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June 2014

June 2014

 

June 30, 2014                                                           Monday 9:00 am

The Bourbon County Commission met in open session with Harold and Barbara present. The County Clerk was also present.

Tammy Helm with the Fort Scott Tribune was also present.

Jim Harris reported that they are finishing North National (North of the Millcreek Bridge) between Cowen’s & Max’s today. He said they should be working on the approaches on the road there Tuesday. He plans to move equipment to Yale road this week.

There was discussion over the needed continued maintenance on hard surface roads.

Jim said they need to do another blast at the Beth Quarry (he said they need asphalt chips). Jim said he would get a quote for blasting. Jim suggested that during the 2015 budget process, the County consider budgeting to open up a quarry in the Southern part of the County. Jim talked about the expense of hauling from one end of the County to the other.

Harold told Jim that there needs to be reflectors placed on 265th & Quivera. Harold also said there was a sign down at the low water crossing on Tomahawk near 225th.  

Darrell Bloomfield thanked the Commissioners for the work done near 210th & Calvary. Jim said they had placed rock between 200-210th on Arrowhead road.

Jim reported they received $113,729.20 from Federal Fund Exchange for the work done on the bridge on 260th.

Jim said there has been a tractor broke down and at a local repair business for 2 weeks. The business said they hope to have it fixed within 2 weeks. Jim said a vendor in Lockwood, Missouri could have it repaired in a week. Jim said if it has not been started by July 7th, he would probably move it to a different vendor for repairs.

The Commissioners opened the hay bid for Elm Creek Lake. There was only one bid, Dwayne Neil bid $1,257. Harold made a motion to accept the bid from Dwayne Neil, Barbara seconded.

Jeff Judy talked to Harold about the handicapped parking available on the North side of the Courthouse. He said there is enough of a slope on the parking that makes it difficult for a wheelchair to get to the sidewalk.

Kevin Allen called and talked to Harold. He wanted the Commissioners to view the culverts on his property at the Industrial Park.

The meeting adjourned at 11:53 am.

                                        THE BOARD OF COMMISSIONERS

                                        OF BOURBON COUNTY, KANSAS

                                        (ss) Harold Coleman, Commissioner

                                        (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk       

 

June 27, 2014                                                           Friday 9:00 am

The Bourbon County Commission met in open session with Harold and Barbara present. The County Clerk was also present.

Tammy Helm with the Fort Scott Tribune was also present.

Lora Holdridge presented the budget for ROD for 2015. She requested $85,303.86 for 2015. She put in her budget to make a part time position a full time position (she reported an increase in work that needs done such as digitizing) in 2015.

Shane Walker presented the budget for 2015 for LEPP. He requested $45,525 for 2015. He also presented the budget for 2015 for Information Technology (IT); he requested $179,710 for 2015.

William Wallis presented the budget for 2015 for Emergency Management Performance Grant; he said this is grant money so there is no budget needed for it. He also presented the 2015 budget for Emergency Preparedness, he requested $67,800. He said he plans to spend more money in 2015 on advertising (advertising for public awareness). He also put money in the budget to spend on the EOC unit.

Mrs. Hazen called to report potholes on Limestone road.

The meeting adjourned at 10:53 am.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

June 24, 2014                                                      Tuesday 11:00am & 1:00 pm

The Bourbon County Commission met in open session for planning meetings (regarding building a new jail). Commissioners Albright and Warren were present.

At 11:00 there was a work session with Greg Vahrenberg a representative from Piper Jaffray. Present for that meeting was Bobby Reed, Julie Miller, Ben Cole, Terri Johnson and Valorie Leblanc. Items discussed were financing issues for a new jail, the importance of a survey, the cost of a failed election (if putting the option of obtaining a new jail out for vote at an election) as well as the fees associated with the close of a bond. No decisions were made.

The meeting adjourned at 12:05 pm.

At 1:00 there was a work session with Dana Dunn a representative with P1 Group. Present for the meeting was Bobby Reed, Julie Miller, Ben Cole and Terri Johnson. Procurement was the main topic. Other items discussed were CMAR (Construction Manager at Risk), the design of the building, and general contracting. Another issue brought up was what to do with the current jail if the County were to build a new one. No decisions were made.

The meeting adjourned at 3:10 pm.

                                             THE BOARD OF COMMISSIONERS

                                                      OF BOURBON COUNTY, KANSAS

                                                      (ss) Allen Warren, Chairman

                                                      (ss) Harold Coleman, Commissioner

                                                      (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

June 23, 2014                                                           Monday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

The Commissioners approved the minutes from June 6th, 16th & the 20th.

Jim Harris presented bids for chemical quotes, they were as follows…

Van Diest = $11,203.72

Red River = $11,461.80

CPS = $11,287.72

Allen made a motion to accept the low bid for chemicals from Van Diest, Barbara seconded and all were in favor.

Jim said they have completed 240th and are overlaying the Riverfront project this week. He said they are getting ready to work on the area between the Millcreek bridge going North (between Max’s and Cowen’s).

Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Barbara seconded (the session included the three Commissioners). No action was taken.

Jeannie Parker questioned Jim and the Commissioners about the status of the work that is scheduled to be done on Native road. Jim told her that this is scheduled for 10th on the list of projects they have planned. She also asked who picks up the brush when the County does side trimming (she said there is brush that was left from side trimming), she was told that typically the brush will be piled up and burnt by the County. Mrs. Parker said she would be back in 30 days to check the status of Native road.

Harold made a motion to approve the fireworks permit for Hale’s Fireworks for South 69 Highway; Allen seconded and signed the permit.

John Green with the Southeast Kansas Area Agency on Aging, Inc. met with the Commissioners regarding the 2015 budget. He requested $2,000 for 2015. He said in the last twelve months they have provided over $212,119 worth of services to Bourbon County.

The Commissioners will be have two work sessions on June 24th, they will meet with Piper Jaffray (Piper Jaffray previously met with the Commissioners regarding building a new jail) at 11:00 am and P1 Group at 1:00 pm. There will not be any decisions made at either work session.

The Commissioners continued to work on revisions to the employee handbook.

Terri Johnson said she is reviewing consent for annexation from the City of Uniontown annexing Union Station.

The meeting adjourned at 12:07 pm.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

June 20, 2014                                                           Friday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

The Commissioners said that the ribbon cutting for the Riverfront project (1/2 mile walking trail) will be on July 5th, 2014.

They said 240th is completed.

Allen made a motion to go into a 20 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners) Barbara seconded. No action was taken.

Allen presented the budget request for the 2015 Bourbon County Fair Association. They requested $11,250.

Representatives from the Bourbon County Soil Conservation District Mandy Shoemaker, Ronnie Brown, Dean Bailey, Wayne Thorpe and Kathy Valentine presented the requested amount for the 2015 budget. They requested $40,000 (they said $4,500 of this money is given to the Marmaton Watershed) from Bourbon County for 2015. They talked about their participation and involvement in various programs such as Cedar Creek and soil health as well as some of the services they provide. They briefly talked about grants and funding they receive for projects. They discussed the No-till program and benefits of it. They discussed the amount of money that comes back to residents in this area (through services they provide). The Soil Conservation District is currently paid through appropriations from Bourbon County, they discussed possibly doing a mill levy verses appropriations. There was discussion over the 50 year water plan; Mr. Brown said that soil cover crop and soil health (for erosion control) is the best option for the 50 year water plan. They said it’s important to protect the land in order to continue to produce enough crops and food that’s necessary to survive.

Allen left the meeting at 11:30.

The Commissioners and Valorie Leblanc continued to review the employee handbook.

Kevin Allen met with the Commissioners again regarding the culvert application process. It was decided that only Bourbon County can install culverts in the County. Kevin thanked Barbara not voting on only allowing the County to install the culverts. Harold said the reason he voted against allowing contractors to install culverts in the County, was because by allowing others to install, the County would loose control of the regulations necessary for the culvert application; Kevin said the County could have implemented a permit process and regulated the culverts being installed. Kevin said this is the 1st time in 20 years he has had to turn down a job. Kevin said he has culverts by his business in the industrial park that are smashed and when it rains the ditches will hold water, he said he wants new culverts and the ditches cleaned.

The meeting adjourned at 12:01 pm.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

June 16, 2014                                                 Monday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Arnold Schofield met with the Commissioners and Jim Harris regarding Jayhawk road. Mr. Schofield turned in a petition from the congregation at the Diamond Church regarding the condition of Jayhawk road. There has been discussion over milling Jayhawk road, (until the road can be overlaid). Barbara said she had contacted some of the residents in the Jayhawk road area, and received mixed reviews over what should be done with the road. Mr. Schofield said he explained the milling process to the congregation. Allen said the milling equipment is in the Jayhawk road area now, so the best time to mill it would be before the equipment is moved; otherwise the milling could not be done until after the equipment is done being used in the rest of the County. It was decided that the road crew will put cold patch on the road. It was decided that there will be a public meeting later on, (in order for the residents to voice opinions and understand the milling process).

Jim Harris presented culvert permit applications from Craw-Kan Telephone for 175th & Range road, and from Enbridge Pipeline for Yellowstone road & 3 Hwy. Allen moved to approve both permits, Barbara seconded and all approved.

Rudy Simpson thanked the Commissioners for the gravel that was placed in the cemetery. He said that there has not been a road maintainer on Arrowhead road from 205th-210th for 6 months. Jim Harris said there was discussion over this possibly being a Crawford County road. Jim said they would maintain the road this week.

The Commissioners discussed the current culvert application process, (which only allows the County to install culverts in the County). Allen said it is a liability issue to allow contractors to install culverts since the County is responsible for the right of way. Allen made a motion to stay with the current culvert policy, Harold said he didn’t feel the current system was broke, he felt it was working properly (he said the County may be cutting into the private sector). Harold seconded the motion. Barbara said her opinion was to allow contractors to install culverts. Harold and Allen were in favor of the motion, Barbara was opposed. Motion passed.

Harold told Jim that the cement on the culvert was raised ½ mile north of 225th & Tomahawk as well at the Beth crossing. He said this was washing the road out in the area. Jim said he would look at the culverts.

Allen said the concrete is cracking on the 2nd street bridge. Jim said he recommended overlaying the bridge (if the engineer approves of this process).

Barbara made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners, Jim and Kendell), Harold seconded. No action was taken.

Harold made a motion for Allen to sign the Statement of Support for the Guard and Reserve, Barbara seconded and all approved.

Judy Wallis met with the Commissioners. She said she had certified the tax rolls to Kendell. She said the real estate values had stayed about the same as the previous year. She said the personal property values are down due to three main reasons…

          1st – the change in commercial vehicle fees for trucks & trailers (she said to date $41,000 had come back to Bourbon County)

          2nd – the watercraft issue – previously they were taxed at 25% of the fair market value, 2014 taxed at 11%, 2015 taxed at 5%.

          3rd – existing companies bought out by other companies (their personal property then becomes exempt and falls off the tax rolls).

She said when a company purchases new machinery, the property is exempt.

She said that between the sale of Carlisle and Citizens over $1 million has fallen off of the tax rolls. She said oil & gas values are up a little. She said there is no way for the County to gain ground on personal property values.

The Commissioners talked to Terry Sercer regarding being able to use the Special Machinery fund to build the building at the transfer station. Terry said he would check into this and get back to the Commissioners on this. Terry said the semi that was purchased for the transfer station can be paid for with money from the Special Machinery fund.

Shawn O’Brien met with the Commissioners. He invited the Commissioners to come out and support the Relay for Life on 6/20/2014 @ 6 pm at the FSCC walking trail.

Allen said he talked to David Neville regarding the leak over the Sheriff’s department. David said he had contacted the roofer regarding the leak

Terri Johnson, Valorie Leblanc, Ben Cole, Bobby Reed & Bill Martin met with the Commissioners regarding the SEKRCC. Bobby said they are replacing the intercom system today. There was discussion over the amount of inmates housed out of County. Bobby said in 2013 he said he could house 48 inmates (38 males & 10 females). Bobby said he needs to be able to run the jail safely, take care of inmates and have room for inmates that come in. Valorie questioned why some inmates are housed out if there is still room in Bourbon County for more inmates. Bobby said some inmates can not be housed here (due to conflicts with other inmates). Bobby said typically during the summertime there is an increase in inmates. Bobby said they are keeping a pod available which reduces the amount of inmates that the County can house. He said by doing this he thinks they can now hold 41 inmates total. The SEKRCC budgeted for 12 inmates to be housed out at any given time, and currently they have more than 12 out. Valorie said that they want the Commissioners to be aware that the SEKRCC may be going over budget willingly (if they continue to house more out of County than was budgeted on). There was discussion over using the boats in the correctional center in an emergency, temporary situation. Currently the SEKRCC is under budget. Harold said that there is no extra money available if the SEKRCC goes over budget like they did in 2013. Allen told Bobby to continue to watch the overtime in the SEKRCC. The Commissioners said they all need to work together to keep the costs down.

Allen made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, (the session included the 3 Commissioners and Valorie Leblanc) Harold seconded. No action was taken.

The Commissioners and Valorie Leblanc reviewed the employee handbook to make revisions.

The meeting adjourned at 12:04 pm.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

June 13, 2014                                                 Friday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Sandy Winters met with the Commissioners regarding the speed limit on 180th. She said that 40 mph was too fast for this portion of the road where there are drives near the top of a hill. She discussed a recent serious accident between a Polaris and a vehicle. Barbara said she would discuss this road with the Sheriff to see what solution he may have to make this area safer (as far as the speed limit or adding signs in the area).

Gary Hencey met with the Commissioners. He has a trash route and asked if he could set up an account at the Landfill. He said he would have approximately $60 a week to dispose of. The Commissioners agreed to let him set up an account and pay it by the 15th of the month.

Bill Martin, Bobby Reed, Shane Walker and Julie Miller met with the Commissioners regarding the SEKRCC. Bobby said that the intercom system went down and was unable to be fixed. They contacted Mike Tindell and ordered one for $5,200. Bobby said he had not budgeted for this in his 2014 budget. Bill asked if the Commissioners could assist in paying a portion of this $5,200. Allen asked where the Commissioners could get the money from, Bill suggested using the building maintenance fund. Allen said that the SEKRCC budget appears to be able to handle the expense, Bill said they want to let the Commissioners know about the expense in case the SEKRCC goes over budget at the end of the year.   Bobby said they have 16 inmates housed out of county.

Bill told the Commissioners that the roof over Karen’s office in the Sheriff’s department leaked. Bill said he had informed David Neville of the leak.

Harold asked Jim to look at the bridge on 195th & Tomahawk.

Holly Powers with Shafer, Klein and Warren met with the Commissioners regarding the permits that Bourbon County uses. Kevin Allen was present for the meeting as well. The current permits only allow the County to install culverts in the County. Contractors and landowners have asked the Commissioners to install their own culverts. Holly said it is a liability issue to allow others to install culverts. There was discussion over requiring contractors to carry $1 million worth of general limited liability insurance. The Commissioners are considering modifying the permits. There was discussion over what to require from contractors installing culverts. Holly suggested requiring permits, permit fees, certificate of liability insurance (minimum on $1 million), site plans, (following site requirements) work plans and material lists. Kevin said he felt that homeowners as well as contractors should be allowed to install culverts (he also felt that people should be able to use plastic or metal culverts). Jim Harris said he felt that if a homeowner could meet all of the requirements, they should be allowed to install their own culverts as well. The Commissioners will decide how they want the revisions made and will work with Holly.

Robert Chase, Karen Owens, Marty Dewitt and Alan Hauser representatives from the Southeast Kansas Mental Health Center presented their request for the 2015 budget. Bill Martin was present for this meeting. They requested $76,345. There was discussion over the changes in KanCare. Harold said that based on the information they provided the amount of clients seen by SEK Mental Health Center in Bourbon County was down in 2013, they said this may be due to staffing or that the clients may be going to different providers. They also said that most facilities that take mental health patients are at capacity. There was discussion over SEK Mental Health Center obtaining a grant that could pay wages for someone to go to the jail to provide pre-release counseling for inmates. There was discussion over the substance abuse issue in Bourbon County as well as the mental health cases getting more severe.

The meeting adjourned at 12:33 pm.

                                                  THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

June 9, 2014                                                             Monday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Bob Guilfoyle a representative from Craw-Kan met with the Commissioners regarding the permit fee the County charges each time a company bores through a County road. Allen moved to approve the permits and waive the fees for the work that Craw-Kan is doing on Yellowstone road as well as Maple road, Harold seconded and all approved. The Commissioners will discuss with Shafer, Klein and Warren about possibly charging an annual fee instead of charging a fee each time.

Jim Harris presented bids for 60- 24 foot - 15” culverts; Wellborn Sales bid $10,944 Judy’s Iron & Metal bid $11,280.39. Harold made a motion to accept the bid from Judy’s Iron & Metal, Barbara seconded and all approved.

Tammy Helm a reporter with the Fort Scott Tribune arrived at 9:37 am.

Jim asked for permission to put a 1971 International oil truck, 1968 Chevy 2 ½ ton truck, 1979 Cat loader & 1997 Cat grader on Purple Wave. Barbara made a motion to place the 1971 International oil truck, 1968 Chevy 2 ½ ton truck, 1979 Cat loader & 1997 Cat grader on Purple Wave and place the money from the sale of this equipment in Special Machinery to offset the cost of the loader that was recently purchased, Allen seconded and all approved.

Jim presented the estimate of $186,000 from Engineer Frank Young for the construction of the building at the Landfill. There was discussion of possibly doing the concrete work one year and constructing the building the following year (to split the total cost between 2 budget years). The Commissioners discussed the estimate of expense for the new hopper that is needed at the Landfill. Allen moved to move forward with the concrete work in 2014 contingent on Terry Sercer approving moving money from the Special Machinery fund to the Landfill to pay for the concrete work, Barbara seconded the motion. All approved.

Jim said they are overlaying 240th this week. He said there are some wash outs around the County due to the heavy rain. The Commissioners talked about the condition of Soldier road going East, Tomahawk & 235th and Jayhawk going east. The Commissioners discussed possibly milling up the portion of the road that is bad and graveling the area as a temporary fix. Allen told Jim about a report of County trucks speeding on 155th as well as the request for speed limit signs on 155th. Allen moved to put up 45 mph speed limit signs up on 155th from Osage road to Poplar road, Harold seconded and all approved.

Jim reported that 140th & Calvary has a drainage issue due to the culverts from the railroad there. Jim said he would contact the railroad company about repairing this.

Arnold Schofield met with the Commissioners about the condition (potholes) of Jayhawk road going east (from where the work has been done there). He thanked the County for the work that has been done so far on Jayhawk road. He said he liked the idea of milling the bad sections (as a temporary fix) to make the road safer. He said if the milling wasn’t an option then he suggested patching the potholes. The Commissioners will discuss this again on June 13th.

Representatives from Tri-Valley (Tim Cunningham and Bill Fiscus) developmental services met with the Commissioners regarding the 2015 budget. They requested $65,000 from Bourbon County for 2015. Tim Cunningham discussed the services that Tri-Valley offers as well as the amount of clients they have. Mr. Cunningham discussed the financial issues they have faced… cuts in case management funding, cuts in administrative funding, not receiving the 20% match from the State for KDOT funding, difficulty getting funding for crisis as well as mill levy cuts.

Representatives from Garland fire department (Connie May and Kevin Howard) met with the Commissioners regarding Garland fire department. Connie said that Garland fire department was formed on March 18th, 1968; she said the board consists of 2 townships (3 representatives from Drywood & 3 representatives from Scott). She said the fire district lines are they same now as when they were formed. Connie said that fire district 3 was formed in 1968. Connie talked about Mapleton, Redfield& Uniontown not being formed by the County Commission. Connie said Garland fire department is doing their research and doing everything as proper as possible. She said they are applying and receiving grants. They asked to be informed if the County were to consider moving boundary lines for the fire department (Scott fire district previously approached the Commissioners about moving a boundary line). Connie discussed mutual aid and automatic aid between fire districts.   Allen asked if someone wanted to see where the money for Garland fire department has been spent, would they receive this information; Connie said yes if they went through the proper channels, yes this would be an open record.

Bill Brittain talked to the Commissioners about the 2014 Elks fireworks display. Allen moved to pay $500 to the Elks for the 2014 fireworks display, Barbara seconded and all approved.

Mark Wade gave the Commissioners an update on the fence that he is building at the Blake quarry.

Harold made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Barbara seconded (the session included the 3 Commissioners, Valorie and Terri Johnson). No action was taken.

Allen made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Barbara seconded (the session included the 3 Commissioners and Kendell). No action was taken.

Allen made a motion to go into a 5 minute executive session for non-elected personnel to protect their privacy, Harold seconded (the session included the 3 Commissioners). No action was taken.

Lora Holdridge met with the Commissioners asking permission to hire a full time employee to replace the floating employee that she lost. The Commissioners said that the Register of Deeds budget is hers to manage, and that she needs to stay within her approved budget.

The meeting adjourned at 12:17 pm.

                                                  THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

                                                           

June 2, 2014                                                   Monday 9:00 am

The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Jim Harris presented chemical bids, they were as follows Van Diest = $8,913.55, CPS = $9,319.82 and Red River = $9,524.00. Allen moved to accept the low bid from Van Diest for $8,913.55, Harold seconded and all approved.

The Commissioners discussed purchasing or renting a wheel loader. There was discussion that if they were eventually going to purchase a wheel loader, it would be better not to spend money renting. Jim Harris recommended purchasing the John Deere from Murphy Tractor for $127,300. Barbara moved to purchase the John Deere wheel loader for $127,300, $10,000 to be funded from Road & Bridge, $87,300 from Special Machinery & $30,000 from Road & Bridge Sales Tax, Harold seconded and all approved. Travis Klinesmith with Murphy Tractor presented the purchase order and extended warranty & the Commissioners signed them.

Jim Harris presented to the Commissioners a sample sign assessment system that could be used for Bourbon County. This program monitors the condition, missing, damaged, obscured or non-reflective signs.

Wilma Graham and L.D. Feagins presented a culvert application (24 foot) for the City of Redfield on Linn Street between 4th & 5th (which is a school bus route). Allen moved to approve the culvert request, Barbara seconded and all were in favor. Mr. Feagins asked if the County would look at the culverts at the Marmaton Community Church in Redfield (both replacing and removing). Jim Harris will look at the culverts at the Church.

Harold moved to go into a 15 minute executive session for non-elected personnel to protect their privacy, Barbara seconded (the session included the 3 Commissioners, and Jim Harris). No action was taken.

Barbara moved to go into a 20 minute executive session for non-elected personnel to protect their privacy, Harold seconded (the session included the 3 Commissioners and Jim Harris). No action was taken.

Barbara moved to go into a 15 minute executive session for non-elected personnel to protect their privacy, Allen seconded (the session included the 3 Commissioners, Kendell and Lora Holdridge). No action was taken.

Greg Schick talked to the Commissioners and Jim Harris about the overlaying that has been done on Jayhawk Road. Mr. Schick (he said he previously worked for KDOT & has experience on a lay down machine), questioned the process that was used on the road. Jim Harris said originally the float on the screen was not working properly, but that it had been fixed. Mr. Schick questioned the condition of Jayhawk Road from the railroad tracks to the highway. Mr. Schick said he owns a 1997 vehicle that the title came back from the State saying that the mileage exceeds mechanical limits instead of the actual (low) mileage. The tag office told him that a car over 10 years old is tagged as exceeds mechanical limits. Mr. Schick said he wanted the title to show actual miles; so he spent $20.50 to get the title corrected. He said he wants the $20.50 back, but also wants the problem addressed so that it doesn’t happen to someone else. The Commissioners told Mr. Schick that he needs to talk to Rhonda Dunn about this issue. Rhonda Dunn later told the Commissioners that the State trained the employees (that if the mileage on a vehicle over 10 years old is not provided, that the employees are to put exceeds mechanical limits) she said Mr. Schick did not originally provide the mileage so he did not get reimbursed for the $20.50 for the corrected title.

Rhonda Dunn said the tax sale is scheduled for June 6th @ 10:00 am.

Allen moved to go into a 10 minute executive session for possible litigation, Barbara seconded (the session included the 3 Commissioners and Valorie Leblanc). No action was taken.

Terri Johnson talked to the Commissioners regarding inmates and case law. She said the court can order for reimbursement of medical bills from the inmates. Terri said she has been working with the correctional center which is providing the information to her which she will provide to the inmates attorney and to the court (for the County to be reimbursed for the inmates medical bills).

Allen left the meeting at 11:31 am.

Allen moved to go into a 10 minute executive session for non-elected personnel to protect their privacy, Barbara seconded the motion (the session included Harold, Barbara and Kendell). No action was taken.

Kevin Allen talked to Harold and Barbara about the possibility of contractors doing their own culverts verses paying the County to do them. Harold said that the County is looking at that option to see what restrictions would have to be put in place.

The meeting adjourned at 11:56 am.

                                                  THE BOARD OF COUNTY COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

 

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