- October 5, 2012 Friday 9:00 am
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- The Bourbon County Commission met in open session with all commissioners and the county clerk present. Minutes of the previous meeting were read and approved.
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- Randall Bates asked for consideration of charging his tree removal service a lower fee at the landfill, as his loads can be burned until there is nothing left. He says the cost of dumping is eating into his profits so that he cannot hire additional help. Commissioners said that the County has its expenses at the landfill as well, and that the landfill is supposed to be self-sustaining. They will look into it and see if there’s anything they can do.
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- Shane Walker presented a bill for website maintenance. He has the money in his budget to cover it. Commissioners approved the expense.
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- Laurie Sisk, reporter with the Fort Scott Tribune, was present. Laura Hyer, reporter with the Bourbon County Review, was present.
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- Bob Miller met with commissioners and requested an executive session. Allen Warren made a motion to go into executive session, for a period of 10 minutes, under the non-elected personnel exception of the Kansas Open Meetings Act, to protect the employee’s privacy. Jingles Endicott seconded the motion and all voted in favor. Those preset for the session were the commissioners, Marty Pearson and Bob Miller. The session began at 9:09 am and ended at 9:19 am with no action.
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- Pat Vincent met with commissioners to request a fence viewing in Section 10, Township 27, Range 23, Pawnee Township, for a piece of fence ¼ mile long at the north end of his property. He paid to have the viewing performed by commissioners Endicott and Warren.
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- Renald Eden, K&W Underground; Otis Brewer, Golden Field Services; and Rick Schafer, Verizon, met with commissioners to discuss their project in northern Bourbon County, laying conduit along Poplar Road to an existing cellular tower. After discussion, Allen Warren made a motion to ask K&W Underground to reimburse Bourbon County for 50 loads of road rock per mile, for 4 ½ miles, at $11.00/ton, for a total cost of $37,125.00, and they can leave their conduit and line in place where they had previously trenched. Harold Coleman seconded the motion and all voted in favor. This will be in lieu of a written permit.
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- Reed Hartford, Friends of the Fort Scott National Historic Site, met with commissioners to ask for a proclamation, naming the week of October 8, 2012, as Fred Campbell and Don Miller Week. Jingles Endicott made a motion to proclaim the week of October 8, 2012, as Fred Campbell and Don Miller Week. Allen Warren seconded the motion and all voted in favor. Commissioners signed the proclamation.
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- Marty Pearson gave a road report. He said that Heartland Electric used the County windrow to surround newly set utility poles for two miles in the county. They will need to reimburse the County for the rock. Also, KDOT wants to meet with commissioners soon to discuss the US 69 corridor, south to Crawford County.
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- Commissioners received one bid for three dump trucks. It was from Kansas Truck Center for a unit price of $140,931.00, for a total of $422,793.00. They are Freightliner 108SD Conventional Chassis. Commissioners will take it under advisement and allow Marty Pearson to review the bid compared to the specifications.
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- Angi Timi, Personnel Director, spoke with commissioners. There’s been an update to the Payroll program to allow check stubs to be emailed to employees. Currently, it costs Bourbon County about $1,200/year to print, fold, stuff and mail/hand out check stubs twice a month to employees. That doesn’t even consider the wages for two hours per pay period to do it. The health insurance has mandatory online enrollment, requiring all employees to have an active email account, so they should all have one set up already. She would like direction from commissioners about emailing payroll check stubs for money and time savings. Allen Warren said to poll the employees to see who will do it for a start.
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- Ms. Timi also asked about a speed limit sign a few months back and never got it. She asked that a School Bus Stop sign be placed instead of the speed limit. Commissioners will talk to Marty about it.
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- Delta George presented monthly progress reports for June-August for the Extension Office.
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- Jingles talked to Dan Meara Monday afternoon about his contract for the tax sale. He said that deed preparation is minimal, so there would be no reduction in price if he was not to prepare the deeds.
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- Judy Wallis spoke with commissioners about courthouse landscaping. She said that we lost a bush this year and one of the rose bushes on the north side of the courthouse steps has gone wild. She feels that both can be replaced with Knockout Roses, which are hearty and bloom all summer. She also said that the Girl Scout Troop that was responsible for watering/weeding had troubles with scheduling conflicts. Also, the long, hot summer made it more of a job. There was discussion of possibly installing soaker hoses to help with watering. Also, could the inmates help with watering/weeding and planting? Commissioners asked her to check with David Neville about those ideas and what part(s), if any, with which he wants involved.
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- Susan Quick, Terri Johnson and Valorie Leblanc met with commissioners for the weekly tax sale update. Security 1st has presented a quote for abstracting for $75 for mineral tracts and $60 for real estate tracts. Commissioners want to contact Linn County Abstract to see what he would charge, as that’s a pretty significant increase for real estate tracts over last year. Susan Quick will contact Linn County Abstract; however, he has mentioned that he intends to sell to Security 1st, too. Jingles Endicott made a motion to sign the contract with Dan Meara for the tax sale. Allen Warren seconded the motion and all voted in favor.
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- Mrs. Quick said that she has statements printed for 2009 delinquents to review for non-homestead. Allen Warren said that Brent Crays will help us; he just needs the definition of “abandoned building”.
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- Valorie Leblanc asked commissioners to authorize Joanne Long to make payment of temporary note to Citizens Bank, N.A. next week, when the bond proceeds come in. She said that annual payments to USDA Rural Development will begin in 2014 with an interest only payment, due on October 11th. For the following 39 years, the payments will include principal and interest. The payment schedule has been given to the Treasurer’s Office.
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- After routine business, the meeting adjourned at 11:55 am.
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- THE BOARD OF COUNTY COMMISSIONERS
- OF BOURBON COUNTY, KANSAS
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- (ss) Harold Coleman, Chairman
- (ss) Allen Warren, Commissioner
- (ss) Jingles Endicott, Commissioner
- ATTEST:
- (ss) Joanne Long, County Clerk
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