but jail updates

April 2014

 

April 28, 2014                                                           Monday 9:00 am

 The Bourbon County Commission met in open session with Commissioner Warren and Coleman and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris presented chemical quotes from Red River for $32,284.80, Van Diest for $31,858.20 and CPS for $30,875.40. Harold made a motion to accept the (low bid) chemical quote from CPS for $30,875.40, Allen seconded the motion.

 Jim reported they are going to blast at the George quarry today, he also reported that they have a crane at the Asphalt plant to do work there this week. Jim said he will visit with Frank Young regarding the base rock to be used at the Riverfront project.

 The Commissioners accepted the bids for the 267th street Bridge. Those present for the bid opening were Engineer Frank Young, Hubert Thomas and Ron Rogers. The bids were as follows…

Thomas Construction bid

  1. Mobilization = $9,350
  2. Traffic Control = $3,300
  3. Cast in Place = $94,877

Total = $107,527

Rogers & Sons bid

  1. Mobilization = $25,000
  2. Traffic Control = $1,500
  3. Cast in Place = $96,638

     Total = $123,138

Allen moved to accept the low bid from Thomas Construction for $107,527, Harold seconded and all were in favor. Frank Young said the County should hold on to Rogers & Sons bid bond until Thomas Construction provides their bid bonds and the contract is signed.

 Allen presented pictures of a leak at Elm Creek Lake. Frank Young viewed the pictures. Allen suggested using Bentonite to fix the leak; Frank Young said that we have good clay in this area and said that basically Bentonite is clay. He suggested digging a trench around the leak and filling it with clay.

 Frank Young talked about another Counties Landfill and a building that they have built. He said they are having a problem with birds roosting in their metal building. Frank talked about the size of building that Bourbon County may need at the Landfill. The Commissioners are talking about building a building at the Landfill with a different way of dumping trash instead of using the current hopper. Frank Young talked about drainage issues that other Counties have, he said Bourbon County may have to build a holding pond for the liquid that comes off of the garbage. The Commissioners decided to look at other Counties operations to see what style and size would work best for Bourbon County Landfill.

 Carla Nemecek met with the Commissioners regarding the Southwind Extension District. She presented the Commissioners a 2014 Fiscal Condition & Trends and the 2014 Making a Difference in Kansas brochures. She said they have hired Joy Perkeypile as well as Chris Petty (as the new Ag. Agent).

 Cathy Cooper with Sixth District Community Corrections met with the Commissioners. She talked about the juvenile grant ($428,277) & the adult grant ($339,842) and what they will be used for in 2015. She requested that Allen (as the Chairman) sign off on the grant application. Allen signed the application.

 The meeting adjourned at 11:51 am.

                                         THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                     

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

            April 25, 2014                                                           Friday 9:00 am

  The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

  Tammy Helm with the Fort Scott Tribune was also present.

  Frank Young from Agricultural Engineering Assoc. inspected the bridge on Indian & 260th; he recommended paying Rogers & Sons the full amount due. Jim said the County still had some work to do near the bridge, but that Rogers & Sons had completed their part on the bridge. Barbara made a motion to pay Rogers & Sons $98,425 for the work done on a bridge on Indian & 260th, Allen seconded and all were in favor.

  The Commissioners talked about the new ball park that will be built in the industrial park. Allen made a motion for the County to commit up to 1000 tons on AB3 rock (before May 1st, 2015) to be used at the new ball park for the parking lot, Barbara seconded and all were in favor.

  Bill Mann gave each of the Commissioners a business card; he said if the County has any more walnut trees to sell, he would be interested. He said he would have bid $9,100 on the 21 trees the County just took bids on. He said the County lost money on the bid they accepted on the 21 walnut trees & questioned why there was such a rush to close the bids.

  Rhonda Dunn met with the Commissioners and Jim Harris, she talked about the 2013 year end transfer that was discussed & approved, but did not get included in a year end resolution recommended by Terry Sercer. Allen moved to amend resolution 33-13 and to approve resolution 15-14 to move $52,588.30 from Special Bridge to Special Machinery, Harold seconded and all were in favor. The Commissioners signed resolution 15-14. Rhonda said in order to do this she would have to open & close 2013 (to change cash balances).

  Jim said they are putting some large culverts at 2498 & Indian road. He said they are getting 240th ready for overlaying as well as Margrave to 230th. Jim said they are planning a blast at the George Quarry the week of April 28th. Jim said KWORCC will be doing training for his employees on April 30th. He said there will be a crane at the asphalt plant next week to work on the asphalt plant.

  Allen presented pictures of a couple of leaks at Elm Creek Lake. Allen suggesting going as close to the dam as possible with the track hoe and digging a trench to see where the water is flowing through & possibly using a material (Bentonite) to plug the leak.   Allen said they need to involve the engineer to help with these leaks.

  Greg Vahrenberg from PiperJaffray talked to the Commissioners, Ben Cole, Bill Martin and Bobby Reed. He said if the County decides to build a new jail they would like to be considered when it comes to a financial advisor & bond underwriter. He said PiperJaffray has experience working on law enforcement projects and schools. He suggested developing a community task force or doing a community survey, he said the community task force typically generates support from the community; he said if respected people in the community try to get approval for a new jail, it would be received better than having elected officials or others to try and get the project accomplished. He discussed different financing options such as general obligation bonds, public building commission revenue bonds, sales tax supported bonds (requires legislative amendment, if County asked for permission for KSA 12-187 in January of 2015- could possibly be approved by 7/1 and possibly begin improvements or building in the summer of 2015) and lease purchase agreements. He talked about jails that have built large enough to house out of county inmates and counted on revenue from this to pay for a facility. He said if Bourbon County is planning on this to use caution. He said he has seen other jails go into default on their bonds, because revenue from out of county housing did not come in. Bill Martin asked for Mr. Vahrenberg to let him know of those jails so that he could contact them to see why this option didn’t work for them. Mr. Vahrenberg suggested the County talk with Gilmore & Bell with any additional concerns they have regarding bonds. He thanked the Commissioners for their time.

  Valorie gave the Commissioners a copy of the Southeast Kansas Regional Juvenile Detention Center’s 2015 budget that has a 2% increase from 2014.

  Allen made a motion to go into a 10 minute executive session for possible litigation (the session included the 3 Commissioners and Valorie Leblanc), Harold seconded. No action was taken.

  Lora Holdridge met with the Commissioners. She said that she had received notice from a survey company that Enbridge pipeline has destroyed some section corners in other counties. She also talked about Senate bill 298, regarding mortgage registration fees. She said she will get notices out regarding mortgage fees changing.

  Rhonda Dunn met with the Commissioners regarding the motor vehicle fund, she says she is required to make a 2013 year end transfer before June 1st of the remaining cash balance to the general fund. She said there is a cash balance of $2,643.86. She asked if she could transfer the money to the General fund and then pay for office relocation expenses with this $2,643.86. Barbara moved to move $2,643.86 from the motor vehicle to the general fund and then allow Rhonda to use $2,643.86 to help pay for office relocation expenses, Harold seconded and all were in favor.

  Allen moved to appoint Barbara as the representative from Bourbon County to the Bourbon County Economic Development Council for 2014, Harold seconded.

  Allen moved to give Jim Harris approval to purchase a 2009 Mac dump truck for $75,000 contingent on Road & Bridge inspecting the truck, to be paid for out of the Special Machinery fund (50%) and Road & Bridge Sales tax fund (50%), Harold seconded and all were in favor.

  Allen presented the budget for 2015 for the SEK Multi-County Health Department. They asked for $80,530.

  The meeting adjourned at 12:25 pm.

                                          THE BOARD OF COMMISSIONERS

                                         OF BOURBON COUNTY, KANSAS

                                         (ss) Allen Warren, Chairman

                                         (ss) Harold Coleman, Commissioner

                                         (ss) Barbara Albright, Commissioner

 

ATTEST:

 (ss) Kendell Mason, Bourbon County Clerk

  April 21, 2014                                                           Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris asked for permission to put two trucks on Purple Wave. Barbara made a motion to approve putting a 1990 International Dump Truck (that needs approximately $22,000 worth of repairs) and a 1980 Freightliner with over 1 million miles (that needs approximately $3,000 in repairs) on Purple Wave, Harold seconded and all approved.

 Harold made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners and Jim Harris) Barbara seconded and all approved. No action was taken.

 Rudy Simpson told the Commissioners that Arrowhead between 200-210th needs maintenance, he said there are ruts in the road and that he can’t get down the road with his machinery. Jim Harris said he would look at the road today. Mr. Simpson asked if the County could put some rock on the North entrance in the Pleasant View (Large) Cemetery, the Commissioners said they would put some rock on the road.

 Rhonda Dunn met with the Commissioner’s, she gave them a report on idle funds, which show balances in checking and savings accounts and total investments. She said they had attending training on commercial vehicles, and that the State is doing the setup for them so that they can start collecting for commercial vehicles in Bourbon County.

 Allen took a phone call reporting a hole in a culvert on 165th between Limestone and Maple road. Allen told Jim about an area on Maple road near 155th that needs cold patch.

 Dave Martin updated the Commissioners on projects the City of Fort Scott & County are working on. Mr. Martin talked about the Riverfront project, he said the houses damaged from the 2013 hail storm are approximately 75% complete on repairing hail damage, he talked about a possible quiet zone on Wall, 6th & 10th Street (he said that the transient quest tax will help fund this), he talked about the Broadband Initiative, he said the Emergency Manager and Paul Ballou have been working together, Mr. Martin talked about the Laroche project, (a ball field in the industrial park) Mr. Martin said Adam & Jennifer Laroche have agreed to come up with the funding (over $2 million) Mr. Martin said that the parking lots will initially be gravel on this ball park. The Commissioners talked to Mr. Martin about different road projects around the County that they plan to work on. Mr. Martin thanked the Commissioners for the City and the County working well together.

 UMB Bank gave a computerized demonstration regarding paying bills using the credit cards. Present for the meeting were Allen, Barbara, Rhonda Dunn, Jennifer Hawkins, David Neville, Kendell Mason, Deb Schoenberger, Rhonda Cole, Judy Wallis, Jim Harris, Eric Bailey, Bobby Reed, Bill Martin, Julie Miller, Lora Holdridge, Terri Johnson and Angel Wilson. By using the UMB credit card (to pay bills that are currently paid by check), the County could receive rebates for purchases made with the credit card. UMB is going to get more information for the County on processes that other Counties or Cities use when doing this process. No decision was made as to whether the County will start this program.

 The meeting adjourned at 12:02 pm.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 April 18, 2014                                                           Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Allen presented a map of Bourbon County that Sekan made. They will be for sale in the Public Works’ department.

 Allen said that on the list of hard surfaced roads for 2015, Maple road from 75th – 125th was left off of the list. They added it to the list.

 Allen made a motion to adopt resolution # 14-14 for the lease purchase of the 12M Caterpillar grader from Foley Equipment Company to be financed through Landmark National Bank, Barbara seconded the motion and all were in favor. Allen and Kendell signed the paperwork for Landmark National Bank.

 At 10:00 am Allen opened the bids for the purchase of the 21 walnut trees at the Bourbon County Landfill; the bids were as follows…

Doug Miller bid $3,775

Dale Bollinger bid $4,526

Joe Butler bid $6,200

Allen made a motion to accept the high bid from Joe Butler for the purchase of the trees at the Landfill, Harold seconded and all were in favor.

 Dan Meara met with the Commissioners regarding a property at 113 South Main (NS Investments, LLC & Crooners, LLC). The taxpayer & the City of Fort Scott signed an agreement stating that if the taxpayer paid property taxes (including interest, penalties & fees) for 2008-2013, and presented their tax receipts for 2006-2010 to the City, then they will be entitled to a rebate of such taxes through the City’s Neighborhood Revitalization Program for 2006 for $8,654.38, for 2007 for $8,383.88, for 2008 for $8,781.77, for 2009 for $8,930.29 and for 2010 for $9,250.13. Allen made a motion to approve and sign the agreement, Barbara seconded and all were in favor. The Commissioners signed the agreement.

 Allen made a motion to go into a 15 minute executive session for consultation with an attorney for attorney client privilege, (the session included the 3 Commissioners and Dan Meara) Barbara seconded. No action was taken.

 Allen left the meeting at 11:18 am.

 Kevin Allen visited with Harold and Barbara again about culverts on property he owns in the industrial park. He said the culverts are smashed and filled with dirt. He said as a contractor he has been installing culverts around the County for years. He wants to put his own culverts in verses paying the County to install and maintain the culverts.

 The meeting adjourned at 11:48 am.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

April 14, 2014                                                                     Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim presented to the Commissioners a hard surface road program working document. It had projects to be asphalted or chip/seal for 2014 & 2015. Jim said this is a tentative list of projects and the order for them to be completed could depend on weather and equipment. Jim said they are making preparations to 240th right now and plan to start asphalting on May 1st (maybe sooner if the weather cooperates). Allen said that the County will be reimbursed for some of the expenses on some of the projects.

 Barbara said Kathy Reed had contacted her about 20th and Eagle road, she said it needs gravel.

 Allen said he had given Terri Johnson the paperwork (to review) for the lease purchase of the 12M Caterpillar grader. Allen said the grader is to be delivered on April 14th.

 All three of the Commissioners as well as other employees from Bourbon County will be attending a Southeast Kansas County Officials Association Regional Meeting at the Cherokee County Courthouse on April 24th;no County decisions will be made at that meeting.

 Jeanie Parker came to the Commission meeting to discuss Native road. She said she inquired about this project a year ago. Jim gave her a copy of the hard surface road program working document. Native road is scheduled to be the 12th project on this list.

 David Stewart came to the meeting and Barbara told him they are getting a dead end sign for a road near his property.

 Harold made a motion to go into a 10 minute executive session for Courthouse security, (the session included the 3 Commissioners and David Neville) Allen seconded the motion. No action was taken.

 Kevin Allen visited with the Commissioners regarding culverts at his business in the industrial park. He previously talked to the Commissioners about this issue, he wanted to put the culverts in on his own property; the Commissioners told him that they use permits and guidelines for culverts. They told him that he would have to pay the County the fees for the materials and labor to install the culverts and then the County will maintain the culverts in the future. Kevin said that farmers around the County put their own culverts in. Kevin said he could do the work himself for around a $1,000 vs. what the County would charge. The Commissioners itemized the charges for the County to do the work. Kevin stated that he pays Bourbon County a lot of money in property taxes and wants to do the work to his own place. Kevin said by him doing the work it would free up County employees to work on something else. Allen said he would get Kevin a copy of the manual, permits & guidelines that the County uses to do the work. Allen said they adopted the permit policy due to companies doing their own work in the past incorrectly.

 The Commissioners met with Terri Johnson regarding the lease purchase agreement with Landmark National Bank. Terri is reviewing the agreement. There was discussion over the cash basis law. The plan is to sign the paperwork on April 18th.

 The meeting adjourned at 12:28 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

April 11, 2014                                                           Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Jim Harris presented to the Commissioners a culvert application (38 foot long) for Ivory road from Stacy Dawson as well as a check for $709.56. Allen moved to approve the culvert application for Stacy Dawson, Harold seconded and all were in favor.

 Barbara discussed the speed limit on 180th near the Ober property. Barbara moved to approve a speed reduction to 40mph on 180th from 39 Hwy going south to Calvary, Allen seconded and all were in favor.

 Barbara told Jim that there was a dead end sign missing from 190th & Hackberry.

 Barbara talked to Jim about rock near Jeremiah Hill’s property. Barbara talked about the condition of the road of Jayhawk going East, Jim said the road is on the list for maintenance and that they may place either hot or cold patch there.

 Jim said next week they will be working on Calvary road. Jim and Barbara visited with a resident in the Pawnee area regarding a drainage issue.

 Dale Bollinger reported to the Commissioners that he had marked 21 walnut trees at the Landfill. He said 20 of the trees were inside the fence at the Landfill and 1 tree was east of the railroad tracks. The Commissioners decided they would accept bids for the purchase of the 21 walnut trees. Kendell placed an ad in the newspaper. The sealed bids will be open at 10:00am on 4/18/2014.

 Barbara made a motion to adopt Resolution 12-14 appointing Allen to sign the paperwork for the lease purchase agreement for the 12M Caterpillar grader to be financed through Landmark National Bank, Harold seconded and all were in favor. The Commissioners and Kendell signed the Resolution.

 Barbara made a motion to raise the out of County rates at the Landfill, solid waste will be going from $45.60 to $50.00 (tax not included) and C&D will be going from $22 to $27 (tax not included) effective 4/14/2014, Harold seconded and all were in favor.

 Terri Johnson met with the Commissioners regarding an annexation from the City of Uniontown. The City of Uniontown sent a Resolution to Bourbon County asking to annex the Union Station into the City Limits. Terri said she contacted the Attorney working for the City of Uniontown on this annexation. The Attorney said this annexing pertains to Statute 12-1520c. Terri said this is the incorrect Statute to use for this annexation. She discussed Statutes & requirements for annexing that pertain to land adjoining the City verses land not adjoining the City. Terri recommended to the Commissioners that they not make any findings on the annexation. Allen made a motion due to the fact that the incorrect statute (12-1520c) was used for the City of Uniontown to annex this property that the Commissioners are unable to make any of the necessary findings on the annexation, Harold seconded and all were in favor.

 The Commissioners and Terri discussed the total inmates as of 4/11/2014.

 There was discussion over the proposed new jail facility and possibly requesting the 70 bed proposal.

 Allen made a motion to go into a 10 minute executive session for attorney client privilege with possible litigation, (the session included the 3 Commissioners and Terri Johnson) Barbara seconded. No action was taken.

 The meeting adjourned at 12:09 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

April 9, 2014                                                             Wednesday 1:00 pm

 The Bourbon County Commission met in open session for a hard surface road planning meeting. Those present were Jim Harris, Barbara, Allen and Kendell.

 The Commissioners discussed roads in the County that may need maintenance. They did not make any decisions regarding the roads they were going to work on.

 The meeting adjourned at 1:57 pm.

                                                             THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                 (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

  April 7, 2014                                                   Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Dale Bollinger and John Lowry met with the Commissioners regarding some walnut trees on the West side of the railroad tracks inside the fence at the Landfill. They asked if the County would be interested in selling the trees. They said if they cut the trees they would leave the tops on the ground. Mr. Bollinger said he had received a GPS map of the property and said it appeared that by the map there was a small strip of land that was City owned near the Landfill (he said he didn’t think there were any trees in this portion they would be interested in). The Commissioners asked that Mr. Bollinger and Mr. Lowry mark the trees they are interested in and then the Commissioners will consider how to proceed with selling the trees. Mr. Bollinger suggested taking bids to sell the trees on a percentage basis.

 Marti Tuchscherer met with the Commissioners regarding a road next to her property that had been previously closed. She presented a petition to the Commissioners to reopen the closed road. The road to be considered is Grand Road between 200 – 210th street, section 24 & 25, township 26 for approximately 1 mile. Mrs. Tuchscherer said there is a bridge on this road that needs maintenance. The Commissioners said they would ask Terri Johnson to review the petition. Terri Johnson talked to the Commissioners about this issue and said the same process should be followed as when the road was closed, and said the Commissioners should look at the economic side when deciding to reopen the road.

 Jim Harris asked for permission to sell a 1967 International Tractor; Allen made a motion to allow Jim to sell this tractor on Purple Wave, Harold seconded and all were in favor.

 Harold made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners and Jim Harris) Barbara seconded. No action was taken.

 All three of the Commissioners and Jim will be attending a District 4 meeting at 7:15 on April 8th, in Chanute. No County decisions will be made. The Commissioners will be having a hard surface road planning meeting at 1:00 on April 9th.

 Barbara moved to go into a 15 minute executive session regarding attorney client privilege with possible litigation, (the session included the 3 Commissioners, Dan Meara and Terri Johnson) Allen seconded. No action was taken.

 Allen moved to go into a 10 minute executive session for attorney client privilege with possible litigation, (the session included the 3 Commissioners and Terri Johnson) Harold seconded. No action was taken.

 The Commissioners talked to Terri Johnson about the 2014 appropriations for Family Peace Initiative, Family Peace Initiative is no longer offering the batterers intervention program, however a different facility is. There was questioning as to whether this appropriation can be transferred to a different vendor. Kendell said she had contacted Terry Sercer with this question.

 There was brief discussion over the conceal carry law.

 Barbara took a phone call from a resident on Justice; the resident said a bullet came past them as they were working in their yard. The resident reported it to the Sheriff and the Sheriff talked to the person firing the gun.

 The meeting adjourned at 12:01 pm.

                                                              THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 April 4, 2014                                                             Friday 9:00 am

The Bourbon County Commission met in open session with all three of the Commissioners and the County Clerk present.

Loretta George with the Fort Scott Tribune was also present.

Allen made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, (the session included Kendell, Wally, Jim and the 3 Commissioners) Barbara seconded. No action was taken.

Allen made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, (the session included Kendell, Jim and the 3 Commissioners) Barbara seconded. No action was taken.

Bill Hurd and Jerry Simmons met with the Commissioners regarding Limestone road. They questioned how Limestone is going to be maintained. The Commissioners had considered eventually turning a portion of Limestone back to a gravel road (to maintain it). Mr. Simmons and Mr. Hurd said they are happy with the condition of the road the way it is now and said that there is no dust problem now vs. a gravel road. There was discussion over who maintains culverts that have railroad tracks going over them.

Jim Harris talked to the Commissioners regarding putting 2 back hoes on Purple Wave (he suggested selling them and investing in something with lower hours). Barbara made a motion to put 2 John Deere back hoes on Purple Wave, Harold seconded and all approved.

Jim Harris presented to the Commissioners recommendations from Frank Young an engineer with Agricultural Engineering, regarding repairing the bridge on 240th and Calvary road. Barbara made a motion to proceed with replacing the structure with a lower structure with a nominal box culvert for low base flows only with long approach slabs to protect against overflow damage. Allen seconded and all approved.

At 10:00 the Commissioners opened the bids for the financing of a 12 M Caterpillar motor grader at a cost of $122,875 the bids were as follows.

UMB Bank had a bid of 3% fixed for a 5 year lease on a 9 year amortization with a balloon payment at maturity or 3.25% fixed with a 7 year full payout.

Landmark Bank had a bid of 3.19 fixed for a 9 year lease.

City State Bank had a bid of 4.9% fixed for a 9 year lease.

Caterpillar offered financing at 3.2% for a 9 year lease.

Allen moved to finance the grader through Landmark Bank with 3.19% fixed rate for a 9 year lease purchase, Barbara seconded and all approved.

Rhonda Dunn presented spreadsheets to the Commissioners that compared revenue to budget. She said current revenue collected to date for Bridge & Culvert, Road & Bridge, Road & Bridge Sales Tax Fund, Special Bridge and Special Road Machinery was $1,329,749.30. She said this was 19.86% higher than in 2013. She presented a revenue comparison for the 2014 budget and compared to money received vs. remaining dollar amount still to be collected. She said overall 61.62% of the 2014 budget has been collected. Rhonda said she and some of her employees will be attending training regarding tagging commercial vehicles in Bourbon County. Rhonda said she will be placing an ad in the newspaper reminding residents of when the second half of the taxes are due.

Rhonda said she would be contacting UMB for a demo on making credit card payments.

Jim Harris said there is a boom lift at the shop that was purchased in 2000 that needs expensive repairs, Allen moved to allow Jim to look for a used boom lift and to sell the current boom lift on Purple Wave, Harold seconded and all approved.

Barbara made a motion to go into a 15 minute executive session regarding Courthouse security, (the session included the 3 Commissioners, Shane Walker & William Wallis) Allen seconded. No action was taken.

Shane and William briefly talked to the Commissioners and Terri Johnson regarding reviewing and updating the County computer use policy. There was also brief discussion over County cell phones & a policy for their usage.

Allen said the Sheriff gave report on inmates showing an arrest summary report as well as a daily stat report. There was discussion with Terri Johnson over this information and Terri said that that information is public record.

Jennifer Hawkins from Public Works informed the Commissioners that they were out of road maps and asked if they knew when to expect any more, Allen said he didn’t know when they would be getting more.

The meeting adjourned at 12:13 pm.

                                                  THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

                                      

 April 2, 2014                                                             Wednesday 1:00 pm

 The Bourbon County Commission met in open session for a hard surface road planning meeting. Allen, Barbara, Jim and Kendell were present.

 The Commissioners and Jim discussed roads around the County that may need maintenance; however no decisions were made as to what roads fill be focused on in 2014.

 The meeting adjourned at 2:28 pm.

                                                   THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

  

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