- July 30,
2012 Monday 9:00 am
- The Bourbon County Commission
met in open session with Harold Coleman and Allen Warren present. Joanne
Long was also present. Minutes of the previous meeting were read and
- Gene Cowan and Kenny Clark
were present. Loretta George, reporter with the Bourbon County Review,
- Shane Walker met with
commissioners to discuss courthouse security issues regarding CCTV. Allen
Warren made a motion to go into executive session, for a period of ten
minutes, under the security exception to the Kansas Open Meetings Act, to
discuss matters relating to the security of a public agency, as the
discussion of such matters in open session would jeopardize the security
of the building. Harold Coleman seconded the motion and both voted in
favor. Those present were the commissioners and Shane Walker. The
session began at 9:05 am and ended at 9:15 am with no action.
- Marty Pearson gave a road
- There was discussion of the
budget reports and budgeted reimbursements.
- Angelique McNaughton, reporter
with the Fort Scott Tribune, was present.
- A Public Hearing for Bourbon
County Sewer District #1 was opened at 10:00 am. Among those present
were: John and Kathy Schwartz, Tom and Susan Webber, John and Shirley
Sauerwein, Mark and Kathy Flanagan, Myrtle Anne Colum, Jack and Joan
Hembree, Don and Jean Tucker, John Scott, Robin Button, Nicholas A.
Thurber, Curtis Shankel, Gerald Chester, Johnny Walker and Robert and
- Questions asked and answered
- Did we receive all the grants
that were available? Yes, USDA RD in the amount of $907,000 and CDBG from
Kansas in the amount of $500,000.
- If we want to pay in full at a
later date, may we? No, you have until September 4, 2012, to pay in full,
otherwise, it will be charged monthly, with interest, over 40 years.
- If we have multiple pumps, but
only one hooked up, how will the billing work in that situation? You will
pay debt repayment and maintenance and sewage on the pump(s) that are
connected to the system and debt only for those that are not.
- What happens if we sell our
property after the monthly billing begins? The debt transfers with the
property and will be assessed to the new owner.
- Are there any pending lawsuits
with the District? No. All suits have been settled or dismissed.
- Will this sewer district cause
our property values to increase? That’s a question for the County
- Who pays the maintenance costs
on the system? Each user will be billed by the City of Fort Scott for
that, monthly, and the City will make any repairs to the system.
- What happens if the grinder
pump breaks down? It’s currently under a 5-yr warranty, but after that,
it is the owner’s responsibility.
- Where are the user manuals for
the grinder pumps? They were delivered to the owners, but if you didn’t
get one, the Lake Committee has some and will get you one.
- Several of those in attendance
thanked the commissioners, the County Attorney’s Office and the other
departments that helped get the system going.
- There being no further
comments, Harold Coleman made a motion to close the hearing at 10:19 am.
Allen Warren seconded and both voted in favor. Then Allen Warren made a
motion to adopt Resolution 18-12, assessing the debt to the members of
Bourbon County Sewer District #1. Harold Coleman seconded and both voted
- Kenny Blake met with
commissioners for a quarry reclamation update. Commissioners said that
one loader is out now, being used for asphalt and that the big loader has
a pump out. As soon as it’s fixed, it will be out there and we can begin
building the berm. There was discussion of the berm size requirements.
Mr. Blake is concerned that there had been no recent activity, and it was
supposed to be completed six months after we stopped using the quarry.
Commissioners apologized for the delay and said that we’d get to it as
soon as possible. The agreement was that the berm would be 15’ wide on
top and 4’ tall. Kenny Clark said that the State would require a 4:1
slant ratio, which would make the bottom of the berm about 30’ wide. The
slant ratio is to enable safe mowing.
- Lora Holdridge met with
commissioners about tomorrow’s tax sale for delinquent properties. She
said that Dan Meara indicated he’d be collecting the money for the deeds
and plans to combine deeds as allowed by law, if requested. This is
counter to the method we have done in the past, by placing only one parcel
on a deed. She and Harold Coleman both agree that makes things easier,
should the buyer turn around and sell one of the properties—it wouldn’t
require splitting deeds and filing several new ones at a later date. Mrs.
Holdridge doesn’t care how it’s done, she just wants clarification.
Commissioners said they’ll speak with Dan and let her know.
- Dylan Marlow and Ron Gray met
with commissioners to discuss their budget requests for the jail and
sheriff’s department, respectively. It was suggested that large capital
purchases for equipment replacement be lease purchases, to reduce the
annual liability. Mr. Marlow said that he has budget to replace the
control board in 2012. Commissioners approved the purchase. Mr. Marlow
also discussed the recent upswing in overtime. The last time he spoke
with commissioners, the jail was fully staffed. He’s now down three
- As to the Sheriff’s budget
request, he’s requesting to replace two vehicles—the sheriff’s and process
server’s trucks. He budgeted for used vehicles. Commissioners suggested
going with a lease purchase on these as well. The Sheriff didn’t know you
could lease purchase used vehicles. Commissioners will confirm with Terry
Sercer, but they have lease purchased used Public Works equipment. There
was also a significant increase in personnel, including a School Resource
Officer for USD 235 and additional part-time road deputies. Also, he has
in his 2013 budget to replace portable radios and some office computers.
- Dwayne Neil met with
commissioners to request an extension to have the Elm Creek hay baled and
removed. He’s had equipment issues. Commissioners approved an extension
to have it complete by August 6, 2012.
- Commissioners broke for lunch
at 11:52 am and returned at 1:00 pm to work on the County budget. Harold
Coleman and Allen Warren were present, along with County Clerk, Joanne
- Angelique McNaughton, reporter
with the Fort Scott Tribune, was present. Gene Cowan was also
- Terry Sercer was present to
work with commissioners on the 2013 County budget. Commissioners went
over expected revenues and requested expenditures and made adjustments
that Mr. Sercer will reflect in the next budget draft.
- After routine business, the
meeting adjourned at 2:30 pm.
THE BOARD OF COUNTY COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Harold Coleman, Chairman
(ss) Allen Warren, Commissioner
- (ss) Joanne Long, County Clerk