but jail updates

November 2014

 

November 24, 2014                                                             Monday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune and Lynne Oharah was also present.

Jim Harris presented quotes for a motor grader. Foley Equipment quoted a 2014 CAT12M2 for $232,875.00, less a trade in of $60,000 for a 2006 Komatsu with over 11,000 hours) with a difference due of $172,875.00. Murphy Tractor quoted a 2015 John Deere 670GP for $223,871.00, less a $50,000 trade in for a 2006 Komatsu with a difference due of $173,871.00. Jim reported that one of his employees had used these graders and preferred the CAT due to better visibility. Allen moved to approve purchasing the 2014 CAT grader, Barbara seconded; Harold questioned comparing a 2014 to a 2015 and the depreciation for one year. All were in favor of the purchase. Allen said he would send a letter to the Bourbon County lending institutions for a loan.

Harold reported to Jim that he had received a complaint regarding the maintainer cutting into driveways.

Barbara talked to Jim about the Heartland Rural Electric bill at Elm Creek. She questioned the rates. There was discussion over possibly raising the price to rent at Elm Creek, but no decision was made.

Allen left the Commission meeting to attend a funeral.

Barbara and Harold reviewed the survey questions regarding the proposed new jail facility.

Harold made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Barbara seconded the motion, (the session included Harold, Barbara and Bill Martin). No action was taken.

Don Banwart talked to the Commissioners regarding the agreement (Fire District #3 collects tax money from property owners on the west side of Fort Scott Lake and pays approximately $24,000 annually to Scott Township for fire protection coverage) between Scott and Fire District #3. Delwin Mumbower and Louella Howard with Fire District #3 previously talked to the Commissioners about doing away with this agreement. Mr. Banwart said they are not in favor of doing away with the contract. He said they have budgeted to receive this money and depend on it (he said Fire District #3 has no paid employees). He said if they do away with this agreement, the people that are in this area will see an increase in their insurance rates due to being further away from a fire station. Harold told Mr. Banwart that the Commissioners asked for an agreement letter between both fire stations, (regarding this matter). Harold told Mr. Banwart that this is an issue between the fire stations. Barbara suggested Mr. Banwart contact Delwin Mumbower and Louella Howard with Fire District #3 to discuss this matter.

Harley Fuhrman talked to the Commissioners regarding the condition of the road west of Hwy 3 and Yellowstone. He said there are potholes there and large sections of the road have been cut out.  He also reported that the Limestone Bridge on Soldier Road has holes at both ends of the bridge. He asked that the Commissioners look at the road. Barbara made a road complaint for Jim Harris.

Lynne Oharah asked the Commissioners if it was appropriate to consider leasing a rock quarry on a Bourbon County employee’s property. Barbara said she would talk to the County Attorney about this.

Barbara wanted it noted that Bourbon County taxpayers can pay their taxes online.

The meeting adjourned at 11:32 am.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

12/1/2014 Approved Date

November 21, 2014                                                             Friday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune and Lynne Oharah was also present.

Jim Harris reported that this week they have placed rock on Tomahawk, placed 21 – 36” culverts in the industrial park, placed guardrails on the 95th & Unique bridge. He reported that the City had hauled 1000 ton of rock out of the Beth Quarry.

Allen made a motion to go into a 10 minute executive session for non-elected personnel to protect their privacy, Harold seconded and all were in favor (the session included the three Commissioners and Jim Harris). No action was taken.

Harold reported to Jim that there was a stop sign down at the area of Tomahawk and 235th.

Harold made a motion to accept the written resolution from Karen Paddock for the newly elected position of Freedom Township Clerk and re-appoint Margie Brown as the new Freedom Township Clerk, Barbara seconded and all were in favor.

Allen made a motion to approve Resolution 21-14 vacating a portion of Jubilee Street in Marco Estates, Barbara seconded and all approved.

The Commissioners discussed the higher electric bills at Elm Creek as well as the rental fees that are charged at Elm Creek Lake.

Harry Sayers, an employee in Road & Bridge talked to the Commissioners about the core drilling at the proposed Bailey Quarry. He read the article in the newspaper that said the Commissioners were considering not doing the core drilling. He said he has experience and knowledge in mining (and felt that he could be of more use to the County in this area) and felt that the core drilling is an expense, but a necessary expense because rock isn’t just rock; he said the core drilling would tell the quality, depth and the amount of overburden there as well as if there will be drainage issues. Allen said that the contract for the core drilling was for drilling 3 holes 80’ deep, Mr. Sayers recommended 5 holes, one on each corner of the property and one in the middle. He said by doing the core drillings the County would also get GPS coordinates which would be helpful when digging. Allen said the Kansas Geological Society reported that there should be 25’ of rock on top of shale and then lime. Allen told Mr. Sayers he respected what he was saying. Allen said that Bill & Tom McAdams will be viewing the proposed Bailey quarry on Monday at 2:00 pm and suggested that Harry Sayers look at the property and attend this viewing. Mr. Sayers asked where the core drilling reports that were previously done there, Allen said KDOT did this, but they aren’t sure where the records are from this.

Allen made a motion to go into a 20 minute executive session for Attorney client privilege with possible litigation, Harold seconded and all were in favor, (the session included the three Commissioners, Terri Johnson, Justin Meeks and Bill Martin). No action was taken.

Barbara reported that they had received the draft from Patron Insight regarding the questions that would be asked during the telephone survey regarding the need for a new jail.

The Commissioners, Terri Johnson and Justin Meeks discussed the duck blind rentals at Elm Creek. Barbara received a phone call from an individual who had rented a duck blind in the past and built a duck blind there; however when he quit renting the spot he didn’t take his blind that he had built and now someone else is renting the spot and using the duck blind. Justin Meeks suggested that if the blind was attached to the ground it is probably now the Counties property. Justin said he would review the duck blind paperwork and report back to the Commissioners on this.

Barbara made a motion to go into a 5 minute executive session regarding consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Harold seconded and all were in favor, (the session included the three Commissioners, Justin Meeks and Terri Johnson). No action was taken.

The meeting adjourned at 11:25 am.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

12/1/2014 Approved Date

November 17, 2014                                                   Monday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune and Lynne Oharah was also present.

Allen Warren took a phone call from Terry Stoughton; Mr. Stoughton said he hit a pothole near Mapleton on the “s” curve. Jim said he would have someone patch the hole.

Jim presented the Commissioners with a contract from Frank Young at Agricultural Engineering Associates for the Maple Road HRRR Project. The contract breaks down City/County footage and cost on the Maple Road project. Allen said the City had previously verbally agreed to pay the expenses for the City portion of this project. Allen talked about the amount of money that the sale barn brings into the County. Allen will present the contract to the City of Fort Scott.

Jim Harris presented a proposal ($12,000 for three core samples) from Terracon for the proposed Bailey quarry. A review from the State Geological survey that was previously done in this area suggests that there will be 25’ of Limestone and then 60’ of Shale in this area. Allen said he felt that doing the core sample was a waste of $12,000 but said based on Lynne Oharah’s comment (he said that is you don’t core you do not know what type or quality is there) comment he felt they should go ahead and do the core sample. Harold suggested not doing the core; he said $12,000 could be spent elsewhere. Jim said he didn’t feel coring was a bad idea, but said a core sample can be misleading. Jim said the blasting which will cost an estimated $33,000 may be reimbursed from the Federal Fund Exchange program. Allen said he had asked Terri Johnson what kind of agreement would be needed between the landowner and the County to do the core sample. Allen encouraged Lynne to look at the area being considered for the possible quarry. Allen said he would try to contact a few people that have knowledge in the quarry area to see what their opinion of the site would be.

Allen made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded the motion, (the session included the three Commissioners, Jim and Kendell). No action was taken.

Kevin Allen told the Commissioners that his ditch in the industrial park is still not fixed. He said that the County had put one culvert in, but that others on his property were still not fixed; he said they were smashed and holding water. Kevin said the work that the County did does not look good and that it wasn’t mowable. Allen said he would make Jim aware of his culverts.

Delwin Mumbower and Louella Howard from Fire Department #3 met with the Commissioners regarding a contract from September 2004 for fire service to an area West of the Fort Scott Lake (180th-190th from Grand North to Kansas for a total of 3 ¾ miles). Mr. Mumbower said the Fire District #3 board feels that it is in the best interest to cancel this contract. He said they all have a mutual aid agreement and if they need help from another department they ask.

Delwin said he had been in contact with Jason Eastwood from Scott Township and that he was in agreement to dissolve the contract. The Commissioners suggested that Mr. Mumbower get something in writing for the Commissioners from Scott Township agreeing to dissolve the contract.

Bill Martin told the Commissioners that two radios were down in the patrol cars. He said he budgeted in 2015 to replace all 13 radios for the Sheriff’s department. He said to replace 13 radios (compatible with dispatch, portable and the stationary radio in the car) it would be $28,300 (which includes installation, not digital radios). He asked for permission to contact the banks to get the loan process started and said the first payment would not be due until 2015. Allen moved to give Bill Martin permission to get financing for the 13 radios, Barbara seconded and all approved.

There was discussion over the open house tour of the jail that will take place. Barbara said she wasn’t aware of the tour until she read it in the paper. The paper reported that the tour would be in December; however it is November 18th. The Commissioners may attend the tour, but will not make any decisions. Allen asked Bill where the inmates will be during the tour, he said they will take 24 inmates out of county and that the workers transporting them will not be on overtime.

Allen moved to open the public hearing for discussion for the road closing petition from Harold Allen for a portion of a road in Marco Estates, Harold seconded and all were in favor. After 10 minutes time, Allen moved to close the public hearing, Harold seconded and all approved. Barbara moved to close the portion of the road that Harold Allen requested by petition (all that part of Jubilee Street adjacent from lots 2-5 block 4 Marco Estates and part of SW sec 4, T26, Range 25, 60’ platted but unopened street for 755’), Harold seconded and all approved.

Allen moved to approve the agreement for Tri-Valley for $55,000 for 2015, Barbara seconded and all approved. The Commissioners signed the contract.

Barbara moved to sign the canvassed November 4, 2014 Election results, Allen seconded and all approved. The Commissioners all signed the canvassed results.

City Manager Dave Martin talked to the Commissioners about some of the projects going on in the City of Fort Scott… the Highway 69 widening and light synchronization project (he said KDOT has put off a portion of this project), he said the Riverfront Authority project (City/County project) will be adding lights and asphalting the East loop of the project, the quiet zone, the Western building is being cleaned out, the second lake at Gunn Park is filling up and eventually may have feeders and a dock, water and sewer lines on National (he said KDOT is getting ready to open bids on this project), fiber optic is being placed around the City, the Laroche Ballpark project should be complete by the first game in April 2015, he reported that the City received $200,000 in grant money for use on safer school routes (sidewalks, ramps), building a club house at the golf course, Lowell Milken is building a new building and the skate park expansion.

Allen presented the contract for the Maple Road HRRR project to Dave Martin for review.

The meeting adjourned at 11:59 am.

                                                  THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

11/21/2014 Approved Date

November 10, 2014                                                   Monday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune as well as Lynne Oharah was also present.

Harold said Mike Wunderly contacted him regarding the minutes from November 3rd. Harold made a motion to amend the approved November 3rd minutes to include allowing the road to be raised approximately 3 feet for a distance of approximately 600 feet (based on Engineer Frank Young’s recommendation), Allen seconded and all approved. Kendell amended the November 3rd minutes to include this.

Jim Harris reported that they are working on Maple road, both west of the sale barn and west of National Avenue. He said they are installing culverts in the industrial park, hauling gravel, mowing around the County. He reported that they have tested the equipment that will be used during inclement weather.

Barbara made a motion to go into a 15 minute executive session for non-elected personnel to protect their privacy, Harold seconded and all approved (the session included the 3 Commissioners). No action was taken.

At 10:00 am the County held the Canvass for the General Election. Allen appointed Rhonda to serve in his spot on the Canvass board. The Canvass board consisted of Harold, Barbara and Rhonda Dunn.

Allen and Barbara will be attending KAC in Wichita from November 12th – November 14th; no County business decisions will be made.

The meeting adjourned at 12:09 pm.

                                         THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

(ss) Kendell Mason, Bourbon County Clerk

11/17/2014 Approved Date

November 7, 2014                                                              Friday 9:00 am

The Bourbon County Commissioners met in open session with all three Commissioners and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Jim Harris presented a contract from Frank Young at Ag Engineering. Ag Engineering would like to be the Engineer for the Maple Road High Risk Rural Road Project (Maple to 205th Street). The Commissioners would like for Frank Young to re-work the contract.

Allen complimented the hard surface road crew on the work they are doing.

Kendell thanked Jim for allowing the Road & Bridge employees who helped deliver Election equipment this week.

Jim Harris presented a working list of asphalt, chip and seal and asphalt projects that are done and others that still need to be completed.

Jim also presented the Commissioners a list of equipment that he felt would need replaced over the next ten years.

Jim presented a quote from Terracon (out of Kansas City) for $12,000 for 3 core samples (to find out the quality of rock there) from the Bailey’s property (South of Fort Scott) as the potential site for a rock quarry for the County. The Commissioners would like to look at the site.

The Commissioners may attend a retirement lunch at noon November 7th for Don Reeder and Lee Davis; no County business decisions will be made. Jim said Nate Taylor is the new Noxious Weed director.

The Commissioners will be attending KAC in Wichita November 12th -14th; no County business decisions will be made.

Lynne Oharah stopped by to say hello to the Commissioners.

Mike Hueston asked the Commissioners if the streets in Mapleton are still on the list for being sealed in 2015. The Commissioners said it is on the list for 2015.

Bobby Reed said he sent request to three companies for quotes on a Dodge Caravan and a Transit Vehicle. He said he received 2 quotes back. Shepherds quoted $25,885 for a 2015 Dodge Caravan SE (which included a camera and a cage). Bobby asked permission to purchase the Dodge Caravan. He said the quotes for the Transit Vehicle were approximately $31,000. Allen moved to approve the request to purchase the 2015 Dodge Caravan from Shepherds for $25,884, Barbara seconded and all approved. Bobby said Bill Martin said there may be other expenses (from Shepherds) for the vehicle.

The meeting adjourned at 11:30 am.

                                             THE BOARD OF COMMISSIONERS

                                                  OF BOURBON COUNTY, KANSAS

                                                  (ss) Allen Warren, Chairman

                                                  (ss) Harold Coleman, Commissioner

                                                  (ss) Barbara Albright, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

11/10/2014 Approved Date

         

November 3, 2014 (Amended)                                                  Monday 9:00 am

The Bourbon County Commission met in open session with Harold Barbara and Deb Schoenberger present.

Tammy Helm with the Fort Scott Tribune was also present.

Mike Wunderly and Ben Mitchell gave the Commissioners a written recommendation (regarding Millcreek Watershed 98) from Engineer Frank Young for the replacement of culvert needed near 145th Street. Jim Harris recommended replacing the culvert. Barbara made a motion for Bourbon County to work with Watershed 98, by closing the road north of 145, replacing/install the culverts (if needed), place signage (if needed) and allow the road to be raised approximately 3 feet for approximately 600 feet and bill to Millcreek Watershed 98, Harold seconded.

Jim Harris reported that instead of replacing culverts on 255th north of Yale road, he would be getting bids for a low water crossing instead. He said he would have the bids in approximately 2 weeks.

Terri Johnson reviewed the settlement agreement with Enbridge (regarding damaged roads by Enbridge); she advised that the agreement was acceptable.

The Commissioners and Terri Johnson talked about the performance reviews for county employees that are to be completed by the end of 2014. Terri Johnson suggested that the County could set aside money to give bonuses to employees that are doing a good job.

Harold made a motion to accept an application and charge for services from Greg Post for 1800 feet of culvert north of 31 on 135th, and an application from Greg Post for 2000 feet of culvert south of 31 and north on 135th, Barbara seconded.

Harold made a motion to accept an application and waive the fees from Killion Communication for Century Link for work on 125th, Barbara seconded.

Barbara said she would like to go with Jim Harris to view the Elm Creek caretaker’s house.

Shane Walker and Terri Johnson met with the Commissioners regarding the County computer use policy (which was sent to department heads on 9/9/2014). The department heads can tailor the policy to fit their needs. Harold made a motion to accept the policy and have it effective January 1, 2015, Barbara seconded.  

All of the Commissioners may be attending a retirement luncheon at the County barn on November 14th; no county business will be decided.

The meeting adjourned at 11:58 am.

                            THE BOARD OF COMMISSIONERS

                                                      OF BOURBON COUNTY, KANSAS

                                                      (ss) Allen Warren, Chairman

                                                      (ss) Harold Coleman, Commissioner

                                                      (ss) Barbara Albright, Commissioner

ATTEST

(ss) Kendell Mason, Bourbon CountyClerk

11/10/2014 Approved Date

         

                                                 

Elected Officials

  • Elm Creek Lake Reservations 620-224-8722
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  • Landfill address:  2286 Noble Rd, Fort Scott 620-223-5773
  • Have you misplaced some money?  Find out at the Kansas Unclaimed Property website here!
  • Need help saving for college?  Check this out!

Bourbon County
210 S. National Ave.
Fort Scott, KS 66701
620-223-3800

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