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February 2012 Minutes

These are minutes for the month of February 2012 as approved by the Bourbon County Commission.
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February 3, 2012      Friday  9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Kim Byler, PSU nursing student, was present to observe the meeting.
 
Marty Pearson gave a road report.  There was discussion of the clean-up at the Wade Aluminum site.
 
Jerrod Handly, General Manager of H&H Publishing, and Randy Handly met with commissioners.  Jerrod said that he has been approached about starting a newspaper, and he has decided to launch the Bourbon County Review on April 4, 2012.  It will be a weekly paper.  The staff positions are falling into place and he looks forward to establishing relationships with the City and County.  The commissioners wished him luck.
 
Tom Hill met with commissioners to request a fence viewing in Section 23, Township 24, Range 25, Osage Township, surrounding a 40 acre parcel owned by Tom Hill.  He also asked for all three commissioners for the viewing. 
 
Susan Quick informed commissioners that she would like to be included in the meeting whenever Dan Meara speaks to them about the tax sale.
 
Commissioners received a contract renewal with Berlin Wheeler to collect delinquent personal property taxes.  As there were no changes, Harold Coleman made a motion to renew the contract.  Jingles Endicott seconded the motion and all voted in favor.  The commissioners signed two copies of the contract.
 
Stuart Porter, Schwab-Eaton; Christie McReynolds, USDA-Rural Development; Bob Hosack, CDBG Administrator; Valorie Leblanc, Assistant County Attorney; Richard Cook, City of Fort Scott; Tom McNeil, County Sanitarian; Rick and Nathan McInroy, McInroy Contractors; Robert and Betty Lemons, Don Tucker, Curt Shankel and John Scott, Lake Fort Scott, met with commissioners to discuss the finalization of the Sewer District project.  Everyone agrees McInroy did a great job on the project.  We need to figure out the final costs to close out the construction.
 
Allen Warren left the meeting at noon to attend an Economic Development meeting.
 
After routine business, the meeting adjourned at 12:15 pm.
 
                                                                                THE BOARD OF COUNTY COMMISSIONERS
                                                                                OF BOURBON COUNTY, KANSAS
 
                                                                                (ss) Harold Coleman, Chairman 
                                                                                (ss) Allen Warren, Commissioner 
                                                                                (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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February 6, 2012      Monday         9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Leola Miller asked commissioners how the filing fees schedule is calculated.  Joanne Long explained that the County Elected wages are set by resolution, and that the County Clerk and County Treasurer receive additional compensation, as County Election Officer and for administering the Motor Vehicle Office, respectively.  Mrs. Miller asked to see something in writing that allows for the additional compensation.  Ms. Long will compile the requested information for Mrs. Miller.
 
Marty Pearson gave a road report.  He said that the County would be closing Kansas Road Wednesday morning, between 195th and 205th, to widen the existing culvert.  It should take approximately two days.
 
Terri Johnson met with commissioners to talk about the requested de-annexation.
 
Mrs. Johnson asked commissioners to go into executive session, to discuss possible litigation.  Allen Warren made a motion to go into executive session, under the attorney/client privilege exception to the Kansas Open Meetings Act, for a period of 10 minutes, to discuss pending litigation.  Jingles Endicott seconded the motion and all voted in favor.  Those present for the session were the commissioners and Terri Johnson.  The session began at 10:50 am and ended at 11:00 am.  Once in open session, commissioners directed Mrs. Johnson to author a letter to KCAMP for them.
 
Susan Quick was given the list of those who overpaid.  Commissioners authorized her to refund that money.
 
Arnold Schofield spoke with commissioners about genealogy.
 
After routine business, the meeting adjourned at 12:10 pm.
 
                                                                                              THE BOARD OF COUNTY COMMISSIONERS
                                                                                              OF BOURBON COUNTY, KANSAS
 
                                                                                              (ss) Harold Coleman, Chairman 
                                                                                              (ss) Allen Warren, Commissioner 
                                                                                              (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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February 10, 2012     Friday  9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Bills and Payroll for the period were reviewed and approved.
 
Mark Shead was present.
 
Carter Stegall and Darel Zimmerman, Running Foxes Petroleum, met with commissioners to discuss gaining access to property under several County roads.  They’re looking to cut or bore Unique, Valley, 235th and Wagon Roads.  Marty Pearson said that he wants to be on site whenever they’re in County rights-of-way.  We will require three applications, with a performance bond of $500 each.  Commissioners would also prefer that they bore under roads, rather than cut them.  They will prepare the applications and get them back to the Public Works Office. 
 
Marty Pearson gave a road report.  He said that he’s heard from Jim Harris, Berry Tractor, that the old crusher equipment still needs a little clean-up before they take it away and settle with us on the retainer.  We will be renting a crane to move the equipment, when it’s time.
 
On the subject of the crane, Jingles said that he’s spoken with Hubert Thomas.  The Rural Water District has decided to make some changes at Cedar Creek Lake, due to vandalism, and to close up their restroom on the west side.  Jingles said that the County would like to use the restrooms at Elm Creek Lake, and if we could arrange it, we could move it while we have the crane.  We will coordinate with the crane people to allow for that.
 
Ron Center, Bourbon County Landfill, met with commissioners.   He reminded commissioners that we’ve made application with KDHE to extend the height of our C&D landfill by ten feet.  We’ve received correspondence this week that looks promising.  Mr. Center said that there are a few modifications that KDHE wants us to make, that will cost approximately $1,000, and we should be approved.  He feels we have existing space in the landfill to last us about five years, at usage.  Jingles Endicott made a motion to take care of the requested modification, at the cost of $1,000.  Allen Warren seconded the motion and all voted in favor. 
 
Allen Warren asked Mr. Center if we can hay the area around the landfill.  He’s not sure.  That could be another source of revenue, if we could accept bids for that hay, as we do the hay at Elm Creek Lake.
 
Valorie Leblanc stopped in to say that the last two holding tanks at Fort Scott Lake have been demolished.  This leaves only the three properties that are in litigation remaining.  This means that McInroy can leave the site.
 
Jingles Endicott made a motion to go into executive session, for a period of 30 minutes, under the non-elected personnel exception to the Kansas Open Meetings Act.  Allen Warren seconded the motion and all voted in favor.  Those present for the session were the commissioners and Marty Pearson.  The session began at 11:00 am and ended at 11:30 am with no action.
 
Commissioners left at 11:45 to have lunch and then meet at the fence viewing in Marion Township at 1:00 pm.
 
After the fence viewing, the commissioners will be viewing progress at the George Quarry.
 
                                                                                               THE BOARD OF COUNTY COMMISSIONERS
                                                                                               OF BOURBON COUNTY, KANSAS
 
                                                                                               (ss) Harold Coleman, Chairman 
                                                                                               (ss) Allen Warren, Commissioner 
                                                                                               (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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February 13, 2012     Monday         9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Marty Pearson gave a road report.
 
Mark Shead was present.
 
Commissioners discussed the fence viewing from last Friday.  Harold Coleman made a motion to issue the following decision on the fence viewing: 
 
The north portion of the fence, beginning at the NW corner of Section 22, Township 25, Range 22, traveling South approximately 1,320 feet, shall be the responsibility of Cody J. Isaac.  The south portion of the fence, beginning at the SW corner of the NW ¼ of Section 22, Township 25, Range 22, traveling South approximately 1,320 feet, shall be the responsibility of Richard K. and Beverly J. Barr.  Each individual shall be responsible for all costs incurred for construction and repair to their portion of fence.
 
Jingles Endicott seconded the motion and both Coleman and Endicott voted in favor.  Commissioner Warren abstained, due to familial connections.  Motion carried.  Additional information to add in the decision was:  As no survey has been conducted of the properties, we highly suggest that, prior to any fence construction, a survey be made of the property lines, with the cost of the survey shared equally between both parties.
 
Allen Warren asked Joanne Long to modify the agenda to list the types of executive sessions allowed.
 
Joanne Long asked commissioners how much money to transfer from the General Fund to the Sewer Construction Fund.  Commissioners don’t have a figure at this time.  No action.
 
Terri Johnson met with commissioners to discuss the Sewer District.  She asked that the commissioners request a list of those who have a grinder pump set, but are NOT connected from the house to the grinder pump.  She said that there are a lot of lists going around, but that we need one official listing.  The commissioners can request that information from Tom McNeil and/or Mark Houser.  She also says we need to know who’s got a grinder pump set, and will be paying debt repayment, but will not be paying sewer fees, as the City will need that.
 
Dan Meara here met with commissioners with a tax sale update.  Terri Johnson and Susan Quick were present.  Mr. Meara and Mrs. Johnson just met with the judge about those cases that were contested.  He’s preparing journal entries for those that are ready to sell, and, once the judge signs off of them, they can be published and then sold (once a week for three weeks, plus 10 days).  That will consist of about half of the properties on the list.  Unfortunately, that means we won’t be able to have a sale in February like we thought.  He can have the notice of sale printed in February.   Mr. Meara apologized to commissioners that he can’t have a sale in February.  Allen Warren asked Mr. Meara about the press release about the sale process, as was discussed in January, explaining the process in layman’s terms, so the public can understand.  He will do that.
 
Ann Gilmore-Hoffman stopped in to introduce herself to the commissioners, if they don’t know her.  She explained that she’s heavily involved in the animal shelter.  It will be open soon.  She asked commissioners about helping with signage for the shelter.  The commissioners explained that any signs on US 69 Hwy will have to be approved through KDOT and advised her to speak with Norval Schnichels about that.  They did say that they would allow signs on Jayhawk/Catt School Road, on County rights-of-way, and would place them, if the animal shelter bought them. 
 
After routine business, the meeting adjourned at noon.
 
                                                                                                 THE BOARD OF COUNTY COMMISSIONERS
                                                                                                 OF BOURBON COUNTY, KANSAS
 
                                                                                                 (ss) Harold Coleman, Chairman 
                                                                                                 (ss) Allen Warren, Commissioner 
                                                                                                 (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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February 17, 2012     Friday  9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and corrected.
 
Mark Shead and Clyde Killion were present.
 
Marty Pearson gave a road report.  He also discussed upcoming classes available through the Local Technical Assistance Program (LTAP) from KU.  The costs will be reimbursed by KCAMP.  Jingles Endicott made a motion to allow Marty Pearson to continue Kansas LTAP training.  Harold Coleman seconded the motion and all voted in favor.
 
Sheriff Gray met with commissioners to inform them that the City of Uniontown wants to put up a flashing light at K3 and Maple Road.  It’s been approved by KDOT, but they don’t have funding for it.  The commissioners also think it’s a great idea, but also have funding issues.
 
Joanne Long reminded commissioners that they still need to appoint someone to the 6th Judicial District Nominating Committee.  Ron Wood has been that person, but has decided not to be re-appointed.
 
The County has received a request for payment Invoice 6 for Hosack Community Planning and Development Services, for Sewer District #1.  Harold Coleman made a motion to approve payment.  Allen Warren seconded the motion and all voted in favor.
 
Commissioners also received Pay Estimate #10, Change Order #3 and a Certificate of Substantial Completion for McInroy Contractors.  Harold Coleman made a motion to approve Pay Estimate #10 and to sign Change Order #3 and the Certificate of Substantial Completion.  Jingles Endicott seconded the motion and all voted in favor.
 
Linda Wright, Espy Services, met with commissioners by phone.  Her company audits telecommunications bills on a contingency basis.  If commissioners would agree to their audit, they would receive 50% of any overcharges from prior bills and a portion of future savings.  After discussion, Jingles Endicott made a motion to sign the contract with Espy Services to audit the County’s telecommunications accounts.  Harold Coleman seconded and all voted in favor. 
 
After routine business, the meeting adjourned at 11:45 am.
 
                                        THE BOARD OF COUNTY COMMISSIONERS
                                        OF BOURBON COUNTY, KANSAS
 
                                        (ss) Harold Coleman, Chairman
                                        (ss) Allen Warren, Commissioner
                                                                                        (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk
 
February 20, 2012     Monday         Holiday-no meeting

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February 24, 2012       Friday        9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Tom McNeil spoke about sanitation issues at Hidden Valley Lake.  No action.
 
Judy Wallis met with commissioners about a split of property issue.  No action.
 
Commissioners discussed that KDWP provided the restroom at Cedar Creek Lake and we may not be able to move it without jeopardizing grant funding.  We’re postponing any action to research further.
 
Jingles Endicott made a motion to apply for additional loan funds of $48,000 and to move $48,000 from County General to the Lake Fort Scott Sewer District Construction Account, to be repaid from loan proceeds once they’re finalized.  Allen Warren seconded the motion and all voted in favor.
 
Arnold Schofield spoke with commissioners about Bourbon County history.  He has found old Bourbon County Fair Posters in the Kansas Historical Museum.
 
After routine business, the meeting adjourned at 11:55 am.
 
                                                                                    THE BOARD OF COUNTY COMMISSIONERS
                                                                                    OF BOURBON COUNTY, KANSAS
 
                                                                                    (ss) Harold Coleman, Chairman 
                                                                                    (ss) Allen Warren, Commissioner 
                                                                                    (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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February 27, 2012       Monday      9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Bills and payroll for the period were reviewed and approved.
 
Marty Pearson gave a road report.  The commissioners reviewed fuel reports from 2010-2011 with Marty.  Fuel prices are even higher now.
 
Delta George met with commissioners to ask for assistance digging a demonstration pit for No-Till Field Day.  Commissioners approved the request.  Delta will coordinate with Marty for dimensions, time and location.
 
Allen Warren made a motion to go into executive session, for a period of 15 minutes, under the non-elected personnel exception to the Kansas Open Meetings Act.  Harold Coleman seconded the motion and all voted in favor.  Those present for the session were the commissioners and Marty Pearson.  The session began at 10:15 and ended at 10:30 with no action.
 
After routine business, the meeting adjourned at 11:45 am.
 
                                                                                                 THE BOARD OF COUNTY COMMISSIONERS
                                                                                                 OF BOURBON COUNTY, KANSAS
 
                                                                                                 (ss) Harold Coleman, Chairman 
                                                                                                 (ss) Allen Warren, Commissioner 
                                                                                                 (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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