HomeGovernmentCommission MinutesArchives2012 MinutesOctober 2014
but jail updates

October 2014

October 2014

October 31, 2014                                                      Friday 9:00 am

The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

Clint Walker attended the Commission meeting. He talked about the pipelines that run across the County lines. He said the Legislative Library can give clarity on bills that have been passed.

Jim Harris reported that Frank Young suggested putting in a low water crossing in on 255th North of Yale road, Harold made a motion to install a low water crossing on 255th North of Yale road, Allen seconded and all were in favor. This would be a 2015 project.

Robert Query questioned why the Road & Bridge department fixed a gravel road, but didn’t fix the bad part of the road. Jim Harris said they fixed an area near Mr. Singmasters first, but stopped working on the 2nd mile of the road because of rain that is supposed to come. Robert said the County should have finished the road while the equipment was there. He talked about an area 1 ½ mile from the highway where water was running across the road due to a damaged culvert. Robert said that the Garland road was on the agenda 10 years ago to be fixed, but that the work was stopped there. He said the County doesn’t ever finish any projects. Robert said there needs to be some gravel placed on Fern road. Robert talked about the Sales Tax that was passed to maintain 110 miles of blacktop road; he said more miles have been added since then and the roads are not being maintained. He said the County needs to maintain what they have.

Barbara read a thank you note from Joe Allen regarding road & culvert work that was done on 250th near Jayhawk Road.

Robert Childers questioned why 2389 Ironwood Road was left off of a 911 map. He said he came into the Courthouse 3-4 years ago to tell them that this needed to be added to the map, but that it hasn’t been done yet. Allen told him that he needed to talk to Shane Walker who is responsible for maintaining the 911 map.

Harold told Jim about potholes north of the overpass.

Jim said they have been trying to make cold patch, but are having a hard time getting a good mixture due to the ingredients being used.

Harold Allen talked to the Commissioners regarding closing a portion of a road in Marco Estates (legal description of all that part of Jubilee street adjacent from lots 2-5 block 4 Marco Estates and pt of sw sec4T26 range 25 60’ platted but unopened street for 755’). The Commissioners suggested publishing the road closing hearing. Mr. Allen said that he would like to have an area in Marco Estates that he owns zoned as agricultural, the Commissioners told him to talk to the Appraiser about the zoning.

Tammy Helm with the Fort Scott Tribune arrived.

Present for the discussion over the meeting regarding building a new jail facility were Terri Johnson, Lynn Oharah, Clint Walker, Greg Vahrenberg with Piper Jaffray, Bill Martin, Ben Cole, Julie Miller, Bobby Reed, Rick Nobles and Susan Nenonen with Patron Insight and Larry Goldberg with Goldberg Architects. Mr. Vahrenberg discussed the financing side of a new jail and recommended conducting a survey in the County to discuss areas of concern and obtain information to form the campaign to use for a new jail facility. Mr. Nobles said timing is key and felt that April is the best time to go before the voters. He said the results would be available from the survey at the end of December. He said the survey process would involve phoning 400 people in the community (he said they purchase a phone list and randomly call people all over the County) the survey is 10-12 minutes, they will ask questions regarding the County and ask people if we propose to build a jail at an estimated cost will you vote yes or no for the issue. They gather all of the information and put together a road map that tells what is important to the citizens and then use that information to campaign with. He said people are sensitive to sales tax issues. Bill Martin said there have been studies done to show the County needs a new jail; he said the matter is how to pay for a facility. Bill didn’t see taking money from taxpayer dollars to pay for a survey when it has already been decided that a jail is needed by other studies that are done in the past. Mr. Goldberg said he had designed over 200 jails and felt that doing a survey was a good idea. He talked about how to best communicate the message and get community support. Mr. Vahrenberg said he believes there is a cost associated with a failed bond issue and said the survey might help get voter approval. Bill Martin said if we move forward with the survey who will pay for it? Barbara said it was decided to move the money in the SEKRCC 2014 budget to the SEKRCC capital outlay fund to pay for the survey. Bobby Reed and Bill Martin suggested moving forward with the survey. Bill Martin questioned the current Commissioners how they felt about the survey the three current Commissioners were in agreement to proceed with the survey, Lynne Oharah (Lynne questioned if there would be voter fatigue by doing the survey so soon after the election) and Clint Walker (Mr. Walker said if the November 4th school bond issue doesn’t pass it will be harder to pass a jail bond) both thought it was a good idea to proceed with the survey. Mr. Vahrenberg talked about the planning regarding the process, he said after the survey they would need to work on a construction budget, choose the election date (possibly the election in April 2015), he talked about KSA 12-187b2 to get Legislative approval, get the resolution approved and then campaign (he said tax payer money can’t be used to campaign with and suggested getting the community involved with the campaign) as well as the timeline to get the ballots drafted. Barbara said it hasn’t formally been decided on how many beds are needed nor a location, but hoped that the survey will help make these decisions. Mr. Goldberg said that some people haven’t been introduced to the project and suggested making public awareness before doing the survey. Mr. Nobles said 10% of the population is pro public safety, 10% are anti-everything and 80% are in the middle (he said it’s important to reach the 80% to see what is important to them). There has been discussion over a 90 or 110 bed facility and Allen said he had suggested a 70 bed facility, but had been told that was not a feasible option, Allen questioned why the current taxpayers should have to pay for a 110 bed facility when it isn’t currently needed. Mr. Goldberg said it wasn’t a good idea to build a 70 bed facility and then three years later have to house out of county inmates. Allen said he had been told that Mr. Goldberg suggests the jail will pay for itself; Mr. Goldberg said that is not the direction this project is going. Bobby Reed said that just recently Cherokee County signed a contract to house Federal inmates. At one time the estimated cost for a 110 bed facility was $6.5 million; Mr. Goldberg estimated that it might be 3-4% more now. Bill Martin asked if the public would be notified that they could be receiving a phone call regarding the jail survey. Mr. Noble presented a contract for the Commissioners to sign to proceed with the survey; Terri Johnson reviewed the contract and felt it was sufficient, Mr. Noble said the final report with results from the survey would be available at the end of December. Barbara moved to proceed with the survey, Harold seconded and all were in favor. Allen signed the contract ($16,000 for the survey). The Commissioners will meet on November 7th at 1:30 pm for a public work session.

Rhonda Dunn brought Gail Dalton into the Commission room to tell the Commissioners that she had worked for the County for 30 years.

Allen moved to go into an executive session for 10 minutes for non-elected personnel to protect their privacy, (the session included the three Commissioners, Kendell and Rhonda), Harold seconded. No action was taken.

The meeting was suspended at 12:00 pm and resumed at 12:47 pm.

Jim Harris met with the Commissioners, he said in April the County purchased a motor grader, he said they need to replace motor grader unit #3 with 11,130 hours on it, he asked for permission to get proposal for review to replace this unit, Jim said you should consider replacing a grader with 10,000 hours on it. Allen moved to give Jim permission to get proposals to replace the motor grader, Barbara seconded and all were in favor.

Jim said that Federal Fund Exchange had reimbursed $100,403.82 the County for blasting and overburden removal around the County.

Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded (the session included Shane, Harold and Allen). No action was taken.

The meeting adjourned at 1:29 pm.

THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

Bourbon County Clerk

11/7/2014 Approved Date

                                                 

October 27, 2014                                                      Monday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Jim Harris reported that they are finishing up the overlaying near Bronson. He said they are short one truck driver and one will be retiring; he said he will be posting the positions in-house and then advertising the positions. He said they will be interviewing this week for the Public Works office position. He said they are seeding and fertilizing at the Blake Quarry. He said they will be working on a culvert on 260th. Jim and the Commissioners talked about starting the 2015 road plan in November of 2014.

Harold told Jim that there is some more patching that needs done on Soldier Road.

All three Commissioners may be attending the Chamber Coffee on Thursday October 30th; no county business will be conducted.

Todd Foxx the new Elm Creek Caretaker was introduced to the Commissioners.

Harold Cox stopped by the meeting to say hello.

Allen reported that Dave Martin called him on Friday to let him know that the culvert estimate at the Laroache Ballpark would not be 350 feet but possibly 500 feet.

At 10:00 am the Commissioners attended the tax auction, no county business was discussed between the Commissioners.

Allen talked about meeting with KDHE regarding Wade Aluminum.

Shelly Brennan met with the Commissioners. She was terminated and wanted the Commissioners to hear her voice in the matter. She said the department had received a written reprimand (letter with all department names on it), however; not everyone attended a meeting to discuss the reprimand. Shelly said that her supervisor (Rhonda Dunn) was out of the office one day and the office was fairly busy, she said she chose to stay in the office during her lunch. She said Patty had asked if either Erin or Shelly would go to the bank (to do County business), Erin said no and Shelly said nothing. After this, Patty wouldn’t speak to her. When Rhonda Dunn asked her to do a deposit, Shelly said she would. Rhonda asked Shelly if she had discussed the bank issue with Karen Gazaway; she said she had. Shelly said she was willing to help others when they need it. She said Rhonda had asked if Shelly would help collect taxes, she said she would. Shelly said there are eight women in the office (since the tag office moved into the treasures office) and it is sometimes loud, she said the move has been hard, the customers are complaining about having to go upstairs, but she said she is making the best of it. She said if someone was upset with her they should have come and talked with her (regarding the reprimand). Shelly said the job changes all of the time and it is difficult. Shelly told Rhonda that the memo upset her; Rhonda said she was upset when she wrote the memo. Rhonda told Shelly she wouldn’t tolerate pettiness, Shelly said she wouldn’t either. Rhonda asked Shelly if she thought Rhonda had her back, Shelly said no, not always. Shelly said she sometimes felt that it was them and us (treasurer employees/tag employees). Shelly said she felt that before someone receives a written reprimand, they should talk about the issue (or a verbal warning). Shelly said she wasn’t looking for the job in the tag office when she started, but that God had opened up that door for her. She said she wanted a job where she could do the work and go home. Shelly said her personal life was her personal life, but that she took her work time very seriously. She said she was more than happy to help anyone, she said ask me to do something and I will. She said after two years in the job, she still doesn’t feel very confident in the job. Shelly said Rhonda told her in a meeting that she didn’t have a problem with her job performance. Shelly said after she was terminated she asked Rhonda why, she said Rhonda said because you said you didn’t feel I had your back and also said you weren’t looking for a job when this one came open. She said Rhonda said she felt she was influencing others in the department, but Shelly said that wasn’t true. Shelly said she felt she could get past the written reprimand and all work together, she also said she didn’t feel she always had to agree with her boss. She said she respected her boss. Shelly said she didn’t feel her termination was justified and wanted her voice to be heard in the matter.

Roy Cummings, questioned the Commissioners whose job it was to install the culverts in the Commissioner. Allen told him the County was responsible for culverts. Allen told Roy to talk to Jim Harris if he needed a culvert.

The meeting adjourned at 11:56 am.

                                        THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

Bourbon County Clerk

10/31/2014 Approved Date

October 24, 2014                                                      Friday 9:00 am

The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Jim Harris presented an application permit for the installation of a culvert from Loren Readinger on Poplar Road. Allen moved to approve the culvert permit, Barbara seconded and all approved.

Jim received a contract agreement for $23,548.25 from Enbridge regarding damage Enbridge did to Yellowstone Road; Jim said he would present the contract to Terri Johnson for review. If the County agrees to the contract Enbridge will pay the County $23,548.25 to overlay the damaged areas and then chip and seal the area.

Jim said this week they had done ditching in the Southeast part of the County, hauled gravel to 115th and asphalting East of the Bronson city limits on old 54 highway.

Barbara talked to Jim about standing water on Jayhawk road.

Jim said that KCAMP totaled for $10,000 the tractor that caught on fire last week.

Jim reported that they had hired a caretaker for Elm Creek; he said he will also help at the barn. He said they will be interviewing for the public works office position next week.

Will Wallis the Emergency Preparedness Director talked to the Commissioners about a planned emergency exercise on October 25th. He said one fire department has backed out of the planned exercise. There may be more than one Commissioner that observes the planned emergency training at the airport.

Allen said he had been in contact with KDHE regarding clean-up options for Wade Aluminum. He wants to attend a meeting with KDHE in Topeka in November to listen to the clean-up options. Harold made a motion to appoint Allen to go to Topeka to meet with KDHE to listen to the clean-up options for Wade Aluminum, Barbara seconded the motion.

Dave Martin met with the Commissioners regarding the Laroche ballpark that is being built. He said he appreciates the joint effort on everyone’s part in order to get this project complete. He said the City is responsible for the site work there. Mr. Martin said they would like to install culverts (estimated 600 feet or possibly only 350 feet) on the East side of the ballpark area to eliminate the ditch so that it can be mowed over. He said KDOT is helping install a turning lane off of the highway there. Mr. Martin said the City has budgeted to pay for the materials for the ballpark, he asked if the City paid for the culverts and bands (approximately $15,000) would the County do the work to install the culverts and bands. He asked if the County would approve waiving fees, supply the gravel and provide the backhoe and labor as an in-kind project. Harold estimate the cost of the labor to be approximately $4,200 (or less if only 350 feet of culvert). Mr. Martin said the City and USD234 would split the cost to maintain the ballpark. Allen said the money he was asking the County to contribute could be used elsewhere in the County. Allen said they help the City in other ways, but doesn’t feel this is a way to spend the Counties money. Allen said he feels if the County agreed to help with the project it would be going against a resolution the County has in place. Dave Martin said this is an economic development project for the area. Harold said he believes in the project and wants to see it develop (and hoped by helping it wasn’t going against the resolution). Harold made a motion to do the in-kind work and waive the fees (approximately $4,260); he said if the City and County can’t work together on projects then we are all in trouble. Barbara seconded the motion. Allen said all three of the Commissioners signed a resolution and that by doing this it opens it for the next person to ask that the County waive fees for them. Barbara said she felt the County was waiving the fees and helping because the County is part of the project. Allen said when Dave Martin was talking on the work that was done to the Riverfront project, he didn’t mention the County for the work they had also done there. Allen said he supports the project and that it was wonderful for the community, but his issue is not conforming to the Resolution that is in place. Barbara and Harold voted in favor of the motion, Allen voted against the motion.

The meeting adjourned at 12:03 pm.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

Bourbon County Clerk

10/27/2014 Approved Date

October 20, 2014                                                      Monday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Jim Harris asked permission to sell 3 trucks on Purple Wave; one with 525,000 miles that doesn’t run, one with 450,000 miles that doesn’t run and one with 450,000 miles that doesn’t run well. Allen moved to allow Jim to put the 3 trucks on Purple Wave, Barbara seconded and all approved.

Jim reported that he found a 2007 Freightliner in Ohio with 50,000 miles for $65,000 (with a snow blade attachment). Allen moved to give Jim permission to have someone look at and if it passes inspection purchase the 2007 Freightliner, Harold seconded and all approved.

Jim said this week that Thomas Construction is working on the 267th low water crossing, the County is working at 95th & Unique, doing 1 mile of asphalt overlay in Bronson, ditching on Fern Road, placing 2 culverts on Maple road west of 125th and crushing at the George Quarry.

Barbara asked Jim to look at the corner of 233rd and Jewel Road; she said a resident said there is a blind spot at the corner.

Harold asked Jim if they knew what caused the tractor fire, the fire occurred last week; Jim said he thought a rat had chewed the wires and caused the fire.

Pat Simpson talked to the Commissioners about placing yellow signs with a tractor on it in the area of 121 & 210th in order to alert travelers that there is a hill where people are pulling out with equipment.

The Commissioners may all attend the public forum at the Fort Scott High School on October 20, 2014; no county business will be conducted.

Jack Scott stopped by to visit with the Commissioners.

The meeting adjourned at 12:05 pm.

                                       

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

Bourbon County Clerk

10/24/2014 Approved Date

                                       

October 17, 2014                                                      Friday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Jim Harris reported that upon arrival today at the Public Works building there was a tractor on fire. He said the tractor had not been moved for 30 days. They are checking the cameras there to see if the fire is vandalism related. He said he was unsure of the amount of damage to the tractor.

He said the snow plow truck #100 has water in the oil; he felt it was best to put the truck on purple wave.

He said next week they will start ditching on Fern Road as well as asphalting in Bronson and installing 2 culverts on Maple Road west of 125th. He said they have been crushing rock at the George Quarry.

Jim said several counties are concerned about running out of salt (for the bad weather). He said they are getting trucks ready that will be spreading the brine solution when the bad weather occurs.

Allen made a motion to give $500 out of the Special Parks and Recreation fund to the City of Bronson for the construction of the horseshoe pitching pits. Bronson held a horseshoe pitching contest in 1910 and will be hosting one again in 2015, Barbara seconded and all approved.

Barbara made a motion to appoint Allen as the voting delegate for the upcoming KCAMP meeting; Harold seconded and all were in favor. Allen made a motion to appoint Barbara as the voting alternate at the upcoming KCAMP meeting; Harold seconded and all were in favor.

The Commissioners discussed the amount of overtime for the payroll dated 10/17/2014 for the SEKRCC department. Terri Johnson said they were short staffed in that department which probably contributed to the amount of overtime.

There was discussion over holding a meeting regarding discussing the survey (surveying residents about the need for a new SEKRCC). Terri Johnson questioned Barbara on who would be performing the survey. Barbara emailed the survey company and asked them to talk with Piper Jaffray regarding sitting up a meeting to discuss the survey.

Barbara moved to renew the Counties membership with NACO for 2015, Allen seconded and all were in favor.

Barbara left at 10:25 am.

The meeting adjourned at 11:05 am.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

Bourbon County Clerk

10/20/2014 Approved Date

October 10, 2014                                                                Friday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Loretta George with the Fort Scott Tribune was also present.

Jim Harris presented a 2014 report from Schwab Eaton on the annual inspections of off-system and bridges.

Jim said they had hauled 200 loads of dirt to cover the Landfill. He said they are doing the prep work to start asphalting on old 54 Hwy near Bronson. He said they have equipment on Fern Road to start working there when the weather permits.

Allen moved to go into a 30 minute executive session for non-elected personnel to protect their privacy, Harold seconded, (the session included the 3 Commissioners and Jim Harris). No action was taken.

Allen moved to go into a 30 minute executive session for non-elected personnel to protect their privacy, Harold seconded, (the session included the 3 Commissioners and Jim Harris). No action was taken.

Allen told Jim that the concrete is breaking up on Pavey’s Ford low water bridge (on 205th between 54 Hwy and Maple Road). Allen said he would like to put Pavey’s Ford on the list of bridges to be fixed. Allen moved to proceed with the engineer drawing up the plans and putting Pavey’s ford out for bid, Barbara seconded and all approved.

Jim said the area at 95th and Unique is ready to be worked on. He said Thomas Construction will remove the old bridge and place the culverts there for $10,000 (this expense could be covered under Federal Fund exchange); Jim said by having Thomas Construction do this it would free up the County employees to continue asphalting. Allen moved to proceed with having Thomas Construction take out the old bridge and place the new culverts, Barbara seconded and all were in favor.

Allen moved to give notice to proceed on October 15th, on the 145th Street low water bridge, Barbara seconded and all were in favor. The Commissioners signed the contract documents prepared by Agricultural Engineering Associates for the 145th Street low water bridge.

Shane Walker presented and Allen signed the annual Peopleware agreement between Bourbon County and Computer Information Concepts for $46,025.00 (the annual agreement dated August 1st, 2014).

Bill Martin, Ben Cole and Bobby Reed met with the Commissioners. They questioned who would be paying for the feasibility study (the community survey on the need for a new jail). The Commissioners told them they had $50,000 in their capital outlay budget to use. They questioned what happens if they have an unexpected expense in the SEKRCC; the Commissioners told them that the $50,000 was their budget to use. They had previously presented a list of priorities they needed for the SEKRCC. Barbara told them that the finance person will contact the survey company; Bill said he would make the phone calls to the survey and finance companies. Barbara said Piper Jaffray will provide a new timeline on the proposed jail project. Barbara said she had worked with Greg Vahrenberg at Piper Jaffray and they suggested doing the survey in December. Bobby asked if the survey wasn’t done until January or February of 2015, what year would the money come out of the budget, the Commissioners said the 2015 budget. Bobby said if the SEKRCC wasn’t under budget in 2014, who would pay for the survey; the Commissioners said it wouldn’t happen if they didn’t have the money to pay for it.

Will Wallis the Emergency Manager met with the Commissioners. He had a contract for the 2015 HMEP emergency exercise, (a test of skills and abilities of emergency personnel). Allen signed the contract. Will said he had renewed the LEPCC frequency. He said that Code Red (a mass phone calling system of an emergency in Bourbon County) will kick off at noon today; he suggested if someone needs internet access for Code Red they should use the Public Libraries internet. If anyone has questions regarding the Code Red program, contact Will Wallis at (620)224-8165. Will said he had received a grant to do the Emergency Operation Plan (E.O.P.), he said work began on October 1st for the E.O.P. Will said he will continue to work with FSCC regarding a table top exercise at FSCC. Will said to date Mapleton and Redfield had not signed at resolution he presented which would enable them to potentially receive funding (from FEMA-to-State to entity) if a disaster occurs. He said they are working on a 3 year (disaster) exercise plan.

Lora Holdridge questioned the Commissioners if they had made a decision on the move between the Register of Deeds office and the 1st floor storage office (where election equipment and the postage machine are stored). Allen questioned moving the election equipment up and down the stairs every time there is an Election and finding help to move the equipment. Allen said they didn’t have buyoff from everyone involved; Lora said the only one they didn’t have approval from was Kendell. Lora said she just needed a yes or no answer and if the answer was going to be no then just say no. Allen said he didn’t feel an answer needed to be made now. She said the answer has been drug out for 6 weeks now and it shouldn’t take that long to make a decision. Allen said then take it as a no for the time being and they will continue to look at the issue later on. Lora said by doing this and not taking the decision to move seriously they are saying she has to tell the customers by not letting her move she can’t help the customers promptly, just so they can store election equipment and the mail machine on the first floor. Lora thought it would be a good idea to move all of the election equipment during the Election. Barbara suggested that the Clerk, Register of Deed, Treasurer, Jim Harris and David Neville sit down and discuss the possibility of a move sometime after November 15th.

Terri Johnson said she had emailed Gilmore and Bell regarding a $230,000 bond for the building at the Landfill. She said they are willing to help when the time is appropriate for it. Terri said Gilmore and Bell’s cost would be approximately $3,000 and there would be other cost associated with the bond estimated to be less than $1,500.

Terri Johnson said they did have a water leak in the roof of the Attorney’s office building.

The meeting adjourned at 11:59 am.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

Bourbon County Clerk

10/17/2014 Approved Date

October 6, 2014                                                        Monday 9:00 am

The Bourbon County Commission met in open session with Allen and Harold present. The County Clerk was also present.

Tammy Helm with the Fort Scott Tribune was also present.

Jim Harris said the rain had delayed the ditching on Fern Road as well as a bridge they had planned to work on this week. He said they milled 4 miles of Soldier Road last week. He said they are doing patching on Hammond Road this week. Allen asked Jim to put some cold patch on an area at National & Humboldt Street. There was discussion over the grant that the County was rewarded regarding National to 205th, Jim said Ag Engineering has the paperwork for this, but nothing has been signed by the County. Jim said they would get a load of salt this week.

Terri Johnson met with the Commissioners and Jim Harris. They discussed building a building at the Landfill (vehicle backs inside the building to dump debris). Jim has an estimate from the engineer of $200,000 to build the building. Terri said if the Commissioners authorize the building of the transfer building (based on KSA 19-101) it could be financed through general obligation bonds and because of the dollar amount it would not have to go to public vote. Once the engineer comes up with the specs the County would take bids on the project. Terri suggested that the Commissioners get a bond large enough to cover the cost for services (registering the bonds, paying the State Treasure the fees for bonds). Jim said once the Commissioners authorize the building they need to do a site survey and soil samples. Allen moved to authorize for a new transfer station to be built at the current Landfill, Harold seconded and all approved. Allen asked Terri Johnson to contact the bond attorney that was used when the County purchased the Attorney building.

Terri reminded the Commissioners that when selling County property over $50,000 they need to sell it at public auction; unless they adopt alternative procedures.

Allen made a motion to approve amending Resolution 1-14, which removed the Landfill being closed on Saturday before and after a holiday, Harold seconded and all approved.

Allen moved to approve resolution 19-14 which added public fingerprinting at a cost of $15 to the schedule of fees, Harold seconded and all approved.

The meeting adjourned at 11:45 am.

                                                 

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

Bourbon County Clerk

10/10/2014 Approved Date

October 3, 2014                                                        Friday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

The Commissioners all attended a meeting at FSCC in the Ellis Center and began the Commission meeting at 10:30 am.

Allen made a motion to approve the permit to sell cereal malt beverages off premises for Fort Scott Conoco at 946 S. Hwy 69, Harold seconded and all approved. Scott Township granted permission for Fort Scott Conoco to sell cereal malt beverages off premises.

Barbara made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded (the session included the 3 Commissioners, Kendell and Lora). All were in favor.

Lora asked (since she has it in the remainder of her 2014 budget) if she could advertise and take applications for a full time position for the remainder of 2014 and eliminate the part time position.

Barbara moved to eliminate the part time position in the Register of Deeds office and establish a full time Clerk position that will begin as early as 10/14/2014, Harold seconded and all were in favor.

Bobby Reed, Ben Cole and Jason Findley met with the Commissioners. Terri Johnson was also present for this discussion. Bobby asked about charging for fingerprinting. The Commissioners agreed to start charging on 10/7/2014 $15 for public fingerprinting fees. The money is to be deposited in General/General. Allen moved to approve start charging $15 for public fingerprinting, Barbara seconded and all approved. The Commissioners reviewed the remaining of the 2014 budget as well as what was approved in the 2015 budget for the Correctional Center. Bobby said what was requested on the 2015 budget is not what was approved. The Commissioners told Bobby that what was approved is what he has to work with. Terri told Bobby it’s up to him to allocate what was approved in his budget.   Bobby originally asked for 5 new employees in 2015, the Commissioners approved 1 employee for 2015. Bobby said that the Commissioners ask departments to cut their budget and then the departments are in the dark regarding what was actually approved until after the budget is approved. The Commissioners told the Correctional Center and the Sheriff’s department that they could go to the County barn to charge gas there for the County (which would save on their fuel cost). The Commissioners are going to move $50,000 from Commodities to Capital Outlay in the Correctional Center. Ben Cole asked if something could be done regarding carrying vacation over. He said he has denied vacation requests because they are short staffed and that these employees will end up losing their vacation time, because they haven’t had time to use their vacation time. He also said there aren’t enough employees to cover if they wanted to send some to training. Ben is going to check with other Counties to see what they do with vacation time, as far as carrying it over.

Terri Johnson said she had reviewed and asked for a revised contract with Piper Jaffray regarding the financial services for the jail. Barbara made a motion to sign the financial services agreement with Piper Jaffray & Co. selecting them as the financial services provider (regarding the jail project), Harold seconded the motion. Allen said he felt these decisions need to be made after the new Commissioner is here; therefore he said he voted against this motion.

Rhonda Dunn told the Commissioners that the “fee simple” is the current recorded deed. Dan Meara agreed that the County should do the $60 option instead of the $75 option with Security 1st. Barbara moved to approved the contract for $60 for the 2015 tax abstract services with Security 1st, Harold seconded and all approved.

The meeting adjourned at 12:29 pm.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

Bourbon County Clerk

10/17/2014 Approved Date

Elected Officials

  • Elm Creek Lake Reservations 620-224-8722
  • Have a problem with Noxious Weeds?
    Contact This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Landfill address:  2286 Noble Rd, Fort Scott 620-223-5773
  • Have you misplaced some money?  Find out at the Kansas Unclaimed Property website here!
  • Need help saving for college?  Check this out!

Upcoming Events

No events found

Bourbon County
210 S. National Ave.
Fort Scott, KS 66701
620-223-3800

Go to top