but jail updates

May 2014

May 30, 2014                                                       Friday 9:00 am

The Bourbon County Commission met in open session with Barbara, Allen and Deb Schoenberger present.

Jim Harris reported that by using the Counties asphalt we are saving approximately 40% versus buying the asphalt from someone else.

Jayhawk road is completed and several have commented how smooth the road is.

Nathan Wells and Jeff Madison met with the Commissioners. Mr. Wells wanted to know why he couldn’t take care of his own property (regarding culverts) when he was quite capable. Allen stated that the County is responsible for maintain the right-of-way, ditches and culverts. Allen said the County can do the job cheaper as well. Mr. Wells said he didn’t feel the County could do a better job. He said he takes pride in doing the job right. Mr. Wells wanted to know what the next step to take the issue further was; Allen said Mr. Wells could contact an Attorney. Allen said the culvert process is due to a resolution.

Jim Harris reported that Van Keppel had submitted a bid for a loader, it was as follows…

2014 VOLVO L60G = $134,500 (price with options)

Jim and the Commissioners discussed using MC30 for dust control instead of the planned Calcium Chloride (the County did not receive enough orders for the required amount of footage to order a load. MC30 can be used a little at a time, verses Calcium Chloride that has to be used all at once.

There was discussion over the reimbursement (from the State) of materials/rock for detours on Hwy 39.

Barbara made a motion to go into a 20 minute executive session regarding non-elected personnel to protect their privacy, Allen seconded (the session included the 2 Commissioners and Jim Harris). No action was taken.

Will Wallis met with the Commissioners to discuss the signing of the Weather Warning portion of the Code Red and how it will work. He said there will be training for Will, Shane and Paul Ballou.

Rhonda Dunn met with the Commissioners regarding the lease purchase option of the mail machine. Allen made a motion to approve the Pitney Bowes mail machine with dynamic weighing for a lease cost of $363/month for 48 months, Barbara seconded the motion.

Richard & Retha Clark thanked the Commissioners for the gravel that was placed on their road.

Jim Adams stopped by the meeting to say hello.

The meeting adjourned at 12:05 pm.

                                             THE BOARD OF COUNTY COMMISSIONERS

                                             OF BOURBON COUNTY, KANSAS

                                             (ss) Allen Warren, Chairman

                                             (ss) Harold Coleman, Commissioner

  ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

May 23, 2014                                             Friday 9:00 am

The Bourbon County Commissioners met in open session with all three Commissioners and Deb Schoenberger present.

Tammy Helm with the Fort Scott Tribune was also present.

Bobby Guilfoyle with Craw-Kan Telephone met with the Commissioners regarding the fees required for the County permits. He previously met with the Commissioners asking for the County to waive the fees for the utility company. Allen moved to approve the permits for Craw-Kan Telephone and waive the fees for the permits (for work to be done on 130th as well as Tomahawk), Barbara seconded.

Allen moved to go into a 10 minute executive session for non-elected personnel to protect their privacy, Barbara seconded (the session included the Commissioners and Jim Harris). No action was taken.

The Commissioners listened to the following proposals for a loader…

Richard Johnson with Foley tractor = 924k Caterpillar $155,829.00 purchase price with a 5 year warranty. This machine could also be leased for 12 months for $4,602/month with a balance due of $112,560, or leased for 24 months for $3,145/month with a balance due of $97,125 or a 5 year lease with 10 semi-annual payments of $16,986.83. The machine could also be rented for $4,700/month.

Travis Clinesmith with Murphy Tractor = John Deere 524K $122,648 (with 30 demonstration hours) purchase price. 2012 loader with 455 hours for $112,648. Or a new loader direct from the factory for $125,638.

Steve Richard with Berry Tractor = a new Komatsu WA270-7 for $129,500 with 0% interest for 12 months, monthly payment of $1,885, quarterly payment of $5,655, semiannual payment of $11,310.

The County has a 1979 loader that will be placed on Purple Wave auction. The County may want to trade in a 1997 Caterpillar towards a loader. Allen said the Commissioners will be making a decision by June 2nd, regarding purchasing a loader. The loader will be used at the asphalt plant, the quarry and during snow removal.

Larry Gazaway came by the Commission meeting to say hello.

The Commissioners opened bids for fish food. The bids were as follows…

Big Sugar Lumber (Jim Fewins present) = $19.89/bag or $795/ton (32% floating). Miller feed for $744.50/ton (32% floating). Barbara made a motion to purchase the fish food from Miller Feed, Allen seconded.

Nathan Wells asked for a new culvert at 2130 Jayhawk, Allen made a motion to install the culvert, Barbara seconded the motion.

The Commissioners considered the following chemical bids (for 270 gal. of Remedy and 90 gal. of Pasturegard…

CPS = $19,931.40

Red River = $20,457.90

Van Diest = $20,883.60

Allen made a motion to approve the bid for CPS, Harold seconded and all approved.

The Commissioners signed off on the weed management plan from Lee Davis.

Terri Johnson discussed with the Commissioners the Attorney buildings’ roof. Allen and David Neville looked at the roof, Allen gave suggestions on the repairs and annual maintenance that needs done. Allen felt the repairs could be done for around $150-$200. Terri advised that the County has to ask for bids if the repairs or construction cost $25,000 or more.

Kevin Allen met with the Commissioners once again regarding contractors being able to install culverts in the County. Currently the County has a permit application and a fee for the County to install a culvert. Mr. Allen suggested allowing the contractors to install a culvert and have the contractor pay an inspection fee to the County once the culvert is installed.

Will Wallis met with the Commissioners regarding Code Red (a mass notification system). Allen made a motion to sign the contract for a total cost of $32,100 for 3 years with an annual cost of $10,700, Harold seconded the motion. The agreement will take place within 14 days after all paperwork is signed and filed.

The meeting adjourned at 12:05 pm.

                                             THE BOARD OF COUNTY COMMISSIONERS

                                             OF BOURBON COUNTY, KANSAS

                                             (ss) Allen Warren, Chairman

                                             (ss) Harold Coleman, Commissioner

                                             (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

May 19, 2014                                                            Monday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Jim Harris reported that they are making hot mix for Jayhawk & 240th. He said the 1979 wheel loader has a problem with the brakes and requested to rent (or rent with the option of purchasing) a wheel loader. He said there is equipment that the County owns that could be sold so the money could be put towards a wheel loader. Allen asked that Jim get prices from different companies for rent to own as well as purchasing a wheel loader.

Jim presented to the Commissioners a report from Trans System for the High Risk Rural Road Grant. Allen moved to apply for the grant (a 90/10- State/County expense; which would resurface, have modifications to the existing shoulder, signage and installation of center lines for Humboldt & North National to 205th & Maple road (if Bourbon County is approved for the grant, the project would not be started until 2015), Barbara seconded and all approved.

Mr. Townsend talked to Jim and the Commissioners regarding an area on Jayhawk road that is being worked on, Mr. Townsend thinks there is a drainage problem causing a rough area in the road, Jim said that when they milled up the road there was no sign of water.

Kent Boyd talked to the Commissioners about 125th & Osage road, he asked if the fence row could be cleared of brush for approximately 200 feet, he said that it is hard to see around he intersection. Mr. Boyd also talked about how Humboldt Street turns into Maple road and asked if there could be signs placed explaining this.

The Commissioners opened the roof bid received from Wray Roofing (this was previously bid out and the bids were rejected) for the Attorney’s office roof. Wray Roofing bid $62,820 for a TPO tapered roof and $90,711.69 for a metal gabled roof. Terri Johnson recommended rejecting the bid and (if possible) going back to all bidders (from the first bidding and the current bid) to negotiate an agreement. Allen moved to reject the bids from Wray Roofing, Barbara seconded and all approved. There was discussion of possibly having temporary repairs done, Terri Johnson will review the laws and see what other options are available.

Terri Johnson talked to the Commissioners about a recently closed County road, she also talked about another dirt road near there that is in poor condition and wondered if this road should also be closed.

Bill Martin, Ben Cole and Bobby Reed talked to the Commissioners about remodeling the Sheriff’s department offices. Bill said he would like to rearrange the department to make it more visitor friendly. Bill said he wants to convert his office into an interview room, an office into 2 interview rooms, and making the 2 remaining offices into offices for Bill and Ben. Bill said he doesn’t have the money in the budget for this remodel (for paint and supplies for one wall). Allen asked for the cost to do the project.

Bill talked about the possibilities of a new jail (after listening to different architects and companies talk about the process necessary for a new jail) and asked where we go from here. Allen said they had talked about forming a jail committee and said that there needs to be influential people in the community to help get this passed. Bill suggested putting the issue on the ballot and if it passes on a ballot then forming a committee. Barbara said that the work needs to be done first, before the bond issue is placed on a ballot. She said the work needs to be done first before presenting to the public to make it successful. Allen said the community needs to be educated, before putting this out for a vote in the County. Barbara said there is a list of preliminary items that need addressed. Bill had an estimate from a company for $13,000 to do a survey in the County for the new jail; Barbara said there may be other avenues to do a survey. Bill said he would be working with Barbara to talk about ideas for the jail project.

The meeting adjourned at 11:53 am.

                 

                                                 THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

May 16, 2014                                                            Friday 9:00 am

 The Bourbon County Commission met in open session with Allen and Harold present as well as the County Clerk.

 Tammy Helm with the Fort Scott Tribune was also present.

 Bob Guilfoyle with Craw-Kan Telephone met with the Commissioners regarding the road permits Bourbon County uses. He asked that Bourbon County not charge the permit fees for public utilities. He said that due to the expense of the permits, it would hurt the company. He said that they can not pass this expense on to the customers. He said they pay a $1,500 yearly fee to Linn County for unlimited permits & asked if Bourbon County would consider charging a yearly fee verses a separate fee for each permit. Mr. Guilfoyle said they are a not for profit company and any profit that they do make they turn back over to their customers. He said they try to keep costs as low as possible for their customers. Mr. Guilfoyle said that Bourbon County tore through a line of Craw-Kan’s near Fulton and that Craw-Kan did not bill the County for those repairs. Mr. Guilfoyle said he has two orders & the permits for work to be done – one near Uniontown for 4G services and one for Kansas Rocks on Tomahawk. Allen said to allow the Commissioners time to consider what Mr. Guilfoyle had to say and that they should have an answer for him by next Friday.

 Allen made a motion to accept the permits to put in two culverts for Richard Johnson at 1020 205th, Harold seconded.

 Jim Harris reported that they are making cold mix. He said they are having trouble with the asphalt pump and a sensor on it. He said the ditching crew is working in the South part of the County.

 Jim said they had sold a tractor on Purple Wave for $4,700. He asked for permission to purchase a riding mower for Elm Creek with a portion of this money. Allen made a motion to approve depositing the $4,700 in the Special Machinery fund and purchasing a Cub Cadet riding mower with a portion of this money (to be used at Elm Creek) from Tractor Supply for $2,599, Harold seconded the motion.

 Barbara arrived at 10:25 am.

 Allen made a motion to go into a 30 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Terri Johnson and Jim Harris) Harold seconded and all approved. No action was taken.

 Barbara made a motion to go into a 15 minute executive session for attorney client privilege with possible litigation, (the session included the 3 Commissioners and Terri Johnson) Harold seconded the motion. No action was taken.

 The meeting adjourned at 11:31 am.

                                         THE BOARD OF COUNTY COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Allen Warren, Chairman

                                        (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

May 12, 2014                                             Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and Maggie Wolf present.

 Tammy Helm with the Fort Scott Tribune was also present.

 Lane Cutler turned in an application for two new culverts at 180th & Fern Road, which is approximately a $1,500 project. Allen moved to approve the application for Lane Cutler, Harold seconded and all were in favor.

 Jim Harris reported that this week they will be hauling rock to 205th & Valley road, ditching on Calvary road and will be moving equipment to 240th.

 Jim said he would have a price for a lawn mower for Elm Creek for next Friday. Jim reported that on May 19th the Road & Bridge department will begin working 10 hour days. Jim said that they have placed gravel near Mr. Goucher’s property.

 Engineer Frank Young approved the work that is being done at the River Front Authority Park project.

 Barbara asked about posting speed limit signs and speed bumps in the County, Allen told her that would be a question for the Sheriff.

 Allen suggested reviewing the employee handbook and making changes if needed as well as doing a list of things to do for 2014.

 David Griffith requested a guard rail be placed on 245th North of Wagon road, to prevent someone from dropping off of the side of the road.

 Kevin Allen talked to the Commissioners about how the County is taking business away from his private company. Harold suggested the Commissioners visit with Terri Johnson about legal liabilities if the citizens were able to hire private contractors to do the work on County ditches.

 The meeting adjourned at 12:03 pm.

                                    THE BOARD OF COUNTY COMMISSIONERS

                                   OF BOURBON COUNTY, KANSAS

                                   (ss) Allen Warren, Chairman

                                   (ss) Harold Coleman, Commissioner

                                   (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

May 9, 2014                                                    Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Matt Resnick with the Fort Scott Tribune was also present.

 Jim Harris reported that they have been ditching on Calvary. He said they are working at 55th & Yale as well as 240th. He plans to start overlaying on 240th next week. Jim said the employees have got a lot done & are doing a good job at the Riverfront project, he said Frank Young has been inspecting the work that is being done there.

 The Commissioners previously approved purchasing a dump truck for $75,000; however they did not buy the truck.

 Due to the fact that the previously approved purchase of the $75,000 dump truck was not purchased, Allen made a motion to purchase a 2009 Mack dump truck for $79,000 50% to be funded through Special Machinery and 50% from Sales Tax, Harold seconded.

 Rhonda Dunn presented to the Commissioners a report that showed the total cash and investment balance as of 4/30/2014 of $6,657,249.27. There was a discussion over the insufficient fund checks account. Allen suggested that when she has in put in the paper that the report is printed in 8 point font to save on printing costs.

 Allen made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Barbara seconded (the session included the 3 Commissioners, Valorie Leblanc, Deb Schoenberger & Kendell Mason). No action was taken.

 Allen made a motion to go into a 3 minute executive session for attorney client privilege with possible litigation, Barbara seconded (the session included Valorie Leblanc and the Commissioners). No action was taken.

 Darin Petrowsky with KDOT met with the Commissioners. He said that once the new Freeway is built South of Fort Scott there will be some access roads that will change and some addresses in the end may need to be changed. Mr. Petrowsky talked about the East & West bridges that they are building on K39. Barbara talked to Mr. Petrowsky about KDOT using the County roads for their construction jobs they are doing on K39 and K31 Hwy, she questioned if KDOT would help cover the cost to maintain the roads they are using. Mr. Petrowsky said he has talked to Jim Harris about this & he is to get a cost to Mr. Petrowsky in writing so that he can turn this in for possible reimbursement from KDOT.

 The meeting adjourned at 12:15 pm.

                                                   THE BOARD OF COMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Bourbon County Clerk  

 May 5, 2014                                                    Monday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Loretta George with the Fort Scott Tribune arrived at 9:33 am.

 There was the discussion over the Riverfront Authority Project. This is a joint project between the City and the County. The County currently has two graders working there. Engineer Frank Young is advising the County on the project.

 Don Banwart Clerk of the Scott Township met with the Commissioners. He discussed the Scott and Garland fire districts. He talked about FEMA grants benefiting Rural, Regional and City fire stations. He said a large fire district would get less FEMA grant money than a smaller township fire department. He talked about areas that are served by the Garland fire department and the Scott fire department. He said that some residents may live closer to one fire department, but served by a department that is further away. He said that every district should have a representative on the fire board and that this isn’t happening. He said that the Scott township board is not getting records from the Garland fire department. He said there is no communication at all with the Garland fire district. Will Wallis attended a portion of the meeting. Mr. Banwart requested that the fire district lines be moved to eliminate problems.

 The meeting adjourned at 11:56 am.

                                                   THE BOARD OF COMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Bourbon County Clerk  

May 2, 2014                                                              Friday 9:00 am

 The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

 Jason Silvers with the Fort Scott Tribune was also present.

 The Commissioners are going to have the engineer look at designing a new replacement bridge for the bridge on 145th between Tomahawk and Soldier road.

 The Commissioners signed permits for the City of Uniontown who is having waterlines installed which will be crossing Maple road in Uniontown. They signed permits for AT&T for work they are doing at 882 260th & 2371 Maple road. They also signed a permit for Mark Beltz who wants a 36’ culvert installed at 2146 245th.

 Jim said they are ditching on Calvary road & that they had installed culverts on Indian road. He said they had placed rock on each end of the bridge on 260th & that the road is now open for traffic. He said they have equipment to begin working at the Riverfront Park project.

 Harold told Jim that the County is responsible to maintain or mow the area inside the fence at the AT&T tower west of Fort Scott.

 Jim and the Commissioners talked about the dust control program; so far only 3 residents have shown an interest in this. The application process for the dust control is open until May 15th.

 Allen and Barbara will be attending a meeting in Manhattan from May 6-8th; no County decisions will be made.

 Allen presented pictures of the Asphalt plant. They did work to the conveyor there.

 Jim will be placing the ad in the Fort Scott Tribune to accept bids for fish food at Elm Creek. Jim said he has placed a tractor on Purple Wave and depending on what it brings; he would like to use the money to buy a mower for Elm Creek.

 Lora Holdridge said she is receiving records from a private surveyor (such as corner reports). She said she may need a place to store the records. The Commissioners approved her using the old vehicle office to store them temporarily.

 Barbara moved to adopt resolution 16-14 to open the vacated road on Grand road between 200 & 210th, Allen seconded and all were in favor. The Commissioners signed the resolution.

 Marti Tuchscherer questioned the Commissioners about 210th. She wanted to know when the road may be chip and sealed, the Commissioners said they will look at the road for the 2015 projects.

 Mike Goucher talked to the Commissioners about the condition of the road by his house on 225th. He said that the water department put a water line in and left a pile of dirt in the road, and that the grader man spread the dirt on the road (which people are getting stuck in). He said there needs to be rock on the road there. He said the dirt in the ditch has not been packed properly. He said for what he pays in taxes he would think he could get some rock for the road.

 Representatives from P1 Group, Dana Dunn and Tim Mense met with the Commissioners for the 90% review meeting. They have been working on an energy audit for both the Courthouse and the Jail. They said that David Neville has done an excellent job of maintaining the property and equipment here. They said that it is evident of budgetary constraints (and the short cuts taken) over the years for the facility. The review of the Courthouse was as follows… They said the radiators (though older) are well maintained. They said the air conditioning system is well maintained, however when they were installed there was no plan to cool the whole building. They said comfort (uneven heat & cool) was the number one issue when the focus group (employees of the Courthouse) met. They talked about the inefficient, rusty, drafty windows. They said the fire security system is newer, and that the electrical though older, has been upgraded. They suggested monitoring utility expenses to see where more energy is being used. They said the average jail energy is $3.90 a square foot and the Courthouse average is $1.40 a square foot. They suggested 3 options for improvements… 1. Complete the lighting change to T8 lighting, there is no insulation in the attic and suggested putting some there (R30), window replacement, and using heat pumps to cool the areas in the Courthouse that do not currently have a/c. 2. Replace heat pumps with Variable Refrigerant Heat Pumps (estimated $1.5-$1.9 million). 3. Installing hot/chilled water systems for heat and air (estimated $1.9-$2.3 million). The review of the jail was as follows… they said something will have to be done with the HVAC either with repairs or replacements, they suggested leaving the stainless steel sink/stool combination in the cells, but replacing the “guts” of the unit and replacing the shower stalls, they said windows are single pane and not efficient. They suggested the following options for improvements 1. Replacing HVAC with new rooftop units with variable air volume dampers, new windows, and replacing plumbing (estimated $820,000-$1,000,000). 2. Replacing HVAC with hot/chill water systems, windows & plumbing (estimated $1.1 – $1.3 million).  P1 Group offered their services if the County should decide to pursue the suggested options and obtaining the funding (bonds, municipal lease or performance contract).

 The meeting adjourned at 12:35 pm.

                                                   THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County

 

 

Elected Officials

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Bourbon County
210 S. National Ave.
Fort Scott, KS 66701
620-223-3800

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