but jail updates

July 2014

 

July 31, 2014                                                            Thursday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners present.

Terry Sercer, Terri Johnson, Valorie Leblanc were present for the meeting.

The meeting was a budget work session for the 2015 Bourbon County budget.

Bill Martin, Ben Cole, Bobby Reed and Julie Miller were present for the discussion of the Sheriff and SEKRCC departments’ budget for 2015.

Lora Holdridge was present for the discussion of the Register of Deeds budget for 2015.

Rhonda Dunn was present for the discussion of the Treasurers budget for 2015.

The meeting adjourned at 12:45 pm.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

Approved 08/01/2014

 

July 28, 2014                                                                      Monday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Loretta George with the Fort Scott Tribune was also present.

Jim Harris reported that this week they will be asphalting on Yale road, milling in Bronson to get ready for overlay and getting ready to chip and seal in Bronson, Mapleton and Redfield. As well as replacing a culvert on the bridge on Maple road between 145th & 155th, and a culvert at 195th & Unity. Jim said they have a truck in Kansas City getting approximately $2,000 worth of electrical repairs. The Commissioners discussed the amount of projects still needing done around the County, but they also noted the projects that have been completed.

Harold told Jim that the guardrail needs to be put back up at 205th & Condensory road.

Bill Keith told the Commissioners that Soldier road between 215th-175th needs to be improved; he said the road is too narrow, with deep ditches and no shoulder. He also said he felt that the County is using too much cover in some areas at the Landfill; he said the requirement is 1 foot of cover over the debris. Dennis Meech came to the Commission meeting and said he also felt Soldier road needs attention.

Terry Sercer met with the Commissioners regarding the 2015 budget, present for the meeting was Terri Johnson, Valorie Leblanc & Jim Harris. Terry said he hadn’t put in any reimbursements for Road & Bridge from the Road & Bridge Sales Tax, he said he needs to look at the delinquent tax accounts as of 6/30/2014 to compare those accounts in 2013 and 2014. He said there are three ways to cut the projected mill levy… cut the projected spending on budgets, increase revenue in 2014 or 2015 or both, or look at remaining budgets for 2014 and reduce that based on need. There was discussion over the Road & Bridge fund, Jim said he had budgeted a 3% increase in salaries for Road & Bridge, Special Bridge, Bridge & Culvert, Landfill, Noxious Weed (Allen said this needs to be removed, he said that after the budgets are finished, if there will be an increase, the percentage will be added to all departments), Jim said that Road & Bridge commodities is up to due to fuel costs being up (approximately $130,000). Jim said that he had budgeted $16,000 in Road & Bridge, but that should come out of the Special Road Machinery fund. Rhonda Dunn said there is $165,250 in the Special Road Machinery fund. Jim said he had budgeted $60,000 in Special Bridge, he said that could be removed. Terry said that Bridge & Culvert overspent what was projected in 2013, therefore the fund started with less money in 2014, so this reduces the amount that can be spent in 2014 to $33,692. Jim said that for the Landfill fund he had budgeted to spend $33,750 for a payment on a building at the Landfill. The Commissioners asked Terry Sercer to move Elm Creek expenses to the Road & Bridge account for 2014 and 2015.

Terri Johnson gave the Commissioners a revised copy of the contract for Piper Jaffray to review. They were originally planning to sign the contract today with Piper Jaffray, but wanted to review it further.

Joe Savage talked to the Commissioners about Soldier and 245th; he said the brush on the curve there needs sprayed due to low visibility.

Barbara left the meeting.

Bill Martin presented a 100% grant funded application for Allen to sign; Bill said the grant would be used to purchase car video cameras. As chairman Allen signed the application.

The Commissioners will have a budget work session on July 31st at 9:00 am.

The meeting adjourned at 11:45 am.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

Approved 7/31/2014

 

July 25, 2014                                                            Friday 9:00 am

The Bourbon County Commission met in open session with Harold and Allen present. The County Clerk was also present.

Tammy Helm with the Fort Scott Tribune was also present.

Terry Sercer presented the first draft of the preliminary 2015 budget for the County. He said he used the numbers that the departments had asked for and by doing this there is a 12 mill increase. He said there are significant cuts that could be made to bring down the mill increase. He agreed to meet with the Commissioners on Monday July 28th at 9:30 to work on the budget further.

Rick Freeman and Adam Kuehl with HMN Architects met with the Commissioners regarding building a new jail. Dana Dunn with P1 Group was also present for this meeting. Also present was Bill Martin, Ben Cole, Bobby Reed and Julie Miller. Mr. Freeman asked how the Sheriff had come up with the number of bed facility he felt the County needed. Bill said there was a feasibility study done and that showed that the inmate population would increase each year and to meet the needs over several years, it would take a 110 bed facility. Bill said he had been looking for property that they could build on and not be land locked if they needed to expand. Barbara Albright arrived at the meeting. Bill said he felt that a jail needs to be built big enough to house inmates, so they are not housed out of county. Mr. Kuehl said the County needs to find a balance between the needs and the Counties budget. There was discussion over the jail facilities that HMN had designed. Mr. Freeman talked about the steps in the jail planning process; step 1= recognizing the need, needs assessment, step 2= space programming (planned out design of the space needed), considering the options, step 3= public awareness campaign, step 4= design, bidding, construction, step 5= transition occupancy, post occupancy. Bill Martin said a jail committee has not been selected, but is in the process, he said they have selected individuals that they will send letters to in order to see if the individuals are interested in being on the committee. Bill said he has an issue with HMN regarding them scheduling a meeting with the Commissioners and HMN not informing Bill that they would be here. Mr. Freeman said it was an oversight that he didn’t call Bill to inform him they would be here. Bill said he has been touring jail facilities that have been built with a similar cost to what the County is considering, to see the pros and cons of the facilities that have been built. There was discussion over how much a 110 bed facility would cost, Mr. Kuehl said $6.5 million seems low to build a 110 bed facility. Allen said he felt building a 60-70 bed facility and adding onto later on, he said he didn’t think that the current taxpayers want to pay for future needs. Mr. Freeman said their company is very good at what they do, he said they have worked on approximately 50 jail projects, and would love to help the County with their project.

Barbara took a phone call from a resident on Limestone Road; she told the resident that Limestone is on the list of 2015 projects.

Valorie Leblanc talked to the Commissioners regarding a contract with Piper Jaffray for a financial service agreement for a new jail. Terri Johnson had talked to Piper Jaffray to have changes made to the original contract, changes to be made were that Piper Jaffray would actively participate in community task force meetings and will assist in preparing a survey. Piper Jaffray suggested budgeting 15,000-20,000 for a special election and survey expenses.

The meeting adjourned at 12:15 pm.

                                                 

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss0 Barbara Albright, Commissioner

ATTEST:

7/28/2014 Approved Date

 

July 21, 2014                                                                      Monday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Jerry Simmons asked the Commissioners if there was a two year plan for Limestone road, he asked if portions of the road could be paved over a period of time. There has been some milling done east of 250th & North on 250th. Some residents in that area have expressed that they do not want a gravel road. There has been some patching done there; however they have not decided what should be done with all of Limestone road. Jim recommended considering putting on the 2015 calendar overlaying Limestone from 240th-255th and north on 250th between Limestone and Locust road.

Harold told Jim that there needs to be some cold patch placed on 240th & Maple road.

Jim presented permits for the Commissioners to review and approve, they were as follows… Allen moved to approve a permit from AT&T to repair a line at the 260th & Indian bridge (to bore around the bridge), Barbara seconded, and all approved and signed the permit. Allen moved to approve a permit from Housley/AT&T at 2368 Locust road, Barbara seconded; all approved and signed the permit. Allen moved to approve a permit from Housley/AT&T at 1263 205th street, Harold seconded, and all approved and signed the permit. Allen moved to approve two permits from Lin Lea Farms Inc. for two culverts at 155th & Zinc road, Barbara seconded, and all approved and signed the permits.

Jim said they are finishing installing six culverts at the area of 175th & Soldier road. He said they are mowing near Rock Creek and on Quail road. There was discussion over the danger of people fishing on the bridges at Rock Creek (on the South & East Bridge), the Commissioners told Jim to place no fishing from bridge signs on both bridges.

Harold told Jim that the area of Tomahawk & 245th needs patched, he said the trucks coming out of the Beth Quarry are tearing up the road. Harold also said the road where the railroad tanker was placed at the Yellowstone Bridge needs gravel.

Jim said he had ordered culverts on an area on Maple and Unity road.

Jacob Wayman with Power Group (insurance benefits) and Linda Minson with Cretcher-Heartland (property/casual benefits) met with the Commissioners. They wanted to introduce their insurance consulting firms. They said they can do a risk review process to review all coverage from health insurance to property insurance.

Harold made a motion to charge $3 each (to cover expenses) for the new County maps that show cemeteries, roads and streets in the County, Allen seconded. The maps are available for purchase in the Road & Bridge department.

The meeting adjourned at 12:12 pm.

                   

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss0 Barbara Albright, Commissioner

ATTEST:

7/25/2014 Approved Date

July 18, 2014                                                                      Friday 9:00 am

The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Barbara Combs a resident of 2468 Xylem Road, (who was recently hit by a tornado) asked for some gravel for the ditch on the County right-of-way by her driveway. The Commissioners said they would take care of it.

Kendell Mason presented the budgets for 2015 for the Clerk and Election department. For the Clerk’s department she requested $86,100 (the same approved amount for the 2014 budget). For the Election department she requested $85,800 for 2015, compared to the approved amount of $80,000 for 2014.

Rhonda Dunn presented a list of delinquent 2013 taxes.

Paul Ballou, Will Wallis and Shane Walker met with the Commissioners regarding the Garland Fire Department. Paul said the repeater is installed in Garland, he said that currently there is not enough space to add Garland to the frequency through dispatch. He said Garland is currently operating on their own (since they are operating on their own frequency). There was discussion over a company that has the technology so that all fire departments can operate on the same frequency.

The meeting adjourned at 11:59 am.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason,

Bourbon County Clerk

07/21/2014- Date Minutes Approved

 

July 11, 2014                                                                                Friday 9:00 am

The Bourbon County Commission met in open session with Barbara and Allen present. The County Clerk was also present.

Tammy Helm with the Fort Scott Tribune arrived at 10:00 am.

Tom Metcalf met with the Commissioners regarding 212th Terrace. He said there is no speed limit or dead end sign in the area. He carried a petition and 9 of the 12 residents signed the petition to have a speed limit sign put up. He talked about the vehicles speeding through the area; he said there is a school bus stop there. Allen moved to put up a 15 mph speed limit sign and a dead end sign on 212th Terrace and a stop sign at 212th Terrace and Osage road, Barbara seconded.

Will Wallis met with the Commissioners regarding Emergency Management; he said the Emergency Management Performance Grant money in 2014 is being used to pay for the Code Red system.

Doug Eden met with the Commissioners regarding 135th & Osage Road. He asked if the road there could be closed; he said the road there is not open or used; he wants to rebuild the fence there. Judy Wallis was present for this meeting, she suggested he checked with the Appraisers office to see if the road had ever been closed; he did check and the road is closed.

Judy Wallis met with the Commissioners regarding the 2015 budget for the Appraisers office. She asked for a total of $263,651 compared to $256,651 for 2014. She said some of the increase is due to changes made at the State level.

Jeannie Parker stopped by the Commission meeting and said the work that is done so far on Stringtown Road looks nice.

Allen reported that there is a hole in the road near 145th & Maple Road. He said the culvert under the road is damaged. Allen will contact Jim to have the road fixed.

Due to the possibility that there may not be enough Commissioners present on July 14th to have a meeting; the Commission meeting for July 14th was cancelled.

Terri Johnson met with the Commissioners; she said that the City of Uniontown filed an annexation for the Union Station. She said the County would not need to do anything with the filing; the City of Uniontown does the filing with the Register of Deeds office.

Terri Johnson reviewed the preliminary agreement (regarding the possibility of obtaining a new correctional facility) with Piper Jaffray; she said there were a few issues that needed addressed. She said the preliminary contract does not say that Piper Jaffray will be actively involved in public meetings in the scope of services; she recommended the contract be reworded to include this. She also talked about what expenses were not included in the bond amount; she suggested finding out what to budget for that is not included to be spent out of the bond amount. Terri will contact Piper Jaffray to get the changes made in the preliminary agreement.

The meeting adjourned at 11:45 am.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

Approved 7/18/2014

 

July 7, 2014                                                              Monday 9:00 am

The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Jim Harris presented right of way permits to the Commissioners. Barbara moved to approve a drive way culvert permit for 2334 Deer Road, Allen seconded and all approved. Allen moved to approve a road boring permit for Atmos Energy (for gas service) at 1899 Maple Road, Barbara seconded. Allen moved to approve the permit for Housley / AT&T Communications (telephone lines) for 846 215th Street and 2371 Maple Road, Barbara seconded.

Jim said they are finishing crushing at the Beth Quarry, he said they need to make more small chips, but that the overburden needs cleared at the quarry, he said if the County does this it will take approximately 4 weeks to complete (and the County could not crush at the same time), he said that Hubert Thomas could clear the overburden for $18,800 (and the County could continue working at the George Quarry). Allen moved to hire Hubert Thomas to clear the overburden off of the Beth Quarry, Harold seconded and all were in favor.

Jim presented budgets for the Commissioners to review later on.

Jim said the County is short a semi truck due to needed repairs (he said the truck has very high mileage and needs approximately $10,000 in repairs). Jim said there is a 2006 Freightliner with 82,000 miles for $60,000 in Cleveland, Ohio. Allen moved to purchase the 2006 Freightliner for $60,000 out of the Special Machinery fund, Barbara seconded and all approved. The Commissioners asked for an early check to be sent overnight for the purchase of the Freightliner.

The Commissioners asked Jim to attend the 69 Highway meeting on July 10th.

Allen asked Jim to look at the condition of 55th. Allen said the rock seems loose on the road.

The Commissioners asked Jim to look at the handicapped parking (which is sloped and needs to be leveled) on the North side of the Courthouse.

Jim and the Commissioners discussed Deer Road and Limestone Road. Both will be milled.

Harold asked Jim to look at the brush that has grown up around the stop signs.

Harold told Jim that between 225th and 235th on Valley Road there is a culvert that is allowing water to wash out the road, Harold said it needs fixed or flagged. Harold talked about a cement culvert on 225th, Harold said he had permission from the Mullets (landowners on one side) to do the needed work, but still needs permission from the landowners on the other side.

Jim said they reviewed the culverts in the industrial park for Kevin Allen, he said they will open the culverts first to see if they will drain, if not they may need to be replaced.

Wilma Graham asked if a 4 x 4 block in Redfield is on the list of chip and seal projects, as well about a culvert replacement. The Commissioners told her the projects were on the list to be completed.

Barbara moved to approve a project for BNSF Railway for the County to install and maintain railroad warning ahead signs for Hackberry Road (East of 69 Highway), Harold seconded and all approved. Allen and Kendell signed the agreement.

Barbara moved to go into a 5 minute executive session for non-elected personnel, Harold seconded (the session included the 3 Commissioners, Kendell and Jim). No action was taken.

Bill Martin, Ben Cole and Bobby Reed met with the Commissioners regarding the Sheriff and Correctional center 2015 budget. Bill presented 2 separate budgets for the Sheriff’s department. The 2015 Sheriff Budget plan A asked for $702,471 (which included a 3% raise and 3 additional employees - extra employees to help with Courthouse security and patrolling). The other Sheriff budget asked for a total of $629,446.55 (3% raise included).

Bobby presented the Correctional Center 2015 budget. He requested $1,445,707.45. The increase in the budget included a 2% raise in pay as well as a 2% COLA increase. It also included hiring 5 additional correctional officers, purchasing a new transport van, repairs to the facility, as well as the expenses related to hold a special election to obtain a new correctional facility. Barbara said they had met with two different companies regarding a new jail, she said one company suggested the first project to tackle would be the financial end.

Dean Mann and Jerry Witt met with the Commissioners regarding the Riverfront Authority Project. They requested the appointment of Penny Barnes and Dale Johnson to the Riverfront Authority Project, Allen moved to approve the appointment of Penny Barnes and Dale Johnson, Harold seconded and all approved. They thanked the County for the tremendous job done on the walking trail. They talked about the parking there not being asphalted, and asked if the County could asphalt (no decision was made on that).

Barbara talked about the County possibly getting a grant to widen and add signage from Humboldt Street going west.

Judge Mark Ward and Rhonda Cole presented the budget for District Court. They requested $237,100 for 2015.

Larry Runkle told the Commissioners that Poplar and Osage Road are both very rough. He said in May gravel had been added, but since it has been bladed it is rough again.

Terri Johnson presented the 2015 budget for the Murder fund, she requested $75,000.

Terri Johnson presented the 2015 budget for the County Attorney. She asked for a grand total of $291,476.60. She said contractual is increased slightly due to publication costs and full case licenses. She said capital outlay is down slightly, she said she had understood that in 2014 Shane Walker would budget to purchase computers for the departments; however she has been advised that there is no money to purchase the computers. She said she is not relying on someone else to purchase computers, so she has put money in her 2015 budget for this. She said she is asking for another assistant county attorney due to increased criminal cases and child in need of care cases. She asked that $500 be budgeted monthly for compensation of a victim witness coordinator. There was discussion over the increased criminal cases on charges due to many different reasons. There was also discussion over the decreased services that are provided by Community Corrections.

The meeting adjourned at 12:28 pm.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

Approved 7/18/2014

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