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March 2012 minutes

These are the minutes for March 2012 as approved by the Bourbon County Commission.
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March 2, 2012     Friday        9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Marty Pearson gave a road report.  Clean-up at the Wade Aluminum site was also discussed.
 
Terri Johnson asked Jingles Endicott if he could obtain a listing from Rural Water District #2 of customers at Lake Fort Scott and water usage since 2011.
 
Dan Meara stopped in to see commissioners.  He is on his way upstairs to have orders signed by the judge to approve 26 tracts for sale, and then they will begin the publication process prior to sale.  He expects the publication to begin next week and can have a press release available then, too.
 
Harold Coleman made a motion to proclaim that March is Fair Housing Month in Bourbon County.  Jingles Endicott seconded the motion and all voted in favor.  Commissioners signed the proclamation.
 
Keith Jeffers gave a storm report from the last couple of days.
 
Terri Johnson met with commissioners about several items the commissioners have given her.  She also discussed the elevated workload and said she may need to hire a part-time attorney to assist.
 
Harold Coleman made a motion to go into executive session, for a period of 10 minutes, under the attorney-client privilege exception to the Kansas Open Meetings Act, to discuss possible litigation.  Jingles Endicott seconded the motion and all voted in favor.  Those present for the session were the commissioners and Terri Johnson present.  The session began at 11:29 am and ended at 11:39 am with no action.
 
Terri Johnson spoke with commissioners about their power as a board.  Outside of a meeting, they essentially revert back to an individual citizen, as far as making decisions or directing employees goes.  She also said that a commissioner cannot do two paid jobs for the County.  They also can’t cut into clearly defined job duties of existing personnel.  She also stressed the Open Meetings Law to them.
 
The commissioners and Terri Johnson also discussed classes offered by KCAMP for employees and suggest we should take advantage of what is available, as it will only benefit the County.
 
After routine business, the meeting adjourned at 12:10 pm.
 
                                                                                           THE BOARD OF COUNTY COMMISSIONERS
                                                                                           OF BOURBON COUNTY, KANSAS
 
                                                                                           (ss) Harold Coleman, Chairman 
                                                                                           (ss) Allen Warren, Commissioner 
                                                                                           (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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March 5, 2012     Monday      9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Marty Pearson gave a road report.
 
Joanne Long asked if the commissioners will be bidding hay at Elm Creek this year.  The commissioners said we would, as well as hay at the landfill.  No action at this time.
 
Gene Cowan was present.
 
Terri Johnson met with commissioners.  The office desks for her staff are falling apart.  She said they’ve been there since before she came to work for Bourbon County in 1997.  She’d like to replace them from the Worthless Check Fund, which is for her office, but under the control of the commissioners.  She’s looking around for matching pieces and the best price available.  She also mentioned that funds from that account and the Diversion Application account will be beneficial to the County when the lease on the building in which the Attorney’s Office is located is up.
 
Commissioner Endicott informed Terri Johnson that he has the usage report from Rural Water, but he wants to do some analysis first.
 
Harold Coleman made a motion to go into executive session, for a period of five minutes, under the attorney-client privilege exception to the Kansas Open Meetings Act to discuss possible litigation.  Jingles Endicott seconded the motion and all voted in favor.  Those present for the session were the commissioners and Terri Johnson.  The session began at 10:12 am and ended at 10:17 am with no action.
 
Harold Coleman made a motion to pursue the KCAMP bond on the County Treasurer to collect $5,335.67 in uncollected interest/tax.  Jingles Endicott seconded the motion and all voted in favor.  Terri Johnson will pen the letter.  Commissioners explained to Susan Quick that they would be submitting a claim.  She hopes the insurance company doesn’t come after her for the money.  She asked commissioners how many times someone at Public Works has broken equipment accidentally and if they were made to pay for the repairs.  The commissioners said this is a different situation.  She said that nothing was done intentionally; it was a discrepancy between two computer programs.  She said nothing has been returned from the Attorney General and that this seems like a personal attack on her.  Harold Coleman said that this was not personal for him.  Jingles Endicott said that the statutes are clear that no one may forgive taxes or interest and that there is no bond on public works employees.
 
Mrs. Johnson also informed commissioners that she would contact KCAMP to see what information may be provided to the commissioners on a settled claim.
 
After routine business, the meeting adjourned at noon.
 
                                                                                       THE BOARD OF COUNTY COMMISSIONERS
                                                                                       OF BOURBON COUNTY, KANSAS
 
                                                                                       (ss) Harold Coleman, Chairman 
                                                                                       (ss) Allen Warren, Commissioner 
                                                                                       (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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March 9, 2012          Friday  9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and corrected.
 
Randy Handly was present.
 
Marty Pearson gave a road report.
 
Allen Warren has had contact from Dean Mann about work on Fort Scott/Bourbon County Riverfront Authority.  We need to meet with him and the City officials so we can make decisions.  A meeting was planned for 10:30 am, Monday, March 12th.
 
Allen Warren made a motion that we trade the old train baggage car at the Blake quarry for the RV electrical upgrades at Elm Creek Lake and that we will supply one electric pole and assist with getting it set.  Jingles Endicott seconded the motion and all voted in favor.
 
The Secure and Fair Elections Bill (SAFE Act) requires each County to designate one office or department to provide assistance at no charge to any person applying for a birth certificate from the state registrar of vital statistics for the purpose of registering to vote.  This is for proving citizenship.  Many Counties are assigning this to the County Clerk/Election Office.  Harold Coleman made a motion to appoint the County Clerk/Election Office as that designee.  Allen Warren seconded the motion and all voted in favor.
 
Joanne Long mentioned that the Tax Sale publication is in the paper today.  The sale date is 10:00 am, Tuesday, April 10, 2012.
 
Harold Coleman made a motion to accept the lease between Sandra K. Beth and Bourbon County for 40 acres for a quarry at 2625 Unique Road.  Allen Warren seconded the motion and all voted in favor.
 
Commissioners were reminded of the 17-County meeting in Allen County next Thursday, March 15th.  They all plan to attend.
 
The commissioners left at 11:10 am to view a fence in Osage Township.
 
Meeting adjourned.
 
                                                                                   THE BOARD OF COUNTY COMMISSIONERS
                                                                                   OF BOURBON COUNTY, KANSAS
 
                                                                                   (ss) Harold Coleman, Chairman 
                                                                                   (ss) Allen Warren, Commissioner 
                                                                                   (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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March 12, 2012        Monday         9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and corrected.
 
Randy Handly was present.
 
Bills and Payroll for the period were reviewed and approved.
 
Judy Wallis spoke with commissioners about SB317/HB2501, regarding the definition of personal property in Kansas.  It could have a detrimental affect on values and the taxation across the state.  She urges the commissioners to contact their representatives about it.
 
Ann Ludlum, Southwind Extension District, met with commissioners to ask them to select the commissioners’ choice team for Walk Kansas.  Commissioners chose team “Over the River and Through the Woods.”
 
Commissioners considered hay bid resolutions for Elm Creek Lake and the Landfill property.  Harold Coleman made a motion to adopt Resolutions 08-12 (Elm Creek) and 09-12 (Landfill property).  Allen Warren seconded the motion and all voted in favor.  Bids will be due by 4:30 pm, Thursday, April 12, 2012, and will be opened Friday, April 13th, at 10:00 am for Elm Creek, and 10:15 am for the Landfill.
 
Jingles Endicott will attend the See-Kan RC&D annual meeting, March 24th.
 
Commissioners discussed the fence viewing in Section 23, Township 24, Range 25, Osage Township.  Harold Coleman made a motion, to wit:
 
The west half of the north property line, beginning at the NW corner of the S1/2 of the N1/2 of the SW ¼ of Section 23, traveling east approximately 1,320’ or ¼ mile, is the responsibility of Raymond J Savage.  The east half of the north property line, beginning at the NE corner of the S1/2 of the N1/2 of SW ¼ Section 23, traveling west approximately 1,320’ or ¼ mile, is the responsibility of Tom and Marilyn Hill.
The north half of the east fence, beginning at the NE corner of the S1/2 of the N1/2 SW1/4 of Section 23, traveling south approximately 330’ or 1/16 mile, is the responsibility of Tom and Marilyn Hill.  The south half of the east fence, beginning at the SE corner of the S1/2 of the N1/2, approximately 330’ or 1/16 mile, is the responsibility of James Emmerson.
The west half of the south fence, beginning at the SW corner of the S1/2 of the N1/2 SW1/4 of Section 23, traveling east approximately 1,320’ or ¼ mile, is the responsibility of Tom and Marilyn Hill.  The east half of the south fence, beginning at the SE corner of the S1/2 of the N1/2 of the SW1/4 Section 23, traveling west approximately 1,320’ or ¼ mile, is the responsibility of James Emmerson.
The West fence, beginning at the NW corner of the S1/2 of the N1/2 of the SW1/4 of Section 23, traveling south approximately 660’ or 1/8 mile, is the responsibility of Tom and Marilyn Hill.
 
Allen Warren seconded and all voted in favor.  The fence viewing was signed and recorded with the Register of Deeds.
 
David Middleton met with commissioners.  The County will be removing the communications device on his silo and he wants to be assured that he has no liability, should someone be hurt removing it.  We already have that covered in our agreement with Mr. Middleton.  We need to schedule time with the trencher from the City of Fort Scott, for the Michaels’ Tower, so that we can remove our equipment from Middleton’s before April 1, 2012.
 
Marty Pearson gave a road report.
 
Larry Jurgensen, Mayor of Uniontown, met with commissioners to discuss Uniontown’s desire to place a blinking flashing light at the junction of K3 Hwy and Maple Road, where there have been several serious accidents.  KDOT is willing to give larger stop signs, lower the speed limit on K3 and provide traffic control, but they can provide no money.  The light, which would blink amber on K3 and red on Maple, cost approximately $6,400, installed.  Mr. Jurgensen is asking the County to pay for half.  The City of Uniontown will pick up the utilities for the sign.  Marty will see if the T-Works program will cover the sign and get back to the commissioners on Friday.
 
Mr. Jurgensen also asked for chip and seal for Uniontown.  Marty will put it on the list.
 
Dave Martin, Eric Bailey, Frank Young, Bob Love and Dean Mann met with commissioners to discuss the Fort Scott/Bourbon County Riverfront Authority.  Mr. Mann said that they have a plan for Phase I of ½ mile of trails between the Marmaton and Mill Creek.  The area is staked out and ready for construction.  They have $125,000 grant from KDOT, which is $100,000 in funds, with a $25,000 local match of either funds or in-kind contributions.  They’d like the County and City to provide the asphalt and rock for the path.  Marty will get the cost of that, per ton, including fuel costs, for the project and the City and County will jointly haul the supplies.
 
Harold Coleman left at 11:15 am to attend a funeral.
 
Marty Pearson indicated that he spoke with Eric Bailey about using the trencher.
 
Allen Warren made a motion to re-appoint Dean Mann, Bob Love and Mike Lakeman as the County’s representatives to the Fort Scott/Bourbon County Riverfront Authority, for a period of three years each.  Jingles Endicott seconded the motion and both voted in favor.
 
After routine business, the meeting adjourned at noon.
 
                                                                                             THE BOARD OF COUNTY COMMISSIONERS
                                                                                             OF BOURBON COUNTY, KANSAS
 
                                                                                             (ss) Harold Coleman, Chairman 
                                                                                             (ss) Allen Warren, Commissioner 
                                                                                             (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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March 16, 2012        Friday  9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and corrected.
 
Randy Handly, Bourbon County Review, was present.
 
Marty Pearson gave a road report.  A grader operator is being harassed by a resident.  Marty will speak with the Sheriff about it.
 
Mr. Pearson also presented commissioners with a list of bridges for the T-Works Program.  Commissioners discussed the length of time it will take to complete the work and discussed the possibility of hiring out for them.  If we do that, it will cost more.  No action.
 
Jingles Endicott attended the Fort Scott Lake meeting yesterday and brought back a couple of road issues from the residents, including the double bridges at the north side of the lake.
 
There was brief discussion of the procedure to dispose of County property, valued less than $50,000.  No action.
 
Brian Snyder met with commissioners to ask about closing Willow Road, from 135th east to the Osage River, a little over ½ mile, in Section 35, Township 23, Range 23, Timberhill Township.  He was given the road vacation petition and the procedure he needs to follow.
 
The church at the corner of Wall and Broadway bought the house to the north of it and they have discovered about 100 bags of trash in the sheds and would like the County to waive the fees at the landfill for them.  After discussion, Allen Warren made a motion to allow the First Church of God to dump the trash bags at the property they acquired to the north of the church at the County Landfill at no charge, but that they need to bring them in a pick-up load at a time.  Jingles Endicott seconded the motion and all voted in favor.
 
Allen Warren made a motion to proceed with Frank Young’s recommendations on removing hazardous materials from the Wade Aluminum site for approximately $4,700.  Harold Coleman seconded the motion and all voted in favor.
 
Allen Warren made a motion to go into executive session, for a period of 20 minutes, under the non-elected personnel exception to the Kansas Open Meetings Act.  Jingles Endicott seconded the motion and all voted in favor.  Those present for the session were the commissioners and Marty Pearson.  The session began at 11:21 am and ended at 11:41 am with no action.
 
Allen Warren discussed the fact that Bourbon County is to host the 17-County Officials meeting in March 2013.  He wants the department heads who are part of the meeting to get together soon to begin the planning process, including the date, location, meals, etc.  Joanne Long indicated that Judy Wallis, County Appraiser, will not be available until after Valuation Notices are mailed. 
 
Susan Quick, County Treasurer, met with commissioners.  The Tax Sale is set for April 10th.  She mentioned the letter and check we received from KCAMP today for payment on the Treasurer’s Bond for the miscalculated interest in the amount of $5,335.67.  The insurance company intends to recoup that money from Susan Quick.  She spoke with Tom Job of KCAMP and he said that no claims have been made on officials bonds since 1997 and he had to do research on this.  She explained that the Vehicle Office, which is under the Treasurer’s control, has given over $68,000 in the last three years, but by law, she could spend every single cent on upgrades to that office.  She doesn’t operate that way though.  She’d like to work something out to take care of this situation, by possibly using what was turned over to General to cover it or by seeing if those taxpayers who underpaid will pay their balance due.  Commissioners will speak with the County Attorney, because they understood that they had to go after the bond. 
 
Commissioners signed a letter for Marty Pearson regarding an outstanding bill on a culvert to a property that is in the process of selling, but the bank won’t finalize the sale because of the outstanding lien.
 
After routine business, the meeting adjourned at 12:15 pm.
 
                                                                                                 THE BOARD OF COUNTY COMMISSIONERS
                                                                                                 OF BOURBON COUNTY, KANSAS
 
                                                                                                 (ss) Harold Coleman, Chairman 
                                                                                                 (ss) Allen Warren, Commissioner 
                                                                                                 (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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March 19, 2012   Monday      9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Mark Shead was present.  Randy Handly, Bourbon County Review, was present.
 
Mark Shead asked commissioners about the Treasurer’s Bond.  Commissioners said they have received the check from the insurance company.  Mr. Shead asked about another property that was mentioned in the audit report.  Commissioners said that it wasn’t included because it wasn’t in the payment plan, which is what the audit was for. 
 
Jingles Endicott made a motion to sell one of our recycling trailers to Hill Street Recycling for the amount of $5,000, with the stipulation that if it is to be disposed of, the County has first option to buy.  Allen Warren seconded the motion and all voted in favor.
 
There was discussion of HB 2353, concerning concealed carry in government buildings.  Allen Warren spoke with Representative Tyson about it this weekend, and she’s checking to see that the courthouse is okay.
 
Angela Timi asked commissioners for a speed limit sign on Kansas Road between 250-260th streets.  She and her neighbors have small children and people fly down the road.  Commissioners asked what she recommends and she said 30-35 MPH.  After discussion, Jingles Endicott made a motion to place 30 MPH signs on Kansas Road, from 255th east to 265th.  Harold Coleman seconded the motion and all voted in favor.  Ms. Timi thanked commissioners.
 
There was discussion of the status of the de-annexation request for Aydellotte and Boots.  Terri Johnson is working with Bob Johnson and waiting for documentation from the City on annexation.
 
Terri Johnson met with commissioners.  She received the listing of water users at Lake Fort Scott, which Jingles obtained from Rural Water District #2.  Jingles will visit with Terri about the information.
 
Mrs. Johnson also spoke with commissioners about the Treasurer’s Bond.  She said, as they were made aware of the situation, that it is the commissioners’ duty and responsibility to attempt to recoup those dollars.  Following further discussion, Allen Warren made a motion to cash the check from KCAMP on the claim for the Bond.  Harold Coleman seconded the motion and all voted in favor. 
 
Mrs. Johnson also spoke of a separate $1,130 in interest forgiven for the sale of a property, which was mentioned in the audit report.  She asked for information regarding that instance.  Jingles Endicott said that he gave that information to Terry Sercer. 
 
Brian Snyder met with commissioners to formally request closing of Willow Road, between 135th Street and the Osage River, in Section 35, Township 23, Range 23, Timberhill Township.  Commissioners accepted the petition and the clerk will proceed with the mailings and publications.
 
Joanne Long asked commissioners what was found out from T-Works for the sign for Uniontown.  Commissioners said the request for the sign will be turned into T-Works by March 31st
 
After routine business, the meeting adjourned at 11:45 am.
 
                                                                                          THE BOARD OF COUNTY COMMISSIONERS
                                                                                          OF BOURBON COUNTY, KANSAS
 
                                                                                          (ss) Harold Coleman, Chairman 
                                                                                          (ss) Allen Warren, Commissioner 
                                                                                          (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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March 23, 2012   Friday        9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and corrected.
 
Mark Shead was present.  Randy Handly, Bourbon County Review, was present.
 
Marty Pearson gave a road report.  There was discussion of proposed bridge projects.  Harold Coleman made a motion to authorize Marty to make application for $300,000 from T-Works for bridge repair and replacement.  Jingles Endicott seconded the motion and all voted in favor.
 
Clyde Killion was present.
 
Jingles Endicott made a motion to sign the C&D Landfill expansion permit.  Allen Warren seconded the motion and all voted in favor.  Chairman Coleman signed the permit.
 
Allen Warren made a motion to go into executive session, for a period of 30 minutes, under the non-elected personnel exception to the Kansas Open Meetings Act.  Harold Coleman seconded the motion and all voted in favor.  Those present for the session were the commissioners and Marty Pearson.  The session began at 9:50 am and ended at 10:20 am with no action.
 
John Wunderly, Fulton, met with commissioners to discuss two things.  Firstly, is there any way to get a white line on Old 69 Hwy from US 54 to the Linn County line and the foot of the bridge over the Osage River on Old 69 needs filled.  The striping has been researched and is cost-prohibitive.  The bridge needs more than just a quick fill.
 
Secondly, he asked about Valorie Leblanc being Assistant County Attorney and City Attorney of Fulton.  He has some recent court business with Fulton and he’s concerned that the time spent between the County and City is overlapping.  Commissioners explained she does both jobs separately.  Mr. Wunderly also asked about the County Attorney’s recent request for more funds, which he heard on the news.  Commissioners said that she mentioned the case-load being such that she may need to hire an additional assistant attorney.
 
Mr. and Mrs. Robert Schweikert spoke with commissioners about Pawnee Creek.  Dead trees and brush are clogging up the creek.  They also asked about the plans for the Fort Scott/Bourbon County Riverfront Authority in relation to their property.  Jingles said he doesn’t think that it’s going to be a problem for their property.
 
Commissioners discussed an excavation permit request from AT&T at 180th and Limestone, from 180th St. east, approximately 1,600’.  Commissioners will have Marty look into it.  No action.
 
Allen Warren made a motion to go into executive session, for a period of 5 minutes, under the non-elected personnel exception to the Kansas Open Meetings Act.  Jingles Endicott seconded the motion and all voted in favor.  Those present for the session were the commissioners.  The session began at 11:43 am and ended at 11:48 am with no action.
 
Joanne Long informed commissioners that Tom Job of KCAMP stopped by this week to deliver the County’s policy.  He also said that the Treasurer’s Bond is still in effect for Susan Quick and that she is eligible to be bonded in the future, should she be re-elected.
 
Keith Jeffers stopped in.  He said that Bourbon County Public Health and Emergency Management scored a 98 on a recent evaluation from KDHE.  He also spoke of upcoming drills this spring.
 
After routine business, the meeting adjourned at 11:50 am.
 
                                                                                     THE BOARD OF COUNTY COMMISSIONERS
                                                                                     OF BOURBON COUNTY, KANSAS
 
                                                                                     (ss) Harold Coleman, Chairman 
                                                                                     (ss) Jingles Endicott, Commissioner  
ATTEST:
(ss) Joanne Long, County Clerk

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March 26, 2012   Monday      9:00 am
 
The Bourbon County Commission met in open session with Harold Coleman and Jingles Endicott present.  Joanne Long was also present.  Minutes of the previous meeting were read and approved.
 
Randy Handly, Bourbon County Review, was present.
 
Marty Pearson gave a road report.
 
Robert Adams met with commissioners.  He has been the Fulton Fairview Cemetery Treasurer since 1981.  It’s becoming too expensive to maintain and he’d like to see if either the Township or the County could take over maintenance of the cemetery.  Commissioners will look into it.
 
Jerry Page and Darrell Howard spoke with commissioners and Marty about Eagle Road between US 69 and K7. 
 
Joanne Long asked commissioners who to list as authorized users for Federal Surplus Property.  The commissioners agreed on themselves, Marty Pearson and Bill Metcalf.  The forms were filled out and signed.
 
Commissioners received Pay Estimate #10 for McInroy and it was approved for payment.
 
At 10:00 am, a public hearing was opened concerning the Community Development Block Grant with Bourbon County Sewer District #1.  Those present were Harold Coleman, Jingles Endicott, Joanne Long, Bob Hosack, Randy Handly and Harold Martin.  Harold Martin presented commissioners with an open records request of several documents regarding the Sewer District.  As the request is lengthy, it will take time to put together, and there are fees for research and copies.  Mr. Martin is aware of the fees and can wait.  After hearing no objection, the hearing closed at 10:10 am. 
 
Mr. Hosack is here to close-out the CDBG part of the Sewer District.  The project has been monitored twice and there have been no concerns or deficiencies.  Chairman Coleman signed the Certificate of Completion, Notice of Completion/Final Inspection and Wage Compliance, Grantee/Contractor’s Release Form and the final CDBG drawdown of $16,124.  Mr. Hosack said that he’d still be able to answer any questions that may arise and not to hesitate to call him.
 
Harold Martin informed commissioners that the contractor trespassed on private property.  The commissioners are not aware of that but did say that there were some condemnations.
 
Joanne Long presented several documents from USDA Rural Development for the Sewer District for commissioners to review and approve.  Among them are a Letter of Conditions from USDA Rural Development, Letter of Intent to Meet Conditions, Request for Obligation of Funds for a loan of $48,000, Loan Resolution for Public Bodies, Application for Federal Assistance and Written Notice of Interest Rate Selection.  Jingles Endicott made a motion to approve and adopt all the preceding documents.  Harold Coleman seconded the motion and both voted in favor.
 
Harold Martin asked about a drainage issue with the dam at Lake Fort Scott.  Randy Handly said it was discussed at the City Commission meeting. 
 
After routine business, the meeting adjourned at 11:40 am.
 
                                                                                        THE BOARD OF COUNTY COMMISSIONERS
                                                                                        OF BOURBON COUNTY, KANSAS
 
                                                                                        (ss) Harold Coleman, Chairman 
                                                                                        (ss) Allen Warren, Commissioner 
                                                                                        (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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March 30, 2012        Friday  9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Bills and payroll for the period were reviewed and approved.
 
Marty Pearson gave a road report.
 
John Kendrick, Bourbon County Review, was present.
 
Joanne Long said that she and Terri Johnson researched the cemetery question and found K.S.A. 80-916, placing the care and maintenance of abandoned cemeteries to the Township.  It says that it must be mowed at least twice per year and cannot appropriate and expend more than $500 per year to maintain it.
 
Ms. Long reminded commissioners that the Kansas Supreme Court is still looking for a Bourbon County member to the Nominating Committee to take Ron Wood’s seat.  No action.
 
Clyde Killion was present.
 
Allen Warren made a motion to go into executive session, for a period of 10 minutes, under the non-elected personnel exception to the Kansas Open Meetings Act.  Jingles Endicott seconded the motion and all voted in favor.  Those present for the session were the commissioners and Marty Pearson.  The session began at 9:48 am and ended at 9:58 am with no action.
 
Susan Quick spoke with commissioners on several topics.  She said the State is preparing to switch the Vehicle Offices across the state to the new system on May 1, 2012.  As such, the office will be closed May 1-7, 2012 and plans to re-open May 8th for business.  In addition, the Vehicle Office will open one hour late on April 5, 2012, at 9:30, so that all vehicle employees can have a statewide “mock go-live” of the system and training. 
 
The AS400, currently used in the Vehicle Office, needed repairs so those were made and paid for out of Motor Vehicle.
 
Mrs. Quick spoke about people who over or under-pay interest in minimal amounts.  She wants direction from the commissioners as to when to act.  Samples from other Counties are as follows:  Allen and Anderson Counties have a $3.00 over/under policy, Labette is $2.00, Haskell works on a case by case basis.  It was explained that the postage, envelope, letter and time to write it can be more than what you’re seeking.  After discussion, Harold Coleman made a motion to not act on $3.00 or less on over or underpaid interest on property taxes.  Jingles Endicott seconded the motion and all voted in favor.   Mrs. Quick clarified that this is only for interest, and said that if property taxes were underpaid, her office holds the check until the complete payment is received.   Mrs. Quick thanked commissioners.
 
She also spoke about the upcoming tax sale.  She’s still waiting on a letter from Dan Meara for the prospective bidders to sign.  There are currently 26 parcels to sell on April 10th and 110 left after that.  Of the 26, 21 are Hidden Valley Lake lots.
 
Mrs. Quick confirmed that those property taxes received in the mail, close to the deadline, are worked up as time allows, and processed as of the date of postmark.
 
Lora Holdridge asked commissioners for clarification on something with the tax sale.  She has heard from Dan Meara that his office plans to collect the money and work up the deeds, but she was under the impression that her office would be doing that to save money.  She said that Dan cited a statute that allows Sheriff’s Deeds to contain more than one parcel, but she said, and Harold Coleman concurred, that we want one parcel/one deed.  Commissioners agreed that the Register of Deeds will collect the money for the recordings and will prepare the Sheriff’s Deeds for the Tax Sale.  Joanne Long attempted to contact Dan Meara to relay the information, but his office is closed through April 6th, so Harold Coleman left a message for him to that affect.
 
Arch Forkner asked commissioners about a low spot allowing water to flow over his road and about a culvert discussed previously.  Commissioners will discuss these things with Marty.
 
Doug Adamson requested a fence viewing near 95th and Sycamore in Section 19, Township 24, Range 23, in Millcreek Township, beginning approximately 3/16 of a mile south of 95th and Sycamore, on the east side of 95th Street, east approximately ½ mile.  He asked for Allen Warren and Jingles Endicott to be his viewers and paid $15.00 for the viewing.  Joanne Long will send out the appropriate notifications for the viewing.
 
Allen Warren discussed the County’s 17-County meeting next March.  He said that Jim Harris/Berry Tractor has said they will pick up the tab for the lunch, provided they’re mentioned in the program and the invitation.  Allen Warren made a motion to accept Berry Tractor’s offer to pay for the meal in March 2013.  Jingles Endicott seconded the motion and all voted in favor.  Mr. Warren also said that he’s spoken with Clayton Tatro about possibly using the college for the day.  He seems amenable and would like us to schedule around the college’s Spring Break, if possible.  Joanne Long said that CIC and Running Foxes Petroleum have expressed interest in sponsoring part of the meeting, too.  Allen Warren also said that the Chamber will put together the welcome packet.
 
Commissioners have received their KCCA registrations for their May meeting.  Joanne Long said that she has booked hotel rooms for them and will register them for the conference, when they know if/who’s going.
 
Susan Quick spoke again with the commissioners.  She said she was notified by Dan Meara that Jerry Wright and Greg Schick, who each own several properties on the tax sale, have documents from the Court stating that they do not have to pay the entire court costs for all their properties.  It says that Jerry Wright only has to pay one $250 fee and Greg Schick must pay the $250 fee on five properties and only $72 each for his remaining 14.  She and the commissioners agree that this is not fair to other people who are on the list who own multiple properties, and that it wasn’t good that the County didn’t get to argue its side before the ruling was given.  The reasoning for the ruling is listed that “owning multiple properties creates a hardship to pay the taxes.”
 
Keith Jeffers gave commissioners an update on Emergency Management topics.
 
After routine business, the meeting adjourned at 11:55 am.
 
                                                                                                           THE BOARD OF COUNTY COMMISSIONERS
                                                                                                           OF BOURBON COUNTY, KANSAS
 
                                                                                                           (ss) Harold Coleman, Chairman
                                                                                                           (ss) Allen Warren, Commissioner
                                                                                                           (ss) Jingles Endicott, Commissioner

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Bourbon County
210 S. National Ave.
Fort Scott, KS 66701
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