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July 2012 minutes

These are the minutes for July 2012, as approved by the Bourbon County Commission.
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July 2, 2012   Monday         9:00 am
 
The Bourbon County Commission met in open session with all commissioners and Tony George present.  Minutes of the previous meeting were read and approved.
 
There was no road report.
 
Randy Handly, reporter with the Bourbon County Review, was present.
 
Clint Walker came into the commission room to look at maps to check on road access to some property he owns.  No action.
 
Susan Quick, Bourbon County Treasurer, spoke with commissioners about the tax sale legal published in the June 29, 2012, Tribune. Dan Meara had sent the legal to the Tribune and one of the dates was not correct. Also they felt the legal could have been formatted differently to cost less.
 
Commissioners discussed some needed repairs on the shelter houses at Elm Creek Lake. Allen Warren had taken some pictures to show what the most pressing issues were.  No further action was taken.
 
Jim Harris stopped by to say hello to the commissioners.
 
Dan Meara came in and talked to the commissioners about the tax sale legal in the Tribune. He assured them he had told the paper the right dates which were June 29th, July 6th and July 13th. Mr. Meara said he would contact the Tribune and have them make corrections to the date and the format of the legal.
 
Valorie Leblanc came in and talked to the commissioners about some recommended changes to the assessment resolution and bond resolution legal she was preparing for Bourbon County Sewer District #1.  She also went over the paperwork for the District, which commissioners will act upon on Friday.
 
After routine business, the meeting adjourned at 11:45 a.m.
 
                                                                                            THE BOARD OF COUNTY COMMISSIONERS
                                                                                            OF BOURBON COUNTY, KANSAS
 
                                                                                             (ss) Harold Coleman, Chairman 
                                                                                             (ss) Allen Warren, Commissioner 
                                                                                             (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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July 6, 2012   Friday 9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  The minutes of the previous meeting were read and approved.
 
Randy Handly, reporter with the Bourbon County Review, was present.
 
Deputy County Clerk Tony George spoke with commissioners about Timber Hills Lake, LLC.  They purchased a Cereal Malt Beverage license from Bourbon County this year, but are applying for a liquor license from KDOR.  Fletcher Hill, Alcoholic Beverage Control, Kansas Department of Revenue, pointed out K.S.A. 41-2622(c), in which the County may enact an occupational license tax between $200-500, biennially.  After discussion, Harold Coleman made a motion to create an occupational license tax, in the amount of $400 biennially.  Jingles Endicott seconded the motion and all voted in favor.   
 
Keith Jeffers met with commissioners.  He met with the County’s Fire Chiefs yesterday to discuss Independence Day.  There were a lot of calls made about fires, but most were out or under control when the fire department arrived on scene.  He and the chiefs think it was just that people were more diligent and aware of the dry conditions.  There were no calls outside of the City of Fort Scott. He and the chiefs suggest that the commissioners amend the Burn Ban to allow covered barbeque grills.  Allen Warren made a motion to adopt Resolution 16-12, a Burn Ban which prohibits all open burning, with the exception of covered grills, for an indefinite period.  Jingles Endicott seconded the motion and all voted in favor. 
 
Mr. Jeffers also discussed fire department personnel changes and gave a radio update.
 
Harold Coleman signed quarterly reports for the Community Fisheries Assistance Program (CFAP) and sales tax for culvert sales.
 
There was discussion of the most recent publication of the Tax Sale properties.  It is printed in smaller font today and will cost $676.20.  Susan Quick spoke with Tribune officials and we will be charged $2,028.60 for the three publications, which is $676.20 each.  Greg Schick’s properties were not among those listed.  After consulting with Dan Meara, it was learned 19 properties are not among those listed, 17 for Greg Schick, which are on the District Court docket for July 16th and two others with federal liens.  The commissioners wanted him to get a sale as soon as possible.
 
Dan Meara stopped in and spoke with commissioners about font size of the legal publication.  He requested that it be printed in 6 pt font, but the Tribune said they can only go as low as 8 pt font.  An example of Allen County’s publication in the Iola Register, shows it’s printed in either 5 or 6 pt font, but still clearly legible.
 
Joanne Long asked commissioners for action on the Neighborhood Revitalization Plan.  After discussion, Allen Warren made a motion to join the 2012 Neighborhood Revitalization Plan, to be administered by the City of Fort Scott.  Jingles Endicott seconded the motion and all voted in favor.
 
Angelique McNaughton, reporter with the Fort Scott Tribune, was present.
 
Marty Pearson gave a road report.
 
Joanne Long presented proposed Resolution 17-12, concerning cruelty to animals.  A law was passed in the 2011 legislative session, which provides for the Board of County Commissioners to allow for animals which have been removed due to cruelty to animals, where the owner has been charged, to be adopted.  The law is K.S.A. 6412.  Harold Coleman made a motion to adopt Resolution 17-12.  Allen Warren seconded the motion and all voted in favor. 
 
Valorie Leblanc met with commissioners to go over the paperwork for the bond counsel.  Commissioners have no further questions about it.  Mrs. Leblanc has learned that there is no legal requirement for font size in the publication, but it appears that it needs to be in four columns and some of the legal descriptions are quite lengthy, which will result in quite a bit of empty space in the paper.  Commissioners asked her to find out if the legal can span more than one column.
 
Commissioners received an email from Larry Shead asking about Cavalry/Calvary road signs.  There are signs spelled both ways and he wants clarification on which it should be.  Joanne Long said that the County Commissioners name the roads and that when these were named, they were representative of the area, so she believes it’s Cavalry, as in “the cavalry is coming” for the fort.  Commissioner Endicott thought it was Calvary.  Commissioners will check with Marty Pearson.
 
After routine business, the meeting adjourned at 11:55 am.
 
                                                                                          THE BOARD OF COUNTY COMMISSIONERS
                                                                                          OF BOURBON COUNTY, KANSAS
 
                                                                                          (ss) Harold Coleman, Chairman 
                                                                                          (ss) Allen Warren, Commissioner 
                                                                                          (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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July 9, 2012   Monday         9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Randy Handly, reporter with the Bourbon County Review, was present.
 
Marty Pearson gave a road report.  There was discussion of sending members of the road crew to the Road Scholar program.  Marty is currently enrolled in the program.
 
Commissioners continued the discussion of Cavalry/Calvary Road.  As all the maps read Cavalry, and it’s easier to replace signs than maps, commissioners said that it is Cavalry and asked Marty to replace the signs that are incorrect.
 
Allen Warren said that all three commissioners are planning to attend a 1:00 pm meeting, today, just south of 225th and Valley Road, for a pre-bid meeting on a low-water bridge, at that location. 
 
Dean and Gail Bailey presented the 2013 Bourbon County Fair budget request.   Commissioners commended Gail and Dean for the work they do for the Fair.
 
Joanne Long said that the State raised mileage to .55, effective July 1, 2012, and asked commissioners if they were going to raise the County mileage to match.  No action.
 
District Judge Mark Ward and Court Clerk Rhonda Cole presented the 2013 District Court budget request.  They are requesting $226,800 for 2013.  They said that an increase of Child in Need of Care cases and having to preserve documents indefinitely, in some instances, account for the increase.
 
Valorie Leblanc met with commissioners.  She’s expecting to receive the final documents to send to the Tribune for publication for the Sewer District by the end of the week.  Commissioners set a public hearing for 10:00 am, July 30, 2012, for the project.
 
After routine business, the meeting adjourned at 11:30 am.
 
                                                                                                   THE BOARD OF COUNTY COMMISSIONERS
                                                                                                   OF BOURBON COUNTY, KANSAS
 
                                                                                                    (ss) Harold Coleman, Chairman 
                                                                                                    (ss) Allen Warren, Commissioner 
                                                                                                    (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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July 13, 2012      Friday        9:00 am
 
The Bourbon County Commission met in open session, with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Bills and Payroll for the period were reviewed and approved.
 
Katie Hueston, reporter with the Bourbon County Review, was present.
 
Judy Wallis presented the 2013 Appraiser budget request.
 
Frank Young, Agricultural Engineering; Karl Gandy, Bridges, Inc; Michael Beachner, Mission Construction Co; and Don Bond, B&B Bridge Co; were present for the bid opening for a low-water bridge project, south of the intersection of 225th and Valley Road, at 10:00 am.  Four bids were received, all with a bridge bond:
 
Rogers & Sons Concrete, LLC
Mobility
$12,500
$82,400
Traffic Control
$1,500
Bridge Construction
$68,400
B&B Bridge Co.
Mobility
$31,000
$119,500
Traffic Control
$3,500
Bridge Construction
$85,000
Mission Construction
Mobility
$7,500
$84,500
Traffic Control
$2,000
Bridge Construction
$75,000
Bridges, Inc.
Mobility
$41,000
$149,500
Traffic Control
$3,500
Bridge Construction
$105,000
 
Upon recommendation by Frank Young, Jingles Endicott made a motion to accept the bid from Rogers & Sons for $82,400.  Harold Coleman seconded the motion and all voted in favor.  Commissioners held off signing the paperwork until they can verify financing through T-WORKS.
 
Commissioners set the bid opening for the Inman low-water Bridge, at the Neosho/Bourbon County line, for 10:00 am, Monday, August 20, 2012.
 
Mr. Young spoke briefly about the Wade Aluminum site project.
 
Daryl Brown, Brown’s Trash Service, met with commissioners to request an extension to August 5, 2012, to pay his outstanding Landfill bill.  He said that recent repairs to his equipment caused the problem, but that he should be able to pay his bill, which is approximately $2,000, in full by that date.  Commissioners approved the request.
 
Valorie Leblanc presented commissioners with the smaller font on the publication for the Sewer District.  Using a smaller font should save us considerably on what will be a large publication.
 
After routine business, the meeting adjourned at noon.
 
                                                                              THE BOARD OF COUNTY COMMISSIONERS
                                                                              OF BOURBON COUNTY, KANSAS
 
                                                                              (ss) Harold Coleman, Chairman 
                                                                              (ss) Allen Warren, Commissioner 
                                                                              (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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July 16, 2012  Monday         9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Katie Hueston, reporter with the Bourbon County Review, was present.
 
Kenny Clark, Robert Query and Barbara Albright were present.
 
Marty Pearson gave a road report.  They discussed chip and seal work for Paul Pavey a few years ago.  Marty doesn’t believe he was ever billed because it was accidentally ripped up the first winter with a snow plow.  He will research it.
 
Marty presented culvert quotes.  Two were received: 
 
Welborn Sales
50-15” x 24’ galvanized 1,200 lf
$8,592.00
25-15’ arch x 24’ galvanized 600 lf
$4,368.00
25-18” x 24’ galvanized 600 lf
$5,400.00
25-18” arch x 24’ galvanized 600 lf
$5,490.00
12-24” x 24’ galvanized 288 lf
$3,285.20
12-24” arch x 24’ galvanized 288 lf
$3,340.80
Total:
$30,474.00
Judy’s Iron & Metal, Inc.
50-15” x 24’ galvanized 1,200 lf
$8,641.44
25-15’ arch x 24’ galvanized 600 lf
$4,455.36
25-18” x 24’ galvanized 600 lf
$5,134.68
25-18” arch x 24’ galvanized 600 lf
$5,293.80
12-24” x 24’ galvanized 288 lf
$4,150.83
12-24” arch x 24’ galvanized 288 lf
$4,283.03
Total:
$31,959.14
 
Allen Warren made a motion to accept the quote from Judy’s Iron & Metal for a total of $30,474.00, as it is local and less than 5% higher than the low quote.  Jingles Endicott seconded the motion and all voted in favor.
 
Robert Query asked about pulling ditches in the 2nd District.  Commissioners said they haven’t been done because they don’t have the staff to spare to do that work.  Mr. Query said he’d do it.  He also asked what commissioners have any news on the Amish situation.  Commissioners are still waiting to hear from KDHE.  He also paid his $40 for the first year of the hay bid lease for the Landfill property. 
 
Susan Quick reported to commissioners that there is $1,083,590.92 in delinquent 2011 real estate taxes and $10,597.06 in personal property.  Delinquent notices are being sent out now.  She also said that the bill from the Tribune for the tax sale publication represents the reduced printing cost.
 
Lora Holdridge met with commissioners.  She said that the notice for the tax sale was recently in the newspaper, but that none of the departments involved in the sale were consulted to see if the date was convenient, or that a date had been set.  She said that the sheriff will be out of state on the day of the sale, and that the last week and first week of the month are very busy for department heads with reports.  She’s frustrated at the lack of communication. 
 
She also spoke about preparing the deeds for the sale.  The employee she shares with Joanne Long is in the clerk’s office in preparation of the Primary Election.  In order to complete the prep work for the deeds, it will take a good seven hours.  She said that she may have her deputy work some evenings or a Saturday to get them done.  If no overtime is used, it could take up to two weeks.  Commissioners are okay with that length of time.
 
Tom McNeil spoke about sanitation issues.
 
Susan Quick spoke with commissioners about using the recently retired Linda Evans contractually for training the new employees in the Tag Office.  Commissioners approved that idea. 
 
Dylan Marlow, Jail Administrator, presented the Correctional Center’s 2013 Budget request.  Allen Warren said that the work crew did a super job at the fairgrounds and that the buildings look better than they have in years.  Some of the requests in this year’s budget include:  inmate apparel; CERT gear; paying for fingerprint maintenance, which was formerly in the Sheriff’s budget; a COLA increase for employees; plumbing and electrical repairs; hospital and lab expenses for inmates; and replacing the audio system in the control room.
 
Commissioners asked about excessive overtime in the jail.  Mr. Marlow explained that the jail was down four employees at once, but that they’re back up to full staff and the overtime should be leveling out. 
 
Dan Meara gave a tax sale update.  He also said, when asked, that preparing the deeds were included in his contract, as he always did them when he handled the sale in the past. 
 
No. pd before receiving paperwork from abstractor
15
No. pd before petition filed in district court
69
No. with no publication-could not file
14
No. redeemed
74
No. sold at April 10, 2012, auction
26
No. ready to sell on July 31, 2012, auction
7
No. set for hearing in district court
18
No. with government liens
2
 
Barbara Albright and Kenny Clark asked commissioners questions about being a commissioner.
 
All three commissioners plan to attend the Neighborhood Revitalization public hearing during the City Commission meeting at 6:15 pm, Tuesday.
 
After routine business, the meeting adjourned at 11:45 am.
 
                                                                                    THE BOARD OF COUNTY COMMISSIONERS
                                                                                    OF BOURBON COUNTY, KANSAS
 
                                                                                    (ss) Harold Coleman, Chairman 
                                                                                    (ss) Allen Warren, Commissioner 
                                                                                    (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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July 20, 2012  Friday 9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Katie Hueston, reporter with the Bourbon County Review, was present.
 
Kenny Clark was present.
 
Angelique McNaughton, reporter with the Fort Scott Tribune, was present.
 
Part of the meeting was spent discussing the font size of legal publications.  The Sewer District notification took three full pages at 8 pt font.  Joanne Long indicated that she requested it be printed at 6 pt, but was informed by the Tribune that a statute requires legals be published at 8 pt.  She asked for the statute number but has not received a reply.  Commissioners asked her to contact the Tribune now and ask for the statute number, as it should be readily available.  She did and was told that there is no statute, but that the Kansas Press Association (KPA) recommends printing legals at no smaller than a 10 pt font.  Commissioners asked Ms. Long to contact the publisher to set up a meeting with the commissioners about this, as it costs the taxpayers a great deal of money for these legal publications.
 
Beth Rowlands and Sheryl Ervin, KDHE, met with commissioners.  Tom McNeil was present.  The KDHE representatives put together a rough background of the Amish situation and also looked at federal, state and Bourbon County regulations.  They said that pit privies are prohibited by state regulation, and that Bourbon County’s codes do not allow waterless toilets.  There are many options that can be chosen, but that it’s up to the landowners to come up with a plan of action.  Some choices that they discussed would be a water-tight holding tank, either manufactured or home-made to State guidelines of KDHE Bulletin 4-2, or composting toilets, though most require electricity and/or running water.  There is at least one brand of composting toilet that requires neither, the ELOO, but it may be cost-prohibitive at approximately $2,500, though this situation may require a larger model or more than one.  There are blueprints on the internet to build your own composting toilets, they said.  In addition to the sanitation issues, they are concerned with the disposal of gray water:  laundry, dish and bath water. 
 
Commissioners discussed the danger of a small child falling through a seat into an open holding tank.  The KDHE representatives said that the County can voice those concerns in whatever variance is agreed upon, so that the safety issue is addressed.  They also said that the County’s variance can allow the landowner to land-apply fertilizer, rather than have it taken to the wastewater treatment facility.    
 
Commissioners are to meet with Amish to explain this and to give them a timeline to come up with a plan and then allow a limited amount of time to execute said plan.  They suggest 30 days for a plan to be presented and six months to a year for implementation of said plan.
 
The commissioners asked how other counties are handling the Amish in their area.  They said that Reno says theirs are not old order Amish, so they allow running water and electricity.  Labette revised their County codes to consider the Amish moving into their area, by opening up waterless toilet options.  KDHE also posed that question to her national listserve of sanitation contacts.  They said it’s generally a case by case basis, due to the difference in orders.
 
There was discussion that some of the residences are in houses that were pre-existing, so plumbing and a septic system may exist.  If there is, the tank(s) would need to be inspected to see if they are still good, as they’ve been dormant for seven years.  They would also likely need to be pumped out.  This may be a good idea for the gray water.
 
They recommend that Bourbon County LEPP do a sanitary survey, house by house, of the Amish community.  Also, any variance given should include regular inspections, or regular reports of information about their system.
 
Harold Coleman will meet with the Amish this afternoon to inform them of this meeting today and that they’ve scheduled to meet with the Amish at 10:30 Friday July 27th.
 
There was discussion of the quality of concrete that may be used in a homemade holding tank.  You can check with the manufacturer of concrete holding tanks to get their specifics and how they know what works. 
 
Commissioner Endicott asked the KDHE representatives about the WPA constructed privies at Elm Creek Lake.  The County plans to board them up and put a new roof, but otherwise leave them for historic benefits.  It was recommended to lime them and fill with dirt, too.
 
Shane Walker presented the 2013 Information Technology budget.  This year, GIS and Computer have been merged.  Though he’s budgeting to replace the County’s 23 year old telephone system, the budget is nearly $52,000 less, representing a 24% decrease.
 
Jingles Endicott will not be present July 27-Aug 6.
 
Department heads met with commissioners for an initial planning meeting for Bourbon County to host the 17 County District Officials meeting in the spring of 2013.  Judy Wallis, Lora Holdridge, Shane Walker, David Neville, Keith Jeffers and Joanne Long.  Allen Warren has been in contact with Clayton Tatro to possibly use the community college so all meetings are at the same place.  Spring Break is the week of March 18-22, 2013.  Everyone agreed that Thursday, March 21, 2013, is a good date to work towards and that having it at FSCC is a good idea.  Mr. Warren also thinks having someone from the Lowell Milken Center be the speaker would be good.  Everyone agreed.  Berry Tractor has agreed to sponsor the noon meal, and would like recognition in the program.  CIC has sponsored the registration coffee and rolls at prior meetings and may be willing to do it for us.  Everyone agreed to have fewer quality door prizes.  The Chamber can help put together welcome bags with information about Bourbon County, including possible discounts at local merchants.  Each department will handle its own breakout session.  Lora Holdridge said that Running Foxes has indicated it would assist with door prizes, upon receipt of a written request.  We can send a letter to many of our local vendors for assistance.
 
Lunch will be catered, as the college cafeteria is closed.  Joanne Long said that all county employees are generally invited to the lunch.  Ms. Long said that Bourbon County had collectable coffee mugs to hand out at registration at its last meeting.  Also, centerpieces are usually on each table and given as door prizes, too.
 
After routine business, the meeting adjourned at 11:55 am.
 
                                                                                                THE BOARD OF COUNTY COMMISSIONERS
                                                                                                OF BOURBON COUNTY, KANSAS
 
                                                                                                (ss) Harold Coleman, Chairman 
                                                                                                (ss) Allen Warren, Commissioner 
                                                                                                (ss) Jingles Endicott, Commissioner
ATTEST:
(ss) Joanne Long, County Clerk

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July 23, 2012  Monday         9:00 am
 
The Bourbon County Commission met in open session with all commissioners and the county clerk present.  Minutes of the previous meeting were read and approved.
 
Kenny Clark and Gene Cowan were present.
 
Marty Pearson gave a road report.  He presented commissioners with a proposal from CINTAS to provide fire extinguisher replacement and maintenance for all Public Works Departments. 
 
Replacement  $1,994.00
Maintenance   $   427.20
 
Allen Warren made a motion to accept the CINTAS proposal for fire extinguisher replacement for $1,994.00 and maintenance for $427.20.  Harold Coleman seconded the motion and all voted in favor.
 
Katie Hueston, reporter with the Bourbon County Review, was present.
 
Harold Coleman said that he spoke with one Amish person on Friday about meeting with the KDHE personnel, but that he didn’t explain the content of the meeting.
 
Joanne Long reviewed her budget requests for Election and County Clerk.
 
Katy Parker, the Family Peace Initiative, a collaborative effort to achieve safety for battered women and children, met with commissioners to ask for financial assistance in the amount of $12,500 in the 2013 budget, due to cuts made by the State in funding.  She’s met with Labette and Crawford County and they’ve agreed to the funding and she hopes to meet with Cherokee County soon.
 
Angelique McNaughton, reporter with the Fort Scott Tribune, was present.
 
Curt Shankel and John Scott met with commissioners.  They asked that, in preparation of the public hearing on the 30th, commissioners have a breakdown of expenditures and revenues for the Sewer District project, an explanation of the cost overruns and the final interest rate, for those who have questions.
 
Macy Cullison, Fort Scott Economic Development Director, met with commissioners and had the Chairman sign four copies of the new Neighborhood Revitalization Plan.  Once they are fully executed, we will get our own copy.
 
Terry Sercer met with commissioners to go over the County’s first 2013 budget draft.  Using actual requests through last Tuesday and 2012 numbers for others, we’re looking at an initial decrease in mill by an estimated 3.5 mills.  Other department requests have now been submitted.  Mr. Sercer will make those changes and can be back on Friday to work with commissioners.  Commissioners said that if any large cuts were needed to individual department budgets, the department head should be notified beforehand, in order to defend his/her budget.
 
Dylan Marlow asked for a meeting of the Community Pool for consideration of one of the jail employees.  Joanne Long explained that the Community Pool was established to allow employees, who have little to no leave, to apply to be allowed donated vacation time from other employees, to subsidize their check.  The requesting individual must be approved by the majority of available department heads after hearing the circumstances in executive session.  Department Heads were called immediately to convene.  Harold Coleman made a motion to go into executive session, for a period of five minutes, under the non-elected personnel exception to the Kansas Open Meetings Act, to discuss a request of an employee to join the Community Pool.  Allen Warren seconded the motion and all voted in favor.  Those present for the session were the commissioners, Dylan Marlow, Judy Wallis, Susan Quick, Lora Holdridge and Joanne Long.  The session began at 11:19 am and ended at 11:24 am.  Once in open session, Harold Coleman made a motion that Shawn Wyatt be allowed access to the Community Pool.  Allen Warren seconded and all voted in favor.
 
After routine business, the meeting adjourned at noon.
 
                                                                                     THE BOARD OF COUNTY COMMISSIONERS
                                                                                     OF BOURBON COUNTY, KANSAS
 
                                                                                     (ss) Harold Coleman, Chairman 
                                                                                     (ss) Allen Warren, Commissioner 
ATTEST:
(ss) Joanne Long, County Clerk

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July 27, 2012      Friday        9:00 am
 
The Bourbon County Commission met in open session with Harold Coleman and Allen Warren present.  Joanne Long was also present.  Minutes of the previous meeting were read and approved.
 
Loretta George, reporter with the Bourbon County Review, was present.
 
Angelique McNaughton, reporter with the Fort Scott Tribune, was present.
 
Kenny Clark, Barbara Albright and Marvin Creager were present.
 
Bills and payroll for the period were reviewed and approved.
 
Terry Sercer, County Auditor, met with commissioners to present the 2011 audit and to work with commissioners on the 2013 County budget. 
 
In the audit, he mentioned four notes in stewardship, compliance and accountability; three of which are no surprise: 
1. Partial payment plan for taxes included some personal property and a few heavy trucks-only authorized for real estate.
2.  Incorrect interest rates on partial payment plan.
3.  List of delinquent real estate was not complete, omitting payment plan individuals.  Subsequent list apparently inadvertently left off one individual.
4. Escrow suspense fund ended in a negative balance.
 
Mr. Sercer went over the most recent budget draft.  With the department requests and a 2% wage increase, there is a slight levy increase over 2012. 
 
Commissioners met with members of the Amish community to discuss what was learned by the meeting with officials from KDHE.  Those present were:  Larry Gazaway, Loretta George, Angelique McNaughton, Cathy Pechin, Chris Borntrager, Daniel Troyer, Eli Yoder, Marvin Creager, Barbara Albright, Kenny Clark, Tom McNeil and Keith Jeffers.  Commissioners went over the information provided by the KDHE representatives last week, including giving them a copy of the information and contact numbers.  They said that the State said that pit privies are not allowed by State regulations, but that whatever plan is decided must be done so by the owners and presented to the County to see if it is allowed by the State and County.  Then, once a plan is set, a time limit will be set to complete the plan, and commissioners ensured that they would work with the community and allow plenty of time to get it done.  There was also discussion of the gray water issue that was mentioned when KDHE was here.  Commissioners would like to meet with the Amish again at 10:30 am, Friday, August 31st, to hear their plan.
 
Valorie Leblanc presented several copies of answers to questions asked by Curt Shankel to have available for the public hearing on Monday.
 
Larry Reddick, Ergon Asphalt and Emulsion, met with commissioners, to discuss asphalt plans.
 
Darrin Petrowsky, KDOT, met with commissioners.  He spoke about the US 69 Corridor, upcoming bridge projects in the County and supplemental agreements.
 
Joanne Long said that Ron Rogers has presented his surety bond for the low-water bridge project.
 
Judy Wallis, County Appraiser, met with commissioners.  As she mentioned in her budget request, she needs to replace a truck.  To that end, she got bids for a truck and also asked about lease purchase.  She wants to trade in the truck she’s replacing, but didn’t mention that when she asked for quotes.  Commissioners want to finalize the budget, then they want her to re-bid it with the trade-in.  She’s looking for a ½ ton, two-wheel drive, extended cab, work truck and has $5,000 in the 2012 budget to make an initial payment.
 
After routine business, the meeting adjourned at 12:20 pm.
 
                                                                                    THE BOARD OF COUNTY COMMISSIONERS
                                                                                    OF BOURBON COUNTY, KANSAS
 
                                                                                    (ss) Harold Coleman, Chairman 
                                                                                    (ss) Allen Warren, Commissioner 
ATTEST:
(ss) Joanne Long, County Clerk

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July 30, 2012  Monday         9:00 am
 
The Bourbon County Commission met in open session with Harold Coleman and Allen Warren present.  Joanne Long was also present.  Minutes of the previous meeting were read and approved.
 
Gene Cowan and Kenny Clark were present.  Loretta George, reporter with the Bourbon County Review, was present.
 
Shane Walker met with commissioners to discuss courthouse security issues regarding CCTV.  Allen Warren made a motion to go into executive session, for a period of ten minutes, under the security exception to the Kansas Open Meetings Act, to discuss matters relating to the security of a public agency, as the discussion of such matters in open session would jeopardize the security of the building.  Harold Coleman seconded the motion and both voted in favor.  Those present were the commissioners and Shane Walker.  The session began at 9:05 am and ended at 9:15 am with no action.
 
Marty Pearson gave a road report.
 
There was discussion of the budget reports and budgeted reimbursements.
 
Angelique McNaughton, reporter with the Fort Scott Tribune, was present.
 
A Public Hearing for Bourbon County Sewer District #1 was opened at 10:00 am.  Among those present were:  John and Kathy Schwartz, Tom and Susan Webber, John and Shirley Sauerwein, Mark and Kathy Flanagan, Myrtle Anne Colum, Jack and Joan Hembree, Don and Jean Tucker, John Scott, Robin Button, Nicholas A. Thurber, Curtis Shankel, Gerald Chester, Johnny Walker and Robert and Debra Cook. 
 
Questions asked and answered were:
 
Did we receive all the grants that were available?  Yes, USDA RD in the amount of $907,000 and CDBG from Kansas in the amount of $500,000.
 
If we want to pay in full at a later date, may we?  No, you have until September 4, 2012, to pay in full, otherwise, it will be charged monthly, with interest, over 40 years.
 
If we have multiple pumps, but only one hooked up, how will the billing work in that situation?  You will pay debt repayment and maintenance and sewage on the pump(s) that are connected to the system and debt only for those that are not.
 
What happens if we sell our property after the monthly billing begins?  The debt transfers with the property and will be assessed to the new owner.
 
Are there any pending lawsuits with the District?  No.  All suits have been settled or dismissed.
 
Will this sewer district cause our property values to increase?  That’s a question for the County Appraiser.
 
Who pays the maintenance costs on the system?  Each user will be billed by the City of Fort Scott for that, monthly, and the City will make any repairs to the system.
 
What happens if the grinder pump breaks down?  It’s currently under a 5-yr warranty, but after that, it is the owner’s responsibility.
 
Where are the user manuals for the grinder pumps?  They were delivered to the owners, but if you didn’t get one, the Lake Committee has some and will get you one.
 
Several of those in attendance thanked the commissioners, the County Attorney’s Office and the other departments that helped get the system going.
 
There being no further comments, Harold Coleman made a motion to close the hearing at 10:19 am.  Allen Warren seconded and both voted in favor.  Then Allen Warren made a motion to adopt Resolution 18-12, assessing the debt to the members of Bourbon County Sewer District #1.  Harold Coleman seconded and both voted in favor.
 
Kenny Blake met with commissioners for a quarry reclamation update.  Commissioners said that one loader is out now, being used for asphalt and that the big loader has a pump out.  As soon as it’s fixed, it will be out there and we can begin building the berm.  There was discussion of the berm size requirements.  Mr. Blake is concerned that there had been no recent activity, and it was supposed to be completed six months after we stopped using the quarry.  Commissioners apologized for the delay and said that we’d get to it as soon as possible.  The agreement was that the berm would be 15’ wide on top and 4’ tall.  Kenny Clark said that the State would require a 4:1 slant ratio, which would make the bottom of the berm about 30’ wide.  The slant ratio is to enable safe mowing.
 
Lora Holdridge met with commissioners about tomorrow’s tax sale for delinquent properties.  She said that Dan Meara indicated he’d be collecting the money for the deeds and plans to combine deeds as allowed by law, if requested.  This is counter to the method we have done in the past, by placing only one parcel on a deed.  She and Harold Coleman both agree that makes things easier, should the buyer turn around and sell one of the properties—it wouldn’t require splitting deeds and filing several new ones at a later date.  Mrs. Holdridge doesn’t care how it’s done, she just wants clarification.  Commissioners said they’ll speak with Dan and let her know.
 
Dylan Marlow and Ron Gray met with commissioners to discuss their budget requests for the jail and sheriff’s department, respectively.  It was suggested that large capital purchases for equipment replacement be lease purchases, to reduce the annual liability.  Mr. Marlow said that he has budget to replace the control board in 2012.  Commissioners approved the purchase.  Mr. Marlow also discussed the recent upswing in overtime.  The last time he spoke with commissioners, the jail was fully staffed.  He’s now down three employees again.   
 
As to the Sheriff’s budget request, he’s requesting to replace two vehicles—the sheriff’s and process server’s trucks.  He budgeted for used vehicles.  Commissioners suggested going with a lease purchase on these as well.  The Sheriff didn’t know you could lease purchase used vehicles.  Commissioners will confirm with Terry Sercer, but they have lease purchased used Public Works equipment.  There was also a significant increase in personnel, including a School Resource Officer for USD 235 and additional part-time road deputies.  Also, he has in his 2013 budget to replace portable radios and some office computers. 
 
Dwayne Neil met with commissioners to request an extension to have the Elm Creek hay baled and removed.  He’s had equipment issues.  Commissioners approved an extension to have it complete by August 6, 2012.
 
Commissioners broke for lunch at 11:52 am and returned at 1:00 pm to work on the County budget.  Harold Coleman and Allen Warren were present, along with County Clerk, Joanne Long.
 
Angelique McNaughton, reporter with the Fort Scott Tribune, was present.  Gene Cowan was also present.
 
Terry Sercer was present to work with commissioners on the 2013 County budget.  Commissioners went over expected revenues and requested expenditures and made adjustments that Mr. Sercer will reflect in the next budget draft.
 
After routine business, the meeting adjourned at 2:30 pm.
 
                                                                                        THE BOARD OF COUNTY COMMISSIONERS
                                                                                        OF BOURBON COUNTY, KANSAS
 
                                                                                        (ss) Harold Coleman, Chairman 
                                                                                        (ss) Allen Warren, Commissioner 
ATTEST:
(ss) Joanne Long, County Clerk

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Bourbon County
210 S. National Ave.
Fort Scott, KS 66701
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