarding the burn ban that is in place, Delwin recommended keeping the burn ban. Allen made a motion to keep the burn ban in place and review again on Friday 03/21/2014, Harold seconded and all were in favor.

 Allen made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy (the session included the 3 Commissioners, Terri Johnson, William Wallis, Paul Ballou, Shane Walker and Jim Harris), Barbara seconded. No action was taken.

 David Neville met with the Commissioners regarding the bids they had received for the Attorney’s roof. David said he had reviewed the bids, he said that Great Expectations did not have a bond included in their bid, and that they had provided a new sealed bid included the bond. The Commissioners discussed that the bid requirement was not met, due to the lack of a bond. The Commissioners decided that they would review these bids again on 3/24/2014.

 Charles Zitnik from D.A. Davidson & Co. met with the Commissioners, Bill Martin and Ben Cole. He said their company helps with financing for the construction of new correctional facilities. He said their company worked with Cherokee County to help finance their correctional facility. He discussed different funding options such as County Revenue Bonds, Public Building Commission, and funding by Sales Tax Revenue. He said that a facility that is at least 90+ beds is more efficient than a smaller facility; he talked about renting out open beds to other Counties. He said the County would need enough cash flow to pay the debt as well as a margin of safety to guarantee enough money for the debt. Mr. Zitnik said that some investment banks will not underwrite a revenue bond.

 Allen left the Commission meeting at 11:30 am.

 Joe Savage met with the Commissioners regarding the burn ban. He said he has burning that needs to be done. The Commissioners said they continued the burn ban until March 21st, and will re-evaluate it then.

 The meeting adjourned at 11:41 am.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 March 14, 2014                                               Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners present. The County Clerk was also present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Dana Dunn with The P1 Group, Inc. met with the Commissioners. He was at the Courthouse to start the process on the master plan on the mechanical, plumbing, electrical, etc. of the Courthouse & jail. Mr. Dunn also talked about the help P1 could offer if the county decides to build a new jail.

 Harold said he had noticed that they had patched potholes on Soldier Road.

 At 10:00 am the Commissioners opened the bids for the replacement of the Attorney building roof. The 1st bid was from Great Expectations for $34,207.49 the 2nd bid was from Daylong Construction for $47,761.51. The Commissioners asked David Neville to review the bids to compare what was bid on. The Commissioners will review it again on Monday, March 17th at 11:00 am.

 Shane Walker, Delwin Mumbower, Lou Howard, Michael Vanzant and Tom Applegate met with the Commissioners regarding the dry windy conditions in Bourbon County. They said they had attended 12 fires on March 13th, and asked for a burn ban. Allen made a motion to put a burn ban in place in Bourbon County effective immediately and until revoked. The Commissioners will review the burn ban again on March 17th, 2014. Barbara seconded the motion and all were in favor. Kendell prepared the burn ban and the Commissioners signed it.

 Bill Martin said that Caryn Tyson reported that it was too late to get anything added to a statute in order for Bourbon County to use sales tax funds for the purpose of funding a jail. She said it would be January 2015, before anything could be done. The Commissioners talked to Bill about P1 Group, Bill said he thought P1 should view the jail immediately. Allen suggested to Bill that he develop a jail committee so that it involves several people. Bill said he would be going to individuals for suggestions of names of people that should be on a jail committee. Barbara said that in order for the jail project to be successful, it needs to be a “we” project, Allen said everyone needs to work together. Bill said there are certain phases of the project and that the Commissioners would be informed of what was going on. Bill said if anyone had any questions they could contact him.

 All three of the Commissioners will be meeting with UMB at 11:30 am on March 19th, no County decisions will be made, the Commissioners will be having a 2014-2015 hard surface road planning meeting on March 19th at 1:00. All three of the Commissioners will be attending County Government Day in Topeka on March 18th, 2014; no County decisions will be made. All three of the Commissioners may be attending a dinner at the Liberty Theater on March 27th @ 5:30 pm no County decisions will be made. Bourbon County will host the Chamber Coffee on March 27th at 8:00 am; no County decisions will be made.

 The meeting adjourned at 11:50 am.

                                  

                                                 THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 March 12, 2014                                               Wednesday 1:00 pm

  The Bourbon County Commissioners met in open session for a hard surface road planning meeting. Those present were Allen, Barbara and Jim Harris. Deb Schoenberger was also present.

 

 No decisions were made on which roads they were going to focus on.

 

 The meeting adjourned at 2:45 pm.

 

                                                   THE BOARD OF COMMISSIONERS

 

                                                  OF BOURBON COUNTY, KANSAS

 

                                                  (ss) Allen Warren, Chairman

 

                                                  (ss) Harold Coleman, Commissioner

 

                                                  (ss) Barbara Albright, Commissioner

 

ATTEST:

 

(ss) Kendell Mason, Bourbon County Clerk

 

 March 10, 2014                                                         Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris presented examples (from other Counties) for dust control. He also had a quote from Scotwood Industries, Inc for Magnesium Chloride Solution. Jim said that the chemical is no longer effective once the road has been graded. The Commissioners recommended the Dust Control program for Bourbon County be in place by April 1st, 2014. Barbara made a motion to offer dust control to Bourbon County residents at $1.50/foot with a minimum of 300 foot to be treated. The orders need to be placed by May 15th, 2014. The County needs a minimum of 15 orders at 300 foot each to be able to offer this program. Harold seconded the motion and all were in favor.

 A resident stopped by the Commission meeting to remind the Commissioners of potholes in the Marmaton area that need repaired. Allen talked to Jim about this.

 Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded (the session included the 3 Commissioners and Jim Harris). No action was taken.

 Travis Clinesmith from Murphy Tractor & Equipment Co. presented to the Commissioners prices on both a 670GP ($162,900-$167,068 – depending on warranty options, based on a $50,000 trade in)and a 770 GP ($181,800-$189,921 – depending on warranty options, based on a $50,000 trade in) John Deere grader. Mr. Clinesemith talked about different warranty options (and included features) for the graders. He said the average fuel consumption for a 670GP is 3.3 gallons/hour and for the 770GP 3.8 gallons/hour. He said that both graders are at a Tier 4 which is the most up to date option for emissions. He talked about many options that these have such as a remote service advisor, blade width, keyless starting, and GPS ready and said it can track idle hours.

 Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, Harold seconded (the session included the 3 Commissioners, Jim Harris, Terri Johnson and Kendell Mason). No action was taken.

 David Arteberry with George K. Baum Company met with the Commissioners, Terri Johnson, Bill Martin and Ben Cole regarding bonds for the new jail that is being discussed in the County. Bill Martin stated that he had many companies contact him regarding a new jail; Bill stated he did not have any connection to this company. Mr. Arteberry said that their fee (1/2% to ¾% of bond) is collected after the County receives money from the bond. He said you can use money received from housing inmates to help pay bonds, but the County would have to have another source of payment (such as funding from sales and property taxes). He discussed different options for funding methods.

Option 1 = General Obligation bond issue option, County would issue property tax obligation, the most the bond for this could be is 3% of the Counties assessed valuation, this option would require an election.

Option 2 = County creates a Public Building Commission entity, bonds issued to Public Building Commission, the County would lease and pay the lease payments to the Public Building Commission, the lease payments would be used to pay the bonds, the money could come from sales tax, property tax, or jail revenues. The jail would be owned by the Public Building Commission as long as the bonds are outstanding, lower interest rate on these bonds. This option would not require an election.

Options 3 & 4 = require notice and protest periods, year to year commitment verses unconditional obligations, higher interest rate on these bonds. No election is required for these options.

Options 5 & 6 = use of sales tax funds, KSA 12-187 (Bourbon County would have to ask legislatures to get added to this statute- the Commissioners will contact legislature) allows a special sales tax for this type of project, proceeds from the sales tax can only be used for the construction of the jail not operating costs, higher interest rate on these bonds. An election is required for these options.

He gave examples of property tax and the increase it would cost. He said a 20 year bond issue on an $8 million dollar facility would require a 6.7 mill increase. He gave examples on sales tax, he said a ¼ cent sales tax for a 10 year bond issue could potentially issue a $3.6 million bond or a 20 year bond could potentially issue a $5.8 million bond. He said a ½ cent sales tax on a 10 year bond could potentially issue a $7.3 million bond. Allen asked Bill Martin to get estimates to build a 70 bed facility.

 Terri Johnson gave the Commissioners a letter stating what she felt were the top areas in the Attorney building that need addressed.

 The meeting adjourned at 12:20 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

March 7, 2014                                                 Friday 9:00 am

 The Bourbon County Commission met in open session with Harold and Allen present. The County Clerk was also present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Allen made a motion to approve purchasing a Bomag MPH100R Reclaimer for $45,104.54 from H&V Equipment Services in Corpus Christi, Texas. Harold seconded.

 Harold talked about the process being used to fix pot holes.

 Allen made a motion to go into a 20 minute executive session to discuss non-elected personnel to protect their privacy, Harold seconded the motion (the session included the 2 Commissioners and Jim Harris). No action was taken.

 Allen made a motion to go into a 15 minute executive session to discuss non-elected personnel to protect their privacy, Harold seconded the motion (the session included the 2 Commissioners and Jim Harris). No action was taken.

 Shane and Eric met with the Commissioners. Shane said the Vehicle office had moved and asked what the Commissioners were planning to do with the vacated office space. Allen moved to move the storage of the election equipment to the back room of the vacated tag office and to leave the drivers license where it is for the time being, as well as to move William Wallis to the GIS office #10, Harold seconded.

 Terri Johnson talked about the end of the month reports and the late fees for taxes on the Attorney building that were taken out of her Capital Outlay budget and said she didn’t have money budgeted for this purpose.

 Terri Johnson and Rhonda Dunn talked about the destruction of old documents. Terri said she has a large volume of documents to be destroyed and based on estimates she had it would cost an estimated $900 to shred the documents. Rhonda Dunn said she had gone through years of documents and had approximately $600 worth of documents to be shredded. Both Terri and Rhonda said they did not budget for this expense. Allen said it’s not in the General funds budget to pay for this. Rhonda said she may have to have her documents burnt or store them until next year when she could budget for this expense.

 Terri Johnson discussed the study that the County has hired P1 to do.   Terri said the building the Attorney uses needs the electrical upgraded, she mentioned the age of the heat/air units, the windows, and said the carpeting needs replaced (she said it was taped together in some areas). Terri said she felt the County should have a master plan of all building that the County owns so that the County would know the issues that need addressed on all of the County buildings. Terri said the $8,500 that is being spent to do the study with P1 could do a lot of repairs. Terri said the Commissioners have gotten input from department heads in the past as to what areas they felt needed addressed (Terri talked about using drapes or plastic over windows to help with drafts). Allen said they are hoping that the study and master plan for the Courthouse can help reduce utility bills for the Courthouse and that there are “quick hits” that could help offset the $8,500 expense. Allen asked that Terri prioritized the projects for the Attorney building.

 Valorie Leblanc met briefly with the Commissioners; she discussed the percentage of the General fund budget that had been spent as of February 28th. Terri Johnson asked if the Commissioners were going to schedule a department head meeting to review budgets, Allen said he thought it might be better to meet with department heads individually. Terri said her office had purchased a server.

 Judy Wallis said her office had received an extension for mailing valuation notices. She said they would be mailed April 1st. She said they asked for an extension due to the houses that still had hail damage, the untimely retirement of her field appraiser, she said they have seen locked gates that have new construction that they are using GIS to discover. Judy said due to her loyal employees her office will be able to have the notices out April 1st. Judy gave the Commissioners a statewide map showing Ag. Land changes. Judy discussed some senate bills that could affect the County. She said the proposed change to the mortgage registration bill would cost the County and that loss of funding would be passed on to the taxpayers.   Judy talked about the changes for commercial tags as well as changes to personnel property.

 Travis Shelton, Delwin Mumbower, Paul Ballou, Shane Walker and William Wallis met with the Commissioners. They discussed a mass notification system for the County. They said the notification system could notify people of based on their interest: weather, emergencies, City and County information, closings. One system that was discussed was Everbridge, they said it would cost $9,000 a year (it was discussed that $1,000 could come from Road & Bridge, $1,500 from Emergency Management and $1,500 from IT). William Wallis talked about a recent tornado drill the Courthouse did. He gave suggestions over changes that should be made when it comes to the tornado drills (exit routes, go-kits, etc.), he talked about items he felt needed to be purchased (flashlights, first aid kits, water, etc.), he discussed issues or concerns he had.

 The meeting adjourned at 11:58 am.

                                      

                                       THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 March 5, 2014                                                           Wednesday 1:00 pm

 The Bourbon County Commission met in open session for a special meeting regarding hard surface roads. Commissioners Warren and Albright were present. The County Clerk was also present.

 The Commissioners and Jim Harris discussed different roads in the County that they felt needed maintenance. They did not make any decisions as to what roads they were going to work on first.

 The Commissioners will have another hard surface road planning meeting at 1:00 pm on Wednesday March 12, 2014.

 The meeting adjourned at 2:23 pm.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 March 3, 2014                                                           Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Kevin Allen met with the Commissioners and talked about the controversy over the flag that was donated to the High School with the advertising over it. There was discussion over flag etiquette. Kevin said he had purchased a building in the industrial park and asked if the County could provide some culverts there. Kevin said he pays over $20,000 a year in taxes and asked if the County would provide the culverts (at no fee). Kevin said he could put the culverts in. Allen said the County has permits to be used and said the County could give him a price for culverts, and said once the County puts the culverts in, the County would maintain the culverts. The Commissioners asked Jim Harris to meet with Kevin Allen to see where he would like the culverts and to get Kevin a price for the cost of the culverts.

 Richard Johnson from Foley Tractor met with the Commissioners and Jim Harris. He discussed Caterpillar motor graders. He said that the new Caterpillar grader will use an average of 2.9 gallons of fuel/hour and said it uses less fuel than others. Allen asked about trading in a grader towards a different one, Mr. Johnson said that Foley Tractor will give a quote for a trade in, but recommended selling equipment on Purple Wave instead. The Commissioners asked that Foley Tractor give a quote for the Counties trade in. He quoted a new Caterpillar 12M2 motor grader with a 5 year 7,500 full machine premier warranty & 9 year/10,000 hour power tran + hydraulic extended protection plan for $232,875. Mr. Johnson said that a lease purchase quote for one grader would be 3.2% for 9 years, or for multiple graders quoted 2.99% for 9 years. Mr. Johnson said he would be quitting working with Foley Tractor in 6 months. The Commissioners did not make a decision to purchase a grader.

 Allen asked that Jim get meter readings on all of the graders.

 All of the Commissioners may be attending a meeting regarding a new jail facility on March 6th, at 7:00 pm at the Ellis Fine Arts building. No County decisions will be made.

 The meeting adjourned at 12:01 pm.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

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Bourbon County
210 S. National Ave.
Fort Scott, KS 66701
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