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October 2012 Minutes

These are the minutes for October 2012 as approved by the Bourbon County Commission.

October 1, 2012
October 5, 2012
October 8, 2012  Holiday
October 12, 2012
October 15, 2012
October 19, 2012
October 22, 2012
October 26, 2012
October 29, 2012
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October 1, 2012       Monday         9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Laurie Sisk, reporter with the Fort Scott Tribune, was present.  Laura Hyer, reporter with the Bourbon County Review, was present.
 
Marty Pearson gave a road report.  There was discussion of an agreement between the County and Marilyn Sauerwein to construct a five-wire fence.  In the agreement, dated March 31, 2009, the County will provide and install the fence and post and Gary Houston will provide the corner post and cement. 
 
Terri Johnson met with commissioners.  Marty and Commissioners discussed a cell company digging up roads and ditches and they have no permits.  Can we stop them?  Mrs. Johnson’s quick answer is yes, you can stop them and make them comply with permit requirements.  Commissioners instructed Marty to shut them down.
 
Allen Warren made a motion to go into executive session, for a period of 15 minutes, under the non-elected personnel exception to the Kansas Open Meetings Act, to protect the individual’s privacy.  Jingles Endicott seconded the motion and all voted in favor.  Those present for the session were the commissioners, Terri Johnson and Marty Pearson.  The session began at 9:15 am and ended at 9:30 am with no action.
 
Once back in open session, Jingles Endicott made a motion to return to executive session, for a period of 10 minutes, under the non-elected personnel exception to the Kansas Open Meetings Act, to protect the individual’s privacy.  Allen Warren seconded the motion and all voted in favor.  Those present for the session were the commissioners, Terri Johnson and Marty Pearson.  The session began at 9:30 am and ended at 9:40 am with no action.
 
David Camp spoke with commissioners about the amount of rock being put on County roads.  He says that when we used to purchase our rock, we hauled about 150,000 tons/yr.  He says that we’re only hauling 50,000 tons/yr crushing our own.  He feels that’s not a good investment for the same tax dollars.  He’s also unhappy that there’s not a quarry in the southern part of the County that we use.  Allen Warren said that we’re perfecting the process with the quarries we have now, and will eventually have a quarry in the southern part of the County, too.  Commissioners also said the quality of rock is better now and they also disagree with the amount of rock we used to buy, but as that was over 11 years ago, we no longer have those records to compare. 
 
Tom Graham asked commissioners for a fence viewing.  He paid for all three commissioners.  This property is at Lake Fort Scott and the City of Fort Scott is the other landowner.  Commissioners intend to schedule this viewing with the last two that were requested recently.
 
Terri Johnson and Susan Quick met with commissioners for a tax sale update.  Mrs. Quick said that the properties sold at the last two tax sales have been removed.  The remaining delinquent real estate and severed minerals for 2008 total $113,954.04 in 195 parcels.  For 2009, there are 386 parcels at $191,367.13.  The 195 2008 are also likely part of the 386 2009, so they will be sold regardless.  For the remaining parcels in 2009, we need to determine the non-homestead parcels so that they can be sold at the next sale.  We also need a quote from the abstract company for title search.  Harold Coleman made a motion to order Bourbon County to order a tax sale for all delinquent 2008 real estate and minerals and 2009 non-homestead parcels.  Jingles Endicott seconded the motion and all voted in favor.
 
Renald Eden, K&W Underground, met with commissioners to discuss the Verizon lines that are being laid without a permit to bore under county roads.  He did not intend to not follow procedure and will get a permit filled out and back to Harold Coleman by tomorrow.  The commissioners would also like any cable placed in a county road to be moved out of the road.  This project lays cable from 235th and Poplar, along Poplar to the existing tower at 205th and Poplar.
 
After routine business, the meeting adjourned at noon.
 
                                                                                          THE BOARD OF COUNTY COMMISSIONERS
                                                                                          OF BOURBON COUNTY, KANSAS
 
                                                                                          (ss) Harold Coleman, Chairman 
                                                                                          (ss) Allen Warren, Commissioner 
                                                                                          (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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October 5, 2012       Friday 9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Randall Bates asked for consideration of charging his tree removal service a lower fee at the landfill, as his loads can be burned until there is nothing left.  He says the cost of dumping is eating into his profits so that he cannot hire additional help.  Commissioners said that the County has its expenses at the landfill as well, and that the landfill is supposed to be self-sustaining.  They will look into it and see if there’s anything they can do.
 
Shane Walker presented a bill for website maintenance.  He has the money in his budget to cover it.  Commissioners approved the expense.
 
Laurie Sisk, reporter with the Fort Scott Tribune, was present.  Laura Hyer, reporter with the Bourbon County Review, was present.
 
Bob Miller met with commissioners and requested an executive session.  Allen Warren made a motion to go into executive session, for a period of 10 minutes, under the non-elected personnel exception of the Kansas Open Meetings Act, to protect the employee’s privacy.  Jingles Endicott seconded the motion and all voted in favor.  Those preset for the session were the commissioners, Marty Pearson and Bob Miller.  The session began at 9:09 am and ended at 9:19 am with no action.
 
Pat Vincent met with commissioners to request a fence viewing in Section 10, Township 27, Range 23, Pawnee Township, for a piece of fence ¼ mile long at the north end of his property.  He paid to have the viewing performed by commissioners Endicott and Warren.
 
Renald Eden, K&W Underground; Otis Brewer, Golden Field Services; and Rick Schafer, Verizon, met with commissioners to discuss their project in northern Bourbon County, laying conduit along Poplar Road to an existing cellular tower.  After discussion, Allen Warren made a motion to ask K&W Underground to reimburse Bourbon County for 50 loads of road rock per mile, for 4 ½ miles, at $11.00/ton, for a total cost of $37,125.00, and they can leave their conduit and line in place where they had previously trenched.  Harold Coleman seconded the motion and all voted in favor.  This will be in lieu of a written permit.
 
Reed Hartford, Friends of the Fort Scott National Historic Site, met with commissioners to ask for a proclamation, naming the week of October 8, 2012, as Fred Campbell and Don Miller Week.  Jingles Endicott made a motion to proclaim the week of October 8, 2012, as Fred Campbell and Don Miller Week.  Allen Warren seconded the motion and all voted in favor.  Commissioners signed the proclamation.
 
Marty Pearson gave a road report.  He said that Heartland Electric used the County windrow to surround newly set utility poles for two miles in the county.  They will need to reimburse the County for the rock.  Also, KDOT wants to meet with commissioners soon to discuss the US 69 corridor, south to Crawford County.
 
Commissioners received one bid for three dump trucks.  It was from Kansas Truck Center for a unit price of $140,931.00, for a total of $422,793.00.  They are Freightliner 108SD Conventional Chassis.  Commissioners will take it under advisement and allow Marty Pearson to review the bid compared to the specifications.
 
Angi Timi, Personnel Director, spoke with commissioners.  There’s been an update to the Payroll program to allow check stubs to be emailed to employees.  Currently, it costs Bourbon County about $1,200/year to print, fold, stuff and mail/hand out check stubs twice a month to employees.  That doesn’t even consider the wages for two hours per pay period to do it.   The health insurance has mandatory online enrollment, requiring all employees to have an active email account, so they should all have one set up already.  She would like direction from commissioners about emailing payroll check stubs for money and time savings.  Allen Warren said to poll the employees to see who will do it for a start.
 
Ms. Timi also asked about a speed limit sign a few months back and never got it.  She asked that a School Bus Stop sign be placed instead of the speed limit.  Commissioners will talk to Marty about it.
 
Delta George presented monthly progress reports for June-August for the Extension Office.
 
Jingles talked to Dan Meara Monday afternoon about his contract for the tax sale.  He said that deed preparation is minimal, so there would be no reduction in price if he was not to prepare the deeds. 
 
Judy Wallis spoke with commissioners about courthouse landscaping.  She said that we lost a bush this year and one of the rose bushes on the north side of the courthouse steps has gone wild.  She feels that both can be replaced with Knockout Roses, which are hearty and bloom all summer.  She also said that the Girl Scout Troop that was responsible for watering/weeding had troubles with scheduling conflicts.  Also, the long, hot summer made it more of a job.  There was discussion of possibly installing soaker hoses to help with watering.  Also, could the inmates help with watering/weeding and planting?  Commissioners asked her to check with David Neville about those ideas and what part(s), if any, with which he wants involved.
 
Susan Quick, Terri Johnson and Valorie Leblanc met with commissioners for the weekly tax sale update.  Security 1st has presented a quote for abstracting for $75 for mineral tracts and $60 for real estate tracts.  Commissioners want to contact Linn County Abstract to see what he would charge, as that’s a pretty significant increase for real estate tracts over last year.  Susan Quick will contact Linn County Abstract; however, he has mentioned that he intends to sell to Security 1st, too.  Jingles Endicott made a motion to sign the contract with Dan Meara for the tax sale.  Allen Warren seconded the motion and all voted in favor.
 
Mrs. Quick said that she has statements printed for 2009 delinquents to review for non-homestead.  Allen Warren said that Brent Crays will help us; he just needs the definition of “abandoned building”.
 
Valorie Leblanc asked commissioners to authorize Joanne Long to make payment of temporary note to Citizens Bank, N.A. next week, when the bond proceeds come in.  She said that annual payments to USDA Rural Development will begin in 2014 with an interest only payment, due on October 11th.  For the following 39 years, the payments will include principal and interest.  The payment schedule has been given to the Treasurer’s Office.
 
After routine business, the meeting adjourned at 11:55 am.
 
                                                                                      THE BOARD OF COUNTY COMMISSIONERS
                                                                                      OF BOURBON COUNTY, KANSAS
 
                                                                                      (ss) Harold Coleman, Chairman 
                                                                                      (ss) Allen Warren, Commissioner 
                                                                                      (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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October 12, 2012        Friday        9:00 am
 
The Bourbon County Commission met in open session with all commissioners present.  Angi Timi was also present.  Minutes of the previous meeting were read and approved.
 
Bills and payroll for the period were reviewed and signed.
 
Laurie Sisk, reporter with the Fort Scott Tribune, was present.
 
Doylene Chapman presented a quarterly report for the Community Fisheries Assistance Program (CFAP) for approval.  Chairman Coleman signed the report.
 
Robert Query met with commissioners.  He is requesting to buy a low boy and old truck from the County that they have planned to scrap.  Query would like to purchase as apposed to the vehicles getting scrapped.  He stopped by the recycling yard and collected prices on iron to make a comparable offer.   Allen Warren would like to have Terri Johnson look into what needs to be done in order to do this correctly.  Marty reminded commissioners that they have already promised the trailer to someone else.  Harold would like to cover all parties before making a decision.
 
George Warren spoke with commissioners about a County road grader operator that he heard was given two week notice.  He is very disappointed to hear this happened.  He understands that commissioners have gotten several complaints about this employee, but he’s not aware of any grader operators who haven’t had complaints about them, but he feels this employee does a good job.
 
Allen Warren made a motion to go into executive session, for a period of 10 minutes, under the non-elected personnel exception to the Kansas Open Meetings Act, to protect the employee’s privacy.  Jingles Endicott seconded the motion and all voted in favor.  Those present for the session were the commissioners, Marty Pearson and George Warren present.  The session began at 9:21 am and ended at 9:31 am with no action.
 
Commissioners received truck bid for 140,931.00 each truck for 3 trucks at last commission meeting.  Marty found a truck for 136,410.00 that would do the job just as good and save money.  Marty has discussed with the other company as to whether or not only buying two would affect the price and they have said no. 
 
Jingles Endicott made a motion to purchase two of the trucks from Kansas Truck Center at $140,931 each, and the truck Marty found for $136,410.00, financed through UMB.  Allen Warren seconded the motion and all voted in favor.  Projected delivery is February 2013.  All three trucks are Freightliners.  The two trucks from KTC are 2013, and the truck from the lot is 2012. 
 
Marty Pearson gave a road report.  There was discussion as to whether or not to permanently close bridge on 35th that crosses the Little Osage.  Per year cost for inspection is $40,000.  Commissioners delayed discussion until Monday.
 
Jeanie Comstock came in to request a fence viewing at the lake.  The property is located in Section 15, Township 26, Range 24.  It’s the east fence line, west half, southeast corner, that joins the City of Fort Scott property.  The fence has already been built, Comstock is asking for restitution from the City.   She paid for all three commissioners to view the fence.
 
Commission left at 10:00 am to perform three fence viewings at Lake Fort Scott.
 
                                                         THE BOARD OF COUNTY COMMISSIONERS
                                                         OF BOURBON COUNTY, KANSAS
 
                                                         (ss) Harold Coleman, Chairman 
                                                         (ss) Allen Warren, Commissioner 
                                                         (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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